AG7604S140051.pdf

AG-7604-S-14-0051

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

68554306/19/2014 X

USDA FOREST SERVICE

WO AQM IT SUPPORT BRANCH

PAN AMERICAN BLDG SUITE 200

101 B SUN AVE NE

ALBUQUERQUE NM 87109

1500 MT 06/26/2014

SOPHIA L MARSHALL 505

sophiamarshall@fs.fed.us

563-7212

X

X

X

X

PAGE(S)

SOPHIA L. MARSHALL

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 58

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

AG-7604-S-14-0051

(A) (B) (C) (D) (E) (F)

FOB: Destination Period of Performance: 10/01/2014 to 12/01/2014

001 Installation and tune-up of microwave links on DO the Santa Fe NF, per PWS

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Section C Description/ Work Statement

Communication System Solution Procurement Sensitive1

Install of New Microwave Radio System Performance Work Statement (PWS)

15 April 2014

1.0 Background

The USDA Forest Service (FS) Chief Information Office (CIO) and the Santa Fe National Forest are requiring professional service to be solicited to remove existing MDS LEDR 900 microwave radio equipment at ten (10) FS sites which provide communication for employee safety, wildland fire support, law enforcement, and administrative programs. The FS needs a turnkey installation of five (5) microwave links/hops at ten (10) FS sites which will provide the FS with a fully functional microwave radio system.

2.0 Objectives

As a result of this contract, the FS expects to achieve replacement of existing MDS LEDS 900 series microwave radio’s at ten (10) sites with like transmission frequencies, with new microwave link equipment and NTIA licensable frequency in 4.5GHz range. To the following locations:

Santa Fe Supervisor’s Office(SO) to Tesuque Peak Cuba Ranger District Office to Eureka Peak Jemez Ranger District Office to Virgin Mesa Virgin Mesa to Cerro Pelado Coyote Range District Office to Encino

3.0 Scope

The Contractor shall complete the following tasks in support of CIO Radio team and work within the FS microwave plan and implement a new microwave deployment system. The contractor shall remove all existing MSD LEDR 900 microwave equipment and provide a turnkey installation of NTIA licensed microwave link equipment at both ends of five (5) hops at ten (10) FS sites. The contractor shall define facility upgrades necessary to complete the project specific to power, space, heat loading, security and environmentally safe working conditions. The Contractor is responsible for achieving the outcome of each task listed below.

Task 1 – Provide the System Outcome: A fully functional microwave link system that integrates with the existing Forest

Service communication system.

The Contractor shall provide all personnel, equipment, tools, materials, supervision and other non-personal services to meets the following requirements:

1.1 Removal of existing MDS LEDR 900 microwave equipment, existing microwave transmission lines from telecom room to the towers. Removal of existing dish’s on the microwave towers at telecom sites and removal of old transmission line from the LEDR microwave in telecom room, dish on the tower, and removal of same on the microwave tower at the opposite site at the ten (10) FS sites.

1.2 Shall run direct burial Cat5 cable grounding cab from the ODU/dish on tower to inside the building and install CAT5 coaxial cable grounding kits for Cat5 cable on each run. On the inside of the building lightning protection shall be installed, also POE if needed and switch to integrate present radio system, phones and computers.

1.3 Reconfiguration of DC power distribution to the microwave link and to existing backup battery power.

Communication System Solution Procurement Sensitive2

1.4 On Tesuque and Santa Fe SO sites installation of new direct burial Cat5 from inside the telecom room to new ODU on the tower, and installation of ODU and dish on the microwave tower at both lower end of the microwave link and same on the microwave tower on the opposite site and installation of 4’ dish at the current position that old dish is mounted. The equipment will be connectorized with an outdoor unit and the ODU will be mounted within 3-10” of the dish.

1.5 Installation of dish alignment, and tune up of microwave to include dish, mounting hardware, copper clad direct burial Cat5E, radios, grounding, power distribution.

