solicitation pages 3-44.doc

SOL NO.AG-8371-S-09-0014

REGION 3 ARCHAEOLOGICAL SURVEYS

SOL NO.AG-8371-S-09-0014

REGION 3 ARCHAEOLOGICAL SURVEYS

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

BASE PERIOD (from date of award for a period of 365 days)

Item

No Description

Quantity

Unit of Issue

Unit Price

Archaeological Survey – Northern New Mexico

*Low Site Density:

under 100

Acre

100-500 over 500

*Unknown or High Site Density:

Archaeological Survey - Arizona

Data Entry

Hour

OPTION PERIOD ONE (from the end of the Base Period for an additional period of 365 days)

Item

OPTION PERIOD TWO (from the end of Option Period One for an additional period of 365 days) Item

Unit Price

OPTION PERIOD THREE (from the end of Option Period Two for an additional period of 365 days) Item

Unit Price

OPTION PERIOD FOUR (from the end of Option Period Three for an additional period of 365 days) Item

Archaeological Survey

*Determination of “site density” will be negotiated at the time of each task order

AGAR 452.216-73 Minimum and Maximum Contract Amounts (FEB 1988) During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $5,000.00, but not in excess of $4,000,000.00 over the life of the contract NOTE: The government intends to award, multiple, Indefinite Delivery/Indefinite Quantity (IDIQ) type contracts. For each contract awarded the minimum of $5,000.00 is guaranteed during the full contract performance period, including all option periods. The minimum guarantee is not annual.

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

ARCHAEOLOGICAL SURVEY FOR THE SOUTHWESTERN REGION OF THE FOREST SERVICE IN NORTHERN NEW MEXICO AND ARIZONA

SECTION – I GENERAL

1.1 – Scope of Work

The Contractor shall furnish all personnel, facilities, equipment, materials, supplies and services and otherwise do all things necessary for, or incident to, the satisfactory performance of this contract in strict accordance with Section V, Performance Work Statement Tasks And Critical Subtasks, for heritage resources field inventory and other associated activities located on Forest lands within Region 3 of the U.S.D.A. Forest Service, specifically on the Santa Fe, Cibola and Carson National Forests, Northern New Mexico and National Forests located in Arizona. The scope of this project will include intensive and sample archaeological pedestrian survey as described in task orders to be issued under this contract.

For numerous widely scattered spot surveys of small areas, (for example less than 1 to 2 acres), or site inspections/re-recording for numerous previously recorded archaeological sites scattered across a forest unit, details of specific projects will be provided to the contract awardees for pricing these tasks. Pricing for these scattered units will be project specific, and will be separate from Line Item 01 in the Schedule of Items.

1.2 Period of Performance

The government intends to award, multiple, Indefinite Delivery/Indefinite Quantity (IDIQ) type contracts. The period of performance of this contract is from issuance of Notice to Proceed through 5 years, IF all option periods are executed

1.3 Period of Contract

Unless otherwise specified in the individual task order, the contractor will be required to meet the following schedule for each task order issued:

A. Fieldwork – Within five (5) business days of the completion of fieldwork, the contractor shall deliver to the Contracting Officer’s Representative photocopies of all site forms, site sketch maps, and topographic field maps showing site locations.

B. Draft Report – Will be completed and delivered to the Contracting Officer’s Representative, postmarked no later than 20 business days after the completion of the fieldwork.

C. Contracting Officer’s Representative Review – Will be completed with comments and suggested changes (if necessary) delivered to the contractor, postmarked no later that 15 business days after the receipt of the draft report.

D. Final Report – Must be completed and delivered to the Contracting Officer’s Representative, postmarked no later than 10 business days after the receipt of the Contracting Officer’s Representative’s Draft Report Review.

1.4 Task Order Procedures:

Each awardee will be provided a fair opportunity to be considered for each task order expected to exceed $3,000.00, unless an exception applies such as; urgency, follow-on order, or to satisfy a minimum guarantee.

When a project is identified for award under this contract the sequence of events will generally be as follows:

The Contracting Officer (CO) will notify the Contractors of a performance requirement which includes; project description, location, acres, low or high site density, deliverable schedule, and any other project specific information.

