AG-82A7-S-10-0003_solicitation_mental_health.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 69

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

AG-82A7-S-10-0003

DATE

10/23/2009

a. NAME b. TELEPHONE NUMBER(No collect 8. OFFER DUE DATE 12/02/2009

7. FOR SOLICITATION Judi Neukirchner calls) 303-275-5778 LOCAL TIME

INFORMATION CALL: Contracting Officer 1700 MST

9. ISSUED BY CODE 10. THIS ACQUISITON IS

U S Forest Service UNRESTRICTED OR SET ASIDE: 100 % FOR

Attn: Judi Neukirchner SMALL BUSINESS EMERGING SMALL

BUSINESS

740 Simms St. HUBZONE SMALL

NAICS: 621112 BUSINESS

Golden, CO 80401-4720 SERVICE-DISABLED VETERAN- 8(A) SIZE STANDARD: $10 million OWNED SMALL BUSINESS

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

Timber Lake Job Corps Center, Timber Lake, OR

16. ADMINISTERED BY CODE

See Block 9

17a. CONTRACTOR/ CODE FACILITY

OFFEROR CODE

18a. PAYMENT WILL BE MADE BY CODE

USDA, OCFO, COD, APB

P.O. Box 60075 New Orleans, LA 70160

TELEPHONE N0.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Provide Mental Health Services for Timber Lake Job Corps Center, Estacada, OR, Clackamas County, in accordance with attached schedule of items, statement of work, and terms and conditions.

+ Return pages 1, 4-5, 49-59 (as applicable), and 60-64 along with the other documents required above and required for evaluation under FAR 52.212-2 – Evaluation Factors (page 48).

+ All prices shall be entered on the Schedule of Items located in this solicitation (see page 4).

+ Attach current certification/license and proof of insurance with quote.

+ CCR valid until___________________ + Submit completed Experience Questionnaire with Quote (see page 60).

+ Submit completed FAR Clause 52.212-3 Offeror Representations and Certifications – Commercial Items with Quote (see page 49) as applicable (not required if ORCA is complete and current).

ALL INFORMATION REQUESTED ABOVE MUST BE SUBMITTED TO BE

CONSIDERED TO BE RESPONSIVE TO THIS SOLICITATION.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN FOUR (4) 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED .. YOUR OFFER ON SOLICITATION ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.3/2005)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

Mental Health Services Timber Lake Job Corps Center

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

|PARTIAL | |FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE RECD (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV.3/2005) BACK

TABLE OF CONTENTS

Section Page No.

SF-1449 Solicitation/Contract/Order 1 Table of Contents 3 Schedule of Items 4 Statement of Work 6 Contract Clauses 12 Department of Labor Wage Determination 2005-2317, Rev 8, 5/26/2009 34 Solicitation Provisions 44 Evaluation Criteria 48 Offeror’s Representations and Certifications – Commercial Items 49 Attachments:

Experience Questionnaire 60 Sample Proper Invoice 65

SCHEDULE OF ITEMS

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

ESTIMATED QUANTITIES

The quantities listed for each item are the governments best estimates based upon past experience. The contractor shall be paid based upon the actual work performed pursuant to the Statement of Work.

The Contractor shall furnish, maintain, and replace, when deemed necessary by the Government, all supplies and equipment to provide mental health services as specified in the attached statement of work. No mileage or compensation shall be allowed for travel to and from the Timber Lake Job Corps CCC Center.

Item No.

Supplies or Services Estimated Quantity

Unit Unit Price Estimated Total Price

BASE PERIOD (January 1, 2010 – June 30, 2010)

001 MENTAL HEALTH PROGRAM

On‐Site Services 16 hrs per week 400* Hours

Base Period Total

*BASED ON 48 WEEKS PER YEAR (Excluding Summer/Winter Break Periods)

Supplies or Services Estimated Quantity

Unit Unit Price Estimated Total Price

OPTION PERIOD 1 ‐ (July 1, 2010 – June 30, 2011)

101 MENTAL HEALTH PROGRAM

On‐Site Services 16 hrs per week 768* Hours

Option Period 1 Total

Supplies or Services Estimated Quantity

Unit Unit Price Estimated Total Price

OPTION PERIOD 2 (July 1, 2011 – June 30, 2012)

201 MENTAL HEALTH PROGRAM

Option Period 2 Total

Supplies or Services Estimated Quantity

Unit Unit Price Estimated Total Price

OPTION PERIOD 3 (July 1, 2012 – June 30, 2013)

