AG82X9S120145.docx

RFQ AG-82X9-S-12-0145

Janitorial Services Hell Canyon RD – Newcastle Office Black Hills National Forest

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

595885

2. CONTRACT NO.

AG-82X9-S-12-0145

6. SOLICITATION ISSUE

DATE

August 2, 2012

Brenda Oster Contracting Officer

b. TELEPHONE NUMBER (No collect calls) 605-673-9322

8. OFFER DUE DATE/

LOCAL TIME

August 24, 2012

USDA Forest Service Rocky Mountain Acquisition Service Team Northern Tier 1019 N. 5th Street Custer, SD 57730

|X| SMALL BUSINESS |_| WOMAN –OWNED SMALL BUSINESS (WOSB)

|_| HUBZONE SMALL BUSINESS ELIGIBLE UNDER THE WOMEN OWNED SMALL

BUSINESS PROGRAM

|_| SERVICE DISABLE VETERAN- |_| EDWOSB-

VETERAN-OWNED SMALL

BUSINESS |_| 8(A)

NAICS Code 561720 Size Standard $16.5 million

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

|X| SEE SCHEDULE

12. DISCOUNT TERMS

14. METHOD OF SOLICATION

|X| RFQ |_| IFB |_| RFP

USDA Forest Service, Hell Canyon RD Weston County, WY

See Block 9

17a. CONTRACTOR/ OFFERER

TELEPHONE NO. DUNS #____________________

FAX NO. TIN #_____________________

E-Mail Address: ________________________ 18a. PAYMENT WILL BE MADE BY

USDA, OCFO, COD, APB

PO Box 60075 New Orleans, LA 70160

|_| 17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUMBIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS BLOCK BELOW IS CHECKED |_| SEE ADDENDUM

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services – Hell Canyon RD Newcastle Office

Insert your prices on pages 4 and 8.

25. ACCOUNTING AND APPROPRIATION DATA

JOB CODE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5. |X| ARE |_| ARE NOT ATTACHED.

|_| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED

|_| 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE

COPY TO ISSUING OFFICE, CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN |_| 29. AWARD OF CONTRACT: REFERENCE RFQ AG-05G1-S-12-00XX OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN , IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (Signature Of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or Print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (Rev. 2/2012) Prescribed by GSA-FAR (48CFR 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Contractor must be registered in the System for Award Management (SAM) (www.sam.gov) to be eligible for award of this project.

Enter your prices on pages 4 through 8.

When submitting your quote, return pages 1 through 8 and pages 49 through 59. Return to the address in block 9.

Quotations submitted are considered to be confidential. The name of the Contractor and the amount of the contract will be disclosed only after an award is made.

32a. QUANTITY IN COLUMN 21 HAS BEEN

|_| RECEIVED |_| INSPECTED |_| ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

CORRECTFOR

36. PAYMENT

|_| COMPLETE |_| PARTIAL

|_| FINAL

37. CHECK NUMBER

|_| PARTIAL

|_| FINAL

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV.2/2012) BACK

RFQ AG-82X9-S-12-0145

Janitorial Services Hell Canyon RD – Newcastle Office Black Hills National Forest

Continuation of SF1449 Block 27: The full text of a clause or provision may be accessed electronically at www.arnet.gov/far/

Non Discrimination Statement The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means of communication of program information (Braille, large print, audiotape, ect.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

SCHEDULE OF ITEMS – SUPPLIES OR SERVICES AND PRICES/COSTS

HELL CANYON RANGER DISTRICT – NEWCASTLE OFFICE

JANITORIAL SERVICES

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P).

For more information on biobased program: http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx To locate biobased products: http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx

SECTION B -- SUPPLIES OR SERVICES AND PRICES/COSTS SCHEDULE OF ITEMS

Item Number

Description

Unit

Quantity

Unit Price

Total

Oct 1, 2013 – Sept 30, 2014

1a

Main Office Building

Days

1b Restrooms Main Building

Days

1c

Entry Ways

Days

1d Shop Restrooms/Hall Oct, May thru Sept.