If interested in the task, the Contractors shall submit a price to the CO in response to the task, but not to exceed the appropriate prices established in the Schedule of Items.

The CO will issue a task order to the Contractor whose proposal represents the best value to the Government.

To determine the best value, the CO will consider the following when selecting awardee for a task order:

(1) Past performance on earlier orders under the contract, including quality and timeliness.

(2) Potential impact on other orders placed with the Contractor and deliverable schedule requirements.

(3) Minimum order requirements.

(4) Price.

1.5 Authorized Use:

Any Contracting Officer, with the USDA Forest Service, Southwestern Region (R3), or any contracting officers assigned to an Economic Recovery Operations Center (EROC), within their warrant limitations, may; initiate, award and administer a task order for work within the scope of this contract.

1.6 Payments Procedure

The contracting officer will authorize payments as follows:

A. Item/Description.

1. Completion of fieldwork (delivery of copies of site forms, sketch maps, and topographic maps) and upon acceptance of work by Contracting Officer’s Representative (within 2 weeks of receiving deliverables)… 40% of contract price.

2. Completion and receipt of draft report… 20% of contract price.

3. Completion of final report (delivery of all forms, photographs, digital images, maps, and return of all unused Government Furnished Property) upon acceptance of the work by the Contracting Officer’s Representative (within 2 weeks of receiving deliverables)… 40% of contract price.

4. Contractor will be responsible for preparation and submission of proper invoices. Invoices shall contain the Contract Number, Vendor Identification Number, invoice number, remit to name and address, and the specific line items that are being billed.

SECTION – II DEFINITIONS

2.1 – Archaeological Survey Definitions

2.1.1 - Site Definition: For the purposes of this survey, a site is defined as a locus of purposeful prehistoric or historic human activity. An activity is considered to have been purposeful if it resulted in a deposit of cultural material beyond the level of one or a few accidentally lost artifacts. Loci of human activity not classifiable as sites by this definition should be considered and recorded as isolated occurrences.

Heritage resources, which include at least one of the following, are here defined as sites:

1. One or more features;

2. One formal tool if associated with other cultural material or more than one formal tool;

3. An occurrence of cultural material (for example; sherds, lithic debris, historic artifacts) that contains one of the following:

a. Three or more types of artifacts or material;

b. Two types of artifacts or material in a density of, at least ten items per 100 square meters;

c. A single type of artifact or material in a density of, at least twenty-five items per 100 square meters.

These criteria may be modified, where appropriate, based on a professional cultural resource specialist’s judgment, and with prior approval of the COR. Any deviation from the standard definition should be discussed in the resulting cultural resource report. As a general rule, site designations are reserved in the case of historic remains for those at least 50 years old.

2.1.2 – 100% Archaeological Pedestrian Survey: For the purposes of this survey, an 100% archaeological pedestrian survey is defined as the systematic intensive inspection of the land surface using parallel transects spaced no more than 15 meters apart for areas shown in task orders. Areas to be surveyed may include linear areas (for example, roads or trails), corridors, contiguous blocks, a conglomeration of small blocks within a defined project area (for example cutting units within a timber sale), or any combination of these. Any proposed deviations from this transect interval must be identified and justified in the offeror’s technical proposal. In addition, any proposed use of shovel testing during this survey must be clearly defined and justified in the technical proposal prepared as a response to each task order.

2.1.3 – Sample Archaeological Pedestrian Survey: For the purposes of this survey, a sample archaeological pedestrian survey is defined as the systematic intensive inspection of the land surface using parallel transects spaced no more than 15 meters apart of sample units within a subset of the project as designed by the Forest Service and described in the task order. Areas to be sampled may include linear areas, corridors, contiguous blocks or any combination of these. Any proposed deviations from this transect interval or sample design must be identified and justified in the offeror’s technical proposal. In addition, any proposed use of shovel testing during this survey must be clearly defined and justified in the technical proposal prepared in response to each task order.

2.1.4 – Low Site Density Areas: An area is considered to be a low site density area if the estimated average number of cultural resources per acre is less than the average site density for the forest. For example, a high elevation area in the mixed conifer zone will generally have a low site density.

