AG-82X9-S-11-0213.pdf

AG-82X9-S-11-0213

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

08/24/2011

1 17

USDA FOREST SERVICE

ROCKY MOUNTAIN REGION

15 BURNETT COURT

ROCKY MOUNTAIN REGION

DURANGO CO 81301

Multiple

970 385-1245GINGER DOMINGOS

09/08/2011 1300 MT

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

TITLE: Lemon Ranch Mowing/Grinding IDIQ Task Order, Columbine Ranger District, San Juan National Forest, Colorado

Estimated Start Work Date - 09/20/2011

Contract Duration - 60 Days

Show Me Trip - Sept 1, 2011 - 9:00 AM - Meet at the front of the San Juan Public Lands Center, 15 Burnett Court, Durango, Colorado

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

Lemon Ranch Fuels Project AG-82X9-S-11-0213 Page 2 of 17

SECTION B – SCHEDULE OF ITEMS

Description Estimated Unit Unit Price Total Item Number Quantity

1 Unit 1 50 ACRES $__________ $____________

2 Unit 2 9 ACRES $__________ $____________

1 Unit 3 38 ACRES $__________ $____________

2 Unit 4 52 ACRES $__________ $____________

Total Amount: $____________

This project is set aside for those contractors with a current BLM Fuel Reduction IDIQ contract for these services.

TIME FOR PERFORMANCE

UNIT 1 – Must be commence prior to October 15, 2011

Please complete the following with your proposal:

Estimated Start Work Date: _________________

Estimated Completion Date: ________________

Contractor’s BLM IDIQ Contract Number: ______________________________________

Contractor DUNS No. _____________________________________

Taxpayer ID: ____________________________________________

Offerors may submit facsimile proposals as responses to this solicitation. Facsimile proposals are subject to the same rules as paper proposals. The telephone number of receiving facsimile is: 970-385-1243 (Attention: Ginger Domingos).

AG-82X9-S-11-0213 Page 3 of 17

SECTION C - STATEMENT OF WORK

LEMON RANCH FUELS PROJECT

MOWING AND SHREDDING CONTRACT

C.1 GENERAL REQUIREMENTS

C.1.1 Background

The purpose of the Lemon Ranch mowing and shredding Contract is to mechanically treat hazardous fuels on USFS Public Lands which will have an immediate effect on fire behavior. The Columbine Ranger District/Field Office is responsible for overseeing the project. The proposed treatments under this contract include mechanical mowing/shredding of designated vegetation including (live/dead) ponderosa pine, pinon/juniper, Gambel oak and other associated shrubs species.

C.1.2 Scope

The Contractor will provide all labor, supplies and equipment, including mobilization; to mechanically mow/shred designated vegetation with a rubber tired or tracked machine mounted, horizontal or vertical shaft shredder/mulcher capable of working on slopes up to 35 percent and mulching logs or stems up to 12 inches in diameter.

C.1.3 Location and Description

C.1.3.1 Location: The Project is located on the Columbine Ranger District/Field Office. Project area maps showing the location of the project and treatment units are attached to this contract. The legal location is Township 36 North, Range 10 West, Sections 26, 34, 35 and 36, La Plata County, Colorado. Access to the project area would consist of using County Rd 208 and a private road within the Silver Mountain Guest Ranch.

C.1.3.2 Treatment Units The locations and boundaries of the treatment units are shown on the Project Area Map, attached. There are 4 treatment units summarized in the following table:

Unit No.

Acres Vegetation type Treatment IDIQ Level

1 50 Ponderosa pine and pinon pine/juniper with Gambel oak and other shrub species growing in the understory.

Mowing/Mulching

IV

9 Ponderosa pine and pinon pine/juniper with Gambel oak and other shrub species growing in the understory.

Mowing/Mulching IV

3 38 Ponderosa pine and pinon pine/juniper with Gambel oak and other shrub species growing in the understory.

Mowing/Mulching IV

4 52 Gambel oak and other shrub species with small amounts of pinon pine/juniper and ponderosa pine.

