Solicitation_AG-87BJ-S-16-0018.pdf

AG-87BJ-S-16-0018

Solicitation

MAAH DAAH HEY

SURFACING AND RESTORATION

USDA – FOREST SERVICE – REGION ONE

MEDORA RANGER DISTRICT

DAKOTA PRAIRIE GRASSLANDS

BILLINGS AND SLOPE COUNTIES, NORTH DAKOTA

This solicitation AG-87BJ-S-16-0015 is issued as a Request for Quotation (RFQ) under FAR Part 13

Simplified Acquisition Procedures. This procurement is a 100% small business set-aside. The North

American Industry Classification System (NAICS) code for this acquisition is 237990 Other Heavy and

Civil Engineering Construction. For the purpose of this procurement the small business size standard is

$36.5 million. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89A.

PROJECT DESCRIPTION AND LOCATION

a. Description of Work -

The solicitation consists of Item: 001 Trail Surfacing, is excavate and surface approximately 24,800’of the MDH trail and complete this project in accordance with the Plans, Drawings, Specifications, and Special Project Provisions of this contract.

b. Project Location – The project is located on the Medora Ranger District of the Little

Missouri National Grassland in North Dakota. See attached maps.

c. Price Range - $100,000.00 to $250,000

d. Pre-Bid Tour - There will not be a pre bid tour of this project. Interested parties may contact Russ Walsh at the Medora Ranger District at 701-227-7836 for directions to view the project site on their own. See FAR 52.236-3 Site Investigation and Conditions

Affecting the Work.

e. Inquiries – Please submit all questions in writing via email to trevorbmattson@fs,fed,us as a primary contact and cc: rwalsh@fs.fed.us on all correspondence.

f. Estimated Start Date - It is anticipated that work can begin in September of 2016

g. Period of Performance - Work shall be completed by July 15, 2017.

h. Government-Furnished Property (GFP) – None

i. Attachments:

Attachment #1 – Maps - 1 page

Attachment #2 – Solicitation Provisions and Contract Clauses – 16 pages

Attachment #3 – Davis-Bacon Wage Determination – 7 pages

Attachment #4 – DOL WH-347 Certified Payrolls – 2 pages

j. Permits - The contractor is responsible for all necessary permits including One Call 1-

800-795-0555 before you dig. The contractor must obtain an off Highway Vehicle

(OHV) permit from the Medora Ranger District to travel on National Forest System mailto:rwalsh@fs.fed.us mailto:rwalsh@fs.fed.us

Lands. The OHV permit does not grant access to Private Lands. See: FAR 52.236-7

Permits and Responsibilities

k. Submittals – Contractor shall submit certifications for Weed and Erionite free aggregate and certifications for gradation and quality of aggregate before it can be accepted for use on this project. Certifications shall be submitted to the Contracting

Officer and Contracting Officers Representative.

The estimated magnitude of this construction project requires FAR 52.228-13

Alternative Payment Protections, the amount of the payment protection shall be 100 percent of the contract price and the submission of the payment protection is required within 10 days of contract award in original format, submitted to the

Contracting Officer.

The contractor shall submit certified payrolls to the Contracting Officer beginning at the time of award. Certified payrolls shall be submitted on the Department of Labor

Form WH-347 in Attachment #4.

*The following documents shall be submitted at the response time stated below to be considered responsive to this solicitation.

1. Schedule of Items Page. 4 of the Solicitation

2. Experience Document. See Evaluation Factors Page. 16 in Attachment #2

Solicitation Provisions and Contract Clauses

l. Response Due – August 31st, 2016 1700 hours MST

m. Method of Submission – All responses to this solicitation shall be submitted electronically via email at trevorbmattson@fs.fed.us

n. Invoicing and Payments:

All payments are processed using The Invoice Processing Platform (IPP). This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

The IPP Customer Support Desk is available to assist users Monday through Friday

(excluding Federal holidays) from 8 a.m. to 6 p.m. ET, to answer questions related to accessing IPP or completing the registration process. Their toll-free number is 1-866-

973-3131 or they can be reached at IPPCustomerSupport@fms.treas.gov. If you have any additional questions or concerns, please contact the Controller Operations Division

Help Desk at 1-877-243-3072 orcod.help@usda.gov.

mailto:trevorbmattson@fs.fed.us

SERVICES AND PRICES

a. Schedule of Items

ITEM DESCRIPTION

MEASUMENT ESTIMATED

QTY

UNIT TOTAL

METHOD* UNIT** PRICE PRICE

ITEM – 001 Trail Surfacing:

951 Mobilization LSQ LS 1 $ $

912 Excavation and Embankment AQ LF 24,800 $ $

941 Trail Aggregate Surfacing AQ LF 24,800 $ $

TOTAL PRICE – ITEM A: $

1. The quoter must bid on all items. Round to the nearest cent.

2. In the event of an error in extending the bid prices, unit prices will govern, unless otherwise determined by the Contracting Officer, in accordance with applicable regulations.

