Attach_to_Amend_01_7_pages.docx

Northern Hills District Office Renovation Solicitation AG-82X9-S-14-0014 Black Hills National Forest Amendment 01, dated 08/15/2014

Northern Hills District Office Renovation on the Black Hills National Forest Documentation of Pre-Bid Meeting/Site Visit

The purpose of this amendment is to document the pre-bid meeting/site visit held on August 12, 2014, at the project site - USDA Northern Hills District Office, 2014 North Main Street, Spearfish, South Dakota.

This amendment will also incorporate any changes as a result of the pre-bid meeting/site visit.

Questions asked and answers provided --

Q: Will contractor be able to use utilities and restroom during construction?

A: Power and water will be available at no cost. Restrooms will NOT be accessible to contractor; provision of portable toilet will be required for contractor use.

Q: Will contractor be required to move partitions, desks, and other office furniture, for carpet installation from the North and South Wings in Phases 3 and 4?

A: Yes. Government will remove employee computer, books, and similar items; however contractor will be responsible to move furniture and partitions. Since flooring is carpet tiles, shifting of furniture during installation should allow for installation without removing from premises.

Q: Is existing carpeting glued down?

A: Carpet is glued to existing floor.

Q: Where is government furnished rock for wall located? Will sorting and loading be required? Will rock need to be addressed and prepared by stone mason?

A: Rock is located at Spearfish Work Center off of Tinton Road, approximately 4.5 miles southwest of the construction site. Sorting, loading, and hauling will be required. Rock to be selected is large, flat pieces. Cutting and grouting by stone mason will not be required. This government furnished property is described in Section G3 of the solicitation.

Q: Is fire alarm system included?

A: Fire alarm system is included as shown on plans, Sheet E3.1 and Specification, Section 283100 – Fire Detection and Alarm.

Q: Specifications are for reclaimed cotton fiber wall and ceiling insulation. Are other materials acceptable?

A: It is acceptable to use Fiberglass wall batts of equal or greater R value in Lieu of reclaimed cotton fiber batts. It is acceptable to use R-50 blown fiberglass or batt insulation in lieu of R-49 reclaimed cotton fiber batts in attic space.

Q: Plans show foam board and water resistant sheetrock required in crawl space perimeter of existing building. Are other methods acceptable, as this is difficult to accomplish in the limited access under the floors?

A: 2" Spray-on Close Cell Foam with Ignition Barrier assembly tested and approved in accordance with AC 377, Appendix X may be used in lieu of 1.5" rigid insulation and gypsum wallboard where crawl space exterior wall insulation is required.

An approved ignition or thermal barrier meeting standards of IBC may be used in lieu of gypsum wallboard over foil faced foam-plastic board insulation where crawl space exterior wall insulation is required, or an approved foam-plastic board that has been evaluated and certified for use without an additional thermal or ignition barrier in accordance with IBC requirements. DOW Thermax Insulation boards evaluated under ICC-ES Evaluation Report ESR 1659 meets this requirement.

Q: Truss design detail shown on detail 6, Sheet A8.1 does not appear to match existing construction?

A: Truss design shown on detail 6, Sheet A8.1 is not compatible with existing construction; trusses will need to have top and bottom cords meet at support wall plate to be compatible with existing construction. Coordinate truss design and manufacture with 9’0” ceiling height and existing construction to match existing walls and trusses in alignment and heights.

General Discussion:

Briefly reviewed plan for general scope of project.

1) Phasing: Reference Project Phasing Areas drawing included in the solicitation. Phasing is in four areas; Phases 3 and 4 are remodel of existing building HVAC and carpet (optional item if awarded). Phases 1 and 2 are new addition and central area of existing building, including some optional bid items if awarded. Indicated that phasing sequencing will be as follows:

a) Phases 3 and 4 will be scheduled for October – December 2014.

b) Phases 1 and 2 will not be started in 2014; project will resume after winter shutdown, and phase 1 and 2 will begin approximately Jun 2015.

c) Project time shows 170 calendar days, but will be extended to 190 calendar days to accommodate changed phasing.

2) Temporary Entrance: Identified location, referenced Temporary Office Entry Ramp and Door drawing included in the solicitation.

3) Access and Staging Areas: Identified area in front of building (west of building to Main Street) as exclusive area for contractor’s use. Use of fencing to control access will be acceptable to government for Phases 3 and 4, area within fenced government vehicle area in back of building will be allowed for dumpster and contractor storage, if required, near back doors during those phases.

4) Discussed addendum changes to plans and specifications –

a) Base bid item for building addition includes temporary entrance construction and restoration after completion.

b) Option Item 1 will be modified to include build out of new toilet rooms in building addition; option item will include the existing toilet renovation

c) Truss design be slightly different than shown on drawings on detail 6, Sheet A8.1. Contractor shall coordinate these changes with truss manufacturer to meet existing truss conditions on the building where new construction meets existing.

Q: What is the percentage required for Bid Bond?

A: 20 percent. FAR 52.228-1 Bid Guarantee (SEP 1996) was included by reference instead of full text hence did not contain this information.

(End of Questions/Answers and General Information)

(See next page for changes)

CHANGES AS A RESULT OF THIS AMENDMENT:

1) Replace Schedule of Items (solicitation page 5) with attached Schedule of Items (solicitation page 5).

2) Change specifications and drawings as shown on addendum sheet (one page)

3) Refer to Section F – Deliveries or Performance, FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984). Change “170 calendar days (base items): to “190 calendar days (base items)”

4) Insert into Section L of Solicitation

FAR 52.228-1 Bid Guarantee (Sept 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $_____n/a___, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of provision)

5) Applicable DOL Wage Decisions SD140004 and SD140009 currently in solicitation remain current as of this date.

6) Amended Schedule of Items and Addendum Sheet with changes to specifications/drawings on following pages.

Section B - Schedule of Items Northern Hills Office Renovation Black Hills National Forest

(Page 5 of Solicitation, Amendment No. 01)

TOTAL OPTIONAL BID ITEMS

ADDENDUM TO SPECIFICATIONS/DRAWINGS --

ADD the following to 3.2.A.4 Base Item No. 6 – Building Addition

Items also include all work to construct, maintain, and remove temporary entrance, ramp, and associated improvements.

1. Optional Item No. 1 – Existing Toilet Room & Kitchenette Renovation

a. Measurement: This item is measured as a Lump Sum quantity.

b. Payment: The contract lump sum price shown in the Schedule of Items shall include all materials, equipment, labor and incidentals required to perform all operations necessary to complete the work as shown on the drawings and specifications to renovate the existing toilet rooms and kitchenette. This includes the following:

a. Demolition and construction of architectural components.

b. Painting the north, east and south walls of Corridor 108

c. Removing plumbing fixture and associated connections in 106, 107 & 108.

d. Installing and connecting new fixtures and mechanical and electrical components in 106, 107 & 108.

f. Indoor air quality management and dust control associated with the work in this area.

NOTE: The intent of changes to 3.3.A.1 and Sheet A2.1 is to include all work to provide finished men’s and women’s toilets rooms 144 and 145 under base bid work instead of under option item #1.

(End of Addendum Sheet to Drawings/Specifications)

There are no other changes as a result of this amendment.

(End)