Mowing/Mulching III

AG-82X9-S-11-0213 Page 4 of 17

Total 149

C.1.3.3 Boundaries: The boundaries of all units are marked with Blue surveyor’s flagging.

C.2 SPECIFIC TASKS

C.2.1 Bull Hog Treatment – Line Item 0030 (or Line Item 17 on newer contracts)

Item 0017AC – Level III – Percent cover of material to be treated is estimated to be between 31 and 60 percent total cover. Slope is under 30%.

Item 0017AD – Level IV – Percent cover of material to be treated is estimated to be between 31 and 60 percent total cover. Slope is from 30% to 45%.

C.2.1.1. Standards

1) Mow and shred up to 60% and not less than 40% of existing vegetation including ponderosa pine

(less than 12”), pinon pine/juniper, Gambel oak and other shrub species in a natural mosaic pattern treating entire clumps and leaving larger diameter, healthy clumps.

2) Avoid treatment of Gambel oak >6” drc where possible.

3) Along the 4x4 Dry Gulch Road, retain wildlife hiding cover within 200 feet of the road. Maintain at least 50% of the Dry Gulch Road miles untreated, with the resulting untreated islands occurring across the road from each other.

4) Create openings by mowing areas that are ¼ to 3 acres in size.

5) All mowed vegetation shall be shredded such that 80 percent of the mulch material is less than 1 inch in diameter and 12 inches long. Ninety percent of the mulch and slash resulting from the mowing and shredding must be distributed on the ground surface at a depth less than 4 inches. A small portion of the slash resulting from the mowing and shredding (not more than 10%) may be higher than 4 inches but no more than 8 inches above the ground. No shredded material shall exceed 8 inches in diameter and 48 inches long.

6) Stumps and stubble heights must be less than 8 inches above the ground surface or any obstacle.

7) To protect a peregrine falcon eyrie and decrease big game winter range disturbance, access/timing of project implementation is allowed between the times of July 16th and November 20th in areas using the Dry Gulch 4x4 road.

8) Protect snags 9-16” dbh to the extent possible during mechanical and burning operations. Do not cut snags greater than 16”dbh unless required to meet safety standards.

9) Pull slash away from these snags and pre-settlement trees to protect from future fires.

10) Mow around snags that do not pose a safety threat.

11) Protect all pre-settlement trees, and wherever possible, retain all trees containing cavities, spiked or broken tops, lightening scars, or “wolfy” trees as wildlife trees or snag replacements.

12) Protect any raptor nests identified within the project area and report new findings to the wildlife biologist, who will coordinate with the project COR to specify avoidance measures.

13) Protect at least one turkey roost clump per twenty acres.

14) Protect at least one Abert’s squirrel nest tree clump (.2 acres in size) per two acres within all harvest units.

15) Restrict equipment and vehicle use on native surface roads or off-road when soils are saturated.

Cease operations until the ground dries out or freezes if equipment of vehicles create ruts 4 inches or deeper for 10 feet or longer.

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16) Limit mechanical equipment operations to sustained slopes less than 35%.

17) Do not operate equipment in stream channels except to cross at crossings designated by the Forest

Service. Limit crossings to the minimum number necessary. Cross perpendicular to the direction of flow and do not cross where banks exceed 30% slope.

18) Do not mow or cut riparian or wetland species such as willows or cottonwoods.

19) Do not mow or cut vegetation that is growing within or on the banks of defined stream channels, gullies or ditches. Do not mow or cut more than 50% of the vegetation within 25 feet of defined drainages, gullies, ditches, or wetlands.

20) If wetlands are discovered during layout or implementation, equipment shall not be permitted in wetlands or wet meadows unless protected by 1 foot of packed snow or 2 inches of frozen soil.

21) Limit soil disturbance to less than 15% of the treatment units.

22) Rehabilitate skid roads at the completion of the project by waterbarring, spreading slash, and seeding the disturbed areas as necessary.

23) Rehabilitate temporary roads at the completion of the project by returning them to the original grade, waterbarring, spreading slash, and seeding the disturbed areas as necessary.