1.6 Must be able to work within the current microwave frequency of the ten (10) sites:

Santa Fe-Tesuque Peak: TX/RX 4570MHz Bandwidth 10MHz Cuba-Eureka Mesa: TX/RX 4485MHz Bandwidth 10MHz Jemez-Virgin Mesa: TX/RX 4455MHz Bandwidth 10MHz Virgin Mesa-Cerro Pelado: TX/RX 4505MHz Bandwidth 10MHz Coyote-Encino: TX/RX 4495MHz Bandwidth 10MHz

1.7 Perform pre-installation operational tests of the current radio system and infrastructures and document functional operational test results for each radio system and central and remote console devise planned for integration. If any preexisting conditions on Radio, IP LAN or IP WAN networks exist during the discovery process, the contractor will document them and define any additional work necessary to be completed prior to project kick-off.

1.8 Power supply and batteries and 19” racks will be reused where they can.

1.9 The Forest Service will be responsible for the following:

1.9.1 Supplying dish, or panel antenna’s, 4.5 GHz, NTIA licensable microwave, dish mounting hardware, Cat5 cabling, tower angle adapters for mounting the Cat5 cable to tower, Cat5 cable grounding kits, cable hanger kits, 5’ clip ground kits, ADC RJ45, type N M connector cabling and lighting protectors. (See Attached Bill of Material for detailed equipment being supplied)

1.9.2 Will be responsible for the disposition of all contractor removed MDS LEDR 900 microwave, transmission line, power systems, battery chargers, DC power distribution at both lower end of microwave hops and opposite sites being decommissioned and any other microwave hardware materials.

1.9.3 Will provide all current site specific microwave configurations, addressing, routing, and naming information required for installation. Diagrams, and configurations, and identification of physical locations of devices to be installed, radio configurations, radio system schemas, current product model numbers, part numbers, serial numbers and software release where applicable.

1.9.4 Will provide site preparation and site access.

Task 2 – Integrate the System Outcome: The microwave system is integrated into the FS environment to provide seamless functionality with coordinating and associated systems.

The Contractor shall:

2.1 Ensure that all microwave radios and deployment of equipment will be integrated into standard 19 inch equipment racks along with any ancillary equipment to include associated interconnect cables.

2.3 Ensure that all equipment will be configured and provisioned with NTIA licensable operating frequencies and all known configuration data.

Communication System Solution Procurement Sensitive3

2.4 Ensure that all microwave radio equipment racks will be labeled with site name, forest system, operating frequencies and distant end site and all installed cables are labeled.

2.5 Microwave paths will be commissioned and tested in accordance with manufacturer specifications.

2.6 System testing will consist of but limited to: verifying the microwave link status is present, fade margin appropriate, record BER of the new microwave system configuration. Test receive signal strength indication, fade margin and ensure that bit error rate does not excess path studies and manufacturer specifications.

2.7 If test prove to not meet or exceed FS parameters for a functional system contractor will provide configuration installation and tune up, align dishes, recheck waveguide and feedline, run a recheck of configuration errors again for System Acceptance to Pass.

Task 4 – Provide Training Outcome: Forest Service personnel are trained to administer, use and maintain the microwave system.

The Contractor shall :

4.1 Provide training on the microwave radio system implementation which shall include:

Microwave network and radio systems technology overview Microwave configuration Basic troubleshooting techniques

4.2 Provide complete as build documentation which shall include:

Link Analysis Path Profile Quad mapping Microwave systems and configurations Microwave radio information Digital microwave equipment-full NTIA licensed frequency deployment for equipment configuration and registration Configurations parameters of the integrated equipment Equipment serial numbers Microwave connectivity diagrams

Task 5 – Project Management Outcome: Vendor-management of the tasks required by this PWS

The Contractor shall:

5.1. Be responsible for project management for this effort including, but not limited to:

a. Meeting:

i. PWS performance standards.

ii. Deadlines included in the PWS and in the Contractor’s project plan.

b. Coordinating and communicating with the FS COR and CIO Radio team.

c. Monitoring and reporting on status.