2.1.5 – High Site Density Areas: An area is considered to have a high site density if the estimated average number of cultural resources per acre is more than the average site density of the forest. For example, the pinon juniper zone or historic mining districts will generally have a high site density.

2.2 - STANDARD DEFINITIONS

2.2.1 - Contracting Officer: The Contracting Officer (CO) has overall responsibility for the administration of the contract and for overseeing the overall performance of the contractor.

2.2.2 - Contracting Officer’s Representative (COR): A Government person appointed by the contracting officer to help the contracting officer with contract administration, quality control, and provides technical advice to the contracting officer.

2.2.3 - Acceptable Quality Level (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.2.4 - Defective Service: A unit of service, which contains one or more defects, or nonconformance with specified requirements.

2.2.5 - Performance Standards: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.2.6 - Quality Control Plan: Those actions that will be taken by a contractor to control the performance of services so that they meet the requirements of the Statement Of Work.

2.2.7 – Business Day: For the purpose of this solicitation/contract, a business day is defined as a day which falls between Monday through Friday.

SECTION – III GOVERNMENT-FURNISHED PROPERTY, MATERIALS, SERVICES

3.1 Government-Furnished Property

Upon award, the Government shall furnish to the contractor the following listed property and supplies, referred to as “Government-Furnished Property”. The National Forest associated with each task order will supply this property.

1. 7.5 minute maps showing project boundaries or electronic copies for use with GIS or any other imagery, either electronic or hard copy as specified in the task order..

2. Form R3-FS-2300-4, Inventory Standards and Accounting Form.

3. Isolated Occurrence recording form if applicable.

4. National Forest, Heritage Resources Photo Log if applicable.

5. Pre-numbered site tags and nails.

6. Appropriate site marking materials.

SECTION – IV CONTRACTOR FURNISHED CRITICAL ITEMS /SERVICES

N/A

SECTION – V PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

5.1 – Intensive Survey

The contractor shall be required to survey all project area acres or the sample units as specified in the task order, according to USDA-Forest Service Region 3 Cultural Resources Handbook.

5.1.1 - Records Search - The contractor shall review the appropriate documents sufficient to become familiar with the history of archaeological work and site documentation for project areas specified in task orders.

Example:

Stuart, David E. and Rory P. Gauthier

Prehistoric New Mexico, 2nd. Ed.

New Mexico Archaeological Council. Albuquerque, NM.;

Tainter, Joseph A. and Frances Levine

Cultural Resources Overview, Mt. Taylor Region, New Mexico

USDA-Forest Service, Southwestern Region, Albuquerque, NM.

Bureau of Land Management, New Mexico State Office, Santa Fe, NM.;

Macnider, Barbara S. and Richard W. Effland Jr.

Cultural Resources Overview, the Tonto National Forest

USDA-Forest Service, Tonto National Forest, Phoenix, AZ;

Macnider, Barbara S., Richard W. Effland Jr., and George Ford

Cultural Resources Overview, the Prescott National Forest

USDA-Forest Service, Prescott National Forest, Prescottx, AZ;

In addition the contractor will review the survey reports and records available at the National Forest Supervisor’s Office for the Forest issuing the task order, which deal with previous USDA-Forest Service and other archaeological fieldwork in the vicinity of the project area sufficient to describe the results of a literature search for a project area specified in a task order.

5.1.2 - Locate, identify, and describe/document all cultural resource sites and isolated occurrences which can reasonably be detected from an inspection of the ground surface.

5.1.3 - Locate, identify, and describe/document all previously recorded heritage resources sites which have been determined eligible, or which have not received an eligibility determination and which, can reasonably be detected from an inspection of the ground surface. Any site, which has been previously determined to be not eligible, will not be updated.

5.1.4 – Performance Standards – Intensive Survey: The contractor shall conduct a complete pedestrian archaeological survey of 100% of the project area or the sample units designated in a project area as described in the task order in the manner specified in the USDA-Forest Service Region 3 Cultural Resources Handbook and/or other specifications described in the associated task order.

