RFP_RETURN_PACKET_REFORESTATION2010.doc

RFP FOR SERVICES

RETURN PACKET AG-8173-S-10-0010

ASNF REFORESTATION

APACHE—SITGREAVES NF’S

PAGES

SEALED BID (IFB)

NO.

FORMCHECKBOX

NEGOTIATED (RFP)

USDA FOREST SERVICE APACHE--SITGREAVES NF

SUPERVISOR’S OFFICE – ACQUISITION MANAGEMENT

PO BOX 640, 30 SOUTH CHIRICAHUA DRIVE

SPRINGERVILLE, ARIZONA 85938

SAME AS BOX 7

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

(Hour)

(Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-10. All Offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated.

15A.

NAME AND ADDRESS

OF OFFEROR

15B. TELEPHONE NO. (Include area code)

18. OFFER DATE

IS DIFFERENT FROM ABOVE - ENTER

FORMCHECKBOX

SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPLETION

(Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

PART I – THE SCHEDULE

SECTION B – SERVICES AND PRICES

B. 1. Contract Line Items:

(Easy install type shelters)

(Easy install type shelters)

NOTES:

PRE-PROPOSAL MEETING SCHEDULED FOR MARCH 4, 2010, 10:00 AM (SEE PAGE 70 FOR DETAILS).

ALL ACREAGES WILL BE MEASURED USING A “GEOGRAPHICAL POSITION SYSTEM” (GPS) AND ARE DETERMINED ON A HORIZONTAL PLANE WITHIN PLUS OR MINUS FIVE PERCENT.

PERIOD OF PERFORMANCE SHALL BE A SPECIFIED NUMBER OF CALENDAR DAYS PER EACH TASK ORDER, FROM ISSUANCE OF NOTICE TO PROCEED.

INDIVIDUAL TASK ORDERS WILL BE ISSUED FOR VARIOUS PROJECT AREAS. PERFORMANCE SPECIFICATIONS MAY VARY BY TASK ORDER.

OFFERS WILL BE EVALUATED ACCORDING TO THE EVALUATION FACTORS LISTED IN SECTION M. OFFERORS SHALL INCLUDE WITH THEIR RESPONSE A COPY OF A VALID CERTIFICATE FOR MIGRANT SEASONAL WORKER PROTECTION ACT (MSWPA). OFFERORS SHALL BE REGISTERED IN CCR (CENTRAL CONTRACTOR REGISTRATION) AND ORCA (ONLINE REPRESENTATIONS AND CERTIFICATIONS) DATABASES (SEE SECTION G).

CHECKLIST OF MINIMUM REQUIREMENTS

TO RESPOND TO THIS REQUEST FOR PROPOSALS (RFP)

· _____ Request For Proposals (RFP) Return Package (Be sure to include Schedule of Items; Past Performance and Technical Capability; See Section M)

· _____ Register or maintain yearly registration in CCR/ORCA

· _____ Provide your Taxpayer Id Number (TIN)________________________ (Note: The TIN number you supply must match the TIN number you supplied in CCR, which maybe your EIN or SSN)

· _____ Provide your DUNS number____________________

· _____ Provide your MSWPA number__________________ (Copy of MWSPA card will be required after award)

· _____ RFP Return Package should be mailed at least 5 (five) full business days before the Closing Deadline (Note: Couriers and USPS do not consider the area for the mail to address as an overnight destination, it usually takes two or three days to receive any package sent by Overnight Courier or USPS).

PART IV--REPRESENTATIONS AND INSTRUCTIONS

SECTION K--REPRESENTATIONS, CERTIFICATIONS, AND

OTHER STATEMENTS OF OFFERORS OR RESPONDENTS

AGAR 452.219-70 SIZE STANDARD AND NAICS CODE INFORMATION (JANUARY 2005)

The North American Industrial classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below:

Contract line item(s):

All

--NAICS Code

115310

--Size Standard

$7.0 Million*

The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2006)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 115310.

(2) The small business size standard is $7.0 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (c) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (c) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (c) applies.

[ ] (ii) Paragraph (c) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) The offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.

SECTION L--INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

52.215-1 Instructions to Offerors--Competitive Acquisition (JAN 2004) 52.237-1 Site Visit (APR 1984)

AGRICULTURE ACQUISITION REGULATIONS (48 CFR CHAPTER 4) CLAUSES

452.204-70 Inquiries (FEB 1988)

FAR 52.216-1 Type of Contract (APR 1984) The Government contemplates award of a Firm Fixed-Price contract resulting from this solicitation.