301 MENTAL HEALTH PROGRAM

Option Period 3 Total

Supplies or Services Estimated Quantity

Unit Unit Price Estimated Total Price

OPTION PERIOD 4 (July 1, 2013 – June 30, 2014)

401 MENTAL HEALTH PROGRAM

Option Period 4 Total

Total Price (Base + 4 Option Periods)

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

MENTAL HEALTH SERVICES

SECTION C- DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND

C.1.1 The U.S. Forest Service, Timber Lake Job Corps CCC (Center), is located at 59868 E Hwy 224

Estacada, Oregon which is approximately 26 miles southeast of Estacada, Oregon in Clackamas County, on the Mt. Hood National Forest. The Center is a residential, educational, and career technical training facility for students 16 to 25 years of age. The Center campus is the place of performance for this contract. The mission of the Center is to provide academic, career technical training, and life learning skills to at-risk youth.

C.1.2 Job Corps is a U.S. Department of Labor program. Job Corps is designed to assist young people who both need and can benefit from the wide range of services provided at a Job Corps Center. Through its centers, Job Corps offers academic, career technical training, and life skills training through a unique approach of competency-based, individualized instruction. Services include: basic education; High School Diploma (HSD) program, General Education Development (GED); career technical skills training; residential living programs; health care; and related support services. The Job Corps program assists students in attaining and maintaining optimal health by providing basic on-Center mental health services to include promotion, prevention, assessment, intervention, and treatment with follow up care. Job Corps strives to educate students how to maintain a healthy lifestyle that contributes to their ability to retain employment.

C.1.3 Approximately 234 students live full-time at Center. The students attend classes at the Center. The

Center has classroom facilities, a cafeteria, health services, recreational facilities and dormitories.

Because Job Corps is a self-paced program, lengths of enrollment vary. Students may remain in the program for up to 2 years, but the average length of enrollment is approximately 9 months.

C.1.4 This comprehensive combination of training and support services is designed to help each student become a responsible and productive citizen. For further information visit – http://www.jobcorps.gov/home.aspx

C.1.5 Students Eligibility: Applicants must meet all of the following criteria to participate in Job Corps.

Applicants must be at least 16 years of age and not yet 25 years of age.

Each applicant must be a U.S. citizen, a U.S. National, a lawfully admitted permanent alien, refugee, asylum or parolee, or alien who has been authorized by the U.S Attorney General to work in the United States.

Mental Health Services

C.2 DEFINITIONS

CO - Contracting Officer, personnel responsible for the administration of the contract COR - Contracting Officer Representative, personnel delegated by the CO for specified duties. A COR delegation outlining specific responsibilities will be provided to the Contractor after contract award.

TAG - Technical Assistance Guide(s) http://jchealth.jobcorps.gov/documents/tags/ PRH – Job Corps Policy and Requirements Handbook http://www.jobcorps.gov/pdf/prh.pdf

C.3 GENERAL

C.3.1 The contractor shall furnish professional Mental Health Services to students of the Center located at

59868 E. Hwy 224 Estacada, Oregon 97023. The goal is to assist students in attaining and maintaining optimal mental health by providing basic on-center mental health services to include promotion, prevention, assessment, intervention, limited treatment and follow up care. The contracting Mental Health provider must be licensed in the State of Oregon and have proof of current mental health malpractice insurance. The provider must also sign an Ethics/Conduct statement.

C.3.2 Center is required by the Department of Labor to provide basic mental health services to approximately 234 students. The Contractor shall provide any and all labor, equipment, supplies, services, transportation of Contractor’s personnel, and incidentals (other than those provided by the Government), permits, and/or licenses necessary to provide Mental Health Services to the students of Center.

C.3.3 The Contractor shall make two 8-hour on-site visits per week (Wednesdays and Thursdays) to conduct an overall Mental Health Program designed to meet the needs of the students and staff at the Center. There may be times when the 8 hour period may run into the evening hours to accommodate the Residential Living Program. Contractor shall sign in/out on a log maintained in Health Services.

The Contractor shall not be scheduled to see students during the periods of Center-wide student leave (summer and winter break) yet may be required to attend any scheduled staff-wide training conducted during these student leave periods.

C.3.4 The Contractor shall maintain insurance as outlined in 52.228-5 Insurance -Work on a

Government Installation, 452.228-71 Insurance Coverage, and 52.237-7 Indemnification and Medical Liability Insurance (of at least $1 million). Proof of insurance will be required prior to contract award and each time an option is exercised.