24) Return access roads used for the project to a condition similar to what they were prior to the start of the project.

25) Have a qualified archeologist flag the perimeters of sites 5L8615, 5LP8616, 5LP8617 for avoidance during hydromowing operations and conventional logging activities prior to the commencement of operations. The archaeologist should be given advance notice of at least two weeks to flag the sites for avoidance. Hand thinning within site boundaries is allowable, but no slash piling or ATV skidding is allowed within site boundaries. Slash piles must be located at least 20 meters outside of site boundaries.

26) Should any prehistoric or historic archeological site be encountered during the implementation of the project, they are to be avoided and reported to the district archeologist.

27) Equipment will be washed and inspected before bringing into project area

28) Post-treatment of noxious weeds will be accomplished as needed.

Acreage was determined by a handheld Trimble GPS unit. Exact acres accomplished will be determined after completion of a Treatment Unit with a handheld Trimble Geo XT GPS unit and differentially corrected with GPS Pathfinder software.

C.2.3. Definitions

DBH – Diameter at Breast Height – Diameter of a tree measured outside of the bark at a height of

4.5 feet above ground level on the uphill side of the tree.

Designated Vegetation - Gambel oak and other shrub species, piñon pine/juniper, and ponderosa pine are designation by description.

DRC- Diameter at Root Collar- diameter of the tree or shrub measured outside the bark just above the root collar swell.

TREE CLASS – A classification of trees based on the position of the crown relative to other trees of the same species in the stand.

Open grown/emergent – trees that are growing in the open, receiving light from all sides and generally have full crowns.

Dominant – trees with crowns above the general canopy level and are receiving light from all sides but competing with nearby trees.

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Co dominant – trees with crowns within the general canopy level direct from above and partially from the sides. Crowns are reduced.

Intermediate – trees with crowns generally below the average canopy level and are only receiving light from above. Crowns are significantly reduced and uneven.

Overtopped/Suppressed – Trees with crowns completely overtopped and shaded by other trees in the stand.

Riparian Area – The area associated with a stream or lake that supports riparian vegetation such as willows, cottonwoods, boxelder or dogwood.

Slash – All vegetative material including, but not limited to, cull logs, chunks, broken tops, limbs, branches, tops, rotten wood, damaged brush, damaged or destroyed reproduction, saplings or poles, which is created or disturbed as a result of Contractor’s operations.

Snag – A standing dead tree at least 12 inches DBH and 10 feet tall.

Obstacle –Any object, which can impede, or damage the shredding/mulching or tree cutting equipment. This could include rocks, logs, old stumps, road banks or culverts.

Treatment Unit – Area where contract work will be completed that is delineated on the Project Area Map.

C.3 RESOURCES PROTECTION STANDARDS

C.3.1 Soil Quality

Soil erosion is directly related to the amount of cover that is left intact to reduce the impact of rainfall.

Logs, litter, duff and rock are effective in reducing soil displacement from raindrop impact.

The Contractor’s activities shall be executed in a manner to retain the natural contour of the ground.

Any mounding up of soil should be returned to the natural contour as part of the work process.

The Contractor’s activities shall be executed to minimize disturbing the duff layer.

The Contractor is not required to operate mechanical equipment on sustained slopes over 35%.

Soil compaction also has a direct effect on erosion and site productivity. Soil moisture content, equipment ground pressure and number of passes are related to soil compaction. For soil productivity, a minimum of 80% of an activity area will be in a non-compacted, non-puddled, and/or non-displaced condition.

C.3.2 Water Quality- The following measures shall be observed to protect stream courses:

1) Restrict equipment and vehicle use on native surface roads or off-roads when soils are saturated.

If ruts 4 ‘’ or deeper for 10 ft or longer are created by equipment or vehicles, operations shall cease until the ground dries out or freezes.

2) Limit mechanical equipment operations to sustained slopes less than 35%.

3) Avoid running equipment over bare shale slopes to the greatest extent possible.

4) Limit soil disturbance to less than 15% of the treatment units.

