fbadminassistanceSOW.doc

STATEMENT OF WORK

An Indefinite Delivery Indefinite Quantity contract is the type of contract to be awarded.

The Contractor shall furnish the required personnel to be stationed at the NRCS office locations shown on the bid schedule to perform the requirements shown in this solicitation and any resultant contract, statement of work, and attachments, e.g., the applicable U.S. Department of Labor Wage Determinations, Occupational Title used is General Clerk II, beginning September 25, 2012 through September 24, 2016 including options.

SUMMARY: The Contractor personnel will provide assistance related to collecting and assembling cost data and processing payment application requests. Contractor personnel will review a wide variety of invoices, vouchers, and other miscellaneous payment requests for the following programs: Environmental Quality Incentives Program (EQIP), Wildlife Habitat Incentives Program (WHIP), Wetland Reserve Program (WRP, Conservation Security Program (CSP), Grassland Reserve Program (GRP), and miscellaneous cooperative and contribution agreements.

Incumbent compiles supporting documents to substantiate payment requests, ensures that payment requests comply with provisions of long term contracting and are within obligated spending limits prior to submission of payment. Incumbent will need to develop or have a working knowledge of the Environmental Quality Incentives Program (EQIP), Wildlife Habitat Incentives Program (WHIP), Wetland Reserve Program (WRP), Conservation Security Program (CSP), Grassland Reserve Program (GRP), as well as federal guidelines for cooperative and contribution agreements. Incumbent will need to develop or have a working knowledge of the Natural Resources Conservation Service (NRCS) software such as Protracts, Toolkit, Performance Results System, and Excel. Additionally, incumbent will establish and maintain files in Toolkit and Protracts.

Incumbent reviews accuracy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements and other requests for payment of goods and services; processes program payment information; prepares for District Conservationist’s signature and forwards completed document to financial management staff for payment.

Incumbent is responsible for establishing and maintaining contracting files and producer records. This includes receiving and assembling program applications and collecting producer eligibility information; is responsible for compiling contract documentation including, but not limited to, conservation plans, maps, photographs, resource data and technical material. Ensures procedural handbooks and manuals are kept current and up-to-date. The incumbent will also be responsible for assuring new hires are provided training in NRCS programs (identified above), policy, procedures and software necessary to properly perform the work.

The Government will furnish the use of Government computers and Government vehicles to accomplish the work. Contracted personnel may be permitted to use Government-owned vehicles (GOV) for official NRCS assigned work in accordance with Agricultural Property Management Regulations, Paragraph 102-34.230. These individuals must hold a valid state driver’s license to be able to operate a GOV, and must follow NRCS vehicle-use policy. If they are requested by the local NRCS representative to travel, and they are following NRCS policy, they will be covered under the Federal Tort Claims Act in case of an accident.

The estimated hourly quantities shown on the bid schedule are delivered hours.

Contracted personnel must be:

1. Proficient in typing;

2. Knowledgeable and experienced in using a variety of computer hardware and software applications, i.e., Microsoft Windows, Word, Excel, and Access;

3. Able to use electronic mail systems, i.e., Microsoft Outlook and internet browsers, i.e., Microsoft explorer;

4. Knowledgeable and experienced in operating small office machines, i.e., calculators, fax machines, copy machines, etc.;

5. Knowledgeable and experienced in general office procedures, i.e., reports, spreadsheets, filing, etc.;

6. Skillful in working with the general public;

7. Capable of working independently;

8. Possess basic telephone skills, and;

9. Detail oriented.

Although not required, the following factors would be preferred:

1. Knowledge of Arc View, and;

2. Knowledge of general agricultural and conservation programs.

Contracted personnel will have access to sensitive financial information of our clients. Contractor will obtain a Preliminary Background Investigation for each new hire to include a national criminal history and a credit check.

Work will be completed in accordance with NRCS California policies, procedures and the local Field Office Technical Guide (FOTG) requirements.

The office locations and whether positions are full time or part time are shown below. Specific work hours and days will be set by the various offices and the incumbent personnel. The applicable U.S. Dept. of Labor Wage Determination requirements apply to these positions. Incumbent personnel must identify themselves as “Contractor’s Personnel” during the set hours of performance.

Current Personnel

Office County Term Start Date Alturas Modoc Full time 12/11

Bakersfield Kern Full time 12/06 Davis Yolo Full time 03/11 Dixon Solano Part time 07/10

El Centro Imperial Full time 05/08

Elk Grove Sacramento Full time 07/08

Escondido San Diego Full time 08/11 Eureka Humboldt Full time 07/11

Fresno Fresno Full time 06/08

Fresno Fresno Full time 11/11

Hanford Kings Full time 02/11

Hollister San Benito Part time 07/09

Indio Riverside Full time 09/08

Jackson Amador Full time 05/06

Lakeport Lake Part time 01/06

Madera Madera Full time 06/09

Merced Merced Full time 09/11

Modesto Stanislaus Part time 04/10

Modesto Stanislaus Part time 01/11

Oroville Butte Full time 11/10 Petaluma Sonoma Full time 07/06 Placerville El Dorado Part time 05/10

Redding Shasta Full time 07/10

Riverside Riverside Full time 10/10

Salinas Monterey Full time 07/10 Somis Ventura Full time 02/08 Stockton Monterey Full time 01/10 Susanville Lassen Part time 07/09

Templeton San Luis Part time 07/09

Obispo

Ukiah Mendocino Part time 09/10

Visalia Tulare Full time 09/06

Willows Glenn Full time 11/09

Yreka Siskiyou Part time 06/10

Yuba City Sutter Full time 01/11

As this is a follow-on contract, these positions were previously paid under various Wage Determinations in California. The Wage Determinations used for the Service Contract Act for the particular counties can be found at www.WDOL.gov.

The previous contractor providing these services was Ultima Corporation, P. O. Box 1945, Greeneville, TN 37744.

The period of performance is September 25, 2012 through September 24, 2016, including options.

Monthly invoices will be provided to the Contracting Officer at the address as stated in Block 9 of form SF-1449.