Days

1e Shop Restrooms/Hall Nov thru April

Days

1f Window Cleaning-inside & outside (May, Sept)

EA

1g Clean Heating/Air Conditioning Vent Covers (Oct, Mar)

EA

1h Clean Light Fixtures (Apr, Sept)

EA

1i Tiled floors – strip and re-wax floors (Dec, June)

EA

1j

Carpet Cleaning (May, Nov)

EA

1k

Dust Ceilings (Nov)

EA

Total:

Item Number

Description

Unit

Quantitiy

Unit Price

Total

Oct 1, 2014 – Sept 30, 2015

Days

(opt 1) 1b Restrooms Main Building

Days

Days

Shop Restrooms/Hall Oct, May thru Sept.

Days

Shop Restrooms/Hall Nov thru April

Days

Window Cleaning-inside & outside (May, Sept)

EA

Clean Heating/Air Conditioning Vent Covers (Oct, Mar)

Clean Light Fixtures (Apr, Sept)

EA

Tiled floors – strip and re-wax floors (Dec, June)

Carpet Cleaning (May, Nov)

EA

EA

Item Number

Unit

Quantitiy

Unit Price

Total

Oct 1, 2015 – Sept 30, 2016

Days

Restrooms Main Building

Days

Days

Shop Restrooms/Hall Oct, May thru Sept.

Days

Shop Restrooms/Hall Nov thru April

Days

Window Cleaning-inside & outside (May, Sept)

(opt 2) 1g Clean Heating/Air Conditioning

Clean Light Fixtures (Apr, Sept)

EA

Tiled floors – strip and re-wax floors (Dec, June)

Carpet Cleaning (May, Nov)

EA

EA

Item Number

Unit

Quantitiy

Unit Price

Total

Oct 1, 2016 – Sept 30, 2017

Days

Restrooms Main Building

Days

Days

Shop Restrooms/Hall Oct, May thru Sept.

Days

Shop Restrooms/Hall Nov thru April

Days

Window Cleaning-inside & outside (May, Sept)

Clean Heating/Air Conditioning

Clean Light Fixtures (Apr, Sept)

EA

Tiled floors – strip and re-wax floors (Dec, June)

Carpet Cleaning (May, Nov)

EA

(opt 3) 1k

Dust Ceilings (Nov)

EA

Item Number

Unit

Quantitiy

Unit Price

Total

Oct 1, 2017 – Sept 30, 2018

Days

Restrooms Main Building

Days

Days

Shop Restrooms/Hall Oct, May thru Sept.

Days

Shop Restrooms/Hall Nov thru April

Days

Window Cleaning-inside & outside (May, Sept)

Clean Heating/Air Conditioning

Clean Light Fixtures (Apr, Sept)

EA

Tiled floors – strip and re-wax floors (Dec, June)

Carpet Cleaning (May, Nov)

EA

EA

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

NEWCASTLE JANITORIAL SERVICES

SECTION I – GENERAL

I.1 SCOPE OF WORK: The contractor shall supply all labor, supervision, equipment, and services necessary to provide janitorial services.

The period of performance of this contract is a one base year contract beginning October 1, 2012 with the Government’s right to exercise four additional option year periods.

I.2 LOCATION: The offices to be served under this contract are the USDA Service Center and the restrooms of the Shop both of which are located at 1225 Washington Blvd, Newcastle, Weston County, WY.

I.3 DESCRIPTION OF WORK AREA: The USDA Service Center offices contains approximately 7,800 square feet of floor area on one floor, which is carpeted except for two bathrooms, entryways, and kitchen. The Shop building consists of two uncarpeted bathrooms with showers and hallway. The Shop building contains approximately 238 square feet of floor area.

