FY_14_Louisiana_Caretaker_BPA.pdf

BLANKET PURCHASE AGREEMENT

SINGLE FAMILY HOUSING CARETAKERS

SINGLE FAMILY HOUSING (SFH) CARETAKER SERVICES

Introduction:

The purpose of this Blanket Purchase Agreement (BPA) is to assist the United States Department of Agriculture

(USDA) Rural Housing Service (RHS), Rural Development, (RD) in providing a variety of caretaker support services of pre and post liquidation of single family housing rural properties throughout the Parishes listed in the 4 Area Offices listed on the Map found in Exhibit A.

PARISHES ARE GROUPED ACCORDING TO RURAL DEVELOPMENT’S AREA OFFICE.

CONTRACTOR’S NAME AND ADDRESS: ____________________________________

TELEPHONE#___________________________TAX ID#________________________

DUNS#______________________________SAM EXPIRATION DATE_____________

PRICE QUOTE: ATTACHED

COMPLETE THE ABOVE AND ATTACHMENT AND RETURN TO RURAL DEVELOPMENT, AT THE ADDRESS

BELOW.

USDA RURAL DEVELOPMENT

ATTN: FAYE HORNSBY

3727 GOVERNMENT STREET

ALEXANDRIA, LA 71302

LA-RDDIRECT-PROCESS@LA.USDA.GOV (PREFERRED METHOD)

EXHIBIT A (MAP OF AREA OFFICES)

SCHEDULE OF PRICES FOR CARETAKER BPA

The Contractor shall provide the indicated work for the unit prices quoted below. In submitting the quotation, the Contractor is admonished to consider location spread, differences in property status, and seasonal variances for continuing services (such as lawns not needing mowing during the winter months) when establishing his/her quote.

WORK DESCRIPTION CONTRACTOR’S QUOTE

A. Initial Services (REO PROPERTIES) $__________________per property

B. Yard Maintenance Services $__________________per mow/per property

C. Lock-change Services $__________________per door/per property

D. Initial Services (CUSTODIAL PROPERTIES) $__________________per property

E. Bush hog and Mow Services $__________________per property

F. Total Estimated Quote………………………………… $_________________

PUT AN X IN THE BOX NEXT TO THE PARISH OR PARISHES YOU ARE WILLING AND ABLE TO COMPLETE THE SERVICES

LISTED ABOVE.

AREA OFFICE 1 AREA OFFICE 2 AREA OFFICE 3 AREA OFFICE 4

MADISON DESOTO CAMERON TERREBONNE

TENSAS SABINE CALCASIEU LAFOURCHE

CONCORDIA VERNON BEAUREGARD ASSUMPTION

E. CARROLL CADDO JEFFERSON DAVIS JEFFERSON

W. CARROLL BOSSIER ALLEN ST. CHARLES

MOREHOUSE WEBSTER EVANGELINE ST. JAMES

RICHLAND RED RIVER ACADIA ASCENSION

FRANKLIN BIENVILLE VERMILION ST. JOHN THE

BAPTIST

CATAHOULA NATCHITOCHES ST. LANDRY IBERVILLE

LASALLE WINN LAFAYETTE LIVINGSTON

CALDWELL GRANT IBERIA TANGIPAHOA

OUACHITA RAPIDES ST. MARTIN E.BATON ROUGE

UNION AVOYELLES ST. MARY ST. TAMMANY

LINCOLN **************** POINTE COUPEE ST. HELENA

JACKSON ***************** ***************** WASHINGTON

CLAIBORNE **************** ***************** ST. BERNARD

************** **************** ***************** E. FELICIANA

************** ***************** ***************** W. FELICIANA

************** ***************** ***************** W. BATON ROUGE

************** ***************** ***************** PLAQUEMINES

Contractor’s Signature Date CONTRACTOR PRINT NAME

SECTION A ---CARETAKER BLANKET PURCHASE AGREEMENT TERMS AND CONDITIONS

STATEMENT OF WORK/SPECIFICATIONS

GENERAL: USDA Rural Development expects to acquire services of qualified contractors to provide protection, maintenance for custodial or inventory properties which serve/have served as security for government loans.