Communication System Solution Procurement Sensitive4

5.2. Participate in a kickoff meeting with the Government to introduce key task participants and explain their roles, review communications ground rules and to ensure a common understanding of the requirements, objectives and expected outcomes for the project. The kickoff meeting shall occur at an FS location to be determined after award.

5.3. Prepare a project plan. A draft project plan shall be delivered to FS within five business days of the kickoff meeting. The plan shall include timelines, work breakdown structure and relevant project plan elements, and will be used to manage, track and evaluate the Contractor’s performance.

5.4. Update the project plan as needed or requested throughout the contract period.

5.5. For all tasks, transfer knowledge to FS personnel to ensure they are proficient and capable of configurations and operation of the microwave system.

5.6. Develop and maintain system configuration management for the duration of the project.

Quality Assurance

5.7 Ensure that all deliverables for all tasks under this contract are complete, accurate and delivered according to established schedules and are provided to the Government for review, comment and acceptance.

5.8 Immediately identify and work with the COR and designated CIO Radio team lead to remedy quality issues within agreed upon timelines outline in the Project Plan.

Reporting

5.9 The Contractor shall provide a written report of weekly activities accomplished and any planned efforts in the coming weeks ahead and any areas of concern.

5.10 Provide a daily briefing to the COR and designated CIO Radio team lead on activities accomplished, planned efforts and any areas of concern.

6.0 Deliverables

The following Deliverables shall be delivered by the Contractor in the course of period of performance.

Table of Deliverables

PWS

Task#

Title Due Date

1.1 Fully functional communication system 90 days after award

5.3 Project Plan Five business days after kick off meeting

2.6,2.7 & 2.8

Testing of communication system In accordance with the approved project plan

4.2 Warranty, configuration design and

operation material

Five (5) business days after completion of all work and testing.

4.1 Onsite Training In accordance with the approved project

plan

7.0 Service Level Agreements (SLA)

SLAs are technical in nature. In general, these SLAs are the same as those applied to Forest Service employees and other Contractors. In the event SLAs are modified for the Forest Service employees and/or other Contractors the below SLAs will also be modified to retain consistency.

Communication System Solution Procurement Sensitive5

7.1 Service Level Reporting

The Contractor shall be responsible for measuring and reporting on Service Level attainment throughout the period of performance. The contractor must make available to the Government the original data upon which performance is based (for contractor operated systems) so the Government, or its designated third parties, can independently validate the accuracy of the data being reported.

The detailed Service Level Agreements (SLA) to which the Contractor shall be held accountable described in Section 7.3.

7.2 Weighting of Service Level Agreements in the Contractor’s SLA Score

The following SLAs and weighting are in effect during the period of performance. The Forest Service expects that SLA requirements will change over time and that new SLAs may be added to reflect changing or new business requirements. In general, if a new SLA is introduced without removal of an existing SLA, all previously existing SLAs will be reduced proportionately (for calculation purposes).

The SLA Score is calculated on an “all or nothing” basis – the Contractor receives the associate points only if the SLA is attained. No partial points are given for partial SLA attainment.

Table 3. Microwave Radio System Installation

SLA SLA Name SLA Points

SLA-

Installation of Microwave Radio System Equipment

SLA-02 System Acceptance to Pass system testing 25

7.3 Service Level Agreements

FOREST SERVICE IT SERVICES SERVICE LEVEL AGREEMENT:

Network and Radio Infrastructure Support Microwave Radio System Installation

1. SLA SUMMARY

1A. CONTRACT Network and Radio Infrastructure Support

Microwave Radio System Installation

1C. SLA # SLA-01 Install Microwave Radios System Equipment

2.SLA OVERVIEW

2A. SLA Description Proper overall installation of microwave equipment.

2.B. Rationale Proper installation of microwave equipment is important for the successful operation of the radio system and is vital for employee safety

Communication System Solution Procurement Sensitive6 or forests wide employees

2C. Performance Work Statement

Performance Work Statement– Task 1: Provide the System

2D. Performance Period This SLA is in effect on a continuous basis throughout the Period of Performance

3. SLA MEASUREMENT

3A. Measurement Interval The Measurement interval is at end of Period of Performance.