I.4 SAFETY: Contractors are subject to all applicable State and Federal OSHA rules and regulations. Prior to the start of the contract, the contractor shall submit to the COR the Material Safety Data Sheets (MSDS) with the intended use of each of the solutions the contractor proposes to use in the performance of work. MSDS sheets shall be supplied to the COR prior to using the items in the buildings. The contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied to. This does not relieve the contractor of any damages resulting from the application of such materials. All containers used shall be clearly marked with manufacturer, type of chemical and intended usage. Mixing of chemicals is not allowed.

All equipment used in the process of cleaning the facilities shall be kept in safe working condition. All equipment used shall be inspected prior to each use. The contractor shall remove damaged equipment from service until repairs are made or equipment replaced.

1.5 CONTRACTOR REPRESENTATIVE: The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the Contracting Officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.6 SECURITY: The contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. The contractor shall only be issued four building keys at time of award. Government issued keys shall not be duplicated. The contractor shall reimburse the Government for replacement of locks or re-keying as a result of contractor loss or negligence.

Only the contractor’s employees are allowed in the building or on the job site. The contractor is prohibited from opening locked areas to permit entrance of persons other than the contractor’s employees.

The contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

The contractor shall not disturb papers on desks, other equipment or bulletin boards, nor shall the contractor use Government telephones or other equipment except for emergency use.

I.7 BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extend feasible and reasonable, include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO).

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category). Labeling shall be printed on all containers.

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program got to http://www.usda.gov/procurement /biobased/APP.pdf.

1.8 CONTRACTOR SUBMITTALS:

The following shall be submitted to the CO for approval prior to the commencement of work to be performed under this contract:

A. Safety Plan – A written Safety Plan (See 1.4 Safety) must be submitted the Government at least 5 working days prior to commencement of work and will be incorporated in the resultant contract.

B. Quality Control Plan – The Contractor shall institute a complete Quality Control Program (QCP) to ensure the requirements of this contract are provided as specified. The goal of the QCP should be to identify and correct any problems that may arise before they are identified by the CO or COR. A written Quality Control Plan must be submitted to the Government at least 5 working days prior to commencement of work and will be incorporated in the resultant contract. At minimum the QCP should include:

1. An inspection system, covering all services required, utilizing a comprehensive checklist to monitor contract performance.

2. A system for identifying and correcting deficiencies and/or a pattern of deficiencies in the quality of quantity of services provided.

3. A file system to maintain record/documentation of inspections conducted and corrective actions taken. Documentation of inspections conducted, deficiencies identified, and corrective actions taken must be kept current and made available to the CO upon request.

C. Cleaning Operations and Stewardship Plan – The Contractor shall develop and institute a complete Cleaning Operations and Stewardship Plan establishing a commitment to the use of biobased products, employee health and safety, and sound environmental practices. A written Cleaning Operations and Stewardship Plan must be submitted to the Government at least 5 working days prior to the commencement of work and will be incorporated in the resultant contract. At minimum, the “Plan” must also include:

1. A list of proposed biobased products to be used in the performance of services provided under this contract (at minimum proposed products must be identified by brand name), including a summary of product attributes.

2. Product Use and Cleaning Guides defining standard operating procedures and/or instructions for the proper use storage, and disposal of the cleaning products, proper operation of equipment, and proper procedures to accomplish work under this contract.

3. Proper procedures for the storage of hazardous materials in conformance with good house keeping practices, the National Fire Prevention Association (FEPA) Code, and applicable federal and municipal regulations. The “Plan” must also define proper procedures for the identification and disposal of hazardous wastes in accordance with Federal RCRA regulations and District of Columbia Municipal Regulations (DCMR), Title 20, Subpart E prior to use with personnel.

D. Affirmative Procurement Program – The Contractor shall develop and implement a comprehensive Affirmative Procurement Program (APP) for the purchase and use of biobased products and products made with recovered materials to the maximum extent possible. The APP shall include:

1. Details as to how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how new products may be incorporated on an ongoing basis into contract performance. The contractor must also indicate how it will conform to the Comprehensive Procurement Guidelines (CPG) published by EPA with respect to recovered materials products. The APP shall be updated as necessary to accommodate all revisions to the CPG.