5.1.5 - Acceptable quality level: 100% compliance with the USDA-Forest Service Region 3 Cultural Resources Handbook and/or other specifications described in the associated task order.

5.1.6 - Means of measurement: An arbitrary random field inspection on a maximum of 10% of the survey area by the Government and the review of the contractor’s Quality Control records.

5.2 – Site Recording

At a minimum the contractor shall record all heritage resource sites located in the project area in accordance with the appropriate State standards, to the level of site recording identified in the associated task order and with the USDA-Forest Service Region 3 Cultural Resources Handbook. Locational information will be collected in UTMs, NAD 1983 datum. Photographs will be taken of each site. Individual task orders may require additional electronic documentation of sites using the INFRA Mobile application. Individual task orders may require data entry of cultural resource site information into the Forest Service INFRA database.

5.2.1 - Evaluate each heritage resources site and make a recommendation regarding its eligibility to the National Register of Historic Places using all criteria listed in 36 CFR 60.6, USDI-National Register Bulletin 15, and provide all appropriate site, feature, and artifact documentation as required by the appropriate State Historic Preservation Office as justification for a determination of eligibility, and as specified in an associated task order. An eligibility recommendation of “Undetermined” may be made, with justification, when eligibility if inconclusive based on surface observations.

5.2.2 - All previously recorded sites located within the survey area that have been determined to be eligible, or that have not received an eligibility determination, will also be documented. All site records shall be updated using the Laboratory of Anthropology site inventory update form for the state of New Mexico and will be specified in each task order for Arizona. In the case of those sites that have not received an eligibility determination, site updates shall include an evaluation of the site’s eligibility to the National Register of Historic Places. All appropriate documentation, as required by the appropriate State Historic Preservation Office, shall be provided as a justification for a determination of eligibility. Any previously recorded site that has been determined to be not eligible to the National Register of Historic Places will not be updated.

5.2.3 - The following applies to all sites. The site boundary shall be marked with white flagging tape (or other method, depending on the type of project and appropriate Forest standards as specified in the associated task order) in such a manner that a person who has not previously seen the site can easily identify it. Flagging on trees on the perimeter of the site should be inter-visible and not obscured by branches or foliage. Site boundaries marked on the ground should correspond to the boundaries as mapped. A datum tree or other convenient, fairly permanent object, such as a fence post, will be established as near as possible to the center of the site or next to a prominent feature of the site. The location of the datum shall be recorded using a GPS, in UTMs, NAD 83. An aluminum tag with the site number shall be attached to the datum at stump level with an aluminum nail unless otherwise specified in the individual work order. The site datum shall also be identified by placing two bands of white flagging tape around or on it. The USDA-Forest Service realizes that this marking system is not always possible at each site; any deviation from this system should be discussed with the Contracting Officer’s Representative and documented in the report. Unless specified in a task order this will be the standard site marking treatment.

5.2.4 - Native American Graves Protection and Repatriation Act Notification: The contractor shall provide strict compliance with all Native American Graves Protection and Repatriation Act (NAGPRA) regulations as they apply to the inadvertent discovery of Native American human remains or associated cultural items.

Upon the inadvertent discovery, the contractor shall provide immediate telephone notification of the discovery to the Contracting Officer’s Representative. The contractor shall provide written confirmation of the inadvertent discovery to the Forest Archaeologist within five days of the discovery.

5.2.5 – Tribal Consultation: The Forest Service will conduct all government-to-government tribal consultation. The contractor shall not be responsible for the identification and evaluation of traditional cultural properties or other areas of traditional cultural or religious importance to Indian tribes unless specified in an individual task order.

5.2.6 – Performance Standards – Site Recording: The contractor has recorded all sites in accordance with the appropriate State guidelines and standards for recording sites, with the USDA-Forest Service Region 3 Cultural Resources Handbook, or as specified in an associated task order.

5.2.7 - Acceptable quality level: 100% compliance with the appropriate State guidelines and standards for site recording, with the USDA-Forest Service Region 3 Cultural Resources Handbook, or as specified in an associated task order.

