AG-82B1-S-10-0309.pdf

RECOVERY: INSTALLATION, REMOVAL AG-82B1-S-10-0309

AND DISPOSAL OF BULLETIN BOARD Page 1 of 45

INTERMOUNTAIN EMERGENCY RECOVERY OPERATION CENTER INSTRUCTIONS

ISSUING OFFICE: U.S. DEPARTMENT OF AGRICULTURE

FOREST SERVICE

INTERMOUNTAIN EROC

740 SIMMS STREET

GOLDEN, CO 80401

FAX (303) 275-5299

SOLICITATION NO.: AG-82B1-S-10-0309

OFFERS ARE SOLICITED FOR: RECOVERY: REMOVAL, DISPOSAL AND INSTALLATION OF BULLETIN BOARD

IMPORTANT – NOTICE TO OFFEROR:

AT A MINIMUM, OFFEROR SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH THEIR RESPONSE TO THIS

SOLICITATION:

1. SF-1442 Solicitation, Offer, and Award (Complete, date, and sign)

2. Section B – Schedule of Items (Page 3). (Complete Unit Price and Amount)

3. Section E – Representations and Certifications (Pages 20-45). (Complete the Representations and Certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov)

5. Bid Guarantee – Not Applicable

6. Acknowledgement of Amendments

7. Documents, Exhibits, and Attachment in accordance with the instruction in PART - E of the solicitation.

IT IS REQUIRED THAT YOU WRITE THE SOLICITATION NUMBER ON THE OUTSIDE OF YOUR ENVELOPE.

Return to: USDA, Forest Service Intermountain EROC 740 Simms Street Golden, CO 80401 IT IS REQUIRED THAT ALL CONTRACTOR’S BE REGISTERED IN THE CENTRAL CONTRACTOR REGISTRATION

DATABASE PRIOR TO AWARD UNDER THIS SOLICITATION. SEE CLAUSE I-3 – FAR 52.204-7 CENTRAL CONTRACTOR

REGISTRATION FOR DETAILS ON HOW TO APPLY.

ALL SOLICITATIONS SHALL BE ISSUED THROUGH FEDBIZOPS. NO PAPER SOLICITATIONS SHALL BE ISSUED.

IT IS THE OFFERORS RESPONSIBILITY TO WATCH FOR ANY AND ALL AMENDMENTS TO THE SOLICITATION, WHICH

SHALL BE ISSUED ELECTRONICALLY THROUGH FEDBIZOPS.

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PART B – Continuation of SF 1449 ARRA Bulletin Board Projec t Bitterroot National Forest B-1 Addenda to SF – 1449, Block 19-24 52.204-11 American Recovery and Reinvestment Act--Reporting Requirements. (MAR 2009) 52.212-2 Evaluation - Commercial Items. (JAN 1999) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items. (SEP

2009) 24 52.215-2 Audit and Records - Negotiation. (MAR 2009) 52.244-6 Subcontracts for Commercial Items. (AUG 2009) 52.212-3 Offeror Representations and Certifications-Commercial Items. (AUG 2009)

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PART B – Continuation of SF 1449

ARRA Bulletin Board Projec t

Bitterroot National Forest

B-1 Addenda to SF – 1449, Block 19-24

Year 2010 – Item 1

Item # Services Unit Bid

Unit

Price

Bid

Total

1a Remove and properly dispose of 17 old bulletin boards EA $

1b Install 27 metal bulletin board frames , attach wooden panels EA $

1c Install 11 trailhead registration boxes EA $

1 Bid total for disposal of old bulletin boards, installation of new bulletin boards, installation of trailhead registration boxes

At 22 trailheads

Year 2011 – Item 2 Item # Services Unit Bid

Unit

Price

Bid

2a Remove and properly dispose of 16 old bulletin boards EA $

2b Install 27 metal bulletin board frames, attach wooden panels EA $

2c Install 13 trailhead registration boxes EA $

2 Bid total for disposal of old bulletin boards, installation of new bulletin boards, installation of trailhead registration boxes

At 17

Total Bid for Years 2010 & 2011; Items 1& 2 Item # Services Bid

1&2 QUOTE for total bulletin board project

At 39

Contractor Name: Phone:

Signature: Fax:

E-Mail:

Address: TIN#”

City, State, Zip: DUNS#:

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Continuation of SF-1449, block 20 – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

General Specifications:

B-1 Scope of Work

The Federal Government has a requirement for a Performance-based Service Contract for the USDA Forest Service, Bitterroot National Forest. Performance-based means the Contractor is responsible for an end product.