3. Offers for Quantities less than those listed in the numbered items may be rejected.

4. Payment for bond premiums in accordance with FAR 52.232-5. Payment for bond premiums under Fixed-Price Construction Contracts shall not be in addition to the contract price but can be included under Mobilization.

5. The pay items in the Schedule of Items may have suffixes that do not appear on the pay items in the specifications. The suffixes pertain only to sizes, classes, and/or types indicated in the item

‘Descriptions,’ and are used by the Government for computer tabulation of bid schedules. For the abbreviations in the schedule descriptions, see Special Project Specification, SPS 101

(07/07/1997).

6. One contract will be awarded to the responsive and responsible quoter offering the best value to the Government (see Attachment 2: Solicitation Provisions and Contract clauses Evaluation

Factors for Award).

7. The successful Contractor must be registered in the System for Award Management (SAM) data base (see FAR 52.204-7) before an award is issued.

8. This is a Request for Quotation (RFQ); no public opening will be held. Results will not be made public prior to award. Quotes submitted in response to this RFQ will not be returned and will be retained by the U.S. Forest Service for official record purposes. This RFQ does not commit the

Government to pay any costs incurred in the preparation or the submission of a quote, or to make any award.

9. Quotes received after the stated closing date and time for submission, specified in , will be deemed late and will not be considered for award. Vendors are urged to thoroughly read the solicitation and to review all attachments prior to preparing and submitting a quote

Price quotation furnished by:

Name: _____________________________________ Phone: ________________________________

Address: _____________________________________ Cell: ________________________________

_____________________________________ FAX: ________________________________

DUNS: _____________________________________ E-Mail: ________________________________

SPECIFICATIONS

a. Pollution and Erosion Control. Throughout the work performance period, the Contractor shall exercise reasonable measures to prevent or minimize soil erosion and pollution of water and other resources. All refuse, including garbage, rubbish, and solid or liquid wastes, from the Contractor's operations, including camps, parking areas, and equipment maintenance areas shall be stored, collected, and disposed of in a sanitary and nuisance-free manner. Refuse shall be disposed of in

State-approved dumps as approved by the Contracting Officer's Representative (COR).During all of the work, the Contractor shall make every reasonable effort to direct surface runoff water to stabilized waterways and to keep the drainage systems functioning effectively to minimize soil erosion and water pollution.

b. Noxious Weed Control. In order to prevent the potential spread of noxious weeds, the Contractor will be required to furnish proof of weed-free equipment. Cleaned equipment shall be free of all dirt and plant parts/materials that may carry noxious weed seeds into the construction area. Any/all subsequent move-ins of equipment after the initial move-in, shall be treated the same as the initial move-in. Before transporting equipment/materials onto National Forest Lands, the Contractor will notify the COR and coordinate an equipment inspection at an agreed to location.

SPECIAL PROJECT SPECIFICATIONS

The following Special Project Specifications are applicable to this contract and are physically included:

Section No. Description

906 Measurement and Payment

912 Excavation and Embankment

941 Trail Aggregate Surfacing and Base Course

951 Mobilization

PROJECT DRAWINGS

The following Project Drawings are applicable to this contract and are included in this section

Sheet No. Description

13 Typical Trail Section – Trail Excavation

14 Trail Structure Terms

15 Trail Surfacing – Typical Trail Cross Section

16 Aggregate Surfacing Gradation Requirements

Section 906 – Measurement & Payment

906.01 General. Measurement and payment for contract work will be made only for and under those pay items included in the Schedule of Items. All other work and materials will be considered incidental to and included in the payment of the pay items in the Schedule of Items.

Work measured and paid for under one pay item will not be paid for under any other pay item.

906.02 Determination of Quantities. The following measurements and calculations are used to determine contract quantities for payment.

