Addendum_I_-_Air_Cargo_020317.pdf

Solicitation AG-6395-S-17-0068 for Air Cargo Transport

ADDENDUM I – SOLICITATION #AG-6395-S-17-0068

1. NOTE TO OFFEROR:

In order for an offeror to have a complete quotation package, the following checklist items must be submitted to the Contracting Officer to be considered responsive:

□ A signed copy of the solicitation SF-1449 form with fixed-price contract line item prices listed. Offerors shall provide a quotation for air cargo transport services, priced by per shipment box to the specific locations listed in the Delivery Schedule. A signed copy (Block 30 a, b, c) of the SF-1449 with the fixed prices for the specific locations offered shall be returned with the quotation package. Also, the contractor name, address, and telephone number should be filled in on the SF-1449 (Block 17 a).

□ A completed System for Award Management (SAM) registration at http://www.sam.gov. SAM registration is required for all contractors that want to do business with the United States government. A U.S. bank account or a U.S. Tax Identification Number is NOT required for foreign companies doing business outside the United States. An offeror shall submit page one of their SAM information, or the DUNS number used to register in SAM if the registration is not yet fully processed in the SAM system. A SAM Guide for Foreign Vendors with instructions for registration is included as Attachment 2. FAR 52.212-3 on Attachment 1 (page 5) is best completed in SAM.

□ A technical statement explaining the proposed air cargo arrangement services offered. The statement should explain the firm’s capabilities and how the offeror intends to meet the requirements discussed in the statement of work attached below.

□ Past Performance References with previous contracts/POs with this agency or similar scope of work with federal/state/local entities. An offeror shall provide 3 customer references from the last 12 months including contact information (organization name, contact person, mailing address, email address, telephone) and/or previous contract numbers with the

USDA.

□ Solicitation provisions FAR 52.209-7(b)(c) and AGAR 452.209-70 filled in and returned with the quotation. The two solicitation provisions are found in Attachment 1(pages 4 and 26).

ALL RESPONSES SHALL BE SUBMITTED BY EMAIL, AND RESPONSES ARE DUE TO

THE CONTRACTING OFFICER LISTED IN THE SOLICITATION STATEMENT OF

WORK BY TUESDAY, FEBRUARY 21, 2017, 3:00PM CENTRAL TIME.

http://www.sam.gov/

2. STATEMENT OF WORK/SPECIFICATIONS/DELIVERY SCHEDULE:

BACKGROUND:

The Mediterranean fruit fly (Medfly), Ceratitis capitata and Mexican fruit fly Anastrepha ludens (Mexfly), are one of the most serious agricultural pests for the US and in the world. The Moscamed mass-rearing facilities in Guatemala provide Medfly pupae to the USDA in California, Florida, Texas, and Dominican Republic on daily basis, to help prevent the pest from entering the United States.

Therefore, there is a need to contract an air cargo company for the weekly transportation of approximately 120 boxes of biological material (C. capitata and A. ludens pupae) between 27 (+1.5) kg to 38.5 kg each to the listed destinations in the United States of America.

SCOPE of WORK:

The air cargo company is in charge of all administrative and logistics between Moscamend’s mass-rearing facilities in Guatemala and the airlines hired to transport the biological material from Guatemala to the United States of America complying with the Civil Aviation Administration regulations.

OBJECTIVES

Weekly delivery of approximately 120 boxes of biological material from La Aurora International Airport in Guatemala to the United States of America International Airports of Los Angeles, CA, San Diego, CA, Sarasota, FL, Houston, TX, and the Dominican Republic International Airport of Punta Cana, DR within a 24-hour maximum period for delivery under the required temperature (59 F° - 70F°).

In order to ensure optimal health of the pupae, the USDA prefers the most direct flights possible, for example, Guatemala City directly to Los Angeles International Airport and San Diego International Airport.

TASKS

• Contractor must work directly with the airlines to coordinate the delivery of biological material on the scheduled days according to the programed table shown on the Delivery of Products section of this document. Be aware that quantity and frequency may change and will be notified 2 to 5 days in advance.