C.3.5 The Contractor must agree to adhere to all applicable policies, procedures, and guidelines, and shall make no public statements concerning Job Corps students or Job Corps activities.

C.3.6 The period of performance for this contract is January 1, 2010 through June 30, 2010, with four possible 12 month option periods.

Mental Health Services Timber Lake Job Corps Center

C.3.7 The contractor shall provide services at Center on Wednesdays & Thursdays (two (2) days per week) for a total of 16 hours. Hours may range between 0730-1800. Contractor shall sign in/out on a log maintained in Health Services.

C.4 CONTRACTOR FURNISHED CRITICAL ITEMS/SERVICES

C.4.1 All work shall be performed in accordance with the following:

a. Code of Federal Regulations (CFR), 20 CFR Section 638 and 20 CFR Section 670 — The CFR (http://www.gpoaccess.gov/cfr) states the operating requirements for Job Corps. The promotion and maintenance of student health and wellness is a desirable goal as well as a requirement under the CFR: “A Job Corps center operator must provide medical services, through provision and coordination of a wellness program which includes access to basic medical, dental, and mental health services for all students, from their date of enrollment until separation from the program.”

b. Policy and Requirements Handbook (PRH)—The PRH expands the CFR by establishing operating policy requirements for Job Corps centers. There are six PRH Chapters. Chapter 6, sections 6.10 – 6.12, defines the required parameters and services of center health and wellness programs. Although Chapter 6 is critical to understanding health requirements, Center staff should be familiar with the other PRH chapters too. The PRH is available at the following website: http://www.jobcorps.gov/pdf/prh.pdf

c. Technical Assistance Guides (TAGs)—TAGs contain technical assistance for implementing the policies and requirements set forth in the PRH. As new requirements are added to the PRH, new TAGs are developed to assist in implementing the policy. The TAG (TAG D) for the Mental Health program is available at the following website – http://jchealth.jobcorps.gov/documents/tags/tagD

d. HIPAA Privacy Rule. The environment of the service facility shall be maintained to provide the patient with privacy as mandated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy Rule. The Contractor shall assure the maintenance, confidentiality, and safeguarding of all necessary student mental health records which shall remain on-site at Center.

The HIPAA Privacy Rule available at the following website: http://www.hhs.gov/ocr/privacy

e. The Center Operating Policies and Procedures Manual which is available on-site at the Center.

f. For the purpose of the solicitation, any policies referred to in the Statement of Work that are not available online at a public website may be requested, in writing, from the Contracting Officer listed on page 1, Box 7(a) of the Standard Form 1449.

C.4.2 TECHNICAL REQUIREMENTS

C.4.2.1 The Mental Health services provided to the staff and students shall include, but are not limited to, the following:

a. Perform diagnostic and evaluation service on students.

b. Charting in student Medical Records must meet professional standards i.e. RAP (Reason, Assessment, Plan) or SOAP (Subjective, Objective, Assessment, Plan) charting.

c. Perform crisis intervention, brief psychotherapy, intermittent supportive psychotherapy, or group psychotherapy. No long-term psychotherapy shall be provided on or off Center by the Contractor.

d. Health and Wellness Manager (HWM) shall prioritize students in consultation with

Contractor. The Contractor shall perform services as scheduled.

e. Prepare and submit written reports on findings from evaluation and testing of students.

Reports shall include recommendations for on-site care or for disposition. Make arrangements after conferring with the HWM for specialist services when needed.

f. Prepare and submit written reports on findings from evaluations and testing of students and submit them to the Center Health Services Department on the day of the evaluation. Reports shall include recommendations for on-site care or for disposition. The HWM shall make arrangements for specialist services when needed, after consultation and discussions with the Contractor and approval from the Center Director.

g. Give appropriate referral for students who must be terminated for psychiatric reasons.

h. Conduct consultation concerning on-going problems of students with Center Physician, Center Director, HWM, Center Nurse, Counseling Staff, Residential Living Staff, Teachers, Career Technical Training Staff and others.

i. Provide assistance in program development through consultation with staff for the purpose of meeting the expected and unexpected life crisis of enrollees in constructive ways.

j. Provide staff training and education in mental health principles and techniques.

k. Provide consultation to the Substance Abuse Program counselor. Participate in the TEAP (Trainee Employee Assistance Program) core team as it evaluates and plans for students.

l. Meet with and provide consultation to Inter-Disciplinary Team (IDT) on Thursdays at noon.