5.2.8 - Means of measurement: A field inspection of a maximum of 10% of the newly recorded sites and/or previously recorded sites or a minimum of 2 sites and the review and verification of the contractor’s Quality Control records.

5.3 - Recording Non-Site Cultural Remains When an isolated occurrence (I.O.) is encountered, it shall be accurately plotted on the appropriate 7.5 minute USGS map in the same manner as described for site locations. I.O.’s shall be briefly documented, including the area of artifact dispersement (when applicable), artifact type, frequency, and sketches of diagnostic artifacts; but detailed plan view maps are not required.

5.3.1 – Performance Standards – Recording Non-Site Cultural Remains: All isolated occurrences that were encountered during the survey have been documented on isolated occurrence recording forms; diagnostic artifacts, lithic and ceramic, have been drawn and the Isolated Occurrence location has been plotted on the appropriate topographic map.

5.3.2 - Acceptable quality level: 100% documentation of encountered isolated occurrences.

5.3.3 - Means of measurement: an arbitrary random field inspection by the Government, the verification of the contractor’s Quality Control records, and the data documented in the contractor’s report.

5.4 - Report After fieldwork is complete, the contractor will provide a report, which describes the survey and results. The report will be used for National Historic Preservation Act, Section 106 consultation between the USDA-Forest Service and the appropriate State Historic Preservation Office and as such, shall provide sufficient information with which to conduct these procedures. The report shall contain a description of the proposed project for which the archaeological survey is being conducted.

The report must be accompanied by a completed R-3-FS-2300-4 form (Inventory Standards and Accounting form), the appropriate site inventory forms or other appropriate site documentation forms as specified in the associated task order, all artifact recording forms, with diagnostic artifact drawings, I.O forms, with diagnostic artifact drawings, and all other appropriate recording forms, as well as the necessary number of 7.5 minute USGS topographic maps required to show clearly the locations of all heritage resources found, the survey boundaries, and the project location. All site locations will be marked on the topographic maps in accordance with standards set forth in the USDA-Forest Service Region 3 Cultural Resources Handbook. All topographic maps included in the report shall contain a heading in accordance with the standards set forth in the USDA-Forest Service Region 3 Cultural Resources Handbook. All site forms, photo logs, prints, negatives, and unused government-furnished property will be returned to the Contracting Officer’s Representative with the report.

The contractor is encouraged to utilize GIS for map production. Use of a GIS/GPS system provides for more accurate site plots. All GPS data collected should be provided to the Forest Service electronically in a shape file format or in a geodatabase. If hard copy maps are generated through a GIS system, the contractor shall provide copies of maps in electronic format as well as hard copy. This data will be used to populate the Forest's electronic site atlas. The US Forest Service currently utilizes ARCINFO mapping software.

5.4.1 - Report Production: One hard copy of the draft report, three hard copies of the final report, and one electronic copy of the final report on a CD in Microsoft Word format will be delivered to the Contracting Officer’s Representative. The draft and final reports shall contain all appropriate maps, forms and photographs as described in section 5.4. The pages must be unbound and standard size (8 1/2” x 11”). Photographs may be digital photographs, of sufficient quality as to be clear on reproduction, minimally 300dpi. The cover and title page shall carry the statement that the work was “Prepared for the USDA-Forest Service, (Name) National Forest, (New Mexico/Arizona)”. All hand prepared pages such as maps and drawings must be of professional quality and legible when reproduced in black and white. Offset printing or high quality photocopying will be acceptable for the text. The report must be clean and suitable for reproduction. The various recording forms and the topographic maps showing project and heritage resource locations should be originals. The report will be returned to the contractor if there are editorial or typographic errors, reproduction or production flaws, format/content discrepancies or any other problems, which cause it to be of less than professional quality. Any additional costs to bring the report to acceptable quality will be at the contractor’s own expense.

5.4.2 – Performance Standards – Report: The contractor provides a report that is in accordance with the standards set forth in the USDA-Forest Service Region 3 Cultural Resources Handbook.

5.4.3 - Acceptable quality level: Clear, concise, proper grammar and format, and contains all required Government data.

5.4.4 - Means of measurement: 100% review and verification of the contractor’s records data and report.

