AG-82A7-S-13-0080OconMental_Health.docx

Oconaluftee Job Corp – Mental Health Care Services Solicitation Number AG-82A7-S-13-0080

(v) Contractor personnel will perform all work required in the PWS for the amounts agreed to below, working Monday – Friday, excluding Federal holidays. Specific days and hours of duty shall be agreed to through coordination with Center personnel.

The quantities listed below are the Government’s best estimates based upon past experience and in accordance with the DOL PRH. The services are on a not to exceed basis.

Schedule of Services:

19.

ITEM NO.

20.

SCHEDULE OF SERVICES

21.

EST.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

TOTAL AMT

BASE YEAR

Sept 01, 2013 – Aug 31, 2014

OPTION Year I

Sept 01, 2014 – Aug 31, 2015

Option Year II

Sept 01, 2015 – Aug 31, 2016

Option Year III

Sept 01, 2016 – Aug 31, 2017

Option Year IIII

Sept 01, 2017 – Aug 31, 2018

vi) Contractor shall provide all management, supervision, labor, supplies, materials, and equipment (except as otherwise specified herein); and plan, schedule, and coordinate as necessary to ensure effective performance of all services as specified in the Performance Work Statement (PWS). No mileage or compensation will be allowed for travel to and from the Oconaluftee Job Corps Center (JCC).

SCOPE OF WORK

1. INTRODUCTION: The USDA Forest Service Job Corps Civilian Conservation Centers (JCCCC) provide academic, vocational, and life-learning skills to at risk youths and young adults at 28 Job Corps Centers across the United States (U.S). As part of this program, youths and young adults at the centers are provided healthcare services including the following: medical, dental, mental health, and drug and alcohol intervention. Each Forest Service JCCCC has a need for mental health care services provided by a licensed Center Mental Health Consultant (CMHC) that includes limited assessments, intervention, treatment, monitoring of mental health conditions, and follow-up care.

2. BACKGROUND: Job Corps is a U.S. Department of Labor (DOL), Employment and Training Administration (ETA) program. Job Corps is designed to assist young people who need and can benefit from the wide-range of services provided at a Job Corps center. Services include: basic education, High School Diploma (HSD) program; General Educational Development (GED); vocational skills training; residential-living program; healthcare; and related support services. The comprehensive combination of training and support services is designed to help each student become a responsible and productive citizen. Student populations range from 100 to over 300 enrollments according to On Board Strength (OBS). Job Corps is a self-paced program: therefore, a student’s length of enrollment varies. Students may remain in the program for up to two years, but the average length of enrollment is approximately eight months.

3. CONTRACT EFFORT REQUIRED:

a. Position: The Center Mental Health Consultant (CMHC) shall provide basic mental health services for all students on center, and consultation and training to the staff of the Job Corps program. Center Mental Health Consultant (CMHC) services are required on a weekly-basis to assist students in attaining and maintaining optimal mental health with the services being provided at the center. The mental health care services must comply with Job Corps policies, requirements, and guidelines and must engage in the most efficient and cost-effective practice of contemporary, evidence-based health care possible given available time, resources, and personnel. These services will involve the monitoring of the Health and Wellness (H&W) Program to ensure that students acquire the health-related skills, knowledge, and attitudes that help make them employable; coordinating and integrating the mental health care services program with other Health and Wellness (H&W) components/activities on-center; and provide mental health consultant services to new enrollee’s and established students on center to include the following:

· The ability to work both independently and as a member of a healthcare team to provide optimal services to a population of financially disadvantaged youth, ranging from 16 to 24 years in age;

· Provision of a basic mental health presentation to all new enrollees to educate them on the services offered and establishment of a positive rapport that facilitates student participation in the mental health program

· Assurance of patient privacy for all assessments/consultations, as mandated by Health Insurance Portability and Accountability Act (HIPPA);

· Participation in the management of (providing written diagnosis and treatment plan) a Chronic Care Management Plan for students with chronic conditions/disabilities related to mental health conditions;

· Establishment of an appropriate referral system to ensure the receipt of specialty care by students as defined in the DOL Policy and Requirements Handbook and provision within budgetary constraints;

· Assurance of availability for 24-hour emergency care either by phone consultation or direct patient care in the Health and Wellness Center or private practice office;

· Provision of student services in such a manner to obtain positive student satisfaction survey results as determined by Job Corps

· Additional services required in support of the Job Corps Center’s Health and Wellness Program follow:

· Maintaining, safeguarding, and ensuring the confidentiality of all required Student Health Records (SHR) when they are in the health and wellness clinic or in the possession of health and wellness team members, according to the federal Health Insurance Portability and Accountability Act (HIPAA)

· Providing specialized staff training related to mental health, on an annual basis

· Participating in Reasonable Accommodation Committee (RAC) meetings & file applicant review team meetings as requested;

· Reviewing of the Job Corps Health and Wellness website (http://jobcorpshealth.com), and attending the Job Corps Mental Health Consultant conference calls, webinars, and DOL training as may be required (actual travel expenses will be reimbursed for approved training requiring travel);

· No engagement in any research projects and/or publications relating to Job Corps health activities without proper prior clearance from the Job Corps National Office in Washington, DC.