Performs Mental Health reviews of files for applicants seeking admission to Timber Lake Job Corps Center.

m. Monitor psychotropic medication effectiveness and adverse side effects.

n. Participate in monthly DOL Regional Center Mental Health Consultant (CMHC) conference calls approximately one (1) hour in duration.

o. Provide program consultation to the Center Director and other Administrative Staff as needed. Meets monthly with the Center Director

p. Provide either a combination of brief counseling, crisis counseling, drug counseling or group counseling sessions to students

q. When the need arises, the Contractor shall provide telephone consultation to Center Staff.

The government estimates an average of two 15-minute calls per month. This service shall be deemed incidental to the on-site hours and shall not be paid for as a separate item.

r. Provide Emergency Services within 1 hour of referral by Center staff. In addition the contractor shall provide the service of one or more qualified individuals to perform emergency services when the contractor is not available. The Contractor shall provide the Center with emergency contact information. The Contractor shall have an established liaison/hospital privileges at a local hospital that has a Mental Health Services in order to facilitate any necessary hospitalization of students which must be approved through the Health & Wellness Manager or Center Director.

s. Contractor shall make no public statements concerning the students of Timber Lake Corps or their activities without prior written approval of the Center Director or designated representatives

t. All research projects and/or publications relating to Job Corps Health Activities shall be first cleared through the Job Corps National Health Office, Job Corps, Washington, D.C.

C.4.3 Conferences

a. Department of Labor occasionally has Wellness conferences for care providers. The Contractor Mental Health Specialist must obtain the approval of the Contracting Officer Representative and the Center Director prior to undertaking travel to attend a conference.

Reimbursement will be at actual subsistence rates with supporting receipts, not to exceed the Federal Travel Rates. The reimbursement of these travel costs will be paid outside of this contract and are not included as a separate line item on the schedule.

C.5 GOVERNMENT FURNISHED PROPERTY/SERVICES

C.5.1 The government shall provide the following item(s) of Government property to the Contractor for use in the performance of the contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Furnished Property’ clause contained in the contract:

a. Facilities (i.e. an office, conference room, classrooms) at the Center in which the Contractor can conduct consultations, evaluation and testing of students, and/or training for Center Staff (including janitorial services).

b. Standard Office Equipment such as but not limited to desk, filing cabinet, telephone, computer with access to Citrix

c. Other services furnished by the Center include: transportation for students when off-Center treatment is necessary.

C.6 RECORD MANAGEMENT

C.6.1 Contractor will provide a copy of current required certificates/license, and malpractice insurance upon each renewal period and must provide an emergency telephone number to the Timber Lake Job Corps Center.

C.7 GOVERNMENT PUBLICATIONS/INDUSTRY STANDARDS/STATE

STANDARDS/GOVERNMENT STANDARDS/TECHNICAL EXHIBITS

C.7.1 The TAG and PRH are available 24 hours a day to the Contractor at the Center and are also available at the websites listed in Section C.4 above.

C.8 INVOICING AND PAYMENT

C.8.1 The Contractor will provide an itemized invoice for the services performed to the Timber Lake Job

Corps Center on a monthly basis. Payment shall be made monthly. The invoice must be submitted after all services have been completed for the month. Payment shall be made in accordance with the Schedule of Items. The invoice should be mailed to the Center so that it is received by the 5th day of each month following the month that services were provided. One single billing is to be provided each month and should be mailed to:

U S Forest Service Timber Lake Job Corps Center Attention: Health and Wellness Manager 59868 E. Hwy. 224 Estacada, OR 97023

Continuation of SF1449 Block 27: The full text of a clause or provision may be accessed electronically at www.arnet.gov/far/

CONTRACT CLAUSES

FAR 52.204-7 Central Contractor Registration. (Apr 2008)

(a) Definitions. As used in this clause— “Central Contractor Registration (CCR) database” means the primary Government repository for

Contractor information required for the conduct of business with the Government.

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and

Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the CCR database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the

DUNS+4 number, into the CCR database; and

(2) The Government has validated all mandatory data fields, to include validation of the Taxpayer

Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record “Active”.

The Contractor will be required to provide consent for TIN validation to the Government as a part of the CCR registration process.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the CCR database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) Via the Internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and ZIP Code.

(iv) Company Mailing Address, City, State and ZIP Code (if separate from physical).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering.

Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) The Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g) (1)

(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of Subpart 42.12 of the FAR; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database.

Information provided to the Contractor’s CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757.

Mental Health Services

FAR 52.204-9 Personal Identity Verification of Contractor Personnel. (Sept 2007)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

452.204-70 Inquiries. (FEB 1988)

Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer. Offerors should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award.

