S-15-0008.pdf

REQUEST FOR QUOTATION PAGE OF PAGES

(THIS IS NOT AN ORDER) THIS RFQ IS IS NOT A SMALL BUSINESS SET- ASIDE 1 27

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT.DEF. RATING

6/04/15 AG-8173-S-15-0008

AND/OR DMS REG. 1

5a. ISSUED BY 6. DELIVER BY (Date)

USDA FOREST SERVICE, APACHE-SITGREAVES N.F., PO BOX 640

30 S. CHIRICAHUA DR, SPRINGERVILLE, AZ 85938-0640

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY FOB DESTINATION NAME TELEPHONE NUMBER OTHER (See Schedule)

AREA CODE NUMBER 9. DESTINATION

Apache Sitgreaves National Forest

WARREN ABBOTT 928 333-6344 a. NAME OF CONSIGNEE

8. TO:

a. NAME b. COMPANY b. STREET ADDRESS 30 South Chiricahua Drive

c. STREET ADDRESS c. CITY Springerville

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

AZ 85938

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING

OFFICE IN BLOCK 5A ON OR BEFORE CLOSE OF

BUSINESS

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in BLOCK 5a. This request does not commit the Government to pay any costs incurred in the preparation of the

JUNE 16, 2015, 4:00 P.M. MST

(LOCAL TIME)

submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

SEE ATTACHED SCHEDULE OF ITEMS

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO 15. DATE OF

a. NAME OF QUOTER SIGN QUOTATION QUOTATION

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or Print) NUMBER

NSN 7540-01-152-8084

Previous edition not usable

18-121 STANDARD FORM 18 (Rev. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

SERVICE RFQ P a g e | 2 SOL NO: AG-8173-S-14-0010

LOCATION: APACHE-SITGREAVES NF

PROJECT NAME: 2015 4FRI2 MSO MONITORING SURVEYS

CHECKLIST OF MINIMUM REQUIREMENTS

TO RESPOND TO THIS REQUEST FOR QUOTATIONS (RFQ)

_____ Request For Quotations (RFQ) Return Package (Be sure to include Schedule of Items; Past

Performance and Technical Capability as requested)…See Section M.

_____ Provide business email to facilitate communications______________________________

_____ Provide your DUNS number________________________(must match SAM record)

_____Provide your firm’s GSA IDIQ Contract #_______________________ Expiration Date______

_____ Register or maintain yearly registration in System for Award Management

MANDATORY CERTIFICATION:

AGAR 452.209 – 70 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction, Alternate 1 (Feb 2012)

(a.) Awards made under this solicitation are subject to the provisions contained in the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. To comply with these provisions, all offerors must complete paragraph (1) of this representation, and all corporate offerors also must complete paragraphs (2) and (3) of this representation.

(b) The Offeror represents that –

(1) The Offeror is [ ], is not [ ] (check one) an entity that has filed articles of incorporation in one of the fifty states, the District of Columbia, or the various territories of the United States including American Samoa, Federated States of Micronesia, Guam, Midway Islands, Northern Mariana Islands, Puerto Rico, Republic of Palau, Republic of the Marshall Islands, U.S. Virgin Islands. (Note that this includes both for-profit and non-profit organizations.)

If the Offeror checked “is” above, the Offeror must complete paragraphs (2) and (3) of the representation. If Offeror checked “is not” above, Offeror may leave the remainder of the representation blank.

(2) (i) The Offeror has [ ], has not [ ] (check one) been convicted of a felony criminal violation under Federal or State law in the 24 months preceding the date of offer.

(ii) Offeror has [ ], has not [ ] (check one) had any officer or agent of Offeror convicted of a felony criminal violation for actions taken on behalf of Offeror under Federal law in the 24 months preceding the date of offer.

(3) The Offeror does [ ], does not [ ] (check one) have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

AGAR 452.209-71ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR CORPORATE APPLICANTS Alternate 1 (Feb 2012)

(a) This award is subject to the provisions contained in the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies.

Accordingly, by accepting this award the contractor acknowledges that it –

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PROJECT NAME: 2015 ANIMAL SURVEYS – MEXICAN SPOTTED OWL

(1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, and

(2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal law within 24 months preceding the award, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment of the awardee, or such officer or agent, based on these convictions and/or tax delinquencies and determined that suspension or debarment is not necessary to protect the interests of the Government.

(b) If the awardee fails to comply with these provisions, the Forest Service may terminate this contract for default and may recover any funds the awardee has received in violation of sections 433 or 434.

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PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

USDA-FS APACHE-SITGREAVES NATIONAL FORESTS HAS A REQUIREMENT FOR ANIMAL SURVEYS –

MEXICAN SPOTTED OWL:

SCHEDULE OF ITEMS:

Base Item No.