· Advising and assisting the health education instructor in the development and implementation of the Mental Health Education Program;

· Reporting adverse student behavior incidents to the Health and Wellness Manager (HWM) or Contracting Officer’s Representative (COR);

· Understanding that medical services shall be subject to monitoring and review by Job Corps assessment teams, and cooperation with such teams is required.

b. Hours: Center Mental Health Consultant (CMHC) services are required on a weekly-basis, during established days of the week. Additional hours may be needed on an occasional basis and will be requested in writing by the Contracting Officer (CO) in advance. The contractor is required to provide 24-hours advanced notice to cancel scheduled services. Hours may vary, depending on the needs of the student population. Center Mental Health Consultant (CMHC) services hours are dependent upon the student enrollment/On-Board Strength (OBS) of the center:

c. Presence: Center Mental Health Consultant (CMHC) services will not be scheduled on federal government holidays and are not required during the period of center-wide student leave. In addition, CMHC services may be limited during the one to two weeks immediately preceding and following each center-wide break. The contracted Center Mental Health Consultant (CMHC) must provide a current emergency contact number to the Center Health and Wellness Manager (HWM).

4. QUALIFICATIONS OF CONTRACT EMPLOYEES:

The Contract employee must possess the following:

· Must be registered/licensed with the state in which the mental health services will be provided; All licensing requirements/certification/accreditation of the contractor staff must be maintained during the entire performance period of the contract with proof being submitted prior to award and at the exercise of each option period;

· Must be responsible for maintaining their own malpractice insurance;

· Must undergo a criminal background check and drug testing as prerequisites for employment.

5. MATERIALS, EQUIPMENT, TRAINING, AND UTILITIES.

A. The government shall furnish the following: Adequate work space, equipment, supplies, and materials as needed to accomplish the work requirements outlined herein, including a private assessment area, private storage area for confidential student information, telephone, computer, and a fax machine. These supplies and property shall be utilized during the performance of this contract only while providing student care. The contractor will provide an itemized list of needed to the Health and Wellness Manager (HWM) at least 30 days in advance of the desired delivery date to allow for adequate time for ordering and receiving.

B. The contractor shall furnish the following: All labor, services, permits, licenses, transportation of contractor personnel (as necessary), and incidentals (other than those provided by the government) as needed to fulfill the work requirements herein, for the hours specified based on the center’s OBS. In addition, the contractor shall insure that mental health consultants are covered by professional liability (malpractice) insurance during their performance under this contract and agrees to indemnify and hold harmless, the Job Corps center from any actions taken by, for, or against the contractor or their agents that could result in additional expenses, fees, or lawsuits.

C. Security: The space, equipment, and supplies used by the Center Mental Health Consultant (CHMC) MUST be secured at all times, per center requirements. The contractor shall review security procedures with the Center Health and Wellness Manager and Contracting Officer Representative.

6. RECORDS, REPORTS, AND REQUIRED SUBMITTALS:

The following submittals are required during the period of performance of this contract:

· Documentation of all assessments/consultations on approved Job Corps Health forms to be maintained in Students’ Health Records (SHR);

· Review and authorization of standing orders for healthcare annually in accordance with TAG M: Health Care Guidelines;

· Report to the Center Director (CD) and Health and Wellness Manager (HWM) on all health related matters including student medical separations, justifications for and costs of special services, Health and Non-Health Care Guidelines, and other areas deemed appropriate.

7. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT ADMINISTRATION

A. Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to amend, modify, or deviate from the contract. Other responsibilities may be delegated to authorized-representatives.

B. Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award to assist the CO in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to the following:

8. GOVERNING REGULATIONS, HANDBOOKS, AND REFERENCES:

The Contractor shall provide health and wellness services as specified in the following:

· Job Corps Federal Regulations (Title 20 Code of Federal Regulations, Part 638.510) Part 684 as amended, Job Corps Program under Title TV-B of the Job Training Partnership Act

· Job Corps Policy and Requirements Handbook (PRH) Chapter 6 (Section 6.10, 6.11 and 6.12, revised July 23, 2007) http://fsweb.jc.wo.fs.fed.us/program-mgr/PRH.pdf

· Applicable Technical Assistance Guides (TAG s). - Job Corps Policy and Requirement Handbook (PRH), Physician’s Desk Reference

· Job Corps Physician Desk Reference revised January 2010 ET Handbook 330, Website for the Job Corps Health & Wellness information and Department of Labor Policy and Requirements Handbook (PRH): www.jobcorpshealth.com/directives/in01-22a.pdf.