2. Data on the quantity and dollar values of biobased products and recycled content products used in this contract. This data shall be submitted to the CO monthly.

E. MSDS Sheets and Cleaning Product Information – The Contractor must submit a list of material and products to be used in the performance of work under the terms of this contract. The list of materials shall include the name of the manufacturer, the brand name, and the intended purpose or use of each of the materials listed. A material Safety Data Sheet (MSDS) for each product and material listed must also be provided.

F. Schedule – The Contractor must submit in written schedule for services not performed on a daily basis. The Contractor must inform the Government of schedule changes at least one week in advance.

G. Checklist – The Contractor must submit a daily checklist of work completed. The checklist will be utilized by the Government for quality assurance surveillance purposes. The Contractor must inform the Government of schedule changes at least one week in advance.

H. Personnel - Provide a written list of name of all Contractors’ employees performing services under this contract and their work schedules. Changes or update of the list must be submitted at least one week in advance of a change of personnel prior to their work on site.

SECTION II – STANDARD DEFINITIONS

2.1 MSDS SHEET: Manufacturer Safety Data Sheet. Safety information provided with each type of cleaner or chemical used under the contract.

2.2 CLEANING PRODUCT INFORMATION: Manufacture’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

2.3 PERSONNEL: A written list of the names of all contractors’ employees performing duties under the contract.

2.4 ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.5 DEFECTIVE SERVICE: A unit of service which contains one or more defects or nonconformance with specified requirements.

2.6 CONTRACTING OFFICER (CO): A Government person with the authority to bind the government into a contract.

2.7 CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government person appointed by the Contracting Officer to assist the Contracting Officer with contract administration and surveillance.

2.8 INSPECTOR: A Government person responsible for surveillance of contractor performance as designated by the Contracting Officer Representative.

2.9 CUSTOMER FEEDBACK: Customer feedback is firsthand information from the actual users of the service.

2.10 PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.11 QUALITY ASSURANCE: Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

2.13 QUALITY CONTROL: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

2.14 QUALITY CONTROL PLAN: A control plan developed by the contractor for internal use to ensure that performance and high-quality service is attained. The QCP is incorporated into the contract and includes a schedule of work completed on a weekly, monthly, quarterly, and semi-annual basis, with dates of performance.

2.15 RANDOM SAMPLING: A sampling method in which each service output in a unit has an equal chance of being selected.

2.16 DAILY SERVICES: Services performed by the contractor on a daily basis or on a regular daily schedule.

2.17 SEMI-ANNUAL SERVICES: Services performed by the contractor during required months, can be scheduled anytime during the month.

2.18 ANNUAL SERVICES: Services performed by the contractor once each year. This service can be scheduled anytime during the required month.

SECTION III – GOVERNMENT FURNISHED PROPERTY

3.1 PAPER, SOAP, BAGS: The Government will furnish all toilet paper, paper towels, hand soap, tampons, and garbage bags. The contractor shall advise the Contracting Officer’s Representative when these supplies need replenishing.

3.2 GOVERNMENT KEYS: The Government will issue four Government keys. These keys will access both the office and shop buildings. The contractor is responsible to ensure that all keys issued by the Government are kept secure in the contractor’s possession and are not used by authorized persons. Keys issued by the Government shall not be duplicated.

3.3 TRASH DISPOSAL: The Government will provide dumpster container.

3.4 STORAGE SPACE: Adequate storage space shall be provided to the contractor for cleaning supplies and equipment. The contractor shall keep the storage area clean and free of items not needed for the purpose of this contract. The Government will not be responsible for the loss or damage to the contractor’s property.

