ConstructionSuperintendent.doc

Mt Roosevelt Restoration Constrluction Supervision RFQ

AG-82B1-S-10-0278

PAGE 10MODEL CENTER WRITTEN TECHNICAL RFP

Mt Roosevelt Restoration Constrluction Supervision RFP

SECTION A. INTRODUCTION

The USDA Forest Service has a requirement for Construction Supervision and Management for a Historic Masonry Restoration project at the Mt. Roosevelt Monument. The Mt. Roosevelt Monument is located approximately 1 mile north of Deadwood, South Dakota.

Mt. Roosevelt Monument is a stone rubble masonry tower built in 1919, in memory of President Theodore Roosevelt. The tower is approximately 30 feet in height, and consists of a base, tower with internal stairway, and viewing platform with parapet.

The tower has deteriorated over time due to exposure to the elements, and requires restoration and preservation. Funding for this restoration has been secured by the American Recovery and Reinvestment Act. Construction work is scheduled for June – August 2010.

Work on the tower includes selective removal and replacement of rubble masonry, patching and repointing of rubble masonry, construction of rubble masonry stairs, installation of handrails and guardrails, and construction of plaster/concrete caps for walls and platforms. Structural steel work will include interior posts to support handrail and guardrail, and a steel roof structure with standing seam metal roofing.

Labor for the masonry work will be accomplished by apprentice level masonry trade students enrolled at Boxelder Job Corps, Nemo SD, and directly employed by the U.S. Forest Service for this project. Exterior steel guardrail and stair rail component construction and installation will be accomplished by steel/welding trade students enrolled by Boxelder Job Corps, Nemo SD.

Job Corps is a national residential training and employment program administered by the Department of Labor to address the multiple barriers to employment faced by disadvantaged youth throughout the United States. Job Corps provides comprehensive career development services to students including academic, career technical, social and independent living skills, career readiness training and support services. The unique combination of services provided in the Job Corps is intended to prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces.

Interior steel posts, guardrail and handrail will be supplied and installed by separate contract. Standing seam metal roof and roof framework will also be supplied and installed by separate contract. Coordination of work under this contract with other contractors will be required.

Services required under this contract consist of Construction Supervision Services to schedule, supervise, monitor, assist, and coordinate work on this structure by Job Corps students. Preparation and implementation of a jobsite safety plan will be required.

SECTION B. STATEMENT OF WORK

This Statement of Work sets forth the contract performance requirements for construction supervision services for Mt. Roosevelt Restoration Project.

GENERAL

A. Objective

The contractor shall provide an experienced Job Site Superintendent to provide jobsite supervision, task scheduling, training in procedures and techniques, and safety program administration. The contractor shall coordinate with Forest Service personnel to schedule delivery of materials, availability of Job Corps workers, and coordination with other contracts taking place on site and administered by Forest Service personnel. Contractor shall be responsible for preparing, implementing, and monitoring job site safety plan. Contractor shall monitor and document construction progress, conformance to plans, and quality control and shall deliver weekly progress reports and a written closeout report to the Forest Service upon completion of this contract.

B. Deliverables

1. Contractor shall provide jobsite superintendent throughout the period of work from 8 A.M. to 4:30 PM Monday through Friday, excluding federal holidays. Contractor shall prepare daily diaries and compile into weekly progress reports to be submitted weekly to the Contracting Officer.

2. Prior to beginning work, Contractor shall prepare and submit to Contracting Officer for approval a safety plan detailing all operations at the site, procedures and practices required for safety, methods of monitoring and enforcing safety procedures, and emergency operations procedures. The approved safety plan shall be based upon the Forest Service Job Hazard Analysis system, and shall be implemented by a daily safety session prior to beginning work, and prior to changing assigned crew tasks. Compliance with the safety plan and specific Job Hazard Anslysis shall be required of all workers employed upon the site, and shall be the responsibility of the Job Site Superintendent to monitor and enforce.

3. Upon completion of construction, Contractor shall submit a Job Closeout Report. The closeout report shall include:

a. Daily Diaries detailing all days work was performed on site.

b. Weekly progress reports.

c. Progress photos detailing all aspects of work performed.

d. As-constructed drawings detailing all work performed, and job site changes implemented.

e. Summary and documentation of all quality control inspections and tests.

Contractor shall submit job closeout report no later than 10 days after completion of construction oversight services on this project.