If an end product is not provided in compliance with the contract specifications, an adjustment to the payment will be made.

The Performance-based Statement of Work shall consist of completing the ordered tasks to the Acceptable Quality Level (AQL) as required and defined in Section C. The awarded contract shall constitute the entire agreement including all terms and conditions applicable to the contract.

The Contractor shall provide all expertise, labor, supervision, services, equipment, mobilization, tools, supplies, permits, licenses, transportation, and incidentals necessary to install 54 bulletin boards and 24 trailhead registration boxes at 39 trailheads on the Bitterroot National Forest (BNF). A description of government provided supplies is provided in Section C-4. Work also involves removing and properly disposing of 33 existing bulletin boards. Work is divided between two years. For year 2010 the performance period will be July 15 to October 21. For year 2011 the performance period will be June 1 to August 30. Monthly payments will be made for the actual number of items completed that month. Payments will not be made for any items at a trailhead until all the work is completed at that trailhead. Old bulletin boards will not be removed at a trailhead until the day work begins to install the new bulletin board at that trailhead.

B- 2 Timing of the Work

The Contractor must provide a quote on Item #1 (Year 2010), and Item #2 (Year 2011).

The Contacting Officer may at his/her discretion approve starting 2011 work items in 2010.

This can happen only after all the 2010 work has been completed and at the contractor’s request.

B- 3 Basis of Award

One award will be made. Offer of award will be made to the Quoter whose quotes, as determined by the Contracting Officer, provides the best value to the Government, considering but not limited to, such factors as price, past performance, and capability to accomplish this type of work. The Experience Questionnaire will be used as part of this evaluation.

B- 4 Written Acceptance

Any Order resulting from this solicitation will require written acceptance within 10 days calendar day of receipt by the Contractor.

B- 5 Quote Submittals

(a) A Quality Control Plan shall be provided by the Contractor demonstrating how the Contractor will monitor and inspect the work performed in this contract. (See C- 8, Contractor Quality Control)

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(b) The Contractor shall prepare a Safety Plan that addresses the specific hazards of the work area, such as trailhead traffic, pedestrians, dogs, and nearby parked cars. The Contractor shall identify the specific conditions that he/she considers a hazard. The Safety Plan shall address mitigating measures the Contractor will use to increase safety around others during the work.

B- 6 Basis of Award

Offer of award will be made to the Quoter whose quotes, as determined by the Contracting Officer, provides the best value to the Government, considering but not limited to, such factors such as price, past performance, and capability to accomplish this type of work.

The Quality Control Plan and Safety Plan will be used as part of the evaluation.

A statement describing capabilities will include but does not need to be limited to:

• Equipment available (owned, rented or leased) to excavate post holes.

• Equipment available (owned, rented or leased) to transport and remove materials.

• Experience with setting posts or sign posts. Experience with related light construction work.

• Description of how government supplied materials will be safely secured and protected until they are used.

• Description of how to contact you during the contract. If you rely on voicemail or email how often are you able to check it? Please be realistic. The contract period is for 2 years. If directed by the Contracting Officer, would you be available to do the entire contract in 2010?

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C- 2 Location and Description

This 2-year contract is located at trailheads in the Bitterroot National Forest, in Ravalli County, Montana and in Idaho County, Idaho

Item 1, Darby District – 2010

Trailhead Number

Trailhead Name

Remove Bulletin Board and Posts

Install New Bulletin Board

Install Registration

Box

Comments

Chaffin

TR #528

Tin Cup

TR #96

Little Rock

Creek

TR #57

Rock Creek

TR #580

Fee station at horse camp – below & SE of Como Dam

Camas Creek

TR #125

Roaring Lion

TR #124

Sawtooth

TR #123

Skalkaho Jerry Lake

TR # 503

Ward Mountain

TR #701

Totals

9 trailheads on

Darby RD

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Item 1 - Sula Ranger District – 2010

Number Trailhead and Posts

Install New Bulletin Board

Install Registration

East Fork

TR # 433

At east end of parking lot, beginning of trail.