3B. Measurement Period The Measurement Period begins at 00:01 on the first day of the Period of

Performance month and ends at 24:00 on the last day of the Period of Performance.

3C. Source of Measurement Data

Spot check by CIO Radio Team Member

3D. Method of Measurement CIO Radio Team will spot check microwave installation.

3E. Timing of Measurement

Variable depending on installation schedule outline in the Project Plan 3F. Method of Government

Surveillance Subject to random or planned audit by the Government of its third party designee

3G. Assumptions/Conditions All installations receiving a failing grade will be reworked by the Contractor at no additional cost to the Government in addition to any financial penalties if overall SLA is failed.

3H. Exceptions The Contractor will not be held accountable for reporting and monitoring SLAs in instances where the Government fails to perform field inspections or to turn over resulting data to the Contractor. The Contractor shall notify Contracting Officer or Contracting Officers Representative within five business days if field inspection data is not received.

4. SLA CALCULATION

4A. Calculation Successful installation without rework. Success is defined as 95% of all installations receive a passing grade.

SLA attainment is measured by:

1. Counting the total number of Installations required by the Government for the Task Order (“Total Installations”) - Denominator

2. Counting the total number of installations receiving a passing grade (“Pass”) - Numerator

3. Divide Numerator by Denominator to get passing score.

4B. Success Criteria Radio Technician will inspect installations against requirements found in Task 1 and Task 2 Installation will be rated on a pass/fail basis.

4C. Definitions None

5. SERVICE LEVEL OBJECTIVE

5A. Hold Harmless Period SLA is in affect at time of award.

Communication System Solution Procurement Sensitive7

5B. Target Service Level Objective

Passing Score as graded by the Radio Technician

5C. Service Level Time Constraint

None

6. SLA ADMINISTRATION

6A. Reporting Frequency According to reporting frequencies outline in the Project Plan 6B. Notes and Comments

Network and Radio Infrastructure Support Adherence to Installation Schedule

1. SLA SUMMARY

1A. Contract Network and

Radio Infrastructure Support

1B. POP Microwave Radio System Installation

1C. SLA # SLA-02 1D. SLA Name System Acceptance to Pass system testing

2. SLA OVERVIEW

2A. SLA Description The microwave system is integrated into the FS environment to provide seamless functionality with coordinating and associated systems.

2B. Rationale Incentivizes the Service Provider to ensure that all microwave equipment installed is operating correctly and delivering radio signals.

2C. Performance Work Statement

Task 2 Section 2.6, 2.7, 2.8 and 4.2

2D. Performance Period

This SLA is in effect on a continuous basis throughout the period of performance

3. SLA MEASUREMENT

3A. Measurement Interval

The Measurement interval is per installation.

3B. Measurement Period

The Measurement Period begins at 00:01 on the first day of the week and ends at 24:00 on the last day of the week

3C. Source of Measurement of Data

The source of measurement is a System Pass test

3D. Method of Measurement

Success is defined as 95% of all installations are completed according to Task 2: 2.6, 2.7, and 2.8 SLA attainment is measured by:

1. Counting the total number of installations (“Total Installations”) Numerator

2. Counting the total number of installations that are delivered on or before the due (“Delivered on Time”) Denominator

3E. Timing of Measurement

SLA attainment is calculated after the end of the Measurement Period

3F. Method of Government Surveillance

Subject to random or planned audit by the Government or its third party designee

3G.

Assumptions/Conditions

Deliverables are written or computer generated reports

Communication System Solution Procurement Sensitive8

3H. Exceptions The Contractor will not be held accountable for reporting and monitoring SLAs in instances where the Government fails to perform field inspections or to turn over resulting data to the Contractor. The Contractor shall notify Contracting Officer or Contracting Officers Representative within five business days if field inspection data is not received.