AGAR 452.237-71 Pre-Bid/Pre-Proposal Conference (FEB 1988)

(a) The Government is planning a pre-bid/pre-proposal conference, during which potential Offerors may obtain a better understanding of the work required.

(b) Offerors are encouraged to submit all questions in writing at least five (5) days prior to the conference. Questions will be considered at any time prior to or during the conference. However, Offerors will be asked to confirm verbal questions in writing. Subsequent to the conference, an amendment to the solicitation containing an abstract of the questions and answers, and a list of attendees, will be disseminated.

(c) In order to facilitate conference preparations, it is requested that the person named on the Standard Form 33 of this solicitation be contacted and advised of the number of persons who will attend.

(d) The Government assumes no responsibility for any expense incurred by an Offeror prior to contract award.

(e) Offerors are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the Offeror to seek clarification prior to submitting an offer.

(f) The conference will be held:

Date: March 4, 2010 Time: 10:00 A.M. with possible site visits to 2 separate locations on the Forest;

Location: Forest Headquarters, Supervisor’s Office Main Conference Room

30 S. Chiricahua Drive

Springerville, AZ 85938

Contact: For additional information:

James Pitts, Silviculturist, 928-333-6224;

SECTION L.2.0: WHAT SHOULD BE INCLUDED IN YOUR RETURN PACKAGE

1. SCHEDULE OF ITEMS (YOUR PRICING TO PERFORM THE WORK)

2. MSWPA CERTIFICATION

3. PAST PERFORMANCE (SAMPLE FORMAT BELOW)

4. TECHNICAL CAPABILITY

SAMPLE PAST PERFORMANCE

Past performance: Offerors are required to submit past performance information for evaluation purposes to determine the best value to the government. Offerors shall submit past performance with the following information as part of their response. Offerors should develop their past performance in the format listed below:

Name of Contracting Office:

USA Federal Contracting

Contract/Project No.:

XX-XXXX-XX

Contract total value:

$XX,XXX

Contracting Officer and phone:

Sam O. Stone (928) 123-4567

Program Manager (COR) and phone:

Silviculturist (928) 123-4567

Brief description of work:

Tree Planting List of major subcontractors:

Elf’s Tree Service (928) 123-4567

TECHNICAL CAPABILITY

Technical Capability: Offerors should submit technical capability that provides information on the ability to perform the work of the contract.

· Explain how your company would approach this type of work, how you would measure success, develop a quality control plan (inspecting your work as you go, documentation as inspections are performed), and list any expertise your company has that would assist with understanding how well the work would be performed.

· Develop a plan of operations (crew size, equipment, where to start the project, etc.), what method of communications you will have (radios, phones, etc.), what personal protective equipment will be provided to employees (see requirements in Section H).

· Develop a safety plan for operations and employees (use resources available on internet)

· Explain how you train your crews and list any expertise they have.

SECTION M – EVALUATION FACTORS FOR CONTRACT AWARD

M.1.0. The following factors will be evaluated indetermination of a contract award:

1. Price

2. Technical Capability (See Section L)

3. Past Performance.

When Technical Capability and Past Performance are combined, are approximately equal to cost or price.

M.2.0. PAST PERFORMANCE INFORMATION:

M.2.1. Offerors are required to submit past performance information for evaluation purposes to determine the best value to the government. Offerors shall submit the following information as part of their proposal for both the offeror and proposed major subcontractors. Offerors should develop their past performance in the format listed below:

Name of Contracting Office:

USA Federal Contracting

Contract/Project No.:

XX-XXXX-XX

Contract total value:

$XX,XXX

Contracting Officer and phone:

Sam O. Stone (928) 123-4567

Program Manager (COR) and phone:

Silviculturist (928) 123-4567

Brief description of work:

Tree Thinning and slash treatment

List of major subcontractors:

Elf’s Tree Service (928) 123-4567

M.2.2. Rating Guidelines:

Quality of Product or Service

0 = Unsatisfactory 1 = Poor 2 = Fair 3 = Good 4 = Excellent 5 = Outstanding

Timeliness of Performance

0 = Unsatisfactory 1 = Poor 2 = Fair 3 = Good 4 = Excellent 5 = Outstanding

Business Relations

0 = Unsatisfactory 1 = Poor 2 = Fair 3 = Good 4 = Excellent 5 = Outstanding

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