• Contractor must reserve with the airlines the space according to the required box size (L = 73.8 cm, W = 38.0 cm, H = 35.6 cm) and weight (see page 4) for Air Cargo Transport

• The USDA Moscamed Program will provide the contractor with the proper documentation:

1. AWB document

2. Non-Commercial Invoice

3. Irradiation Certificate

4. Pupae Count Sheet

5. USDA/PPQ Permit to move Live Plant Pests into the US (PPQ Form 526)

6. Red and White coded bar label (PPQ Form 599). Then, the contractor will need to provide by email a notification to the airlines, U.S. CBP, and the designated USDA and Moscamed personnel, that the shipment is on its way with a copy of the documents listed above (AWB document, Non-Commercial Invoice, Irradiation Certificate, Pupae Count Sheet, USDA/PPQ Permit to move Live Plant Pests into the US (PPQ Form 526) and a copy of the Red and White coded bar label (PPQ Form 599).

• Contractor will pay the airline for the services provided. The USDA will pay the contractor only for the amount of boxes sent. Reserved spaces may be adjusted and/or reduced due to weather conditions and/or by restrictions to the airlines required by the Civil Aviation Administration.

• Contractor shall ensure that the biological material is kept under controlled temperature conditions between 59 F° - 70F°.

• Contractor shall ensure the shipment will be delivered within a 24 hour period maximum after pickup from the scheduled point of delivery. The preference is to have the shipment delivered within an 18 hour period if feasible.

• Contractor must have a physical office located in COMBEX-IM (Guatemala) in order to ensure arrival of shipments at COMBEX-IM and/or our installations. The address is the following:

COMBEX-IM

Aduana Express Aéreo Aeropuerto Internacional La Aurora, Zona 13 Guatemala, Guatemala 01013.

Ph. +(502) 23874800 Fax +(502) 2387-4801 or 2387-4802 email: combex@combexim.com.gt

• Contractor must immediately notify the Moscamed mass-rearing facility of any situation or problem regarding any delay of the shipments, due to weather or any other obstacle for on time delivery.

• Contractor may suggest other options for shipment of the pupae in order to improve the logistics, pricing and/or improve the quality of the biological material.

mailto:combex@combexim.com.gt

CONTRACTOR REQUIREMENTS

If available, the Contractor must secure "must travel/must go" space on the airlines for all deliveries to Los Angeles, CA., San Diego, CA., Sarasota, FL., Houston, TX., and Punta Cana, Dominican Republic. The Contractor shall notify the USDA of which airlines provide this space.

In the event of an emergency where the airport is shut down, the Contractor shall work with the USDA in finding alternate airports for shipment of pupae so as not to hamper the mission of the program. The Contractor shall be capable and willing to use alternate airports in other countries.

If this is the case, the USDA contracting officer shall also be notified, and a contract modification signed by both parties will be necessary to adjust pricing.

There are numerous occasions where there are emergencies situations that need to be dealt with, such as shipment issues, airport closures, lost pupae shipments etc. Therefore, the Contractor shall have personnel or a contract manager available 24 hours a day, 7 days a week to resolve emergency issues and find alternative solutions for shipments.

USDA POINTS of CONTACT:

The following contacts are authorized to interact with the Contractor on this Contract:

Contracting Officer - for contract-related issues: Michael Chiodi Address: USDA-APHIS-MRPBS-AAMD

100 North Sixth Street, 5th Flr, Minneapolis, MN 55403

Telephone: +1(612) 336-3203 (office) Email: michael.j.chiodi@aphis.usda.gov

Contracting Officer Representative (COR) and Technical Point of Contact (TPOC) – for pick-up and delivery-related issues: Jorge Rizzo Address: U.S. Embassy Guatemala

