Attachment 1 to Soliciation Site Showing.doc

Attachment 1 to AG-7442-S-10-0054

Navarro County EWP

Site Showing

AG-7442-S-10-0054

Construction of Emergency Watershed Protection Project, Richland Creek Sites 31 and 110 Repairs, Navarro County, Texas

1. Welcome – Introductions: Sponsor's Representatives; COTR (John Hrebik), CI (Adam Rangel), CO (Kat Pinckney, 254-742-9984/fax: 254 742-9929 or 9967) & others

2. Plan of Activities

a. Short meeting to discuss Solicitation and take Questions

b. Planned Sites Visits -

c. Anticipated Duration – 2 - 2 1/2 hours

Invitation for Bids (IFB), Bids must arrive at the address in Block 7, SF 1442, by, 8:30 AM, July 13, 2010. Please label on the outside of the envelope/Fax cover sheet, the Solicitation Number.

KEY POINTS:

a. No Bid Bond

b. Payment and Performance Bonds at 100% of contract price

c. No Liquidated Damages; actual Government incurred costs will be charged to the contractor, for contractor caused delays.

d. Twenty -six days continuous work days. Weather days will be considered.

e. Contractor MUST be registered in CCR and have completed his On-line Representations and Certifications Application prior to July 13, 2010.

f. NAICS is 237990 and must be on the CCR and ORCA reports.

g. All required documents must be included with the bids, see Paragraph 18 for required items.

h. One Award will be issued to the low responsive, responsible bidder.

i. These notes become part of the solicitation and ensuing contract.

j. A preconstruction meeting will be held immediately following contract award. Winning contractor must be present for this meeting.

3. Pages 3-4 are the Bid Schedules for both dams. All blanks must be filled completed.

4. Page 7, Inspection of Construction - This clause is included by reference. Key points: “…(c) Government inspections and tests are for the sole benefit of the Government and do not—

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) below.”

The site will be inspected and all exceptions noted on Form ADS 45, “Final Inspection and Certificate of Completion”. The Contracting Officer will accept as completed as soon as practicable after the completion of the work.

5. Page 8, Commencement, Prosecution, And Completion of Work - There are 26 calendar days of performance time. Work must start within 1 day after receipt of notice to proceed. The NTP is July 14, 2010. Completion date is August 9, 2010.

A Pre-construction meeting will be conducted on July 13, 2010 around 11:00am. Please be prepared to submit your submittals at time of pre-construction meeting. Insurance liability certification and bonds are due within 5 days of award. All safety requirements must be met before mobilization: Safety plan, first aid certificates, hard hat sign etc.

6. Page 8, Variation in Estimated Quantity – On unit priced items, there is a 15% VIQ, in which the quantity within the 15% +/- of the estimated quantity will be paid at the unit price.

7. Page 10, Maximum Workweek - Construction Schedule - The maximum workweek that will be approved is 11 hours per day, Monday through Sunday.

8. Page 10, Accident Prevention - A written plan for implementing the Accident Prevention clause will be required before commencing work. The Contractor will comply with applicable OSHA safety regulations and the NRCS Supplement to OSHA Parts 1910 and 1926. NRCS has a “fill-in-the-blanks” standard safety plan that the contractor can use.

9. Page 10, NRCS Supplement to OSHA - The NRCS Supplement to OSHA emphasizes several specific safety items which must be address by the Contractor. The Engineer will address the following requirements in greater detail:

a. First aid facilities

b. First aid training documented by certificates

c. Physical examinations for hoist operators and others as applicable

d. Dust control

e. Equipment shall be outfitted with working backup alarms, seat belts, and approved roll-over protective structures

f. Hard hats shall be worn on the job site at all times

g. Certificate of Insurance indicating compliance with State Worker's Compensation statutes

h. Concerning the First Aid Training: Every foreman's work crew must include an employee who has a current first aid certificate from the Mine Safety and Health Administration, American Red Cross, or other state-approved organization.

10. Page 17, Payment by Electronic Funds Transfer—Central Contractor Registration by reference – All payments made by the Government is done by electronic funds transfers (EFT). Payment is based on the information the Contractor has provided in the Center Contractor Registration. It is your responsibility to ensure the database is current and correct.

11. Page 18, Buy American Act – Construction Materials – Applies to this contract action.

12. Page 22, Clauses 52.252-1 Provisions Incorporated by Reference, and 52.252, Clauses Incorporated by Reference - Have the same force and effect as if given in full text. The clauses can be viewed at http://www.arnet.gov/far/.

13. Page 22, Reimbursement for Bond Premiums – Fixed-Price Construction Contracts – (FAR Clause Performance and Payment Bonds – Construction, page 17) – A 100% payment and performance bond are required, within 5 days after contract award. The costs of the bonds are reimbursable, upon receipt of the paid invoice. Include the costs of the bonds under Construction Specification 8, Mobilization and Demobilization, as there is not a separate bid item.

14. Page 23, Time Extensions for Unusually Severe Weather – If allowed, days will be credited as earned.

15. Page 24, List of Documents, Exhibits and Other Attachments to the IFB: wage determination, specifications, drawings, SWPPP, draft Safety Program Plan, and a Vendor Code Sheet.

16. Page 25, Representations, Certifications and Other Statements of Offerors - Please read thoroughly.

· Offerors must be registered in Central Contractor Registration prior to award, www.ccr.gov.

· Offerors must complete the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) at website: http://orca.bpn.gov. Information is certified as current, accurate, complete and applicable to this solicitation within the last year. Any changes that apply to this solicitation only must be identified and submitted with the quote.

Tax ID must match the number that the IRS has on record.

17. Page 28, Small Business Concern Representation for the Small Business Competitiveness Demonstration Program. Complete this clause and return with your bid.

18. Page 30, Submission of Bids, quotes shall be submitted to USDA-NRCS, Attn: Kat Pinckney, 101 S Main Street, Temple, TX 76501 and arrive prior to bid opening to be consider for award. Alternate offers will not be accepted. At a minimum the following must be provided:

· Completed Standard Form 1442, signed and telephone number

· Amendment, SF 1442, page 2, signed and dated

· Completed Bid Schedules

· Complete the on-line application for Representation and Certifications, and check paragraph (b)(2) (i) on page 25

· Complete FAR 52.219-10 on page 28

· Complete the Draft Safety Plan

· Complete the Vendor Code Sheet

· A list of current projects, stage of completion, and the owner's project representative; (2) a list of the equipment that you will commit to the subject project; (3) your most recent financial statement; or the name of financial institution that will have knowledge about your firm's current financial resources; and (4) three current credit references.

Please make sure you provide your DUNS number on the front of the SF 1442. Fax bids are not accepted. The Bids MUST arrive no later than July 13, 2010 at 8:30 am CST. Please note on the front of your envelop the Solicitation Number.

19. Page 30, Preparation of Bids – In part “… (a) Bids must be – (1) submitted on the forms furnished by the Government or on copies of those forms and (2) Manually signed…”; “(c) If the solicitation requires bidding on all items, failure to do so will disqualify the bid…”; (d) Alternate bids will not be considered…”

20. These notes will be included to the Solicitation.

TECHNICAL CONCERNS – Engineer: John Hrebik:

SUMMARY COMMENTS:

1. Remarks and explanations at this conference SHALL NOT qualify the terms of the solicitation.

2. Terms of the solicitation remain unchanged unless the solicitation is amended in writing.