For items that are measured by the linear foot, station, or mile measurements will be made along the centerline and parallel to the specified grade or foundation, unless otherwise Shown on the

Drawings.

906.03 Units of Measurement. Payment will be by units defined and determined according to U.S.

standard measure and by the following.

(A) Lump Sum (LS) The quantities that denote one complete unit of work as required by or described in the contract, including necessary materials, equipment, and labor to complete the job.

(B) Linear Foot (LF) Measurement of 12 inches along a reference line.

(C) Cubic Yard (CY) The measurement computed by the average end area method from measurements made longitudinally along a centerline of reference line.

(D) Each (EA) One complete unit which may consist of one or more parts. The quantity is the actual number or units completed and accepted.

(E) Hour (H) Measurements will be for the actual number of hours performed by the contractor.

906.04 Methods of Measurement. One of the following methods of measurement for determining payment is Designated on the Schedule of Items for each Pay Item.

(A) Actual Quantities. (AQ) these quantities are determined from measurements of completed work.

(B) Lump Sum Quantities. (LSQ) these quantities denote one complete unit of work as required by or described in the contract, including necessary material, equipment, and labor to complete the job.

(C) Contract Quantities. (CQ) These quantities denote the final number or units to be paid for under the terms of the contract. They are based upon the original design data available prior to advertising the project. Original design data include the preliminary survey information, design assumptions, calculations and drawings. Changes in the number of units Designated in the Schedule of Items maybe authorized under the following:

1. As a result of changes in the work approved by the CO.

2. As a result of the CO determining that errors exist in the original design that cause a Pay Item quantity to change by 15 percent or more.

3. As a result of the contractor submitting to the CO a written request showing evidence of errors in the original design that cause a Pay Item quantity to change by 15 percent of more.

The evidence must be verifiable and consist of calculations, drawings, or other data that show how the designed quantity is believed to be in error.

DPG SPS 906 (4/06)

Section 912 – Trail Excavation and Embankment

Description

912.01 Work.

Work consists of the excavation and placement of excavated material, regardless of its nature, from within the trail way.

Construction

912.02 Use and Disposal of Excavated Material.

Remove all duff, debris, stumps and excavation from within trail bed limits and uniformly spread 4 feet outside the trail way limits, on the downslope, not more than 2 inches in depth. Do not obstruct drainage or create piles, berms, or windrows of debris. Remove stumps located between the edge of the trail bed and the edge of the trail way that the contractor cannot cut flush with the finished slope or that are not tightly rooted.

912.03 Trail Excavation. Excavation and embankment shall be accomplished to meet the lines and grades as (SHOWN ON THE DRAWINGS OR AS STAKED ON THE GROUND)

Provide a uniform trail bed finish with no depressions or berms to obstruct drainage. Remove all roots from trail bed before placing aggregate. Leave the finished slope in a uniform and roughened condition.

Measurement

912.04 Method. Measure the quantities in accordance with section 109.

Payment

912.05 Basis. Pay for the accepted quantities in accordance with Section 109 at the contract unit price for each PAY ITEM SHOWN IN THE SCHEDULE OF ITEMS.

Make payment under:

Pay Item Pay Unit

912 Excavation………………………………………………… LF

DPG SPS 912(2/16)

Section 941- Trail Aggregate Surfacing and Base Course

941.01 Work. This work consists of hauling, watering, placing and compacting aggregate surfacing course.

941.02 Requirements. Furnish materials that conform to the gradation and quality requirements described in DPG SPS 301-1(6/11)

Do not furnish material that contains Erionite or weeds or weed seed.

The COR shall approve the physical characteristics and quality of the materials before placing on the trail.

Contact Pete Wirtzfeld Golden Valley Co. road superintendent at 701-872-4123 for a possible aggregate source located in the SE ¼ of Section 8 in Township 136 North, Range 104 West or

Dale Powel Slope Co. road superintendent at 701-440-8506, aggregate source located in NW ¼

Section 2 Township 133 North Range 102 West.