E. Fork - Horse

TR #43

In horse parking facility to north of loop and west of trailhead.

Chain of Lakes

TR #39

Nee Mee Poo

TR # 406

Remove existing trailhead bulletin board only - do not remove existing interpretive bulletin board.

Moose Creek

TR #168

Porcupine Saddle TR#196

Swift Creek

TR #170

McCart (Johnson Peak)

TR #435

Lick Creek Saddle

TR #169

Do not remove existing interpretive bulletin board.

Meadow Cr.

Ridge TR # 462

At junction FR 5762 & TR #462.

Do not remove existing interpretive bulletin board – (not sure if there is one there) Also not sure if there is an existing trailhead bulletin board.

Schultz Saddle

CDNST #9

Medicine Point

TR #181

Warm Springs

Ridge #177

Lower trailhead on Medicine Springs Road.

13 trailheads on

Sula RD

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Item 2 - Stevensville District – 2011 and Posts

Install New

Bulletin Board

Install

Registration Box

Blodgett

TR #19

Location is up the trail .2 mile at the intersection where the trail forks. Cannot get equipment here – need to carry tools, materials, etc.

Mill Canyon

TR #364

Trailhead parking lot reconstruction in 2010 will delay the time when the bulletin board work can be done.

Bear Creek

Add 1 panel next to existing panel

Big Creek

TR #11

Remove bulletin board to left of trailhead, install 2 new at same location. Construction of a nearby outhouse in 2010 may delay the time when work can be done.

Saint Mary L.O.

TR #116

Install near existing bulletin board at staked location, registration box goes on new board.

Kootenai

TR #53

Install to north of existing bulletin board at west end of parking lot. Mount reg. box on new panel.

Bass Creek

TR #4

Same location as existing.

Larry Creek (Horse)

TR #129

Same location as existing. Parking lot expansion project in 2010 should not interfere with this work because expansion is to the east.

Fred Burr

TR #38

Same location as existing

Willow

TR #300

Willoughby 40

Isolated 40 acre parcel approx 6 miles SE of the town of Stevensville in the NE of Section 17.

Worksite near pavilion.

11 trailheads on

Stevensville RD

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Item 2 -West Fork Ranger District – 2011 and Posts

Install New Bulletin Board

Install Registration

Nez Perce Pass

TR # 16

Boulder

TR #617

Trapper Creek

TR #133

Baker Lake

TR #234

Trapper Peak

TR #11

Watchtower

TR #699

Off Forest RD 468, east side of Nez Perce Pass.

6 trailheads on

West Fork RD

Total of Items 1 & 2 for Years 2010 & 2011

Ranger District/Year Trailheads

Remove Bulletin Board and Posts

Install New Bulletin Board

Install Registration Box

Darby

Sula

Stevensville

West Fork

Total of Items 1 &

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C- 3 Site Visit

No formal site visit is planned or scheduled for this project. For more information call: Bill Goslin at (406) 777-

5461 at the Stevensville Ranger Station. (See Section L, FAR clause 52.237-1)

C- 4 Government-Furnished Property

The government will provide materials for pickup at the Trapper Creek Job Corps Center after the pre-work meeting. All materials needed for 2010 will be picked up at the beginning of the project. Materials for 2010 and 2011 include 54 steel bulletin board frames, 54 4’X4’ bulletin board panels, 24 trailhead registration boxes and the necessary bolts for attaching the panels and boxes. The government will also provide a warning sign to inform the public at the trailhead. The warning sign will read similar to this: “Trailhead Improvements in Progress. Please Cooperate With the Contractor. The trail Is Open. Keep Dogs Controlled/Leashed. Thanks for Your Cooperation.” This sign will be posted at the trailhead while the work is in progress.

C- 5 Contract Administration

At a pre-work meeting to be held before work starts, the Contractor shall designate, in writing, a person to act for the Contractor during his/her absence from the worksite. The Contractor shall list the extent of authority this representative will have on the job. The Contractor or the authorized representative shall receive orders and instructions from the Contracting Officer and shall take such action as is required to keep the job in progress under the terms of the contract.

C- 6 Camping

Camping at trailheads will not be allowed.

C- 7 Performance Requirements

(a) Proper installation of bulletin board frames, panels and registration boxes

• Performance/Quality Standard(s) � Per Construction Notes 2c, 2d and 2e and drawings.