AG-82X9-S-11-0213 Page 7 of 17

5) Equipment access trails that will be used to walk the machines in and out every day will be designated by USFS representatives.

6) Drainage will be provided on all roads used within the project.

7) Access roads that are used for the project shall be left in a condition similar to what they were prior to the start of the project.

8) Do not mow or cut vegetation that is growing within or on the banks of defined stream channels, gullies, or ditches.

9) If wetlands are discovered during implementation, equipment shall not be permitted in wetlands or wet meadows unless protected by 1 foot of packed snow or 2 inches of frozen soil.

C.3.3 Wet Period Restrictions

All county and state roads approved for use within the Project Area are “all-weather” surface and can be operated on during most weather conditions. Travel on native surface roads and off-road with equipment is restricted when the soil is saturated. If the roads and project areas are saturated such that ruts are created by heavy vehicles, the COR may require that the Contractor cease hauling operations and use of off-road equipment until road or ground surfaces dry out or freeze.

C.3.4 Erosion Control

Within 15 days of completion of mowing activities within a unit, and prior to seasonal cessation of activities, the contractor shall control erosion on areas of exposed mineral soil using one or more of the following methods, singularly or in combination, as appropriate for the conditions: (1) back-blading, (2) out-sloping, (3) scattering wood debris, (4) constructing cross drains, and/or other methods approved by the Contracting Officer that will accomplish the prescribed end result. The methods employed shall be sufficient to assure that surface water does not pond on skid trails, landings or temporary roads and that surface water is diverted off of exposed soil within the spacing guides in the following table:

Slope % of Feature Water Diversion Spacing (Feet)

0-6 300 7-12 150 13-15 120 15+ 90

Prior to seasonal cessation of operations or periods of precipitation or runoff, if ground conditions are unsuitable for installing permanent erosion control methods, the contractor shall implement temporary measures sufficient to control erosion until permanent measures can be implemented. Temporary measures may include installing silt fences, weed free straw bales, excelsior logs or equivalent.

Temporary structures shall be removed when no longer needed.

C.3.5 Protected Trees

The Contractor(s) shall avoid damage to Protected Trees. Protected Trees include:

1) All unmarked pre-Euro-settlement ponderosa pine trees are designated as Protected Trees because of their esthetic and ecological value. These trees are characterized by:

Age generally over approximately 150 years.

Smooth, platy, orange bark.

AG-82X9-S-11-0213 Page 8 of 17

Rounded tops.

Size generally larger than 18 inches DBH.

2) Snags over 12 inches DBH and 10 ft. tall.

3) Witness trees referencing protected survey monuments.

C.3.6 Cultural Sites

Known archeological or historic sites have been avoided by project design or will be flagged for avoidance during operations.

If a previously unidentified archeological or historical site(s) is encountered, the Contractor shall discontinue work in the general area of the site(s) and notify the Contracting Officer immediately.

C.3.7 Habitat of Endangered Species

If areas needing special measures for protection of plants or animals listed as threatened or endangered under the Endangered Species Act of 1973 or as sensitive plant and animal species on the Regional Forester’s list are discovered, or if new species are listed on the Endangered Species List or the Regional Forester’s list, USFS may either cancel or unilaterally modify this contract to provide additional protection regardless of when such facts become known. Discovery of such areas by either party shall be promptly reported to the other party and operations will be suspended at that location until the significance or potential significance of the area is determined.

C.3.8 Road Maintenance

The Contractor shall keep road surfaces, ditches and culverts clear of mud, soil, vegetative or other material so as to not block access and drainage or impair the functionality and safety of these road features.

C.3.9 Noxious Weeds

The Contractor shall insure all equipment moved onto USFS Public Land is free of soil, seeds and vegetation matter or other debris that could contain or hold invasive weed seeds. The contractor shall employ whatever methods necessary to insure compliance, and shall notify the COR prior to moving each piece of equipment onto USFS Public Land. Arrangements will be made for the Contracting Officer Representative or a designated Inspector to inspect each piece of equipment prior to it being moved onto USFS Public Land.