Description/Specifications to Price the Work

Unit

Est. Qty

Total Price

B1.1

Mexican Spotted Owl Surveys 15 PACs (Protected Activity Centers) within the 4FRI2 (includes all related work contained and described herein) (Lump Sum equals 15 PACs)

Lump Sum

1 $______________________

Total of Base Line Items -- $_______________________

OPTION LINE ITEM:

Option Item No.

Description/Specifications to Price the Work

Unit

Est. Qty

Unit Price

O1.1

Additional Mexican Spotted Owl Surveys PACs (Protected Activity Centers) within the 4FRI2 (includes all related work contained and described herein) Option Item price is per PAC for which the government may add up to 30 additional PACs

Each

PAC

1 $______________________

The Contracting Officer intends to award without discussions, but reserves the right to seek clarifications.

Offers (for which submissions) that do not address all the requirements of Section M-2, may be removed from further consideration by the Contracting Officer.

VENDOR COMPANY NAME:___________________________________________________

AUTHORIZED TO SIGN (NAME):________________________________________________

SIGNATURE:______________________________________ DATE:__________________

SERVICE RFQ P a g e | 5 SOL NO: AG-8173-S-15-0008

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SCOPE OF CONTRACT

USDA-FS Apache-Sitgreaves National Forests has a requirement to complete Mexican Spotted Owl (MSO) surveys on 15 PACs (Protected Activity Centers) within the 4FRI2 area on the Alpine, Lakeside, Black Mesa, and Springerville Ranger Districts.

The following statement of work describes each required task in detail including background statements, statement of work, methodologies, required qualifications/certifications/permits, Forest Service furnished items, contractor furnished items, and timelines for completion of each task.

BACKGROUND

Mexican Spotted Owl Monitoring - Approximately 131 Mexican spotted Owl PACs are located within the boundary of the 4FRI2 restoration project. A subset of these PACS occur within specific project planning areas located within this boundary. Implementation of portions of the project is expected to begin within two years. Due to the large size of the area, the limited capacity of the existing workforce, and limited time prior to implementation to meet the requirements of the MSO recovery plan and survey protocols, it is necessary to seek outside sources to assist in completing the large survey workload associated with this project.

LOCATION AND DESCRIPTION

The Apache Sitgreaves National Forests (ASNF) is located in east-central Arizona approximately 220 miles northeast of Phoenix, Arizona.

TECHNICAL SPECIFICATIONS

Mexican Spotted Owl Monitoring - The work to be completed would be to formally monitor 15 MSO PACs on the Alpine, Lakeside, Black Mesa, and Springerville Ranger Districts within the 4FRI2 area. This work must be completed during the 2016 MSO breeding season March 1 through August 31.

The monitoring crews will coordinate with the appropriate Ranger District Biologists prior to starting work on their Districts.

All monitoring work will be documented on data forms provided by the Forest Service. All monitoring data forms and a summary report of the 2016 monitoring results will be completed by December 31, 2016 and submitted to Contracting Officer.

If fire conditions become extreme the Districts may be under total fire closure during the 2016 MSO field season. In that case, the contractor may be given specific written permission to continue survey work during a potential closure.

Methodology

Mexican Spotted Owl Monitoring - All monitoring will be completed according to established protocol (attached) to determine presence/absence and reproductive success. All required forms shall be completed in accordance with the protocol/guideline requirements. Any spotted owl nest or roost trees located shall be photo-documented in daytime on digital format and labeled with Ranger District, UTM, content of photo and date. Original digital photo shall become property of the Government. Locations of active MSO nest sites other than those previously active shall be plotted on the topographic map and shall be crossed-referenced in the summary report. Use UTM’s to describe the nest sites on the topographic map. Active spotted owl PAC’s shall be reported to the District Biologist within 2 working days.

Qualifications/Certifications/Permit Requirements

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Mexican Spotted Owl Monitoring – It is the contractor’s responsibility to ensure that all persons conducting the monitoring work meet training and certification requirements. Proof of training and required Region 3 certification shall be provided to the contracting officer prior to award, for crew leaders and preferably all crewmembers. (Crewmembers certified after award of contract must show certification prior to ignition of field work).

The survey crew must be permitted by the US Fish and Wildlife Service and have the permit with them while conducting monitoring.

Forest Service Contributed Items:

Mexican Spotted Owl Monitoring - The Apache-Sitgreaves National Forests will provide the following items:

Monitoring data form templets.

Maps of the MSO PACs to be monitored.

Contributor Furnished Items

Mexican Spotted Owl Monitoring – The contributor will provide the following deliverables:

The contractor will furnish all labor, supervision, supplies, transportation, equipment and materials needed to conduct formal monitoring of 15 known MSO PACs.

