SourcesSoughtHVACrmrsfc022814v2.docx

This is a SOURCES SOUGHT SYNOPSIS announcement to be used for preliminary market survey information planning purposes only. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. The type of solicitation to issue will depend upon the responses to this synopsis. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow up information requests.

The purpose of this synopsis is to gain knowledge of interest, capabilities and qualifications of various members of the Small Business Community to include 8(a), Historically Underutilized Business Zones (HUB-Zone), Service-Disabled Veteran-Owned Small Business (SDVOSB) and Women-Owned Small Business (WOSB) to compete and perform a Firm Fixed Price Contract. The type of solicitation to issue will depend upon the responses to this sources sought synopsis. The Government must ensure there is adequate competition among the potential pool of responsive contractors.

The Rocky Mountain Research Station (RMRS) Headquarters in Fort Collins, Colorado anticipates soliciting for and awarding a long-term HVAC maintenance contract for the RMRS Headquarters and Forestry Sciences Lab buildings, located in Fort Collins, Colorado. The Headquarters building was constructed in 1966 and has a gross building area of 40,000 square feet, including the basement. The Forestry Sciences Lab was constructed in 2010 and had a gross building are of 22,000 square feet, including the basement.

The anticipated contract will include scheduled and periodic preventative maintenance of both building’s HVAC systems, to include boilers and hydronic heating system and piping, domestic hot water heaters, supply and return air units, roof top package units, VAV single duct and fan-powered units, computer room HVAC split system, cooler room split systems, duct work, venting, and all associated electrical and pneumatic control components. Preventive maintenance consists primarily of inspection, lubrication, calibration, adjustment, and minor part and component replacement (including, but not limited to: belts, pulleys, piping, valves, grills, thermostats, filters, belts, hoses, fluids, oil and grease) as required to minimize malfunction, breakdown, and deterioration of equipment; and the identification of repairs required to ensure the equipment is operating per manufacturers’ standards. The Contractor shall complete all identified repairs and provide all necessary services, parts, and materials as part of the preventive maintenance.

Additionally, the contract will include 24 hour per day, seven days per week, on-call repair service, as needed.

Optional items may include Major maintenance item task orders, to be negotiated as needed.

Under all Base and Optional bid items the Contractor shall furnish all labor, materials, equipment, tools, transportation, supplies, storage, other incidentals and all work required to complete the proposed work in accordance with the specifications and provisions of the contract and any subsequent major maintenance task order requirements.

The contract Base Year is anticipated to begin in July, 2014, and extend through June, 2015. Two (2) subsequent Option Years may be awarded.

A formal site visit will be announced at a later date.

The proposed project will be a firm-fixed-price contract for the Base and Option years.

The estimated magnitude of this contract is between $25,000.00 and $100,000.00 for the Base Year.

North American Industrial Classification System (NAICS) Code applicable to this acquisition is 238220, Heating and Ventilation System Component Installation.

Small Business Size Standard for this acquisition is $33.5 million.

Prior Government contract work is not required for submitting a response under the sources sought synopsis.

It is anticipated that award may be based on “Lowest Price Technically Acceptable” to the Government. The estimated solicitation issuance date is on or about May 16, 2014, and the estimated proposal due date is to be determined. The official Synopsis citing the solicitation number, and inviting Offerors to register electronically to receive a copy of the solicitation when it is issued is anticipated to be available on or about May 9, 2014.

Offeror’s response to this Synopsis shall be limited to 5 pages and shall include the following information:

Offeror’s name, address, point of contact, phone number, and e-mail address.

Offeror’s interest in bidding on the solicitation when it is issued.

Offeror’s capability to meet personnel requirements.

Offeror’s capability to perform a contract of this magnitude and complexity including in-house capability to execute HVAC maintenance and mechanical construction; a brief discussion of at least 2 comparable projects performed within the past 5 years to include customer name, timeliness of performance, customer satisfaction, and dollar value of the project.

Offeror’s type of small business and Business Size (Whether HUB Zone, Service Disabled Veteran Owned Small Business, 8(a) or Woman-Owned Small Business (WOSB).

Offeror’s Joint Venture information if applicable – existing and potential Interested Offerors shall respond to this Sources Sought Synopsis no later than 4:00 PM (MDT) April 25, 2014. All interested contractors must be registered in the System for Award Management (SAM) website, to be eligible for award of Government contracts. Please mail your response to Rocky Mountain Research Station, Attn: Phillip J. Ramirez, 2150 Centre Ave, Fort Collins, CO 80526.

Interested parties should register on-line and subscribe to receiving procurement announcements related to this sources sought notice at www.fbo.gov. Any questions related to this notice shall be submitted in writing to the point of contact listed above.