“Equipment” includes all machinery except pickup trucks, cars, or other vehicles primarily used for transport of personnel.

C.4 OPERATIONS

1) A Notice to Proceed will be issued with an effective date prior to the commencement of operations. The conditions of this contract include measures needed to assure protection of the environment and watershed. All operations shall be done in accordance with this contract.

Tracked or wheeled type equipment will not be permitted to operate outside of the designated unit boundary.

2) No littering is allowed and the contractor shall be responsible for hauling all trash

AG-82X9-S-11-0213 Page 9 of 17 accumulated out of the area.

3) The Contractor will provide for public safety during all phases of operations. The Technical

Proposal shall describe the Contractor’s mitigation measures to reduce the hazards associated with his operations, and his plan and methods of informing neighbors, visiting public, and passing travelers of on-going operations and hazards.

The USFS will notify the adjacent landowners when the activity is about to begin. The Contractor must be aware of the presence of people living near and recreating near the Project Area and adjust activities to account for this presence. Private property rights shall be respected on adjacent deeded lands.

C.5 MEASUREMENT AND PAYMENT

C.5.1 Measurement

The size, shape, and location of the Treatment Units were measured in the field with Trimble GeoXT GPS collectors with a minimum PDOP of 6.0. The GPS data was post-processed with GPS Pathfinder and acres calculated with ArcMap GIS software. Positions of features shown on the maps are approximate.

C.5.2 Payment

Payment will be made for the completed items at the contract unit prices, based on inspections. No payment will be made for any unit and/or item where inspections determine work does not meet contract specifications, until rework has been accepted by the Contracting Officer.

Payments will be made and processed as follows:

1. When brush mowing/shredding, seasonal erosion control measures, and repairs to damaged improvements are completed and accepted by the Contracting Officer on an entire treatment unit; payment will be made at the bid rate for the acreage completed.

2. No more than one payment will be processed in any one month. No payments will be processed for less than $5,000.00 (unless it is a final payment).

C.6 WORK PROGRESS SCHEDULE

The Contractor shall be required to present at the pre-work conference (or within 10 days thereafter) a written plan of work providing for the orderly and timely completion of the contract requirements. This plan is subject to the approval of the Contracting Officer. The schedule may be modified in writing during the course of the contract when conditions warrant it.

If the work progress falls behind schedule, the Contractor shall take such action as necessary to ensure that the timely completion of the contract is not jeopardized. In addition, the Contracting Officer may require the Contractor to submit a revised plan of work showing how he intends to complete the project on time and in compliance with all contract requirements.

C.7 CAMPING

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The Contractor may be permitted to camp on USFS land. Camping on USFS land is not a right;

permission may be revoked for failure to comply with camping permit issued by the Columbine District Ranger.

C.8 EROSION CONTROL

The Contractor shall (1) avoid operating equipment when soil conditions are such that excessive damage will result; (2) construct erosion control structures as needed to control erosion; (3) repair promptly any existing erosion control structures damaged by the Contractor’s operations; and (4) perform other soil erosion control work as may be required under this contract

If the Contractor fails to do final erosion control work the USFS may assume responsibility for the work and any payments due to the Contractor hereunder may be used by the USFS to do the work. If needed for such work, the Contractor shall make additional deposits on request by the USFS. Any money deposited or used for this purpose shall be on the basis of cooperation or assistance (16 U.S.C. 572).

C.9 PROTECTION, USE, AND MAINTENANCE OF IMPROVEMENTS

The Contractor, in all phases of project operations, shall protect insofar as practicable all improvements within the project area. Improvements include, but may not be limited to:

Land survey monuments and witness trees Fences and gates Buried and overhead power lines and associated boxes and signs Telephone lines and associated boxes, pedestals, and signs Natural gas lines and associated infrastructure and signs Stock watering tanks and associated water lines

If such improvements are damaged by the Contractor’s operations under this contract, the Contractor shall restore them immediately to their condition existing immediately prior to commencement of operations.

If a portion of a fence needs to be removed for access, the fence shall be repaired to original or better condition prior to completion of contract. Temporary gates may be required to be installed in fence openings.