Upon receiving an order, the vendor shall provide services as outlined below. The Contractor shall furnish all materials, supplies, equipment, personnel, and travel and shall complete all requirements of this agreement including performance of the professional services listed herein for Rural Development (RD).

Services may include, but are not limited to, the following:

A.1. Initial Services for REO Properties:

Removal from the premises all trash and debris, both from interior and grounds. The interior of the premises will be swept “broom clean” and all fixtures (cabinets, toilets, sinks, tubs, etc.) thoroughly cleaned. This task will be performed within 7 days of receiving an order. REMOVE ALL ITEMS FROM DWELLING.

A.2. Yard Maintenance Services:

The Contractor shall provide the yard maintenance services during the growing season, between April and October for each property assigned:

Maintain grounds to present a neat well-kept appearance at all times throughout the contract period. Remove from premises all trash and debris before mowing. Mow grass to a height of approximately two (2) inches. Grass is to be mowed from property line to property line, but will include ditches. Yards will be mowed every two (2) weeks (no sooner than 14 days) throughout the growing season, or, as determined by the Single Family Housing Specialist/Rural

Development Specialist. Additional properties must be mowed within five (5) calendar days from order placement.

Grass will be “weed-eat” where mower cannot reach, such as driveways, sidewalks, around trees, house, etc. Grass and weeds will be manually removed from around shrubs. After each mowing, grass cuttings will be swept from driveway, carport, etc. Grass cuttings are to be removed from yard after mowing as necessary to present a well-kept appearance.

Pictures of the front and back of the property (yard) are required before and after the property are mowed.

A.3. Lock-Change Services:

The Contractor shall provide the lock change services for each property assigned:

Change locks within 72 hours of receiving an order. The contractor shall provide new, good quality exterior doors locks keyed alike anti-pick feature (Kwikset or equal) for each exterior door on the dwelling. Quotation shall include the price of locks. Locks to patio doors will not be changed. Keys shall be delivered to the area office once work has been completed.

A.4. Initial Services FOR CUSTODIAL PROPERTIES:

Removal from the premises all trash, both from interior and grounds. DO NOT REMOVE ANY PERSONAL

BELONGINGS. The interior of the premises will be swept “broom clean” and all fixtures (cabinets, toilets, sinks, tubs, etc.) thoroughly cleaned. This task will be performed within 7 days of receiving an order.

A.5. Bush hog and Mow Service:

The Contractor shall provide the yard maintenance services for each property assigned:

Bush hog the grounds to present a neat well-kept appearance at all times. Remove from premises all trash and debris before mowing. Mow grass to a height of approximately two (2) inches. Grass is to be mowed from property line to property line, but will include ditches. Yards will be mowed every two (2) weeks (no sooner than 14 days) throughout the growing season, or, as determined by the Single Family Housing Specialist/Rural Development Specialist. Additional properties must be mowed within five (5) calendar days from order placement.

Grass will be “weed-eat” where mower cannot reach, such as driveways, sidewalks, around trees, house, etc. Grass and weeds will be manually removed from around shrubs. After each mowing, grass cuttings will be swept from driveway, carport, etc. Grass cuttings are to be removed from yard after mowing as necessary to present a well-kept appearance.

Pictures of the front and back of the property (yard) are required before and after the property are mowed.

A.6. Board-up Services:

The Contractor shall board-up property as described on “Specs for Board Ups” SEE BELOW.

This task will be performed within 7 days of receiving an order.

(End of Section A)

SECTION B—INSPECTION AND ACCEPTANCE

B.1 Inspection and Acceptance: (AGAR 452.246-70)(FEB 1988)

Inspection and acceptance will be at the Rural Development Office for which this BPA is issued. Rural

Development reserves the right to an acceptance period of not more than seven (7) calendar days. Inspection is normally limited to determining compliance with the requirements of the statement of work.

(End of Section B)

SECTION C-BLANKET PURCHASE AGREEMENT TERMS AND CONDITIONS

C.1 Background

USDA emphasizes providing exceptional servicing to SFH Direct loans made by RHS. Under the Direct Loan program, individuals and families receive direct financial assistance from the RD Housing Programs in the form of home loans to eligible low and very low-income households at affordable interest rates to achieve homeownership. The agency is committed to providing an opportunity to rural Americans to become and remain successful homeowners.