A 2016 monitoring summary report documenting results.

All supporting documentation and completed monitoring data forms.

Timelines

Mexican Spotted Owl Monitoring - Field work must be completed to protocol standards during the MSO breeding season March 1 through August 31. All Mexican spotted owl monitoring work must be completed and submitted to the Forest Service by no later than close of business on December 31, 2016.

Tasks Estimated Deadline for Completion

Pre-work Meeting 2/1/2016

Begin Work 3/1/2016

Status Check 4/15/2016

Submit first update(s) to ASNFs for review/edit 9/2/2016

Draft 2015 Report Submitted to ASNFs for review/edit 11/4/2016

Final 2015 Report due to the ASNFs 12/16/2016

Submit all supporting documentation, maps, etc. to ASNFs 12/31/2016

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SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-1Contractor Inspection Requirements (APR 1984) 52.246-4Inspection of Services--Fixed-Price (AUG 1996)

SECTION F--DELIVERIES OR PERFORMANCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

FAR 52.242-15 Stop Work Order (AUG 1989) http://www.arnet.gov/far/

SERVICE RFQ P a g e | 8 SOL NO: AG-8173-S-15-0008

SECTION G--CONTRACT ADMINISTRATION DATA

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 240 days after the date of contract award. The conference will be held at site to be determined.

GOVERNMENT-FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

Mexican Spotted Owl Monitoring - The Apache-Sitgreaves National Forests will provide the following items:

Monitoring data form templates.

Maps of the MSO PACs to be monitored.

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SECTION H--SPECIAL CONTRACT REQUIREMENTS

H1.1 INDUSTRIAL FIRE PLAN

Apache-Sitgreaves National Forests: INDUSTRIAL FIRE PLAN

The following requirements are a part of this solicitation and any resultant contract or permit, and shall be provided at the Contractor’s expense:

1. Wildfire Prevention – During periods of contract/permit performance, fire prevention and immediate suppression actions shall be performed by the Contractor.

2. Execution of Industrial Fire Plan

a. Forest Service personnel involved will, in all cases, coordinate through the Contracting Officer’s Representative (COR) or Permit Administrator, except in cases of emergency, Red Flag Days, or Forest closure.

b. The Contractor shall designate a Fire Guard, fluent in English, who shall be responsible for executing and carrying out the Industrial Fire Plan requirements. The name of this representative will be provided to the COR at the pre-work meeting.

c. The Contractor shall include the Industrial Fire Plan requirements in all subcontracts.

d. The Contractor shall assure that all contract employees are informed of the existence and conditions of the Industrial

Fire Plan requirements.

3. Compliance Inspection

a. Inspection by the Forest Service will be made to insure compliance with the fire requirements.

b. Should any deficiencies appear during the inspection, the Contractor/Permit holder will be informed and the deficiencies shall be corrected within 24 hours. Activities with the potential to start fires shall be halted until the deficiencies are corrected and the corrections are approved by the COR.

c. The Contractor’s Fire Guard shall make daily inspections to insure that the terms of the Industrial Fire Plan requirements are met at all times, both on the job-site and in the Contractor’s camp.

4. Fire Prevention Requirements

a. Fire Toolbox - During contract performance, the Contractor shall furnish and maintain, at the Contractor’s expense, one mobile Fire Toolbox, within ¼ mile or less of the location where the Contractor is currently performing work and camping.

The fire toolbox is to be maintained with tools in good working condition, in such quantities and mix to provide at least one firefighting tool for each person in the Contractor’s workforce engaged in contract operations. This equipment is for the sole purpose of firefighting: a mix of three shovels, size 0 or larger, one axe, two fire rakes, two Pulaskis, and two 3-5 gallon hand pump garden sprayers or backpack pumps filled with water. Where appropriate, a chainsaw may be substituted for the axe; a McLeod tool or heavy duty garden rake for a fire rake, and a heavy duty garden wide hoe or other sturdy digging/scraping tool may be substituted for the Pulaski.

The fire toolbox shall be replenished with cleaned, re-sharpened, reconditioned, or new tools by the Contractor after each use.

b. Work Hours – The Contractor shall restrict operations in accordance with the following Industrial Fire Plan level unless the COR waives the requirement in writing.

Each day of operation when there is a predicted change in the Industrial Fire Plan level, the Forest Service will inform the Contractor between 3 and 6 pm MST (4 and 7 pm MDT). Notification will be made of which stage in the industrial fire precaution plan (Supplement 1) to be followed the next day within the local operating area.