USDA-APHIS-IS, Medfly Program, 4 Ave. 12-62, Zona 10 Guatemala, Guatemala 01010

Telephone: +(502) 2389-4606 (Office) Mobile: +(502) 4081-1479 Email: Jorge.rizzo@aphis.usda.gov mailto:michael.j.chiodi@aphis.usda.gov mailto:Jorge.rizzo@aphis.usda.gov

Invoicing Point of Contact (IPOC) - for invoicing-related issues: Lesbia Orantes

Address: U.S. Embassy Guatemala USDA-APHIS-IS, Medfly Program, 4 Ave. 12-62, Zona 10 Guatemala, Guatemala 01010

Telephone: +(502) 2389-4625 (Office) Mobile: +(502) 4027-5094 Email: Lesbia.O.deCardona@aphis.usda.gov

PICK-UP LOCATION and DELIVERY SCHEDULE FOR 2017:

(Delivery Schedule is subject to changes agreed to by both parties)

Product shall be picked up at the COMBEX-IM warehouse (address on page 3) and transported to the selected airline.

Following is the pupae shipping days for each location and the number of boxes for each destination:

Final Air Destination in the United States of America

Gross weight estimated by box

(kilograms)

Daily Box quantity Period from March 2017 to

February 2018

Frequency

Los Angeles, California 27 (+- 1.5) 2 - 8 Daily, Sunday - Saturday

Sarasota, Florida 27 (+- 1.5) 10 4 days a week, Sunday to Wednesday

Houston, Texas 38.5 12 – 15 5 days a week, Monday to Friday

San Diego, California 38.5 4 – 8 1 day a week, Tuesday

Punta Cana, DR 27 (+- 1.5) 9 - 12 3 days a week Sunday, Wednesday, and Thursday mailto:Lesbia.O.deCardona@aphis.usda.gov

Note: Quantity of boxes may vary depending on the current Fruit-fly infestation.

Delivery requirements:

1. Los Angeles, CA - Airport to Airport (USDA personnel will pick-up shipment)

2. San Diego, CA - Airport to Airport (USDA personnel will pick-up shipment)

3. Sarasota, FL - Airport to Airport (USDA personnel will pick-up shipment)

4. Punta Cana - Airport to Airport (USDA personnel will pick-up shipment)

5. Edinburg, TX - Pupae need to be flown to Houston (IAH) and continue on to Edinburg with a door-to-door service to Edinburg, TX using a dedicated vehicle that requires A/C (in order to maintain 65° F). The delivery address in Edinburg, TX is:

Moore Air Base – Mexfly Rearing Facility 22675 North Moorefield Rd. Building 6418 Edinburg, TX 78541 Ph. +(956)205-7686

FAX. +(956)205-7690

PAYMENT PROCESS:

The Selected Company must provide 10 to 15 days credit in order to process the payment through electronic system (electronic payment bank to bank).

Company should present the following information to enter the Company into the electronic system:

Bank name:

Account Name:

Account Number:

Company physical address:

Contact name for payments:

Payment process consists of:

• Reception of completed work and invoice to begin the payment process.

• For local Providers IVA Exemption is processed

• Payment is entered on the electronic system

• After 10-15 working day payment is reflected on Company’s bank account

• For local Providers IVA Exemption can be pickup at our office or can be sent by email to point of contact.

IVA PROCESS:

Regarding the “Constancia de Exención” (Tax Exemption Certificate) for the IVA, the resulting contract will also include IVA language such that:

∗ The line item prices are to include the IVA. The actual net price, the amount the USDA will pay is 12% less than the price listed on the line item with the IVA.

SCHEDULE NOTES

I. The vendor’s price includes Guatemalan National Value Added Tax (12% Impuesto

Valor Agregado IVA) as required by local statutes. The USDA Moscamed Program is tax exempt. The vendor will include “IVA” in their line item price and on their invoices; however, the USDA Moscamed Program will provide a “Constancia de Exención” (Tax Exemption Certificate) and pay the net price versus the price including IVA as allowed by local statutes and international treaties.

The contractor will be given the certificate after we are provided with an invoice showing the price of the IVA. Then the USDA will pay the amount, less the amount of the IVA.