Add_requirements.docx

ADDITIONAL REQUIREMENTS FOR SOLICITATION NUMBER AG-82A7-S-14-0075

A. REPORTING ALLEGED CHILD ABUSE

Pursuant to the spirit and requirements of P.L. 101-647, Section 225 and 226, the following applies:

Any employee or representative of the Contractor who becomes aware of allegations that a child in the program covered by this contract is (a) a victim of a crime of physical abuse, sex abuse, or exploitation; or (b) a witness to a crime committed against another person; shall make a report of the suspected abuse to the Contracting Officer’s Representative within 24 hours. The initial report shall be made by phone and shall be followed-up in writing, providing salient points of the allegations.

When such allegations about a contractor employee occur as covered by this clause, the Contractor employee who is the subject of the allegations will immediately be required to vacate the work site and will be replaced by another contactor employee. The subject employee will remain away from the work site until an investigation is completed. The Government will not incur additional costs by the Contractor who must provide a replacement employee.

The Contractor shall limit disclosure of documents concerning alleged child abuse to the persons who by reason of their participation in the proceeding have reason to know such information.

Any conviction of a sex crime, an offense involving a child victim or drug felony, will be grounds for denying employment or for dismissal of an employee in any position-serving children. Conviction of a crime other than a sex crime may be considered if it bears on an individual’s fitness to have responsibility for the safety and well-being of children. The consideration of another crime bearing on an individual’s fitness will be mutually agreed upon between the NTC and agency involved.

B. AGENCY CONTACTS

Contracting Officer (CO)

Brian N. McCabe – 303-275-5305 or email to bmccabe@fs.fed.us

Contract Specialist

Tony Martinez – 303-275-5416 or email to anthonyrmartinez@fs.fed.us

Contracting Officers Representative (COR) To-Be-Determined (TBD) at time of award

C. PERIOD OF PERFORMANCE

The contractor shall begin performance immediately upon award, and continue through until contact completion, cancelation or termination. The period of performance for this project shall include one (1) one-year base period plus four (4) one year option periods, and shall be from:

Base Period –One (1) years: October 1, 2014 to September 30, 2015

D. ESTIMATED QUANTITIES/SERVICES

1. The dollar amounts indicated for the base period (Line Item 001) and any option periods, if exercised are estimated values only for the purpose of award and are not intended to reflect exact requirements. The exact quantities/services which are required through-out the Period of Performance of this Contract cannot be reasonably determined in advance and the estimated values may be increased or decreased according to the actual needs and with the understanding that the Government is only obligated and/or required to pay for the actual products/services rendered, ordered, received, and accepted.

2. The contractor has provided pricing for all products which may be needed through-out the life of the Contract. All items are subject to economic price adjustments, as applicable which may be needed through-out the life of this contract, and all products provided shall be billed at current rates through-out the life of the Contract.

3. The contractor is hereby notified that if any funding is left remaining after all products/services have been performed by the end of each period of performance end date for the base and all option periods, if exercised, will result in a modification to the Contract de-obligating the remaining funding for that specific period of performance time-frame.

4. At any time through-out the Period of Performance additional funds may be added to the contract as required, and will come through official Modification provided on a Standard Form (SF) – 30 by the Contracting Officer.

All solicitation and contract Terms and Conditions are subject to the contractor’s current GSA Schedule and are incorporated herein.

52.217-8 Option to Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days of Period of Performance End Date.

(End of clause) 52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years six (6) months.

(End of clause)

QUOTE SUBMISSION INSTRUCTIONS

REQUIRED DOCUMENTS FOR QUOTE SUBMISSION

All submitted quotes must include:

1. A fully completed Schedule of Services, including the Base Year and all four option years.

1. Evidence that your annual Representations and Certification are completed the System for Award Management (SAM). Only submit FAR 52.204-8 Annual Representations and Certifications (July 2013), if you have not completed this section in SAM. The SAM website – https://www.sam.gov/portal/public/SAM/

1. Past Performance Information

1. Proof of Liability insurance

In lieu of sending written inquiries via the postal service, all potential quoters must submit all inquiries and quotes electronically via email to the email address stated below.

Any mailed (postal service), shipped (UPS/FEDEX, etc.) or hand delivered quotes will not be accepted or considered for award.

The email subject line must reference the solicitation number in all communications. All quotes must be received by the date and time indicated in eBuy, anything received after this date and time will not be considered. Due to attachment file size limitations, multiple emails will be considered, and all must be received before for the closing date and time.

Submit all quotes and inquiries electronically to: Jennifer Rockman, Contract Specialist at: jrockman@fs.fed.us

EVALUATION FACTORS FOR AWARD

BASIS OF AWARD AND EVALUATION OF QUOTES

Quoters shall enter a price for all items listed in PRICING SCHEDULE. There will be one award from this solicitation.

The Government will issue a contract as a result of this Request for Quotations to the responsible quoter whose quote is the Lowest Price Technically Acceptable as prescribed in FAR 15.101-2 which is determined to offer the “best value” to the Government considering both price and other factors as stated below:

A. TECHNICAL CAPABILITY: This will include evaluating the offeror's proposed method of performing all required tasks to meet all contractual requirements. This will include evaluating the experience, professional licenses and resumes of key personnel. Also included in the technical capability evaluation will be the evaluation of the team’s substitutes, who will also be a part of the overall team. No written narrative will be required, instead an evaluation of each team member will be conducted to determine the overall team’s technical capability. Please refer to the Quoter Questionaire for additional quidance.

B. PAST PERFORMANCE: Contractor demonstration of having performed and successfully completed similar projects. Responses should be provided on the Quoter Questionaire with professional references provided, including telephone numbers.

Required Quote Documentation. "Successful Completion" will be based on the following factors:

B.1 Quality of Services: Demonstrated ability to perform services in accordance with the contract specifications. Conformance to good standards of workmanship.

B.2 Customer Satisfaction: Satisfaction of end users with the Contractor’s completed services.

B.3 Timeliness of Performance: Compliance with delivery schedules; reliability; and responsiveness to technical direction.

C PRICE AND COST

The Government will also look at Cost and Price which includes considering the cost/price information entered in Pricing Schedule. It is the Government’s intent to determine reasonableness and the quoter’s understanding of ALL the work required and the ability to perform ALL of the work stated under the contract. Any exclusions listed in reference to prescribed work, may remove the contractor from consideration.

This requirement is NOT set aside to Small Businesses Concerns as required by FAR 13.003 (b)(1), however in the event of equal quotes being received, where there is both an Other Than Business and a Small Business Concern, the award will be made to the Small Business concern over the Other Than Small Business concern.

In accordance with FSAR 4G13.106-2 preference may be given to potential vendors or suppliers if they are 8(a) or other small disadvantaged businesses.

The Government may reject any or all quotes, issue orders to other than the lowest quote, and waive minor informalities or irregularities in quotes received, or elect to not award at all. If necessary, the Government may conduct discussions with any or all quoters.

The Government may issue an order on the basis of quotes as received, without entering into discussions with any quoter. Therefore, each initial quote should contain the quoter's best terms and must speak directly to the evaluation factors listed.

Note: Those not submitting past performance information as outlined above may not be considered for award.

The Government intends to award a Firm-Fixed-Price contract resulting from this Request for Proposal (RFP) to the responsible offeror whose offer demonstrates an understanding of the technical requirements as defined in the Statement of Work (SOW), achieves a neutral or positive past performance rating, and offers the best value to the government including the base bid and all option periods.

The Technical and past performance, when combined, are more important than the price proposal.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).