5.5 - Quality Control Plan

5.5.1 – The contractor shall prepare a Quality Control Plan pursuant to the requirements of the Statement of Work (SOW) as specified in an associated task order. This plan sets forth the procedures and guidelines that the contractor will use to assure that the work performed under the contract meets the requirements of the standards set forth for this contract. The Quality Control Plan shall include weekly progress reports identifying areas surveyed and heritage resources identified to date.

SECTION – VI GOVERNMENT PUBLICATIONS/INDUSTRY STANDARDS/

STATE STANDARDS/GOVERNMENT STANDARDS/TECHNICAL EXHIBITS

6.1. R-3 FSH - 5/87, FSH 2309.24 – Cultural Resources Handbook, USDA-Forest Service, Region 3.

6.2. 36 Code of Federal Regulations Part 60

6.3. NRB 15 - 8/95, USDI, National Register Bulletin 15, How to Apply the National Register Criteria for Evaluation

6.4. OCA/HPD/ARMS 93-101 Rev.1.0 – 7/93, State of New Mexico, Historic Preservation Division, Archaeological Records Management Section, New Mexico Cultural Resource Information System, Guidelines For Submitting Archaeological Records. (Should be modified per appropriate Forest/state standards)

6.5. 1991, Native American Graves Protection and Repatriation Act, 43 Code of Federal Regulations Part 10.

6.6. Collections

Except as otherwise noted, thorough documentation of cultural materials shall be made in the field. Any collections must be approved in advance by the Contracting Officer’s Representative, and may be made only in the following instances:

A. The collection is absolutely necessary to adequately assess the resource, B. Especially rare or sensitive temporal indicator artifacts are encountered.

When collection is necessary, the artifact will be point provenienced to a permanent datum established by the contractor and the location of the artifact shown on the site map. All collected materials shall be analyzed and discussed in the final report. Curation of the collected artifacts will be the responsibility of the contractor and, as such, the contractor will be required to have a curation agreement with an appropriate New Mexico/Arizona repository for these purposes. All collections remain the property of the United States Government.

6.7. Disposition of Collections and other Investigation Documentation

All material and data produced by the contractor in performance under this contract, or in work in support thereof, are, and shall be, the sole property of the United States Government; unlimited rights in ownership, usage, and equity for such materials and data, and shall be, transferred without reservation to the United States Government. Materials include, but are not limited to, the following items: manuscripts, outlines, abstracts, field notes, artwork (including maps, sketches, charts, tables and related overlays), photography (including negatives, digital imagery, transparencies, prints, and microfiches), collected artifacts, and data sheets. The final report will be distributed to interested parties by the government.

The contractor may use the archaeological data resulting from this survey for future research purposes. However, the contractor agrees to provide two copies of any manuscripts, reports, and publications pertaining to the survey to the (Name) National Forest, Forest Archaeologist and to acknowledge that the Forest Service funded the work.

6.8. Service Wage Determination

Service Wage Determinations, to cover entire Region, are incorporated into this package. At the time of an order placed, the appropriate determination will be provided.

6.9. Fire Plan

At the time a task order is placed, the appropriate Fire Plan will be provided.

Quality Assurance Surveillance Plan for (Project Name) Archaeological Survey Introduction

This Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Statement of Work (SOW). This plan sets forth procedures and guidelines that will be used in evaluating the technical performance of the contractor.

A. Purpose of the QASP

1. The QASP in intended to accomplish the following:

a. Define the roles and responsibilities of the participating government officials

b. Define the types of work to be performed, i.e.., work orders, preventive maintenance, telephone trouble calls, etc.

c.

Describe the evaluation methods that will be employed by the government in assessing the contractor’s performance.

d.

Provide copies of the quality assurance monitoring forms that will be used by the government in documenting and evaluating the contractor’s performance e.

Describe the process of performance documentation.

2.

The contractor has developed a Quality Control Plan (QCP), which sets forth procedures and responsibilities for controlling high quality work. The contractor has designated its employee, Persons Name, to be responsible for implementation of the QCP.

B.