• Acceptable Quality Level � If conditions prevent proper installation the contractor will contact either the inspector or the COR.

� Every frame is installed per Construction Notes 2c and drawings.

• Means of Measurement � Every bulletin board will be visually inspected and checked for wobble as they will be put into use immediately after the work is accepted.

� If there are concerns with the visual inspection, measurements will be taken with a tape measure and hand level per Construction Notes 2c, 2d and 2e and drawings.

• Negative Incentives � Not calling the inspector or COR when conditions prevent proper installation at more than 2 work sites may result in a negative performance evaluation.

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� In the event there is an unsatisfactory installation the contractor will be asked to finish work at the work site that they happen to be working at and not start work at another site. The contractor will be asked to return to the worksite in question and fix the problem. An inspector or COR will meet the contractor at the site if requested to meet by the contractor. Payment will not be made for the worksite in question or any site worked on after the site in question until the work is accepted.

� Unacceptable work at more than 3 work sites may result in a termination of the contract.

• Positive Incentives � Positive performance evaluation for future work with Government.

(b) Contractor protects government supplied materials until they are installed

� Per Construction Notes 2a.

� Wood finishes on panels and registration boxes with only minor scratches.

� Metal bulletin board frames not bent.

� No materials lost.

� Contractor will contact the COR if any materials are damaged or lost.

� All materials are expected to be installed in serviceable condition.

� In the event there is unacceptable damage to materials the contractor will call the inspector or COR.

� In the event there materials are lost, stolen or damaged beyond repair the contractor will meet with the COR to discuss the situation. Arrangements may be made for the contractor to reimburse the government for replacement material or have the contractor replace the damaged material.

� Every bulletin board will be visually inspected by the inspector or COR.

� Not calling the COR when materials are lost or damaged - or installing damaged materials may result in a negative performance evaluation.

� Unreported unacceptably damaged materials installed at more than 3 work sites may result in a termination of the contract.

(c) Contractor protects public safety and public property and is courteous with the public

� Per Construction Notes 1a and 1b.

� No injury to public or damage to property. Warning Sign on display. Professional courtesy and patience shown with public.

� Contractor contacts inspector or COR as soon as possible if there is an incident.

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� Each incident will be investigated and reviewed. The contractor’s participation is expected.

� Incidents resulting in injury to the public or damage to property or incidents involving unprofessionalism or discourtesy towards the public may result in a negative performance evaluation or possibly termination of the contract depending on the incident investigation.

(d) Construction debris removed from worksites.

� Per Construction Notes 2a and 2b.

• Acceptable Quality Level � At every worksite all project debris removed, holes backfilled and tamped, disturbed soil re-contoured.

� No complaints regarding dumping of construction debris.

• Means of Measurement � Every worksite will be visually inspected.

� Complaints regarding dumping of old bulletin Forest Service bulletin boards will be followed up on.

• Negative Incentives � Unacceptable cleanup at more than 1 worksite may result in a negative performance evaluation.

� Unacceptable at more than 2 worksites may result in a termination of the contract.

� Intentional, improper disposal of construction debris will result in a negative performance evaluation.

C- 8 Contractor Quality Control

The Contractor is responsible for management and quality control actions to meet the terms of this contract

The Contractor shall establish and maintain a complete Quality Control Plan to ensure compliance with the Performance Quality Standards and/or Acceptable Quality Levels.

A description of the quality control plan shall include safety measures, location of documented inspections, and corrective or preventive actions taken for unsatisfactory performance.

The Government will review the Contractor Quality Control Plan to determine if it is adequate. If the plan is not adequate as submitted, the deficiencies will be identified to the contractor in writing. Deficiencies shall be corrected and the Plan resubmitted within ten working days or contract start date, whichever is sooner.

The Government will also periodically review the manner in which the contractor is conducting the quality control program by either reviewing the contractors records, observing actual performance or both.

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PART C – CONTRACT CLAUSES

52.203-15 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009.

(MAR 2009)

52.204-11 American Recovery and Reinvestment Act--Reporting Requirements. (MAR 2009)

(a) Definitions. As used in this clause--

"Contract," as defined in FAR 2.101, means a mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications. Contracts do not include grants and cooperative agreements covered by 31 U.S.C. 6301, et seq. For discussion of various types of contracts, see FAR Part 16.