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No later than 9 am MST (10 am MDT) the following day, the Forest Service will inform the Contractor of any change in the fire precaution schedule. In the case of Red Flag Days, the Forest Service will inform the Contractor as soon as possible after the National Weather Service issues their high wind warning for that day, which often comes after 9 am MST.

c. Blasting – Use of fuses in blasting shall not be permitted. A Fire Guard must remain on the blasting site for a minimum of one hour after blasting operations have concluded. Required equipment shall consist of at least one 5

lb. fire extinguisher, one long-handled round-pointed shovel size 0 or larger and one 5-gallon hand pump garden sprayer or backpack pump filled with water. Written permission must be obtained from the CO during fire precaution plan B and C days. Blasting hours are restricted under fire precaution plan C; and blasting is prohibited under fire precaution plan D and on Red Flag days.

d. Welding – An area of sufficient size but not less than a 10 foot radius shall be cleared down to bare mineral soil before welding operations are started. Prior to welding, authorized user shall have available a round-pointed long-handled shovel, at least 5-gallons of water, and a 5-pound fire ABC dry chemical extinguisher at each welding site. A Fire Guard must remain on the welding site for a minimum of one hour after welding operations have concluded. Written permission must be obtained from the COR during fire precaution plan B, C, and D days.

Welding is prohibited on Red Flag days.

e. Slash Incineration – Operation of forced-air burners must comply with all state and federal open burning laws, regulations and policies. Forced air burners shall be operated with a minimum set back from combustibles of 100 feet. This activity is prohibited on fire precaution plan C, D and Red Flag days. This activity is restricted and only permitted under a specifically-designated contract.

f. Refuse Burning – No slash (such as that resulting from thinning, or clearing a right-of-way), or other debris shall be burned without advance written consent of the Forest Service. Waste such as broken tools, worn tarps, camp tables, etc. shall be disposed of properly off-Forest, rather than burning.

g. Ash disposal – Ash from cooking or warming fires shall be treated in such a manner as to not constitute a wildfire risk, and shall be disposed of in an approved manner designated by the COR.

h. Controlled Burning – All planned burns, including pile burns or use of air curtain burners, conducted by the

Contractor under the terms and conditions of the contract are required to have a written Burn Plan that meets the requirements of Forest Service Manual 5140 for the project. The Burn Plan must be prepared, recommended and approved by the appropriate Forest Service Officers. The Contractor will notify the CO, COR, and District Fire Management Officer prior to implementation of a burning project. The Contractor will insure all appropriate Federal, State and local laws, regulations, and policies pertinent to the Burn Plan, are adhered to. Training and qualification standards for the Contractor’s employees conducting burning operations will be required according to the applicable regulations in NWCG 310-1, which can found at the National Wildfire Coordinating Group website, www.nwcg.gov/pms/docs/docs.htm.

i. Fire Guard – To prevent, detect, and suppress wildfires, the Contractor/Permit holder shall provide one or more trained Fire Guards at each operating area where internal combustion engines, power-driven equipment, incineration equipment, or camp/warming fires are used. Each Fire Guard is required to read, understand, and perform the Industrial Fire Plan duties. The Fire Guards may perform other contract work in conjunction with Fire Guard duties, provided such other work does not distract from Fire Guard responsibilities. A Fire Guard(s) assigned on one operating area shall satisfy the requirements on adjacent areas if the travel time with available transportation is not in excess of ten (10) minutes to any of the other areas, and provided the Fire Guard patrols all areas where operations have occurred.

Each Fire Guard shall be trained, vigilant, able and prepared, to prevent, detect, and report any wildfire; and to promptly and efficiently take suppression action with available required firefighting equipment and personnel on any wildfire that starts on the contract/project area. The Fire Guards shall constantly perform their duties during normal operating hours, with an added three (3) hour watch after work stops for the day when the Fire Precaution Plan is at Plan B, C, or D (see Supplement 1). If the Contractor has agreed to additional terms for operation under Fire Precaution Plan D (see Supplement 2), the Fire Guard will perform all requirements specified in the Plan D Authorization Letter issued by the CO.

Each Fire Guard shall be equipped with a vehicle and shall carry a minimum 5 lb. fire extinguisher and fire tools http://www.nwcg.gov/pms/docs/docs.htm

SERVICE RFQ P a g e | 11 SOL NO: AG-8173-S-15-0008 consisting of a cache box with one shovel, size 0 or larger, one cutting tool such as either an axe, Pulaski or chainsaw, one fire rake or heavy duty garden rake, two 5-gallon hand pump garden sprayers or backpack pumps, and 25 gallons of water for firefighting purposes. All equipment and tools shall be maintained in serviceable and operable condition. The tool cache for the Fire Guard will be in addition to the Fire Toolbox maintained for the work crews and available for use at both the work site and campsite.

j. Communications –The Contractor shall provide some form of prompt and reliable direct communication, such as a cell phone or two-way radio, between the Fire Guard(s) and the work crews, and between the contractor’s operations and the Forest Service. The Contractor’s cell phone number, and Fire Guard’s cell number, or other form of prompt contact, will be reported to the COR at the pre-work meeting. All communications will be in English.