Roles and Responsibilities of Government Officials

The following government officials will participate in assessing the quality of the contractor’s performance. Their roles and responsibilities are described as follows:

1.

Persons Name, will serve as the Contracting Officer’s Technical Representative (COR) and be responsible for monitoring, assessing, recording and reporting on the technical performance of the contractor on a day-to-day basis. The COR will have primary responsibility for completing a contact daily diary which will be used to document the inspection and evaluation of the contractor’s work performance.

2.

Persons Name, will serve as the Contracting Officer (CO) and have overall responsibility for overseeing the contractor’s performance. The CO will also be responsible for the day-to-day monitoring of the contractor’s performance in the areas of contract compliance, contract administration, cost control, and property control; reviewing the COR’s assessment of the contractor’s performance; and resolving all differences between the COR’s version and the contractor’s version.

C.

Types of Work to be Performed

Perform an intensive pedestrian archaeological survey in accordance with the individual task order; record all newly discovered sites and all previously recorded sites located within the project area; document all Isolated Occurrence encountered during the survey; produce a report of professional quality.

D.

Methods of Surveillance

Even though the government through its COR will be monitoring the contractor’s performance on a continuous basis, the sheer volume of tasks performed by the contractor make 100% technical inspections impractical. Accordingly, the government will use the following methodologies to monitor the contractor’s performance under this contract.

· Intensive Survey - Random field inspections on a maximum of 10% of the survey area by the Government and the review of the contractor’s records

· Site Recording - A maximum of 10% of recorded sites or a minimum of 2 sites shall be inspected.

· Recording Non-Site Cultural Remains (I.O.’s) - Random field inspections by the Government and verify contractor’s records, data and reports and/or witness contractor’s inspection.

· Report - 100% review and verify contractor’s records data and

Report.

E.

Quality Assurance Forms and Reports

1.

The COR will use the contract daily diary to document and evaluate the contractor’s performance under the contract. The form when completed will document the COR’s understanding of what the contractor was supposed to do, what was actually done, and the impact or consequences of what was done.

2.

The COR will judge each event in accordance with the performance standards and performance requirements stated in the Performance Requirements Summary (PRS).

3.

The COR must substantiate all tasks which they judge to be indicative of “unacceptable” performance. Performance at the “acceptable” level is expected from the contractor and need not be substantiated.

4.

The COR will forward copies of the completed “unacceptable performance” contract daily diary to the CO and contractor by close of business on the day the forms were prepared. The contractor is required to respond in writing to any negative contract daily diary form(s) within 5 working days after receipt of the form(s).

Analysis of Surveillance Results

1.

The CO will review each contract daily diary form prepared by the COR. When appropriate, the CO may investigate the event further to determine if all facts and circumstances surrounding the event were considered in the COR’s opinions outlined on the form. The CO will immediately discuss every event receiving a substantiated rating with the contractor to assure that corrective action is promptly initiated.

2.

At the end of each month, the COR will prepare a written report for the CO summarizing the overall results of their surveillance of the contractor’s performance during the previous month. This report will become part of the formal Quality Assurance documentation.

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-4 Inspection of Services--Fixed-Price (AUG 1996)

SECTION F--DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-15 Stop Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984)

AGAR 452.211-75 Effective Period of Contract (FEB 1988) The effective period of this contract is from Notice to Proceed date through 365 days, and any exercised option periods.

SECTION G--CONTRACT ADMINISTRATION DATA

AGAR 452.215-73 Post Award Conference (NOV 1996) A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at a location to be determined.

GOVERNMENT-FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

Upon award, the Government shall furnish to the contractor the following listed property and supplies, referred to as “Government-Furnished Property”. The National Forest associated with each task order will supply this property.

1. 7.5 minute maps showing project boundaries or electronic copies for use with GIS or any other imagery, either electronic or hard copy as specified in the task order..

2. Form R3-FS-2300-4, Inventory Standards and Accounting Form.

3. Isolated Occurrence recording form if applicable.

4. National Forest, Heritage Resources Photo Log if applicable.

5. Pre-numbered site tags and nails.

6. Appropriate site marking materials.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

AGAR 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel:

All personnel cited in the offeror’s proposal as key personnel.