452.204-71 Personal Identity Verification of Contractor Employees (Oct 2007)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-xxx series.

(b) Should the results of the PIV process require the exclusion of a contractor’s employee, the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-xxx series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the Contracting Officer Representative (COR), unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 9 to 3, daily, at the Center address. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor’s responsibility to meet all aspects of paragraphs (c), (d), and (e).

Alternate I: Pending issuance of USDA Directives 4620-xxx series, replace paragraph (a) of 452.204-71 with the following paragraph (a):

(a) Before a contractor employee may begin work on this contract, each contractor employee must at a minimum and as directed by the PIV Sponsor:

i. Provide Sponsor with personal identity information required for PIV enrollment upon request.

ii. If no Background Investigation is completed or in progress, input information into Electronic

Questionnaire for Investigations Processing (e-QIP) system located on the Office of Personnel Management (OPM) secure website, if available. If e-QIP is not available, fill out the appropriate SF-85, Questionnaire for Nonsensitive Positions, SF-85P, Questionnaire for Public Trust Positions, or SF-86, Questionnaire for National Security Positions, as appropriate, and items 1, 2, 8 through 13, 16 and 17a of the OF-306, Declaration for Federal Employment.. The current version of form SF-85 carries Office of Management and Budget (OMB) control number, 3206-0005. Form SF-85P has OMB control number 3206-0191.

Form SF-86 has control number 3206-0007. Form OF-306 has OMB control number 3206- 0182. See http://www.opm.gov/forms/pdf_fill/sf85.pdf; or http://www.opm.gov/forms/pdf_fill/sf85p.pdf; or http://www.opm.gov/forms/pdf_fill/sf86.pdf; and http://www.opm.gov/forms/pdf_fill/of0306.pdf.

iii. Complete a Fair Credit Reporting Release, and Submit fingerprints for a background check on two (2) FD-258 Fingerprint Charts. The Fair Credit Reporting Release is located at:

http://www.usda.gov/da/pdsd/Web-Fair.htm.. The FD-258 Fingerprint Charts may be obtained by contract companies (not individuals) email request at fisdgoodwillwarehouse@opm.gov. Include the number of cards required, the address to which they should be mailed and a point of contact. Contractor employees’ fingerprints shall be taken by a Federal security office, or Federal, State, municipal or local law enforcement agency.

iv. Schedule an enrollment appointment. The Applicant will be notified (e.g. by e-mail) to schedule an enrollment appointment time and location in a web-based application.

v. Appear for the enrollment appointment at the time and place scheduled.

vi. Provide the Registrar with two I-9 identity source documents in original form. The identity source documents must be documents listed as acceptable for establishing identity on Form I- 9, Employment Eligibility Verification, List A and B. The I-9 Form may be found at http://uscis.gov/graphics/formsfee/forms/files/i-9.pdf. At least one document shall be a valid State or Federal government-issued picture identification (ID) card. Applicants who possess a current State Drivers License or State Picture ID card shall present that document as one identity source document before presenting other State or Federal government-issued picture ID cards.

vii. Submit to a digital photo taken by the Registrar.

viii. Submit 10 rolled fingerprints to the Registrar. These fingerprints will be stored on the card for automated authentication during card usage.

ix. Digitally sign the enrollment package as instructed by the Registrar.

x. Pick up the credential at the specified time and place. The shipping address will be collected by the Sponsor as part of the personal identity information required for PIV enrollment.

Finalization instructions to activate the credential will be sent via email to the Contractor Employee or Contractor Point of Contact (if Contractor Employee does not have an email address).

xi. Take the credential to an Activation station to activate it via biometric verification.

xii. Set a PIN for the credential at the Activation Station.

xiii. Provide a digital signature to complete the activation.

452.211-72 Statement of Work/Specifications (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the Statement of Work/Specifications referenced in this commercial solicitation.

452.211-74 Period of Performance (FEB 1988)

The initial period of performance of this contract is from January 1, 2010 through June 30, 2010, with four additional 12 month option periods.

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (Mar 2009)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601- 613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, Mental Health Services Timber Lake Job Corps Center floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.

The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registration), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in Section 611 of the Contract Disputes Act of 1978 (Public Law 95-563), which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in

32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986; 41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; Section 1553 of the American Recovery and Reinvestment Act of 2009 relating to whistleblower protections for contracts funded under that Act; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, and Compliance with Laws

Unique to Government Contracts paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) Central Contractor Registration (CCR).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data.

To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to (A) change the name in the CCR database;

(B) comply with the requirements of Subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If…