5. Wildfire Suppression

a. The Contractor shall take independent action immediately to suppress all fires originating within the contract boundary and camp location. The Contractor shall continue fighting the fire until released from the fire by the Forest Service. The Contractor will take appropriate action on a fire outside the contract area or campsite to the level of their firefighting experience, abilities and qualifications. The Contractor may be requested to assist the Forest Service with fighting a fire if the personnel have been trained and equipped with the proper personnel protective equipment (PPE). If contract operations are interrupted for firefighting purposes the Contractor shall notify the COR as soon as practical.

b. If the Contractor pursues fighting any wildfire which has moved from off the USFS contract land and crosses onto lands of other ownership, such as private property, the Contractor shall be aware that dangers may be present associated with urbanized areas. For example, the Contractor will need to become highly alert, and take extreme care to avoid dangers associated with open flames or operating heavy equipment near propane/butane tanks and underground gas lines, overhead/underground electric lines, underground septic tanks, and private outbuildings which may contain hazardous or flammable/explosive chemicals. Coordination as soon as possible with USFS and/or local municipal firefighters who are better trained for safe wildland/urban-interface fire suppression tactics is recommended when faced with fires on private lands.

c. All fires shall be reported immediately to the most available Forest Service office. The COR will insure that all fire reports are forwarded immediately to the Apache-Sitgreaves NF Fire Dispatcher’s Office. Even though the fire may have been suppressed by the Contractor’s crew, this report is still required. The office and telephone numbers to which fires shall be reported will be furnished to the Contractor at the contract pre-work meeting.

d. The Contractor shall not perform fire suppression activity, or provide reinforcement support, on any wildfires that originates and remains outside the contract boundary or Contractor’s camp location, without meeting the criteria below.

If the Contractor wishes to be available to assist the Forest Service with emergency wildfire suppression or support activities beyond the contract boundary, all the Contractor’s, and/or Subcontractor’s, equipment must first be signed up on an Equipment Rental Agreement, USDA/USDI Optional Form 294, issued by the Apache- Sitgreaves National Forests. (In cases of extreme emergency, the Forest Service can finalize this agreement at the fire location.) Emergency use of equipment manned with operators, such as dozers, skidders, tree shears, chainsaws and water trucks/trailers, would then be compensated to the Contractor at current Forest Service fire-fighting rental equipment rates common to the area. Equipment rented by the Forest Service under this agreement shall be operated only by physically able personnel supplied by the Contractor.

Likewise, all personnel employed or subcontracted by the Contractor who wish to work on wildfires as individuals must first be currently certified with the required fire training to be qualified as a wildland firefighter before being permitted to assist the Forest Service with fire suppression. Firefighters must also have completed the necessary forms to become temporary emergency Forest Service fire-fighting employees. Contract personnel temporarily released off this contract by the Contractor to fight off-contract fires, shall be paid by the Forest Service at current USFS standard emergency “administratively determined” (AD) fire-fighting rates.

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The COR can direct you on how and where to make these preparations in advance. The contract COR must be notified as soon as possible in writing when the above conditions for fire rental equipment and personnel have been met. The Contractor must also notify the COR as soon as practical if contract operations are interrupted for emergency firefighting outside the contract area. If the Contractor does not wish to meet these criteria to help fight wildland fire outside the contract area, the Contractor is not required to do so.

6. Equipment Requirements

a. Passenger carrying vehicles, including light pickup trucks and all-terrain vehicles, shall be equipped with one (1) long-handled round pointed shovel and one (1) ABC dry chemical fire extinguisher not less than 2 ½ pounds capacity. Each internal combustion fuel-carrying piece of equipment (dump-truck, dozer, excavator, backhoe, fuel service truck, etc…) shall be equipped with one long-handled round-pointed shovel, and one 5-pound capacity ABC dry chemical fire extinguisher. Shovels and fire extinguishers shall be so mounted as to be readily reached from the ground, and shall be maintained in good working condition at all times.

The work camp and fuel-storage area shall be equipped with a shovel, double bit axe, and class ADC pressurized chemical fire extinguisher of not less than 15 pounds capacity by weight, kept in good working condition.

These shovels and fire extinguishers are in addition to those required for the Fire Guard tool cache (4.a.) and the mobile crew fire tool box (4.e). These shall be furnished and maintained at the Contractor’s expense.