4. SLA CALCULATION

4A. Calculation (NUMERATOR) ÷ (DENOMINATOR) total Deliverables = (RESULT) Service Level (%) Attained

4B. Success Criteria N/A 4C. Definitions None

5. SERVICE LEVEL OBJECTIVE

5A. Hold Harmless Period

Ninety (90) calendar days from Notice to Proceed (NTP)

5B. Target Service Level Objective

95%

5C. Service Level Time Constraint

None

6. SLA ADMINISTRATION

6A. Reporting Frequency

According to reporting frequencies outline in the Project Plan

6B. Notes and Comments

7.4 Delivery Method

Electronic copies of deliverables shall be delivered using Microsoft Office suite 2007 or higher (e.g., MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format), unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the COR. Project Management documents will be submitted in MS WORD.

8.0 Key Personnel

The Contractor shall employ and maintain personnel in the management and key staff positions who meet the minimum requirements for each of the skill levels to which they are assigned, and shall be capable of performing the functions described in a competent and professional manner. The Contractor may propose any other positions as key, but must include as a minimum the following:

Project Manager shall serve as the single point of contact (POC) with FS for communications issues, concerns, or problems that arise on this order. The Project Manager will facilitate project planning, provide implementation expertise, ensure the PWS is being adhered to, allocate appropriate resources from the contractor, manage escalations, and act as a single point of contact for the duration of the project. The engagement manager will facilitate at minimum a weekly status or update call to ensure the project is progressing appropriately.

Communication System Solution Procurement Sensitive9

Technician shall have tower climbing and rescue certification and the ability to perform all work stated in the

PWS.

Electrician shall have experience in installation of microwave radio equipment, included but not limited to microwave dishes and cabling.

The Contractor agrees that no Key Personnel substitutions or additions will be made unless necessitated by compelling reasons including, but not limited to, illness, death, maternity leave, or termination of employment.

In such event, the Contractor must promptly provide the information required below to the COR for approval prior to any substitution or addition of Key Personnel. Proposed substituted must have qualifications that meet, or exceed the qualifications of the persons replaced. Whenever possible; fully compliant requests for substitutions or additions must be submitted, in writing to the COR for approval at least fifteen business days in advance of the proposed change. The COR will notify the Contractor within fifteen business days after receipt of all required information of the decision on substitutions or additions. All disapprovals will require re-submission of another substitution or addition within fifteen days by the Contractor.

Request for Key Personnel changes must provide a detailed explanation of the circumstances necessitating the proposed substitutions or additions, a complete resume for the person to be substituted or added, and any other information requested by the COR.

Noncompliance with the provisions of this clause will be considered a material breach of the terms and conditions of the contract for which the Government may seek any and all appropriate remedies, to include termination for default.

9.0 Period of Performance

Anticipated Contract Start Date: October 1, 2014

10.0 Place of Performance

Place of Performance is in Forest Service Region 3 Santa Fe National Forest, New Mexico

11.0 Travel

The Government anticipates that performance of this order may require travel to New Mexico, duration of travel cannot be established at this time. Travel costs will be reimbursed in accordance with the Federal Travel Regulation. No overhead or G&A charges shall be applied to the travel costs. All travel must be approved in advance by the COR and the CO.

12.0 Government Furnished Property/Government Furnished Information

1) Microwave Equipment (See Attached Bill of Materials)

2) NTIA Licensable frequency in 4.5GHZ

3) Forest Personnel to guide and monitor installation of communication system equipment

4) Microwave link Hops and site information (See Attached Site Information)

Communication System Solution Procurement Sensitive10

13.0 Contract Administration

13.1 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contractor personnel will be required to obtain and wear contractor badges or clothing with clearly defined company logos in the performance of this service)

13.2 INVOICING

All invoices must be submitted electronically through the invoice Processing Platform (IPP).

Contractors can access the IPP by going to www.ipp.gov.

14.0 ADDITIONAL REQUIREMENTS

The following are additional requirements that apply to this solicitation

14.1 Privacy Act

Work on his project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable Agency rules and regulations. This includes, but is not limited to, participation in the preparation of a Privacy Impact Assessment.