C. Jobsite Superintendent Duties

1. Provide expertise in Historic Masonry restoration for job site supervision, training, and quality control. Serve as authoritative source of masonry expertise for work on the project.

2. Request technical assistance, clarification of drawings and specifications, and design expertise from Contracting Officers Representative as needed.

3. Prepare job hazard analysis for daily tasks in conformance with approved safety plan.

4. Conduct daily safety session to implement job hazard analysis.

5. Schedule work tasks to fully utilize and train Job Corps Students.

6. Prepare and submit request to Contracting Officers Representative for materials and tools required to be furnished by Government at least one week prior to need.

7. Prepare and submit request and schedule to Contracting Officers Representative for work crew assignments one week prior to need.

8. Monitor, supervise, and document performance of Job Corps Students assigned to the project.

9. Inventory, secure, and care for Government furnished property and tools.

10. Coordinate work with separate contractors employed for furnishing and installing interior steel work and roof.

11. Document work throughout project period by photographs, as-built drawings, test reports, and daily diaries.

12. Monitor, supervise, and document performance of Job Corps Students assigned to the project. Communicate with assigned Forest Service employee supervisor all performance, attitude, competency, or other issues or concerns on a daily or as-needed basis.

SECTION C. JOBSITE CONDITIONS AND DESCRIPTION OF WORK

SITE AND WORK

The Mt. Roosevelt Monument is located off of Forest Service Road 133, approximately 2.5 miles west of Highway 385, and approximately one mile north of Deadwood, South Dakota. The Monument is the only structure on the site.

The work required on the site is detailed on construction plans and specifications attached to this document. Plans and specifications detail work done under this contract, as well as work to be accomplished concurrently under separate contract by others.

SECTION D. GOVERNMENT FURNISHED ITEMS

A. Tools and Equipment.

Government shall furnish tools, materials and equipment required for this work, excluding personal hand tools and protective equipment required by Job Site Superintendent for his personal use on the project.

As required to accomplish site work, such tools will include:

1) Mortar Mixer

2) Trowels, hawks, hammers, chisels, bars, brushes, trays, and other small hand tools required to complete masonry work.

3) Scaffolds, ladders, work platforms.

4) Crew personal protective equipment, such as gloves, goggles, hearing protection, dust masks.

5) Generator and fuel.

6) Power tools such as drills and saws.

7) Clear plastic sheets for templating.

8) Wheelbarrow

9) Water Storage tank, hoses, buckets.

10) Job site portable toilet.

B. Materials.

Government shall furnish materials, delivered on site for use on the project.

Such materials shall include:

1) Mortar cement

2) Sand

3) Reinforcement

4) Wire, anchor bolts, embedded anchors, and other sundry hardware.

C. Disposition of Government Furnished Property Upon termination or completion of all work under this contract, the contractor shall deliver to the designated location all tools and residual materials received from the Government. All tools, equipment and materials supplied, produced or required to be delivered under this contract become and remain the property of the Government.

SECTION E. CONTRACTOR FURNISHED ITEMS

A. Transportation.

Contractor shall furnish required vehicle for Job Site Superintendent for accessing project site. Vehicle shall be adequate for daily transport of Government furnished tools and equipment to and from the job site as required. Contractor shall not be authorized or allowed to utilize Government furnished transportation.

B. Tools and Equipment.

Contractor shall furnish Job Site Superintendent with personal protective equipment and small tools required for performance of his duties on site. Such tools and equipment shall include but not be limited to:

1) Gloves, goggles, dust masks, hearing protection, safety harness and fall arrest equipment, and other PPE required to accomplish all tasks on site.

2) Tool belt, measuring tools, pens, pencils, diaries, and other personal tools required to accomplish all tasks on site.

3) Equipment storage chests, lockers, trailer, or other secure, weatherproof, lockable storage adequate to store and protect Government furnished tools and materials.

4) Phone or other approved communication equipment to establish job site communications with emergency services and Forest Service Office. Cell Phone reception is available at the job site.

5) Digital camera to document construction progress.

SECTION F. INSPECTION AND ACCEPTANCE

A. The Contracting Officer’s Representative (COR) will be appointed by separate letter and will have authority to act on behalf of the Contracting Officer limited to the extent set forth in the letter of appointment. Under no circumstances is the COR authorized to sign any contractual documents or approve any alteration to the contract involving a change in the scope, price, terms or conditions of the contract or order.