Authorized user will ensure that each internal combustion engine (both gasoline and diesel fueled) used on the project and in camp shall be equipped with a spark arrester qualified and rated under USDA Forest Service Standard (Spark Arrester Guide) 5100-1a or the latest revision of Society of Automotive Engineers "medium size engine, SAE recommended practice J350" unless it is:

(i) Equipped with a turbine-driven exhaust supercharger such as the turbocharger. There shall be no exhaust bypass.

(ii) A multi-position engine, such as on power saws purchased after 6/30/77 which must meet the performance levels set forth in the Society of Automotive Engineers "multi-positioned small engine exhaust fire ignition standard, SAE recommended practice J335B" as now or hereafter amended. Those purchased prior to the above date shall be equipped with an approved spark arrester/muffler containing a 0.023 inch mesh screen which all exhaust products must pass through. The effective exhaust area of the screen (total area of all screen openings) shall not be less than 200 percent of the engine exhaust port area at its smallest cross-section. Screen material will be heat and corrosion resistant, and shall provide at least 100 hours of service life.

(iii) A passenger carrying vehicle or light truck, or medium truck up to 40,000 GVW, used on roads and equipped with a factory designed muffler and an exhaust system in good working condition.

(iv) A heavy duty truck, such as a dump truck, or other vehicle used for commercial hauling, used only on roads and equipped with a factory designed muffler and with a vertical stack exhaust system extending above the cab.

Exhaust equipment described here, including spark arresters and mufflers, shall be properly installed and constantly maintained in serviceable condition.

b. All internal combustion engines must be inspected before use in the job and periodically thereafter by the Forest

Service. Equipment not passing inspection cannot be used until repairs are made, re-inspected, and passed by the Forest Service.

c. Care shall still be taken at all times to avoid parking all vehicles over tall grass, brush or flammable materials.

d. Equipment service areas, and gas and oil storage areas, shall be cleared of brush, litter, debris, and grass for a radius of at least 50 feet. Locations shall be pre-approved by the Forest Service.

e. All crawler tractors and rubber-tired equipment suitable for fire suppression work shall be equipped with lights for nighttime use. This includes two functioning headlights, and 1 to 2 backup lights.

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f. Powered handtools (saws, augers, drills, jack hammers, pumps, etc.) shall be kept in a safe, serviceable condition at all times. Each power tool shall be equipped with an approved spark arrester screen muffler system as defined in this section.

(i) The refueling of powered tools shall be done in an area which is completely cleared of flammable materials (such as on bare mineral soil) and the tool shall be moved at least 10 feet from the point of refueling to another barren spot before being started.

(ii) Power tools with warm or hot spark arresters/screen mufflers—running or not—shall not be placed or rested on sawdust piles, litter duff, stumps, or spots that are easily ignited.

(iii) During periods of use, each powered handtool operator shall have readily available for use, one long-handled round-pointed shovel, one chemical-pressurized ABC dry chemical fire extinguisher of not less than 8-ounce capacity by weight, and a Factory Mutual (FM) approved fuel can. Muffler, extinguisher, shovel and fuel can shall be maintained in good working order at all times. The shovel is to be kept with the fuel supply can.

g. Forced Air Burners shall be kept in serviceable conditions at all times. Blower unit power supplies must comply with 6 b, c and d above.

7. Smoking and Fires

a. Smoking – When/where smoking is permitted, cigarette butts or other smoking materials shall be extinguished completely and disposed of responsibly.

i. No smoking shall be allowed while traveling, except on surfaced highways. A surfaced highway is any road that is oiled, graveled, or otherwise paved.

ii. Smoking is not permitted while working. Smoking is only permitted in camp or on breaks, and only in areas having a clearing of at least 3 feet in diameter to bare mineral soil or rock, or preferably inside an enclosed vehicle with an ash tray.

iii. Smoking is not permitted while refueling or while in the fuel storage service area.

b. Fires – Warming fires, cooking fires, or burning of daily kitchen waste at camp or on the job-site, shall not be permitted during periods of high to extreme fire danger except in designated places by written consent of the Forest Service. All other fires (such as burning of debris resulting from clearing a camp or right-of-way) and ash disposal are covered under sections 4.e., 4.f., 4.g., and 4.h.

8. Red Flag Events –

A “Red Flag Event” by definition, is a combination of environmental factors that can lead to extreme wildland fire behavior. The criteria for a Red Flag Event include a combination of sustained high winds, low relative humidity, and dry fuels. The thresholds for Red Flag Events are established by the local National Weather Service office. Red Flag Events are categorized in the following order:

FIRE WEATHER WATCH is issued to alert the possibility of the development of conditions that would lead to a Red Flag Alert.