C.2 Purpose

The purpose of this proposal is to engage services of a CONTRACTOR to assist USDA Rural Development in providing a variety of property management services associated with pre and post liquidation of single family housing rural properties serving as security for rural housing loans.

One or more Contractors may be selected to provide these services. RD’s goals are to have at least 2

Contractors in each Area Office listed in the Map in Exhibit A. The Contractors shall provide all management, supervision, labor, tools, supplies, insurance, taxes, fees, permits to complete the services, including all reporting and documentation as an independent Contractor under the terms of a bulk purchase agreement.

C.3 General and Special Provisions

The following general and special provisions are applicable to this agreement from date of issuance or amendment to the citied expiration date. The Federal Acquisition Regulation (FAR) clauses located in Section

__D__ of this package are applicable to this Agreement.

C.5 Description of Agreement

The Contractor shall furnish the services, only as required by RD Ordering Officials, during the period specified below.

C.6 Period of Performance

The effective date for this Blanket Purchase Agreement (BPA) will be from the date of issuance (by Contracting

Officer) until September 30, 2014, renewable through September 30, 2016, or until it is canceled by either party in writing. In the event of cancellation, delivery or performance of outstanding orders may continue for a period of 30 days, after which time any remaining items will be considered canceled.

Should the Government cancel work for non-performance; the Contractor will not be paid for canceled work.

C.7 Extent of Obligation

Rural Development is obligated only to the extent of authorized purchases actually made under the BPA. Rural

Development is not obligated to place any orders with the Contractor under this BPA. The Contractor is not obligated to accept orders under this BPA. However, if the contractor accepts an order, he/she is obligated to provide the services under the terms and conditions of this agreement. The Contractor must respond to the

Contracting Officer within two (2) days of receipt of an order if the Contractor cannot provide the services.

Failure to notify the Contracting Officer may result in the Contractor being removed from the approved list of caretakers.

C.8 Conflict of Interest

Offerors have an affirmative obligation to disclose to the Contracting Officer any personal or business relationships with Government personnel, or financial interest, which could present the appearance of an existing or potential conflict of interest. Failure to do so, if such becomes known by other means could result in a determination of no responsibility prior to award or termination of contract after award.

C.9 Renewal

Rural Development maintains the right to renew this Agreement. This Agreement will be subject to renewal upon expiration based on a continuing need for the services described and performance by the Contractor.

Renewal is at the option of Rural Development.

C.10 Pricing

Pricing to Rural Development shall be as low as or lower than prices charged to the Contractor’s most favored customer for comparable quantities under similar terms and conditions in addition to any trade or prompt payment discounts offered.

C.11 Authorized Ordering Officials

This BPA authorizes the following Ordering Officials at Rural Development to place orders in accordance with the terms and conditions herein.

Dametra J. Baker Faye Hornsby

Contracting Officer Single Family Housing Specialist

Amount Authorized: Amount Authorized:

$25,000.00 To Be Determined

C.12 Authorized Caretaker

The Contractor will be responsible for all caretakers under this BPA. List below all authorized caretakers under this BPA:

C.13 Federal, State and Local Taxes

Unless specifically exempted, the price quoted shall include all Federal, State, and Local taxes.

C.14 Purchase Limitations

Each task assignment shall be limited to no more than $25,000. Orders in excess of this amount shall not be honored or accepted by the Government. Failure to comply with this provision may result in termination of the BPA.

C.15 Contractor Excellence

The Contractor agrees that it will be responsive to the delivery dates and specification requirements as set forth in each delivery order. Failure to comply with this provision may result in termination of the BPA.

C.16 Conduct

During the course of this agreement, the Contractor will maintain the same high standards of honesty, integrity, impartiality, confidentiality of information and conduct as Government employees are expected to maintain. The Contractor will not engage in other employment which is incompatible with the duties of this agreement. The Contractor will not, directly or indirectly, engage in financial transactions of any kind of business dealings relying on information obtained through the performance of this contract. The Contractor will not have direct or indirect financial or other interest that conflicts, or appears to conflict, with his/her responsibilities and duties under this agreement.