"First-tier subcontract" means a subcontract awarded directly by a Federal Government prime contractor whose contract is funded by the Recovery Act.

"Jobs created" means an estimate of those new positions created and filled, or previously existing unfilled positions that are filled, as a result of funding by the American Recovery and Reinvestment Act of 2009 (Recovery Act). This definition covers only prime contractor positions established in the United States and outlying areas (see definition in FAR 2.101). The number shall be expressed as "full-time equivalent" (FTE), calculated cumulatively as all hours worked divided by the total number of hours in a full-time schedule, as defined by the contractor. For instance, two full-time employees and one part-time employee working half days would be reported as 2.5 FTE in each calendar quarter.

"Jobs retained" means an estimate of those previously existing filled positions that are retained as a result of funding by the American Recovery and Reinvestment Act of 2009 (Recovery Act). This definition covers only prime contractor positions established in the United States and outlying areas (see definition in FAR 2.101). The number shall be expressed as "full-time equivalent" (FTE), calculated cumulatively as all hours worked divided by the total number of hours in a full-time schedule, as defined by the contractor. For instance, two full-time employees and one part-time employee working half days would be reported as 2.5 FTE in each calendar quarter.

"Total compensation" means the cash and noncash dollar value earned by the executive during the contractor's past fiscal year of the following (for more information see 17 CFR 229.402(c)(2)):

(1) Salary and bonus.

(2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.

(3) Earnings for services under non-equity incentive plans. Does not include group life, health, AND DISPOSAL OF BULLETIN BOARD Page 15 of 45 hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees.

(4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.

(5) Above-market earnings on deferred compensation which is not tax-qualified.

(6) Other compensation. For example, severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property if the value for the executive exceeds $10,000.

(b) This contract requires the contractor to provide products and/or services that are funded under the American Recovery and Reinvestment Act of 2009 (Recovery Act). Section 1512(c) of the Recovery Act requires each contractor to report on its use of Recovery Act funds under this contract. These reports will be made available to the public.

(c) Reports from contractors for all work funded, in whole or in part, by the Recovery Act, and for which an invoice is submitted prior to June 30, 2009, are due no later than July 10, 2009. Thereafter, reports shall be submitted no later than the 10th day after the end of each calendar quarter.

(d) The Contractor shall report the following information, using the online reporting tool available at http://www.FederalReporting.gov.

(1) The Government contract and order number, as applicable.

(2) The amount of Recovery Act funds invoiced by the contractor for the reporting period. A cumulative amount from all the reports submitted for this action will be maintained by the government's on-line reporting tool.

(3) A list of all significant services performed or supplies delivered, including construction, for which the contractor invoiced in this calendar quarter.

(4) Program or project title, if any.

(5) A description of the overall purpose and expected outcomes or results of the contract, including significant deliverables and, if appropriate, associated units of measure.

(6) An assessment of the contractor's progress towards the completion of the overall purpose and expected outcomes or results of the contract (i.e., not started, less than 50 percent completed, completed 50 percent or more, or fully completed). This covers the contract (or portion thereof) funded by the Recovery Act.

(7) A narrative description of the employment impact of work funded by the Recovery Act. This narrative should be cumulative for each calendar quarter and only address the impact on the contractor's workforce. At a minimum, the contractor shall provide--

(i) A brief description of the types of jobs created and jobs retained in the United States and outlying areas (see definition in FAR 2.101). This description may rely on job titles, AND DISPOSAL OF BULLETIN BOARD Page 16 of 45 broader labor categories, or the contractor's existing practice for describing jobs as long as the terms used are widely understood and describe the general nature of the work; and

(ii) An estimate of the number of jobs created and jobs retained by the prime contractor, in the United States and outlying areas. A job cannot be reported as both created and retained.

(8) Names and total compensation of each of the five most highly compensated officers of the Contractor for the calendar year in which the contract is awarded if--

(i) In the Contractor's preceding fiscal year, the Contractor received--

(A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and

(B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and

(ii) The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.

(9) For subcontracts valued at less than $25,000 or any subcontracts awarded to an individual, or subcontracts awarded to a subcontractor that in the previous tax year had gross income under $300,000, the Contractor shall only report the aggregate number of such first tier subcontracts awarded in the quarter and their aggregate total dollar amount.