B. The COR will:

1. Monitor and inspect contractor's performance to ensure compliance with the scope of work.

2. Monitor work quality for conformance to plans and specifications.

3. Make determinations relative to satisfactory or unsatisfactory performance, including acceptance of all work performed and/or all products produced under the terms of the contract.

4. Review and approve invoices.

5. Coordinate between Construction Site Superintendent and designated supervisors of Job Corps crew members.

6. Recommend changes to the Contracting Officer as a result of monitoring or as may be requested by the contractor.

7. Review and coordinate changes or corrections, if any, and accept all reports (including any final reports) required under the contract.

8. Check in, check out and monitor status of Government furnished property.

Inspection of the work called for under this contract shall be made by the COR at the job site. Inspection and acceptance activities required by this contract shall be performed as directed by the Contracting Officer.

SECTION G - COORDINATION WITH OTHER CONTRACTORS

The Government will award other contracts for related work not included in the scope of work for this contract. In particular, a separate contract will be awarded for the interior structural steel, handrail, guardrail, and the roof structure. Contractor shall fully cooperate with such other contractors and with Government employees to accomplish the intent of the plans and specifications. The contractor shall not commit or permit any act which shall interfere with the performance of work by any other contractor or by Government employees.

SECTION H. CONTRACTOR PROPOSAL.

All submissions should be clearly labeled on the outside of the box or envelope as a Proposal in response to the Solicitation number and project name. Provide separate cost proposal and qualifications sections.

PROPOSAL CONTENT

A. General

The government will use a two-step process for submission of proposals. Initial proposals will be submitted in written format, as described below. In accordance with FAR 52.215-1, award may be made on the basis of initial proposals, without discussions.

In the event that the government determines that discussions with offerors are necessary, a competitive range will be established. Offerors determined to be within the competitive range may be required to make an oral presentation as described below.

B. Initial Proposal Submission

Proposals submitted in response to this RFP shall include a transmittal letter and the sections listed below. The transmittal letter shall identify the solicitation number, the name of the firm submitting the proposal, the proposal sections and any other materials that are attached.

Sections 1 and 2 of the proposal shall be separately bound from section 3.

Unnecessarily elaborate proposals, brochures or other presentations beyond those sufficient to present a complete and effective response to this solicitation are not desired. Elaborate art work, letters of commendation, expensive paper and bindings, and expensive visual and other presentations are neither necessary nor wanted.

C. Specific Instructions – Step One: Initial Proposal

1. Technical Proposal

The Technical Proposal shall consist of responses to the following specific questions. The responses shall demonstrate the offeror’s understanding of the work and how the offeror’s approach will meet the required outcomes. The questions and responses shall be presented in the order shown below.

a.

Ability and Knowledge to Restore Historic Masonry Structures

1) What are Job Superintendents skills and knowledge related to restoration of historic masonry similar to Mt. Roosevelt Tower?

b.

Ability to Supervise, Mentor and Train Apprentice Masons

1) What are Job Superintendents skills and knowledge in training apprentice work crews?

2) What are Job Superintendents skills in supervising work crews?

c.

Ability to Manage Construction Project

1) What are Job Superintendents skills in construction project management.

2) What are Job Superintendents skills in implementing safety program?

d.

Safety Plan

1) Describe approach to jobsite safety plan development and implementation.

2. Past Performance and Experience

Past Performance and Experience portion of the proposal shall consist of responses to the following specific questions. The responses shall demonstrate the offeror’s experience in accomplishing work of the type required for this contract. The questions and responses shall be presented in the order shown below.

a. Past Performance

1) Describe historic masonry restoration projects that you have successfully performed.

2) Describe construction management projects that you have successfully accomplished.

3) Describe experience gained from past work that is applicable to this contract.

D. EVALUATION OF PROPOSALS AND SELECTION FOR AWARD

Proposals will be reviewed by a panel of evaluators. The Government may award a contract on the basis of initial proposals received, without discussions or any opportunity to make an oral presentation. Therefore, each initial offer should contain the offeror's complete technical information and best cost proposal.

If the Government determines that oral presentations are required, such presentations shall be evaluated based on understanding of the work and the unique characteristics of the project.

Award will be made to the offeror who has submitted the proposal that offers the best value to the Government. In making this determination, technical evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The Government may conduct a technical/cost trade-off analysis and may select other than the low-cost offeror.

PAGE