RED FLAG WARNING is issued to warn of a predicted, impending or ongoing event that will meet the criteria of a Red Flag Alert within the next 24 hour period. This warning will generally precede a full alert.

RED FLAG ALERT is the most critical stage and implemented when conditions are extreme

When a Red Flag Alert is issued by the National Weather Service, all contractor and permitee operations will adhere to Industrial Fire Precaution Plan “D” and will shut down operations until the Red Flag Alert is rescinded.

Red Flag categories are announced publicly on 24-hour radio broadcasts on National Oceanic and Atmospheric Administration (NOAA) weather radio channels for localized vicinities. The contract COR or Permit Administrator can provide operators the correct weather radio channel to use for a particular project area.

9. Fire Plan and Closure Order Violations

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a. Contractor’s violation or deficiency in meeting fire plan requirements shall result in a state of non-compliance with the terms and conditions of the contract. Immediate suspension of contract operations will be enforced until the deficiency or violation is corrected.

b. The Contractor shall advise all employees of Forest campfire, smoking, powersaw, and/or area closure orders (36 CFR

261.52 (a) (c) (d) (e) (h)). After notification to the Contractor by the Forest Service of such orders taking effect, the Contractor and their employees may be subject to criminal action under Federal Regulations separate from this contract should a violation occur.

10. Fire Suppression Costs – The USDA Forest Service reserves the right to participate in extinguishing any fires caused by the

Contractor’s operations. Contractor’s obligations for cost of fire suppression, and all suppression activities ordered or directed by the Forest Service, vary according to three classifications of fires as follow below:

a. Operations Fire. An “Operations Fire” is a fire caused by Contractor’s operations other than a Negligent Fire, when all requirements of this industrial fire safety plan have been met and consistently maintained by the Contractor. The Government (Forest Service) shall perform fire suppression activities on Operations Fires, under the authorities of 16 USC 572. Contractor agrees to reimburse the Forest Service for expenses incurred by the Forest Service for the cost of an Operations Fire, to a maximum of $10,000 dollars for each occurrence.

b. Negligent Fire. A “Negligent Fire” is a fire caused by negligence or fault of the Contractor’s deficient operations by failure to comply with all requirements of this industrial fire plan (ie. “Fire Plan Negligence”), which results in a wildfire starting or permitting a controlled fire to spread out of control. Damages and the cost of suppressing Negligent Fires shall be borne by the Contractor. The Contractor shall also be responsible for full or partial costs and damages to any property of the USDA Forest Service or third parties caused by escaped fires resulting from Contractor’s negligence.

c. Other Fires in Immediate Area. This situation is covered under section 5.d. of this industrial fire plan.

11. Historical Data – The following data on the Forest area involved is provided for the Contractor’s information. The data are averaged from records for the past 10 years based on the Energy Release Component (ERC) for the appropriate Fuel Models, at various weather stations across the Forest.

Total operating year used for the following information is January 1 through December 31. (Most years lack some days of data collection during winter months when weather stations were not functional.)

Apache-Sitgreaves National Forest – Average # days/year by Industrial Plan for past 10 years:

NOTE: Data for the table below is being updated for the years 2003-2012 by the forest Fire organization as time permits.

A-S Industrial Plan SIG (Heber – Lakeside – Alpine) NFDRS Fuel Model J

Approx. # Days per Year at Each Industrial Plan Level (5-day averaged ERC)

Industrial Fire Precautionary Plan Levels

AVG

A 85 150 110 55 75 140 175 50 15 60 15

B 204 145 200 215 220 190 145 220 210 270 220

C 24 35 20 15 10 10 30 70 0 15 30

D 32 20 10 20 55 25 10 20 50 15 95

Average number of Red Flag Days = 1 to 15 (highly variable by year).

The majority of Plan C, D, and Red Flag days generally occur between the periods of March 15th to September 25th.

Wildfire risk is usually at its greatest between mid-April through mid-July each year.

12. Emergency Fire Precaution Schedule – Supplement 1 to this fire plan shows and defines the levels of operational restrictions, in accordance with regionally-standardized restrictions and closures.

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FIRE PLAN SUPPLEMENT 1

EMERGENCY FIRE PRECAUTIONS (2/13)

Contractor/permit holder will restrict operations in accordance with the Emergency Fire Precaution Schedule shown below. When there is a predicted change, Forest Service shall inform the Contractor by 6:00 pm, Mountain Standard Time (7:00 pm MDT), of the predicted change in the Industrial Fire Precaution Plan. The procedure for the Forest Service to notify the Contractor of a change in the Fire Precaution Plan stage in the following table is stated in section 4.b.“Work Hours” of this Industrial Fire Plan, and shall also be reviewed at the pre-work meeting.