(10) For any first-tier subcontract funded in whole or in part under the Recovery Act, that is over $25,000 and not subject to reporting under paragraph 9, the contractor shall require the subcontractor to provide the information described in (i), (ix), (x), and (xi) below to the contractor for the purposes of the quarterly report. The contractor shall advise the subcontractor that the information will be made available to the public as required by section 1512 of the Recovery Act. The contractor shall provide detailed information on these first-tier subcontracts as follows:

(i) Unique identifier (DUNS Number) for the subcontractor receiving the award and for the subcontractor's parent company, if the subcontractor has a parent company.

(ii) Name of the subcontractor.

(iii) Amount of the subcontract award.

(iv) Date of the subcontract award.

(v) The applicable North American Industry Classification System (NAICS) code.

(vi) Funding agency.

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(vii) A description of the products or services (including construction) being provided under the subcontract, including the overall purpose and expected outcomes or results of the subcontract.

(viii) Subcontract number (the contract number assigned by the prime contractor).

(ix) Subcontractor's physical address including street address, city, state, and country.

Also include the nine-digit zip code and congressional district if applicable.

(x) Subcontract primary performance location including street address, city, state, and country. Also include the nine-digit zip code and congressional district if applicable.

(xi) Names and total compensation of each of the subcontractor's five most highly compensated officers, for the calendar year in which the subcontract is awarded if--

(A) In the subcontractor's preceding fiscal year, the subcontractor received--

(l) 80 percent or more of its annual gross revenues in Federal contracts (and subcontracts), loans, grants (and subgrants), and cooperative agreements; and

(2) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), and cooperative agreements; and

(B) The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.

(End of Clause)

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PART D – DOCUMENTS, EXHIBITS AND ATTACHMENT

D – 1 Maps and Notes = INCLUDED Vicinity and Project Maps Bulletin Board Construction Notes

D – 2 Drawings = INCLUDED Front view of finished Bulletin Board (with a registration box0 Side View of Bulletin Board with elevations Top View of three-(3) Bulletin Board installed in a straight line

D – 3 Special Project Specifications = INCLUDED

Construction Notes

1. Trailhead/Parking/Public Notice

a. Trailhead Parking. Trailhead facilities will remain open to the public during the contract. Parking and workspace can be limited at popular trailheads on weekends. Preplanning can be used to avoid high-use days. Cooperation and courtesy with the public on the part of the contractor is expected.

Work areas can be cordoned off leaving room for parking and access to the trail. Discussions at the pre-work meeting will outline procedures to follow if conflict with the public becomes a problem.

b. Public Notification. The government will provide a Forest Service poster to inform the public of the work and ask for cooperation. The contractor will post this poster prominently at the worksite.

2. Installation of new trailhead bulletin boards

a. General. Before the work begins bulletin board frames, panels, trailhead registration boxes and bolts to be used that year will be picked up at the Trapper Creek Job Corps Center. The contractor assumes responsibility for all materials until the work is inspected at each trailhead. All project debris and litter will be removed. Disturbed soil will be re-contoured. Care will be taken to protect all property or persons. Property damage or public injury will be promptly reported to the COR or an inspector.

b. Removal of existing bulletin boards. Existing bulletin boards will be removed at the trailheads listed in C-2. Existing bulletin boards all have wooden posts. Posts will be removed from the ground whenever possible. Posts that break off in the ground or cannot otherwise be removed, will be cut below the ground surface, backfilled with soil and tamped. Post holes may be re-used if they are located within the area specified for the new bulletin boards. Old bulletin boards, posts and attached posters will be removed from Forest Service lands and properly disposed of (In a landfill, burned on the contractor’s property or recycled for other uses. Posters will not be allowed to blow off while in transport) Used registration boxes will be left on the site, next to the construction stakes for salvage by the government. Plastic “bear posters” will be unscrewed from the bulletin board and left under the used registration box.

c. Installation of metal frames. New bulletin boards will be installed at the trailheads listed in Section

C-2. Locations will be staked – at least two stakes will be used to establish the desired alignment.