C.17 Waiver of Claims

The Contractor waives, releases, and discharges the Government from any and all claims, demands, and causes for action for damages to person (s) or property which may arise in any manner incident to the execution of this contract, except his/her rightful claim for payment or compensation as provided herein.

C.18 Hazardous Waste

If in the performance of work under this agreement, the Contractor encounters what he/she believes to be toxic substances or hazardous waste on the property, Contractor is to notify the Contracting Officer at once.

C.19 Liability

The Contractor shall be liable for any loss from, or injury to, any property resulting solely from the

Contractor’s negligence and/or negligent failure to perform the services provided for herein.

C.20 Responsibility for Employees

The Contractor shall obtain the services of qualified employees in all instances, and the Contractor is responsible for actions of employees in performance of work under this agreement. The Contractor shall not commit, or permit, others to commit any waste or unlawful acts or nuisances upon property assigned.

3.0 Prohibition of Access of Property

The Contractor shall not provide information on, nor permit inspection of, any properties assigned under this agreement until receiving notice from Rural Development.

C.21 Delivery of Services

Delivery of schedules which differ from the schedule below will be explained by the Ordering Official at the time the order is placed.

Delivery Orders placed against this BPA are due at the Rural Development Office for which the BPA was issued within 7 calendar days from ISSUE DATE. (NOT 7 DAYS FROM RECEIPT OF ORDER BY CONTRACTOR)

C.22 Delivery Tickets

All caretaker work completed under this Agreement shall be accompanied by a delivery ticket, NOT AN

INVOICE. The delivery ticket shall contain the following:

1. Name of Contractor

2. BPA Number

3. Date of delivery ticket

4. Itemized list of tasks performed under this delivery ticket.

C.23 Billing Instructions

Contractors under this BPA are required to submit their Monthly “Invoice for Payment” between the First

(1st) and Fifth (5th) of Each Month for Work Completed and Accepted from the Previous Month.

The Contractor shall submit an original itemized “Invoice for Payment” at the first of the month for all work that has been accepted by Rural Development (for which payment has not been received) during the billing period.

“Invoice for Payment” shall not be submitted until the services have been performed by the Contractor and accepted by Rural Development. The Contractor’s billing name must agree with the Contractor’s name on the

Agreement. The Contractor must use the attached sample “Invoice for Payment” for billing to Rural

Development. Failure to submit the attached form for billing and non-signature of Contractor will cause the

Contractor’s invoice to be returned unprocessed until receipt of a proper invoice.

Only the Contractor may sign the “Invoice for Payment” in order to process the payment.

C.24 Payment

All payments under this Agreement will be made under the Prompt Payment Act. See Clause 52.232-25.

C.25 Returned Invoices

Invoices are returned for failing to comply with Billing Instructions above.

C.26 Termination of BPA

The BPA may be terminated under all of the following circumstances:

1. Upon 30 days written request of either party.

2. When the Contractor fails to abide by the terms and conditions of the BPA, including but not limited to:

A. Accepts orders but routinely fails to deliver when promised.

B. Fails to offer Rural Development “most favored” customer status price.

C. Provides goods and/or services not listed in the BPA

3. Upon Rural Development’s determination that the goods or services provided are not appropriate for a

BPA.

4. When the Contractor consistently provides poor service.

5. If the Contractor files fraudulent claims.

6. If the Contractor demonstrates improper business practices or personal conflicts of interest.

7. If the Contractor provides kickbacks or favors to Government employees in exchange for business.

8. Failure of the Contractor to provide invoices to Rural Development as outlined in the Billing Instructions portion of this agreement.

C.27 Termination for Convenience

The Contracting Officer, by written notice, may terminate any individual order or the BPA itself for the

Government’s convenience. See Clause 52.249.4.

C.28 Termination for Default

The Contracting Officer, by written notice, may terminate any order herein, in whole or in part, for failure of the Contractor to perform any of the provisions of this Agreement. In such an event, the Contractor shall be liable for damages, including the excess cost of reproducing the services. See Clause 52.249-8.

C.29 Post-Award Conference

After a BPA is approved, a post award conference with the Contractor is required. It will be scheduled and held within 15 days after the BPA is approved. The conference will be held at a location determined by the

Contracting Officer/COR.

