A5_JOFOC.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

(SOLE OR SINGLE SOURCE)

In accordance with the authority granted under FAR Part 13, this request for a noncompetitive acquisition is hereby submitted for consideration for acquisition approval.

1. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY:

Requesting Agency:

USDA APHIS PPQ Hilo HI 455 E. Lanikaula Street Hilo, HI 96720

Contracting Activity:

USDA, APHIS, MRPBS, ASD

Minneapolis Procurement Branch Butler Square, Fifth Floor 100 North 6th Street Minneapolis, MN 55403

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED:

Approving an IDIQ contract for annual servicing - up to 4 years for “CHNL REFURB” service of 150 Data Trace loggers (absolute inventory), MPIII (Micropack III) Temperature Data logger. A minimum guarantee of 20 loggers will be serviced throughout the year.

Service Description: MPIII CHNL REFURB “Calibration and Refurbishing”

1) Recalibration of single channel MPIII Temperature Data logger (from Mesa Lab website http://datatrace.mesalabs.com/calibration/: “Mesa performs a complete 17-point calibration on your loggers. This calibration is NIST–traceable and is performed in our ISO17025 accredited laboratory.”)

2) Basic repairs and maintenance of logger body and its parts

3) Battery change/ replacement

4) Calibration Certificate

5) Service Report

In 2011, USDA APHIS PPQ Hilo purchased 150 (pcs.) MPIII Data loggers from Mesa Labs to support PPQ Hilo’s Treatment and Export Program (AG-6395-P-11-0708). The current acquisition covers the servicing (calibration/ refurbishing of electronic components, logger body) of the loggers in support of program mission requirements. The described service will be performed, in-house, by Mesa Labs Laboratory personnel who have the knowledge and expertise of their product – MPIII Data Loggers.

3. A DESCRIPTION OF THE SUPPLIES, EQUIPMENT, OR SERVICES REQUIRED TO MEET

AGENCY NEEDS (INCLUDING THE ESTIMATED VALUE OF THE ACQUISITION INCLUSIVE

OF OPTIONS):

Calibration and refurbishment “CHNL REFURB” (see 2.) conducted on a regular basis ensures (the loggers used in the certification process) accuracy, integrity, and reliability of the data and longevity of logger itself.

It is vital to complete this service on an annual basis as USDA APHIS PPQ Hawaii’s Hilo and Maui work units require certified, reliable, calibrated and accurate equipment to conduct the (re)certification of Hawaii based USDA certified Vapor Heat and Forced Hot Air Treatment facility chambers and their equipment (6 facilities, 10 chamber configurations).

The estimated value of this acquisition does not exceed the simplified acquisition threshold.

4. IDENTIFICATION OF THE STATUATORY AUTHORITY PERMITTING NONCOMPETITIVE

ACQUISITIONS:

10 U.S.C. 2304(c)(1) as implemented by FAR 13.106-1(b)(1)(i): For purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the contracting officer determines that circumstances of the contract action deem only one source reasonably available (e.g. urgency, exclusive licensing agreements, brand name or industrial mobilization).

5. A DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS

OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED:

Loggers were purchased in 2011 from Mesa Labs, the manufacturers of the MPIII Data Loggers. Mesa Labs possesses the proprietary rights to this equipment, and is the only known source capable of servicing these high-precision data logging systems. Services are paramount to ensure accuracy and integrity of loggers and the data they transmit.

Mesa Labs is the sole source for the DataTrace MPIII Data Loggers. This company manufactures and provides the expertise and knowledge (Calibration, Refurbish/ Repair, Software/ IT support) for the MPIII Data Loggers. They provide a one (1) year warranty and a guarantee for their product and service.

Excerpt snip from website - http://datatrace.mesalabs.com/about-us/Mesa Laboratories, Inc. Mesa develops, manufactures and markets, high-quality process validation and monitoring instruments and consumables. Mesa Lab’s products are used to assure product quality, control manufacturing processes, and to solve problems in niche markets in healthcare, industrial, pharmaceutical, medical and food processing applications. Mesa Lab’s products are characterized by technical excellence and superior industry reputations.

6. A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED

FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER

A NOTICE WAS, OR WILL BE, PUBLICIZED AS REQUIRED BY FEDERAL

ACQUISITION REGULATION (FAR) SUBPART 5.2, AND IF NOT, WHICH EXCEPTION

UNDER FAR 5.202 APPLIES:

The proposed action will be synopsized in accordance with FAR Part 5.

7. A DETERMINATION THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE

FAIR AND REASONABLE, AND THE BASIS FORTHAT DETERMINATION:

A determination by the Contracting Officer that the anticipated cost to the Government will be reasonable will be based on historical pricing data for similar services.

8. A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (FAR PART 10) AND THE

RESULTS, OR AN EXPLANATION OF THE REASON MARKET RESEARCH WAS NOT

PERFORMED:

Market research includes historical data for previous procurements and internet searches for similar products and services.

9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION - FAR 6.303-2(a)(9):

Mesa Labs possesses the proprietary rights to this equipment. Mesa labs is “the only factory certified service center for their products” (http://dialyguard.mesalabs.com/calibration/). USDA APHIS PPQ Hilo does not know of any other source certified to provide the servicing, calibration of this electronic and physical equipment.

10. A LISTING OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN

INTEREST IN THE ACQUISITON:

NONE

11. A STATEMENT OF THE ACTIONS, IF ANY. THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION

FOR THE SUPPLIES, EQUIPMENT, OR SERVICES REQUIRED:

No action required.

I HEREBY CERTIFY THAT THE INFORMATION PROVIDED IN THIS JOFOC IS ACCURATE AND

COMPLETETOTHE BEST OF MY KNOWLEDGE AND BELIEF.

Lisa Draves Date Julie Ann T. Yogi-Chun Date Contracting Officer: Port Director Minneapolis Procurement Branch USDA APHIS PPQ Hilo HI