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Stakes will be offset to so that holes can be excavated without disturbing the stakes. Bulletin boards have been previously installed at most of these locations without being skewed or out of plumb. All frames should be plumb within 1” as measured from top of post to ground line. The contractor will first try to install frames in the exact location as staked. A single frame installation can be moved as much as 2’ to the front, back or either side if underground boulders prevent setting the posts at the staked location. Under no circumstances will installed bulletin boards intrude into the 8 foot wide trail corridor or into the designated parking area. A single frame can be out of alignment up to 4”. Proper alignment is much more important when there is more than 1 bulletin board. An installation with skewed frames will appear unprofessional. Temporary bracing can be bolted to existing bolt holes in the frames to provide proper frame alignment until the postholes are filled and tamped. When two or three frames are to be installed in a straight line they can be out of alignment up to 2”. Two frames set at an angle to one another can be out of alignment up to 8”. Multiple frame installations can be moved similarly front to back and side to side as long as all frames are moved a similar distance. Spacing between the frames is designed so that the wooden bulletin board panels will be approximately 1foot apart when installed. This means that posts between the bulletin boards will be set as close to 2 feet apart (on center) as possible. (See drawing #3). Frame posts are designed to be set 3’ deep into the ground to achieve the desired height (See drawing #2). Top of the installed frames should be 7’above grade.

Maintaining an even height between frames is visually important. At minimum the height of a frame will be within 2” of the adjacent frame. Up to 6” can be cut off a post if needed. Provided rebar will be inserted into holes a foot from the bottom of the posts before backfilling. This will improve post stability. Post holes will be backfilled and firmly tamped with on-site mineral soil to provide for “wobble-free” posts. (Though hard to define for purposes of this contract, wobble- free means that if an average person pushed and pulled on the posts repeatedly the posts would not become noticeably looser, subsequently causing the bulletin board to move noticeably when someone leans against it, or to move noticeably when someone puts up posters) On occasion, if posts cannot be set wobble-free they may be set in concrete. Notify the inspector or Contracting Officer’s Representative (COR) if this is done.

d. Attaching 4’X4’ bulletin board panels to the metal frames. Using provided bolts the 4’X4’panels will be bolted to the metal frames (See drawing #1&2). The contractor is responsible for drilling the holes in the wooden panel for the bolts. The bolts should be tight enough to draw the carriage bolt head into the finished surface of the bulletin board panel.

e. Attaching trailhead registration boxes. Using provided bolts and 2”X6” material, the registration boxes will be bolted to the wooden panels (See drawing #1). The contractor is responsible for drilling the holes in the panels, in the 2x6 material and in the back of the registration boxes for the bolts. Registration boxes may be mounted on the left or right as staked on the ground.

AND DISPOSAL OF BULLETIN BOARD Page 20 of 45

PART E – SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors - Commercial Items. (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

AND DISPOSAL OF BULLETIN BOARD Page 21 of 45

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

AND DISPOSAL OF BULLETIN BOARD Page 22 of 45

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST ( http://assist.daps.dla.mil ).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch/ )

(iii) ASSISTdocs.com ( http://assistdocs.com ).

AND DISPOSAL OF BULLETIN BOARD Page 23 of 45

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( http://assist.daps.dla.mil/wizard );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number.

The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

AND DISPOSAL OF BULLETIN BOARD Page 24 of 45

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

52.212-2 Evaluation - Commercial Items. (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

[Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); (iv) small disadvantaged business participation; and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.]

Technical and past performance, when combined, are [Contracting Officer state, in accordance with FAR

15.304, the relative importance of all other evaluation factors, when combined, when compared to price.]

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--

Commercial Items. (SEP 2009)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

AND DISPOSAL OF BULLETIN BOARD Page 25 of 45

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108- 78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: Contracting Officer check as appropriate.

[ ](1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEP 2006), with Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

[ ](2) 52.203-13, Contractor Code of Business Ethics and Conduct (DEC 2008)(Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

-X-(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (MAR 2009) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

-X-(4) 52.204-11, American Recovery and Reinvestment Act--Reporting Requirements (MAR 2009) (Pub. L. 111-5).

-X- (5) 52.219-3, Notice of Total HUBZone Set-Aside (JAN 1999) (15 U.S.C. 657a).

[ ](6) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JUL 2005) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[ ](7) Reserved.

-X-(8)(i) 52.219-6, Notice of Total Small Business Set-Aside (JUN 2003) (15 U.S.C. 644).

[ ](ii)…