(END OF SECTION C)

SECTION D- BLANKET PURCHASE AGREEMENT TERMS AND CONDITIONS INCORPORATED BY REFERENCE

This is an agreement above the micro purchase level but not exceeding the simplified acquisition threshold, for noncommercial items or services. The following clauses apply as shown:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This BPA incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://acquisition.gov/far.

General ---The following clause apply:

52.202-1 Definitions (JUL 2004)

52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006)

52.203-7 Anti-Kickback Procedures

52.204-7 Central Contractor Registration (APR 2008)

52.204-8 Annual Representations and Certifications (FEB 2009)

52.213-4 Terms and Conditions --- Simplified Acquisitions (Other than Commercial

Items) (FEB 2009)

52.217-8 Option to Extend Services (NOV 1999)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)****

52.219-6 Notice of Total Small Business Set-Aside (JUN 2003)

52.219-8 Utilization of Small Business (MAY 2004)

52.222-26 Equal Opportunity (MAR 2007)

52.224-2 Privacy Act (APR 1984)

52.232-1 Payments (APR 1984)

52.232-11 Extras (APR 1984)

52.232-18 Discounts for Prompt Payment (FEB 2002)

52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

52.232-25 Prompt Payment (OCT 2008)

52.232-33 Payment by Electronic Funds Transfer –Central Contractor Registration (OCT

2003)

52.233-1 Disputes

52.233-3 Protest After Award (AUG 1996) https://acquisition.gov/far

Additional Clauses that apply as indicated:

52.212-1 Instructions to Offerors---Commercial Items (JUN 2008)

52.212-5 Contract Terms and Conditions Required to Implement Statutes for Executive

Orders Commercial Items (FEB 2009)

52.222-3 Convict Labor (JUN 2003)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) (applies to orders exceeding $2,500)

52.223-6 Drug Free Workplace (MAY 2001)

Equipment and Supplies—Additional clauses applicable to the purchase of equipment and supplies:

52.222-20 Walsh-Healy Public Contracts Act (DEC 1996) (applicable over $10,000 unless

Exempt by statute or regulation)

52.225-3 Buy American Act—Free Trade Agreements –Israeli Trade Act (FEB 2009)

(applicable to orders exceeding $2,500)

52.247-29 FOB Origin

52.247-35 FOB Destination

52.249-1 Termination for Convenience of the Government (Fixed Price) (Short Form)

(APR 1984)

52.249-8 Default (Fixed Price) (Supply and Service) (APR 1984)

Services ---Additional clauses applicable to purchase of services:

52.222-41 Service Contract Act of 1965, as Amended (NOV 2007) (applicable for services over ($2,500 subject to the Act)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 1989) (if applicable, rates will be shown in text of order)

52.236-1 Performance of Work by the Contractor (APR 1984)

52.243-1 Changes----Fixed Price----Alternate I (AUG 1987)

52.246-1 Contractor Inspection Requirements (APR 1984)

52.249-4 Termination for Convenience of the Government (Services) (Short Form) (APR

1984)

**The use of option period renewals is contingent upon funds availability for the fiscal year to which it pertains.

SECTION D –REPRESENTATIONS AND CERTIFICATIONS

The following is a list of the Representations and Certification required by the Federal Acquisition Regulations.

The actual certifications must be executed by an individual authorized to bind the Contractor. All representations and certification are completed via the website www.sam.gov.

1. FAR 52.204-3 TAXPAYER IDENTIFICATION

2. FAR 52.209-5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED

DEBARMENT AND OTHER RESPONSIBILITY MATTERS

3. FAR 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS

4. FAR 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS

5. FAR 52.223-6 DRUG-FREE WORKPLACE

6. FAR 52.225-1 BUY AMERICAN CERTIFICATION

I certify that I have completed the representations and certification as stated above.

PRINTED NAME OF CONTRACTOR TAX-ID NUMBER

DUNS NUMBER (SHOULD BE NINE NUMBERS)

SIGNATURE OF AUTHORIZED INDIVIDUAL DATE

NOTE: THE PENALTY FOR MAKING FALSE STATEMENTS IN THIS PACKAGE IS PRESCRIBED IN 18.U.S.C. 1001.

(END OF SECTION D)

http://www.sam.gov/