14.2 Section 508 Accessibility of Electronic and Information Technology

1. This contract is subject to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.794d) as amended by the workforce Investment Act of 1998 (P.L. 105-220).Specifically, subsection 508(a)(1) requires that when the Federal Government procures Electronic and Information Technology (EIT), the EIT must allow Federal employees and individuals of the public with disabilities comparable access to and use of information and data that is provided to Federal employees and individuals of the procures Electronic public without disabilities.

2. The EIT accessibility standards at 36 CFR Part 1194 were developed by the Architectural and Transportation Barriers Compliance Board ("Access Board") and apply to contracts and task/delivery orders, awarded under indefinite quantity contracts on or after June 25, 2001.

3. Each Electronic and Information Technology (EIT) product or service furnished under this contract shall comply with the Electronic and Information Technology Accessibility Standards (36 CFR 1194), as specified in the contract, as a minimum. If the Contracting Officer determines any furnished product or service is not in compliance with the contract, the Contracting Officer will promptly inform the Contractor in writing. The Contractor shall, without charge to the Government, repair or replace the non-compliant products or services within the period of time to be specified by the Government in writing. If such repair or replacement is not completed within the time specified, the Government shall have the following recourses:

a) Cancellation of the contract, delivery or task order, purchase or line item without termination liabilities; or

b) In the case of custom Electronic and Information Technology (EIT) being developed by a contractor for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm for the noncompliant EIT, with the contractor liable for reimbursement to the Government for any expenses incurred thereby.

Communication System Solution Procurement Sensitive11

4. The contractor must ensure that all EIT products that are less than fully compliant with the accessibility standards are provided pursuant to extensive market research and are the most current compliant products or services available to satisfy the contract requirements.

5. For every EIT product or service accepted under this contact by the Government that does not comply with 36 CFR 1194, the contractor shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either a contract specified refresh cycle for the product or service, or on a contract effective option/renewal date; whichever shall occur first.

14.3 Section 508 Compliance for Communications

The Offor shall comply with the standards, policies, and procedures below. In the event of conflicts between the referenced documents and this RFQ, the RFP shall take precedence.

Rehabilitation Act, Section 508 Accessibility Standards 29 U.S.C. 794d (Rehabilitation Act as amended) 36 CFR 1194 (508 Standards) www.access-board.gov/sec508/508standards.htm (508 standards) FAR 39.2 (Section 508) USDA Standards, policies and procedures (Section 508)

In addition, all contract deliverables are subject to these 508 standards as applicable. Regardless of format, all Web content or communications materials produced, including text, audio or video - must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities. All contractors (including subcontractors) or consultants responsible for preparing or posting content must comply with applicable Section 508 accessibility standards, and where applicable, those set forth in the referenced policy or standards documents above. Remediation of any materials, All maintenance for Electronic Information Technology that requires upgrades, modifications, installations and purchases that do not comply with the applicable provisions of 36 CFR Part 1194 as set forth in the RFP shall be the responsibility of the contractor or consultant.

The following Section 508 provisions apply to the content or communications material identified in this

PWS:

508 Product Requirements:

•Information, documentation, and support requirements from 36 CFR part 1194 Subpart D have been determined to apply this acquisition. Solicitation respondents must describe how the information, documentation, and support proposed for Electronic and Information Technology (EIT) deliverables meet at least that information, documentation, and support requirements identified as applicable in the attached Government Product/Service Accessibility Template s (GPAT’s).

508 Service Requirements:

The anticipated information content deliverable includes topics that address EIT products or EIT-related services. Delivered information content must include data and/or knowledge appropriate and responsive to the functional performance criteria detailed in 36 CFR part 1194 Subpart C, as well as any technical provisions of 36 CFR part 1194 Subpart B applicable to the specific type of EIT addressed in the delivered information content. Solicitation respondents must describe how their proposed information content deliverables meet at least those requirements identified as applicable in the attached Government Product/Service Accessibility Templates (GPAT’s).

The contractor shall provide a completed Section 508 Product Assessment Template and the contractor shall state exactly how proposed EIT deliverable(s) meet or does not meet the applicable standards .For

Communication System Solution Procurement Sensitive12 information on USDA Standards, policies and procedures (Section 508), Information Technology- General Information, www.ocio.usda.gov/508/index.html#resources.