SECTION IV – CONTRACTOR FURNISHED PROPERTY

4.1 SUPPLIES: The contractor shall supply all labor and supervision as well as supplies and equipment necessary to satisfactorily meet or exceed the performance standards of this contract. The contractor shall supply all cleaning solutions and paper products (except those stated in 3.1) to keep the offices clean and operational. Only solutions and supplies designed for recommended usage in the janitorial industry shall be used for the surfaces being cleaned and supplies shall be compatible with existing dispensers. Contractor furnished supplies and equipment shall include but may not be limited to:

· Vacuum cleaners shall have HEPA or similar type filter (commercial type).

· Cleaning equipment shall be equipped to prevent marking/denting of Government property.

· Cleaning supplies (for glass, ceramic tile, carpet, vinyl floors, wood, bathroom fixtures, and metal surfaces, etc.) Vinegar is not an acceptable solution for cleaning and shall not be used.

· Cleaning equipment (buckets, brooms, mops, brushes, sponges, cloths, etc.)

· Window washing capabilities for all window surfaces of the district buildings both inside and out.

· All safety equipment and materials to insure compliance with State and Federal OSHA regulations.

· Dusting equipment designed to collect dust shall be used for all dusting. Items such as feather dusters, rags, etc, are not approved.

SECTION V – PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUB TASKS

5.1 CLEANING SCHEDULE: The Government may schedule events after normal business hours or on weekends. In such cases, the COR will notify the contractor 24 hours prior of the event. All cleaning services shall be performed outside of normal business hours using the following schedule:

Sunday anytime and prior to 6:00 a.m. Monday Tuesday after 6:00 p.m. and prior to 6:00 a.m. Wednesday Thursday after 6:00 p.m. and prior to 6:00 a.m. Friday

5.2 DAILY SERVICES: Daily services shall be performed in the main USDA Service Center building Tuesday, Thursday and Sunday. The Shop restroom cleaning schedule will be daily October and May thru September, of each year. The Shop restroom cleaning schedule will be Tuesdays and Sundays beginning November thru April, of each year.

5.3 SEMI-ANNUAL SERVICES: Semi-annual services shall be performed in the month work is required. The COR shall be notified in writing prior to the service being conducted to ensure proper inspections are completed.

5.4 ANNUAL SERVICES: Annual services shall be performed in the month of November each year.

5.5 – SCHEDULED CLEANING REQUIREMENTS

WEEKLY: MAIN OFFICE BUILDING (1a) Vacuum carpeted floors to remove dirt, dust, litter and other foreign objects. This includes the areas under and in the back of furniture, office machines, and dividers.

Clean and sanitize drinking fountains.

Spot clean all interior door surfaces, door handles and door glass where necessary.

Empty waste receptacles and replace with new liners.

Collect and remove all refuse, trash and garbage, throughout the building, Bundle and securely tie trash bags, and dispose of in dumpster outside of building.

Sweep and/or wet mop tile floors.

Dust both vertical and horizontal dust catching surfaces including furniture, chairs, cabinets, fixtures, window ledges, doors and doorframes, office partitions, and blinds. Typewriters, computers, electronic cabinets, and equipment similar in nature shall not be dusted.

WEEKLY: RESTROOMS (main building) (1b) Sweep and/or wet mop tile floors.

Wash and sanitize water closets and urinals. No rust or encrustation shall remain.

Wash and sanitize wash basins.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

Empty waste receptacles and remove paper, trash, and any spillage. Receptacles shall have new liners replaced each time restroom is cleaned.

WEEKLY: ENTRYWAYS (1c) Clean inside and outside glass entrance doors, front entrance window, and all door frames.

Sweep and/or wet mop floors.

All door frames shall be free of dust and soil surrounding doors.

All mats shall be cleaned and free of dirt and debris, and without obvious spots and stains.

WEEKLY: SHOP & HALLWAY (1d & 1e) Sweep and/or wet mop tile floors.

Wash and sanitize water closets and urinals. No rust or encrustation shall remain.

Wash and sanitize wash basins and showers.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

Empty waste receptacles and remove paper, trash, and any spillage. Receptacles shall have new liners replaced each time restroom is cleaned.

