PWS.docx

Performance Work Statement Electronic Sign Board Rental

FY17 FIRE

General - The focus of this contract is for the rental of (1-4) CDOT approved electronic solar message boards for the period of March 2017 to November 2017 (approximate need dates for each rental period will be coordinated between the FS and vendor. Rental will be on an on-call basis. Number of days, weeks, months needed may vary due to weather and work requirements). Sign boards will only be active on an as needed basis, contingent on fire suppression activities. The USDA-Forest Service will send personnel to pick-up the sign boards and deliver to the Woodland Park Work Center. Desired signs are the same or equivalent to Wanco model WTTMBSLLA. The contractor shall provide all manpower, equipment, and services necessary for completing this task.

Contractor Representative – The contractor shall provide a contract representative responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, and speak English.

Point-Of-Contact – The Contracting Officer (Dave Rodriguez) will administer the contract. After award the Contracting Officer will designate a Contracting Officer’s Representative (COR) for the purpose of insuring compliance with the specifications and schedule of items of the contract. Prior to commencement of work, the Contracting Officer and COR will arrange a meeting with the Contractor to discuss the contract terms and work performance requirements.

Period of Performance – March 2017 through November 2017, however the exact use duration is undetermined and the approximate need dates for each rental period is undetermined. Rental will be on and on-call basis. Number of months needed may vary due to weather and work requirements. This is somewhat dependent upon the dates that fire suppression activities take place. It is possible that sign board rental may be required in all months identified, however fire is variable.

Project Location and Description – Woodland Park Work Center, 1408 Rampart Range Road, Woodland Park, CO 80863

Government Furnished Items – The government will provide adequate storage for all (1-4) sign boards at the Woodland Park Work Center.

Warranty - The Contractor shall guarantee each sign board and all parts furnished by him against defective material and workmanship for the rental period of this contract. The Contractor shall furnish the required parts as soon as notified and determine warranty adjustment after receipt of the failed components.

The Contractor shall be the source for warranty work regardless of the make of the component. Warranty work must be initiated within 48 hours of notification and repairs and/or replacement shall be completed as timely as possible.

Liability: The government is self-insured and covered by Federal Tort Claims Act. Insurance, Domestic (within US) (28 U.S.C. 2671, Comp. Gen. B-158766 dated February 3, 1977).

Maintenance - The Forest Service shall complete basic daily maintenance items (i.e. battery maintenance). The Contractor will be responsible for scheduled replacement upon discovery and coordination with Forest Service personnel. The Contractor will coordinate with the Forest Service on scheduled maintenance for the rental season.

Contractor Furnished Items – The contractor shall furnish all manpower, equipment and supplies other than government furnished property listed above required to perform this contract.

Salient Characteristics –

· Mini Matrix Message Signs (Model WTMMBSLLA; Make WANCO) or Equivalent

· Display Size: Width 11’ 5”; Height 6’2” or Equivalent

· Visability: 4800 ft. – minimum

· Legible LED display

· Portable and Self-powered, requiring no permanent installation or wiring.

· Full-matrix display

· Power provided by batteries, charged by an automated solar charging system.

· Weather-resistant cabinet containing display modules and related electronics.

· Storage: When lowered for storage and transport, the display cabinet rests in two support cradles, parallel to the trailer length, no locking pins required.

Scheduling of Work When signs are to be picked up, the Forest Service will notify the contractor of the required rental. This initial notification may be by phone, fax, or other means. The contractor must complete the required request within 48 hours with a pick-up within 1-week, including Saturday after the initial notification. Generally, rental shall be between the hours of 8:00 am and 4:30 pm. Occasional emergency pick-up may be required, and may be outside the general servicing hours. Response time for any emergency will be by mutual agreement between the government and the contractor. Emergency rental will be paid at the same rate as normal rental.

Reporting – Each time the signs are picked up and/or delivered the Contractor shall be required to report to the designated Contracting Officer’s Representative (COR) the date of the delivery and the total number of signs delivered. This reporting shall be accomplished by sending an email with the required information to the COR within 48 hours of the service.

Acceptance - All work performed under this contract must meet or exceed salient characteristic specifications described in the Schedule of Items and Performance Work Statement, unless environmental factors (i.e. Weather, Wildfire) prevent the Contractor from fulfilling the responsibilities of this contract. Additional work may be required at no further cost to the Government, if specifications are not met.

Minimum Rental Duration: If the lessee is to return the equipment before the minimum rental duration date, there will be a price adjustment to that date of which it was returned. Customer will be billed to the agreed rental duration while the equipment is on-rent. It is the lessee’s responsibility to notify vendor of minimum rental changes. If the equipment is close to reaching a minimum rental date and lessee knows that they need the equipment for a determined longer duration, the vendor will adjust additional rental periods to a lower rate.

MEASUREMENT AND PAYMENT - Payment will be made monthly in accordance with the Prompt Payment Act. Payment will be made within 30 days of acceptance of a proper invoice. The Forest Service will maintain a log sheet that will constitute a project record for the contract. These log sheets shall constitute the basis for acceptance by the Forest Service for the work performed. Full payment will not be made for less than full rental.

All invoices are to be submitted online via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Your company must register at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account in order to submit an invoice on this project.

AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Best Value to the Government. This is for One Base Year and up to Four Option Years.