EMERGENCY FIRE PRECAUTION SCHEDULE

FIRE RESTRICTION/CLOSURE “STAGE”

“STAGED” RESTRICTION LEVELS INDUSTRIAL FIRE PRECAUTION PLAN

NO RESTRICTIONS A

STAGE I B

STAGE II C or D

PARTIAL/ FOREST CLOSURE ** D

RED FLAG WARNING

(Issued by National Weather Service)

D

** Partial Forest Closure:

Contract/permit areas which are outside the boundaries of the partial forest closure may continue to operate under Industrial Fire Precaution Plan “C” operating criteria as agreed upon between the CO and Contractor in writing.

Contract/permit areas within the boundaries of the proclaimed partial forest closure area are to operate under Industrial Fire Precaution Plan “D”.

Staged Restriction levels are determined by the appropriate Forest Line Officer in consultation with Fire Management Officer(s) and Contracting Officer(s)/Permit Administrator(s). The Contracting Officer/Permit Administrator may, after consultation with the appropriate Forest Line Officer, adjust the predicted Industrial Fire Precaution Plan for local weather conditions on the contract/permit area. Deviations from the predicted Industrial Fire Precaution Plan shall be agreed to in writing.

INDUSTRIAL FIRE PRECAUTION PLAN – DESCRIPTIONS

A - NO RESTRICTIONS -Normal Fire Precautions. No Fire Guard required, except for welding and blasting operations.

B - STAGE I - Normal Fire Precautions, except designated areas for smoking and warming or cooking fires require a written permit.

Contractor/permit holder will provide Fire Guard.

C - STAGE II -- All power saws and mechanical fellers except for mechanical fellers equipped with hydraulic shears will shut down from 9:00 am until 8:00 pm Mountain Standard Time (10:00 am to 9:00 pm MDT), except chainsaws may be used from 9:00 am until 2:00 pm Mountain Standard Time (10:00 am to 3:00 pm MDT), for limbing on landings cleared to mineral soil. Loading is authorized to continue from 12:00 noon until 2:00 pm, Mountain Standard Time (1:00 pm to 3:00 pm MDT), on landings cleared to mineral soil. Log hauling trucks must be out of the contract area to a surfaced road by 2:00 pm, Mountain Standard Time (3:00 pm MDT). Shutdown from 12:00 noon until 8:00 pm Mountain Standard Time (1:00 pm to 9:00 pm MDT); all machine treatment of slash; mechanical equipment used for shearing, bunching, or de-limbing; skidding; cable yarding; blasting; welding; metal cutting; and clearing. Operations on mineral soil involving road excavation, watering, grading, surfacing, rock crushing, and/or other equipment maintenance may continue. No smoking, warming or cooking fires are permitted at any time. Contractor/permit holder will provide Fire Guard.

D - STAGE II or RED FLAG-- Shutdown all operations; except operations on mineral soil involving road excavation, watering, grading, gravel surfacing, and rock crushing may continue with special Forest Service permit. Blasting and welding are prohibited.

Contractor/permit holder will provide Fire Guard.

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PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

SEE THE GSA IDIQ FOR FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

http://www.usda.gov/procurement/policy/agar.html

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PART III--LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J--LIST OF ATTACHMENTS

EXHIBIT #1 SERVICE CONTRACT ACT WAGE DETERMINATION

EXHIBIT #2 4FRI BOUNDARY MAP WITH MSO PAC’S ON A-SNF

EXHIBIT #3 MEXICAN SPOTTED OWL SURVEY PROTOCOL (USFWS 2012)

EXHIBIT #4 MSO INVENTORY FORM

EXHIBIT #5 MSO FORMS

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EXHIBIT 1

PULLED FROM WDOL.GOV ON MAY 8, 2014:

EXHIBITS 2 THROUGH 5 FOLLOW THIS PAGE

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PART IV--REPRESENTATIONS AND INSTRUCTIONS

SECTION K--REPRESENTATIONS, CERTIFICATIONS, AND

OTHER STATEMENTS OF OFFERORS OR RESPONDENTS

The Representations and Certifications from the GSA IDIQ Awarded contract are included by reference and applicable to this procurement

52.204-8 -- Annual Representations and Certifications (MAY 2014)

(a)

(1) The North American Industry classification System (NAICS) code for this acquisition is 541720.

(2) The small business size standard is $20 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)

(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[_] (i) Paragraph (d) applies.

[_] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)

(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

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(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation. This provision applies to solicitations using funds appropriated in fiscal years 2008, 2009, 2010, or 2012.

(vi) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(viii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(ix) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(x) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xi) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

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(xiv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xv) 52.223-4, Recovered Material Certification.