All roads and trails, designated by the USFS as needed for emergency or other purposes, shall at all times be kept free of logs, brush, and debris resulting from the Contractor’s operations. The Contractor shall promptly restore roads or trails damaged through such use. The Contractor’s use of existing roads may be restricted as indicated on unit maps.

C.10 BARRICADES, WARNING SIGNS, AND OTHER DEVICES.

The Contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient lights, danger signals, signs, and other traffic control devices, and shall take all necessary precautions for the protection of the work and safety of the public. Roads closed to traffic shall be protected by effective barricades, and obstructions shall be illuminated during the hours of darkness. Suitable warning signs shall be provided to properly control and direct traffic.

The Contractor shall erect warning signs in advance at any place on the project where operations may interfere with the use of the road or trail by traffic and at all intermediate points where the new work

AG-82X9-S-11-0213 Page 11 of 17 crosses or coincides with an existing road or trail. All road barricades, warning signs, lights, temporary signals, flagmen and pilot car operators and equipment, and other protective devices, except for special devices, shall conform with Part VI of the Manual on Uniform Traffic Control Devices for Streets and Highways, published by the Federal Highway Administration and applicable safety codes.

A specific traffic control plan shall be agreed to by the Contractor and USFS prior to commencing work.

Necessary warning signs and guards shall be posted during operations to safeguard the public.

AG-82X9-S-11-0213 Page 12 of 17

Performance Requirements Summary

Performance Work Statement

Quality Standard Performance Standard (Acceptable Quality Level)

Monitoring Methods

Effect Of Not Meeting Performance Standard

Mowing of Gambel oak and other shrubs, piñon pine, juniper, and ponderosa pine

Task accomplished in Section C.2.1.1.

Item 1.

Mowed area not less than 40 percent and not more than 60 percent of existing vegetation.

Visual inspection and/or circular sample plots.

If below minimum rework area at no additional cost to the Government. If above maximum, modify methods.

Mow only on slopes < 35%

Task accomplished in Section C.2.1.1.

Item 17.

Avoid steep slopes greater than 35%.

Size of shredded material (including slash)

Task accomplished in Section C.2.1.1.

Item 5.

No less than 80 percent of the mulch material is larger than 1inch in diameter and 12 inches long. No material exceeds 8 inches by 48 inches.

Visual inspection and measurement of shredded material.

Rework area at no additional cost to the Government.

Stubble height. Task accomplished in Section C.2.1.1.

Item 6.

90% of stumps and stubble heights less than 6inches above the ground and 8 inches above any obstacle.

Visual inspection and measurement of stubble height.

Mow stumps and stubble at no additional cost to the Government.

Protected trees. Task accomplished in Section C.2.1.1.

Item 8.

No damage to snags. Less than 5 percent of “leave” trees with damage. No damage to boundary trees.

Visual inspection and count of damaged trees if necessary.

Modify procedures to avoid protected trees. Reduction in Contract payments if damage excessive. $50 per live tree.

Soil disturbance Task accomplished in Section C.2.1.1.

Item 21.

No more than 15% of the area has exposed mineral soil.

Visual inspection and measurement of exposed mineral soil area

Modify procedures to limit soil disturbance and exposure of mineral soil

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SECTION I – CLAUSES

FAR 52.215-5 Facsimile Proposals (OCT 1997)

(a) Definition. "Facsimile proposal," as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine.

(b) Offerors may submit facsimile proposals as responses to this solicitation. Facsimile proposals are subject to the same rules as paper proposals.

(c) The telephone number of receiving facsimile equipment is: 970-385-1243.

(d) If any portion of a facsimile proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document--

(1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal.

(2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and

(3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timelines, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer.

(e) The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal.

FAR 52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a firm fixed price contract resulting from this solicitation.

AGAR 452.237-71 Pre-Bid/Pre-Proposal Conference (FEB 1988)

(a) The Government is planning a pre-bid/pre-proposal conference, during which potential Offerors may obtain a better understanding of the work required.