SEMI-ANNUAL:

WINDOWS – Clean windows inside and outside so they are free of streaks (May, September). (1f) LIGHT FIXTURES – Clean all light fixtures so they are free of bugs and dirt (April, September). (1g) CARPET CLEANING – Professionally clean carpets. Heavy furniture will not be moved for cleaning.

Contractor shall coordinate cleaning schedule with COR at least two weeks prior to actual cleaning (May, November) (1h) WAX FLOORS – Tiled floors shall have old wax stripped and new wax applied (June, December) (1i) VENT COVERS – Dust and clean heating/AC vent covers (Oct, March) (1j)

ANNUAL: DUST CEILINGS (1k) Dust ceilings, removing dust and cobwebs.

SECTION VI – INSPECTION AND PAYMENT

6.1 INSPECTION PROCEDURE: Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government and any deficiencies encountered will be called to the attention of the contractor. Correction of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the work standards.

Contractor shall turn in a daily checklist, which includes frequency of services to ensure quality standards are being met. These checklists will be utilized by the COR on a random basis to substantiate work completed and to perform Government inspections. Only the items checked as completed during the last cleaning period will be inspected.

6.2 ACCEPTANCE: Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (AQL) listed in summary.

6.3 PAYMENT: Payment will be made monthly for work meeting or exceeding the AQL completed and accepted by the Government covering the previous months' service. Upon acceptance, the Government will pay monthly determined by the occurrence of the services as stated in the Schedule of Items. (Example: November has 13 daily services and 2 semi-annual services to be performed for the month. The cost for these services would be added together for the amount due for fully acceptable service).

Payment will be determined on the services and frequencies received less any deductions for any nonconforming, unacceptable performance, or lost Government keys.

Deductions – Anytime the performance of services fall below the Acceptable Quality Level, a deduction for services that cannot be re-performed or late performed, a deduction will be made based on the level of service for that month. If the AQL is 95% performance and missed or unacceptable service drops the performance level below the AQL, the percentage of that pay item will be reduced to the performance level of the service for that month. (Example: On restrooms if the daily rate is $25.00 and there are 13 days in the month the total owed for the service for the month is $325.00. If the contractor misses three restroom cleanings during the month, the performance level drops to 77%. Total due the contractor for the month less the deduction is $250.00).

SECTION VII – PERFORMANCE REQUIREMENT/SUMMARY

7.1 PERFORMANCE REQUIRMENTS: Performance requirement standards are described in the performance requirements standards summary for daily, monthly, quarterly, annual, and intermittent work. The contractor is expected to ensure performance to the standards through the Contractor’s Quality Control Plan. Except as stated in the summary, performance of services required by this contract are of such a nature that nonconforming or incomplete performance disclosed by Government inspection may not be subject to correction by re-performance or late performance, thus a deduction may be made to the contract price for the month.

7.2 REQUIREMENT SUMMARY

DAILY SERVICES

MAIN OFFICE

BUILDING

(1a) Vacuum carpeted floors to remove dirt, dust, litter and other foreign objects.

Clean and sanitize drinking fountains.

Spot clean all interior door surfaces, door handles and door glass where necessary.

Empty waste receptacles and replace with new liners.

Collect and remove all refuse, trash and garbage, throughout the building.

Bundle and securely tie trash bags, and dispose of bags in dumpster outside of building.

Sweep and/or wet mop tile floors.

Dust both vertical and horizontal dust catching surfaces including furniture, chairs, cabinets, fixtures, window ledges, doors and doorframes, office partitions, and blinds.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

RESTROOMS

MAIN BUILDING

(1b) Sweep and/or wet mop tile floors.

Wash and sanitize water closets and urinals.

No rust or encrustation shall remain.

Wash and sanitize wash basins.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

Empty waste receptacles and remove paper, trash, and any spillage. Receptacles shall have new liners replaced each time restroom is cleaned.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

ENTRYWAYS

(1c) Clean inside and outside glass entrance doors, front entrance window, and all door frames.