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.202-1 Definitions (JUL 2004) 52.203-3 Gratuities (APR 1984)

52.203-5 Covenant Against Contingent Fees (APR 1984)

52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006)

52.203-7 Anti-Kickback Procedures (JUL 1995)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (JAN 1997)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (JAN 1997)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (SEP 2007)

52.204-4 Printed or Copied Double-Sided on Recycled Paper (AUG 2000)

52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (SEP 2006)

52.215-2 Audit and Records -- Negotiation (JUN 1999)

52.215-8 Order of Precedence--Uniform Contract Format (OCT 1997)

52.217-2 Cancellation Under Multiyear Contracts (OCT 1997) 52.219-3 Notice of Total HUBZone Set-Aside (JAN 1999) 52.219-6 Notice of Total Small Business Set-Aside (JUN 2003) 52.219-8 Utilization of Small Business Concerns (MAY 2004) 52.219-14 Limitations on Subcontracting (DEC 1996)

52.219-16 Liquidated Damages --Subcontracting Plan (JAN 1999) (Applicable if > $550,000) 52.222-3 Convict Labor (JUN 2003)

52.222-4 Contract Work Hours and Safety Standards Act -- Overtime Compensation (JUL 2005)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (MAR 2007)

52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans (SEP 2006)

52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)

52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006)

52.222-41 Service Contract Act of 1965, as Amended (JUL 2005)

52.222-43 Fair Labor Standards Act and Service Contract Act--Price Adjustment (Multiple Year and Option Contracts) (NOV 2006)

52.222-50 Combating Trafficking in Persons (SEP 2007)

52.223-6 Drug-Free Workplace (MAY 2001)

52.223-14 Toxic Chemical Release Reporting (AUG 2003)

52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006)

52.227-1 Authorization and Consent (JUL 1995)

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (AUG 1996)

52.229-3 Federal, State, and Local Taxes (APR 2003)

52.232-1 Payments (APR 84)

52.232-8 Discounts for Prompt Payment (FEB 2002)

52.232-9 Limitation on Withholding of Payments (APR 1984)

52.232-11 Extras (APR 1984)

52.232-17 Interest (JUN 1996)

52.232-23 Assignment of Claims (JAN 1986)

52.232-25 Prompt Payment (OCT 2003)

52.232-33 Payment by Electronic Funds Transfer – Central Contractor Registration (OCT 2003)

52.233-1 Disputes (JULY 2002)

52.233-3 Protest After Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.242-13 Bankruptcy (JUL 1995)

52.243-1 Changes--Fixed-Price (AUG 1987)--Alternate I (APR 1984)

52.244-6 Subcontracts for Commercial Items (MAR 2007) 52.245-1 Property Records (JUN 2007) 52.246-25 Limitation of Liability—Services (FEB 1997)

52.248-1 Value Engineering (FEB 2000)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (MAY 2004)

52.249-8 Default (Fixed-Price Supply and Service) (APR 1984) 52.253-1 Computer Generated Forms (JAN 1991)

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

452.237-70 Loss, Damage, Destruction or Repair (FEB 1988)

452.237-75 Restrictions Against Disclosure (FEB 1988)

52.204-7 Central Contractor Registration (JUL 2006)

(a) Definitions. As used in this clause—

“Central Contractor Registration (CCR) database” means the primary Government repository for Contractor information required for the conduct of business with the Government.

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same parent concern.

“Registered in the CCR database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR database; and

(2) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record “Active”. The Contractor will be required to provide consent for TIN validation to the Government as a part of the CCR registration process.

(b)

(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the CCR database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) If located within the United States, by calling Dun and Bradstreet at 1-866-705-5711 or via the Internet at http://www.dnb.com; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) The Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g)

(1)

(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to:

(A) Change the name in the CCR database;

(B) Comply with the requirements of Subpart 42.12 of the FAR;

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractor’s CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757.

FAR 52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of contract award through 5 years, IF all option periods are executed.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

FAR 52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00 - , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of $1,000,000.00;

(2) Any order for a combination of items in excess of $1,000,000.00; or

(3) A series of orders…