14.4 Security Language for all Contracts/Agreements

By accepting this contract/agreement, the Contractor/Cooperator and other external organizations (hereafter called Contractor) providing Information Technology (IT) services to the US Forest Service (FS) agrees to comply with the applicable IT security policy as outlined in this document. The Contractor and other external organizations will be responsible for IT security for all systems connected to the FS network or operated by the Contractor and other external organizations for the FS, regardless of location.

This clause is applicable to all or any part of the contract that includes IT resources or services in which the Contractor and other external organizations must have physical or electronic access to FS sensitive information that directly support the mission of the FS. The term 'information technology', as used in this clause, means any equipment or interconnected system or subsystem of equipment, that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. This includes both major applications and general support systems as defined by OMB Circular A-130.

The Contractor shall be responsible for properly protecting all information used, gathered, or developed as a result of work under this task. The Contractor shall also protect all unclassified Government data, equipment, etc., by treating information as sensitive business, confidential information, controlling and limiting access to the information, and ensuring the data and equipment are secured within their facility.

The Contractor or other external organization will not publish or disclose in any manner, without the FS Contracting Officer's written consent, the details of any programs, documentation, data, or safeguards either designed or developed by the Contractor or other external organization under this Contract or otherwise provided by the Government. Contractor may be required to sign non-disclosure or other appropriate security agreements. A written agreement between the FS and any contractors and other external organizations will be entered into before FS data and information otherwise exempt from public disclosure may be disclosed to the contractors and other external organizations. The contractor and other external organizations will agree to establish and follow security precautions considered by the FS to be necessary to ensure proper handling of data and information. As may be identified elsewhere in this contract, the Contractor agrees that:

The draft and final deliverables and all associated working papers and other materials deemed relevant by the COTR that have been generated by the Contractor in the performance of this contract are the property of the U.S. Government and must be submitted to the COTR at the conclusion of the tasks.

All documents produced for this project are the property of the U.S. Government and cannot be reproduced or retained by the Contractor.

To the extent required to carry out a program of inspection to safeguard against threats and hazards to the security, integrity, and confidentiality of Government data, the Contractor will afford the Government access to the Contractor's or other external organization’s facilities, installations, technical capabilities, operations, documentation, records, and databases. The Contractor will cooperate with Federal agencies and their officially credentialed representatives during official inspections or investigations concerning the protection of FS information. Cooperation may include providing relevant documentation showing proof of compliance with federal and agency requirements, and rendering other assistance as deemed necessary.

If new or unanticipated threats or hazards are discovered by either the Government or the Contractor or other external organization, or if existing safeguards have ceased to function, the discoverer will immediately bring the situation to the attention of the other party. The Contractor will report real or suspected incidents or violations to the FS Computer Incident Response Team (CIRT), by e-mail, at CIRT@fs.fed.us.

The Contractor shall insert these clauses in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled

Communication System Solution Procurement Sensitive13 information system. Failure to comply with said requirements will constitute cause for termination.

The Contractor Agrees To –

(a) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies—

(i) The systems of records; and

(ii) The design, development, or operation work that the contractor is to perform;

(b) Include the Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a system of records on individuals that is subject to the Act; and

(c) Include this clause, including this paragraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a system of records.

In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a system of records on individuals to accomplish an agency function, the Contractor is considered to be an employee of the agency.

Definitions of the clause:

(a) “Operation of a system of records,” as used in this clause, means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records.

(b) “Record,” as used in this clause, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the person’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph.

(c) “System of records on individuals,” as used in this clause, means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

The contractors and other external organizations will ensure that the following banner is displayed on all FS systems that contain Privacy Act information operated by the contractors and other external organizations prior to allowing anyone access to the system:

“This system contains information protected under the provisions of the privacy act of 1974 (public law 93-579). Any privacy information displayed on the screen or printed must be protected from unauthorized disclosure. Employees who violate privacy safeguards may be subject to disciplinary actions, a fine of up to $5,000, or both.”