Sweep and/or wet mop floors.

All door frames shall be free of dust and soil surrounding doors.

All mats shall be cleaned and free of dirt and debris, and without obvious spots and stains.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

SHOP & HALLWAY

(1d & 1e) Sweep and/or wet mop tile floors.

Wash and sanitize water closets and urinals. No rust or encrustation shall remain.

Wash and sanitize wash basins and showers.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

Empty waste receptacles and remove paper, trash, and any spillage. Receptacles shall have new liners replaced each time restroom is cleaned.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

SEMI-ANNUAL

LIGHT FIXTURES

(1g)

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

CARPET CLEANING

(1h) Professionally clean carpets.

Contractor shall coordinate cleaning schedule with COR at least two weeks prior to actual cleaning

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

WAX FLOORS

(1i)

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

VENT COVERS

(1j)

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

ANNUAL

DUST CEILINGS

(1k)

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

SECTION D -- PACKAGING AND MARKING

{No clauses in this section.}

SECTION E -- INSPECTION AND ACCEPTANCE

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

52.246-1 Contractor Inspection Requirements (Apr 1984) 52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996)

SECTION F -- DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from October 1, 2012 through September 30, 2017. This period includes the base year plus 4 option years

SECTION G -- CONTRACT ADMINISTRATION DATA

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at the Hell Canyon Ranger District Office, 1225 Washington Blvd, Newcastle, WY.

GOVERNMENT-FURNISHED PROPERTY

A. Keys

The Government will provide door keys and alarm codes as required for admittance of Contractor's employees after office hours. The contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys. Keys shall be returned to the Contracting Officer's Representative (C.O.R.) prior to final payment.

B. Utilities

The Government will furnish required electricity and water.

(End of Clause)

SECTION H--SPECIAL CONTRACT REQUIREMENTS

SAFETY PLAN

(a) The Contractor shall provide a copy of their safety plan at the pre-work meeting.

(b) The Safety Plan should be available to all employees and subcontractors working on the contract.

(c) The Safety Plan should cover at a minimum:

i. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract

ii. Personal Protective Equipment required for the work under the contract

iii. Appropriate OSHA requirements for the type of work under the contract

iv. Weather considerations for the time of year of the contract.

v. Communication issues and locations of the nearest medical facilities to the job site.

vi. Emergency numbers to contact if an accident happens.

PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FAR 52.215-8 ORDER OF PRECEDENCE – UNIFORM CONTRACT FORMAT (OCT 1997)

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

(a) The Schedule (excluding the specifications)

(b) Representations and other instructions

(c) Contract clauses

(d) Other Documents, exhibits, and attachments

(e) The Specifications

52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (JUN2010)

ADDENDUM TO FAR 52.212-4

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of clause)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

Funds are not presently available for performance under this contract. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 09/30/2013, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

FAR 52.246-20 Warranty of Services (MAY 2001)

(a) Definition. "Acceptance," as used in this clause, means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the Government or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or nonconformance to the Contractor within 30 days from the date of acceptance by the Government or other specified event whose occurrence will terminate the period of notice, or combination of any applicable events or period of time. This notice shall state either--

(1) That the Contractor shall correct or reperform any defective or nonconforming services; or

(2) That the Government does not require correction or reperformance.

(c) If the Contractor is required to correct or reperform, it shall be at no cost to the Government, and any services corrected or reperformed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or reperform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Government thereby, or make an equitable adjustment in the contract price.

(d) If the Government does not require correction or reperformance, the Contracting Officer shall make an equitable adjustment in the contract price.

(End of clause)

FAR 52.252-6 Authorized Deviations in Clauses

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any 48 CFR CHAPTER 1 clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

AGARS 452.237-75 Restrictions against disclosure (Feb 1988) 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: Supervisor

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

(End of Clause)

FAR 52.212-4 Contract Terms and Conditions -- Commercial Items. (FEB 2012) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items. (JUL 2012)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to…