QUALITY ASSURANCE PLAN /TECHNICAL REQUIREMENTS: The government reserves the right to have the Job Corps regional health coordinator and other authorized/qualified personnel, conduct audits of the contractor services and student medical records to verify that quality services are being performed. A copy of any minimally acceptable or worse audit report shall be provided to the contractor and Contracting Officer (CO) within two weeks of the audit. Within two weeks after receipt of the audit report, the contractor shall submit a performance plan for improving services to the Contracting Officer (CO) for approval. The contractor shall implement the approved performance plan immediately.

3A – 1

3A – 2

Performing mental health services on a weekly basis on established days of the week for 3 hours per 100 students per week.

Contractor contacts the COR 24 hours in advanced for cancellation of services.

3A – 3

3A – 4

3A – 5

3A – 6

3A – 7

3A – 8

Providing student services in such a manner to obtain positive student satisfaction survey results as determined by Job Corps.

3A – 9

(vii) Performance of the work requirements under this contract is expected to begin on September 01, 2013 and continue through August 31, 2014, with four (4) 12-month option periods at the Oconaluftee Job Corp Center; 502 Oconaluftee Road; Cherokee, NC 28719

SOLICITATION PROVISIONS AND CONTRACT CLAUSES

(viii) The Provision 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL, applies to this acquisition.

(ix) The Provision 52.212-2 EVALUATION – COMMERCIAL ITEMS, applies to this acquisition.

(a) Award will be made on lowest price; technically acceptable.

1. Technical Capability:

· License to practice as a mental health care specialist in the State of North Carolina.

· Proof of insurance.

2. Price:

· Price reasonableness will be determined in accordance with FAR 15.305(a) (1).

(x) Offerors are required to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with its offer.

(xi) FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (FEB 2012) (TAILORED) applies to this acquisition.

(As stated in Block 27 of the SF 1449, this clause is Incorporated By Reference; however, in accordance with FAR 12.302, the following paragraphs of this clause have been tailored, all other paragraphs remain unchanged.)

(c) Changes (tailored). Changes in the terms and conditions of this contract may be made only by written agreement of the parties. NOTE: Modifications to exercise option years are issued unilaterally, as it’s at the Government’s sole discretion to invoke additional performance periods.

ADDENDUM TO FAR 52.212-4 applies to this acquisition.

(xii) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (NOV 2012) applies to this acquisition and the following additional FAR clauses cited in the clause applicable to the acquisition:

(xv) Offers in response to this solicitation must be received by the Contracting Officer no later than August 19, 2013

(xvi) The primary Government point of contact for this solicitation is Kelly Fortney, Contracting Officer, (p) 919-549-4001. Offers may be emailed to kfortney@fs.fed.us or shipped to Kelly Fortney, Contracting Officer, 3041 Cornwallis Road, Research Triangle Park (RTP), North Carolina, 27709). Faxed offers are not acceptable and will not be evaluated.

All offers MUST contain the following items or they may be rejected as non-responsive and, accordingly, will NOT be evaluated:

· The CLIN information on page 1 completed with proposed pricing for the base year and 4 Option Years.

· The completed copy of provision FAR 52.212-3. The Offeror can complete the annual representations and certifications electronically at www.SAM.gov. If the offeror has not completed the annual representations and certification through the SAMS website, the offeror shall complete paragraphs (c) through (0) of the provision. The provision can be found at https://www.acquisition.gov/far/loadmainre.html.

· Proof of insurance in accordance with clauses FAR 52.228-5 (Insurance – Work on a Government Installation) and AGAR 452.228-71 (Insurance Coverage) or a statement that the Offeror understands the insurance requirements and can provide proof of insurance before contract award.

· Proof of Medical insurance in accordance with FAR 52.237-7 (Indemnification and Medical Liability Insurance (JAN 1997) or a statement that the Offeror understands the insurance requirements and can provide proof of insurance before contract award.

· Copies of resumes for each proposed Key Personnel including proposed substitutes.

· Copies of licenses for each proposed Key Personnel including proposed substitutes.

· Evidence that the Offeror has completed the registration process at www. SAM.gov.

· Provide three professional references, including contact name, phone, email address and type of service provided.

· Contract Federal Tax ID Number.

· Contractor DUNS number.

· Contractor’s Point of Contact Information – including email address.

In accordance with FAR 37.401, the Government will evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g. professional judgments, diagnosis for specific medical treatment).

The invoicing procedures and a copy of a sample invoice will be provided at the time of award.