941.03 Handling Materials. Stockpile, remove, transport, and spread aggregates in a manner that shall preserve gradation and avoid contamination. Do not intermingle stockpiles of aggregate having different gradations. Remnants of the aggregate stockpiles located along the trail shall be uniformly spread 4 feet outside the trailway limits, not more than 2 inches in depth. Do not obstruct drainage or create piles, berms, or windrows of debris

941.04 Haul Roads. The Contractor shall maintain haul routes to pre hauling condition or better and inspect haul routes prior to hauling aggregate. Dust caused by hauling operations on roads that create a hazard to traffic or a nuisance to the public shall be treated with dust abatement as necessary to control the dust. Contractor shall coordinate with the Slope county road superintendent, Dale Powell to determine which dust control measures will be used. Contractor shall reduce speed to 25 miles per hour or less when hauling adjacent to occupied structures.

DPG SPS 941(2/16)

Section 941- Trail Aggregate Surfacing and Base Course (cont.)

Construction

941.05 Preparation of Subgrade. Prepare and finish trail bed as required under Section

912. Obtain written approval of the trail bed by the COR before placing aggregate.

941.06 Spreading and Compacting. Use aggregate that is uniformly mixed at optimum moisture content and spread and compact in layers to the final thickness and width SHOWN ON THE

DRAWINGS. The maximum thickness of any one layer shall be 6 inches. Obtain compaction by mechanical vibratory compactors over the full area of each layer until visual displacement ceases, but not fewer than three passes. A pass shall consist of one complete coverage of the surface.

941.07 Tolerances. Do not vary the total compacted thickness of the aggregate by more or less than ½ inch from the specified thickness or place it consistently below or above the specified depth. Do not vary the aggregate width by more than 3 inches from the specified width or place it consistently narrower or wider than the specified width. On flat trail way segments with no side slope, aggregate shall be at least 1-inch above the surrounding ground and have a 1-inch crown on the aggregate surface. In no case shall the final grade of the compacted aggregate be lower than the existing ground line.

Measurement.

The method of measurement is Actual Quantities Compacted in Place.

Basis. Pay for the accepted quantities in accordance with Section 906 at the contract unit price of each PAY ITEM SHOWN IN THE SCHEDULE OF ITEMS.

Pay Item Pay Unit

941(01)………………………………………………………….LF

DPG SPS 941(2/16)

Section 951 – Mobilization

951.01 Work. This work consists of moving personnel, equipment, material and incidentals to the project and performing all work necessary before beginning work at the project site. Mobilization includes the costs associated with obtaining permits, insurance, and bonds. Mobilization is not intended to pay the costs of materials before they are used on the project site. Work also includes cleaning of all equipment used at the project site. Clean all construction equipment prior to entry on the project site.

Remove all dirt, plant parts and material that may carry noxious weed seeds into the area. Only construction equipment inspected by the Forest Service will be allowed to operate within the project area.

Treat subsequent move-ins of equipment the same as the initial move-in. Clean truck beds and dump boxes hauling to the project site prior to entering the work area.

951.02 Basis. Pay for the accepted work at the contract unit price for the PAY ITEM SHOWN IN THE

SCHEDULE OF ITEMS.

(a) Reimburse for bond premiums before issuing the Notice to Proceed if evidence of payment is received.

(b) When 5 percent or more of the original contract amount is earned from other PAY ITEMS, pay mobilization at the rate of 50 percent, or up to 5 percent of the original contract amount, whichever is less.

(c) When 10 percent or more of the original contract amount is earned from other PAY ITEMS, pay mobilization at the rate of 100 percent, or up to 10 percent of the original contract amount, whichever is less.

(d) Pay any unpaid amount for mobilization upon final acceptance of all work items.

PAY ITEM PAY UNIT

951 Mobilization …………………………………………………………..LS

Back slope Ratio

Rock ½ : 1

Common 1 : 1

Fill slope Ratio 2:1

Trailbed 40"

1´

1´

Trail Typical Section

2 % Out slope

Wolf Trail # 8013

MDH II #7011

TRAIL EXCAVATION

On the FLAT section, the finished aggregate surface has to be a minimum of one inch above the surrounding natural ground elevation.

4” 36”

2 %

36” 4”

TRAIL SURFACING

TYPICAL TRAIL CROSS SECTION

FLAT SECTION

Aggregate Surfacing Gradation Requirements

Modified North Dakota DOT class 13 specification

Sieve Size

Percent Passing Designated Sieve

1”

¾”

70-100

No. 4

38-70

No. 8

22-62

No. 30

12-45

No. 200

10-17

L.A. Abrasion 50% maximum allowable percentage.

Shale 12% maximum allowable percentage.

Fractured Faces 10% minimum weight percent allowable.

DPG SPS 301-1 (6/11)