14.5 IT Security Training: The Contractor and other external organizations will ensure that its employees performing under this contract fulfill all Forest Service requirements for mandatory security awareness and role-based advanced security training in accordance with OMB Circular A-130, FISMA, and NIST requirements, and sign all applicable FS statements of responsibilities.

14.6 Background Investigations: All non-government employees with unescorted access to FS facilities, computer systems and/or FS information must have background investigations commensurate with the level of risk and magnitude of loss or harm. The FS will determine the level of background investigation and position classification needed.

14.7 Personal Identity Verification of Contractor Personnel: The Contractor shall be responsible for ensuring compliance by its employees with all applicable federal regulations, to include those of GSA, Communication System Solution Procurement Sensitive14

NIST, USDA, FS and HSPD-12. Contractors and their employees are subject to all Federal laws applicable to Government installations and are under the jurisdiction of the Federal Protective Service (FPS). The Contracting Officer Representatives (CORs; also known as Contracting Officer Technical Representatives) , or other designated program/project officers, in conjunction with the FS HCM HSPD- 12 staff, will assist the Contractor in processing the required Security Background Investigations/Clearances.

(1) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by Department of Agriculture (USDA) Directives 3800 series.

(2) Should the results of the PIV process require the exclusion of a contractor’s employee; the contracting officer will notify the contractor in writing.

(3) The contractor must appoint a representative to manage this activity and to maintain a list of employees eligible for a USDA PIV ID Badge required for performance of the work.

(4) The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of the work should they be found ineligible or to have lost eligibility for a USDA PIV ID Badge. Failure to maintain a sufficient workforce of employees eligible for a USDA PIV ID Badge may be grounds for termination of the contract.

(5) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have access to a federally-controlled facility or information system.

(6) The PIV Sponsor for this contract is the contracting officer representative (COR), unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 8:00-16:30 on Monday-Friday at 101 Sun Avenue, Albuquerque, NM 87109. The Government shall notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration.

(7) At this time, the Government will pay for and process all required security investigations/clearances, except as identified differently within this clause.

(8) The Contractor should be aware of any of its employees possibly having had a background investigation through another government agency. The investigation that was conducted, if verifiable by the FS HSPD-12 staff and, if it was completed within the last 5 years, can be accepted by the Government in lieu of a background check.

(9) The Contractor shall comply with any facility badging requirements for the issuance of building access, badges, etc.:

Ensure that each of the Contractor’s employees has been issued either a temporary or permanent badge from the Government. A permanent badge will not be issued until the security questionnaire has been completed and favorably reviewed. Temporary or visitor badges will be provided for persons who are identified as having an infrequent or temporary legitimate business need for access to the site. As noted above, periods that exceed 180 days will require a permanent badge. The badge must be worn at all times while in the facility. It must be displayed above the waist. The individual will retain possession of the badge as long as continued admittance to the site is needed.

Ensure the safekeeping, wearing, and visibility of Government furnished badges.

Immediately return all badges and permits to the Government when such need ceases to exist.

(10) The Contractor shall comply with any facility security requirements for access to the facility.

(11) The Contractor shall comply with all applicable rules governing parking at USDA locations.

Section I Contract Clauses

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov

FEDERAL ACQUISITION REGULATION CONTRACT CLAUSES

NUMBER TITLE DATE

52.204-4 Printed or Copied Double-Sided on Postconsumer MAY 2011

Fiber Content Paper 52.212-4 Contract Terms and Conditions - Commercial Items. JAN 2014 52.227-23 Rights to Proposal Data (Technical) JUN 1987 52.232-18 Availability of Funds APR 1984 52.232-23 Assignment of Claims JAN 1986 52.246-4 Inspection of Services –Fixed Price AUG1996 52-242-14 Suspension of Work APR 1984 52.242-15 Stop Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984

I. NOTICE: The following FAR contract clauses are hereby incorporated in full text:

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL ITEMS (JAN 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010)

(Pub. L. 111-5).

_X_ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section

743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts

(Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012)

(section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of

Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011)

(15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved]

_X_ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.