(b) Offerors are encouraged to submit all questions in writing at least five (5) days prior to the conference. Questions will be considered at any time prior to or during the conference. However, Offerors will be asked to confirm verbal questions in writing. Subsequent to the conference, an amendment to the solicitation containing an abstract of the questions and answers, and a list of attendees, will be disseminated.

(c) In order to facilitate conference preparations, it is requested that the person named on the Standard Form 33 of this solicitation be contacted and advised of the number of persons who will attend.

(d) The Government assumes no responsibility for any expense incurred by an Offeror prior to contract award.

(e) Offerors are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the Offeror to seek clarification prior to submitting an offer.

(f) The conference will be held:

Date: August 23, 2011 Time: 9:00 AM Location: Meet at the intersection of Hwy 84 and Archuleta County Rd 359 (Coyote Park Rd).

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SECTION M--EVALUATION FACTORS FOR AWARD

AWARD DETERMINATION

One offer will be made to the contractor who submits the best value response to this solicitation. Contractors will be evaluated against the Evaluation Factors listed below. The non-price factors, when combined are approximately equal to price. The non-price factors are listed in relative order of importance (i.e.; Factor 1 is more important than Factor 2, Factor 2 is more important than Factor 3, and so on).

1. Award will be made to that contractor whose quote is technically acceptable and (2) whose technical/cost relationship is the most advantageous to the Government. Cost will be a factor in the award decision. The critical factor in making any cost/technical trade-off is not the spread between the technical scores but, rather, the significance of that difference. The significance of the spread of scores will be determined on the basis of what the difference might mean in terms of performance and what it would cost the Government to take advantage of it.

Award may not necessarily be made for technical capabilities that would appear to exceed those needed for the successful performance of the work. The Government reserves the right to make cost/technical trade-offs that are in the best interest and advantageous to the Government.

2. Award may be made without further discussions. Quotes should be submitted initially on the most favorable terms, from a price and technical standpoint, which the Contractor can submit to the Government. The Government may, after evaluation of quotes, conduct further oral or written discussion as appropriate, with those contractors whose quotes represent a good value to the Government.

EVALUATION FACTORS

1. Company/Corporate Experience – provide a list of all types of work you have performed, the dollar amounts of those projects, and a brief description of those projects. More recent experience with similar work will be looked upon more favorably than older experience, or experience with non-similar work.

2. Technical Proposal and Schedule – Submit a technical proposal and schedule that reveals how and when service items will be accomplished and why they plan to accomplish service items in that manner. Offerors should also include a plan outlining how quality control will be monitored and changes implemented based on quality control evaluations. The rating on the proposal and schedule will include the following sub-factors.

a) Understanding of identified stand or area management needs;

b) Rationale for proposed sequencing of operations to meet management needs;

c) Plan or commitment to complete contract in less time than contract performance period;

d) Plan for, or commitment of, relevant personnel and equipment for performance of operations;

e) Content and relevance of submitted Quality Control Plan.

f) Schedule must include the estimated start work date and scheduled dates of anticipated performance.

3. Equipment Operator Experience: Provide the names of the operators to be utilized on this project. Include the type(s) of equipment and the individual’s experience level on each type of equipment listed.

4. Public Law 106-291 provides for the enhancement of local and small business employment opportunities in rural communities. This may be accomplished by award to a local entity other than a large business, providing employment and training opportunities to people in rural communities, and/or hiring or training a significant percentage of local people to complete the contract. Local is determined by contract location.

For this evaluation factor provide the following information:

1. Evidence that quoter is a local entity, if applicable

2. Planned percentage of contract workforce that will be composed of local, rural community residents.

3. Planned number of employees to be trained for contract performance.

4. Planned number of employees to be trained that are local rural community residents.

5. Explanation of how you will accomplish what you have planned.

6. Any additional plans to enhance local small business opportunities in rural communities.

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5. Past Performance – The Government uses this evaluation factor to determine how well you have pleased your previous customers, regardless of the type of work done.

Please provide names and phone numbers of references. Failure to provide this information will reduce your chances of being considered for award of this project.

4. Price