Addendum_I_-_Air_Cargo_020516.pdf

Solicitation AG-6395-S-16-0069 for Air Cargo Transport

ADDENDUM I

1. NOTE TO OFFEROR:

In order for an offeror to have a complete quotation package, the following checklist items must be submitted to the Contracting Officer to be considered responsive:

□ A signed copy of the solicitation SF-1449 form with fixed-price contract line item prices listed. Offerors shall provide a quotation for air cargo transport services, priced by per shipment box to the specific locations listed in the Delivery Schedule. A signed copy (Block 30 a, b, c) of the SF-1449 with the fixed prices for the specific locations offered shall be returned with the quotation package. Also, the contractor name, address, and telephone number should be filled in on the SF-1449 (Block 17 a).

□ Copies of the required documents listed in the Statement of Work, section “Special

Considerations and Required Documents.”

□ A completed System for Award Management (SAM) registration at http://www.sam.gov. SAM registration is required for all contractors that want to do business with the United States government. A U.S. bank account or a U.S. Tax Identification Number is

NOT required for foreign companies doing business outside the United States. An offeror shall submit page one of their SAM information, or the DUNS number used to register in SAM if the registration is not yet fully processed in the SAM system. A SAM Guide for Foreign Vendors with instructions for registration is included as Attachment 2.

□ A technical statement explaining the proposed air cargo arrangement services offered. The statement should explain the firm’s capabilities and how the offeror intends to meet the requirements discussed in the statement of work attached below.

□ Past Performance References with previous contracts/POs with this agency or similar scope of work with federal/state/local entities. An offeror shall provide 3 customer references from the last 12 months including contact information (organization name, contact person, mailing address, email address, telephone) and/or previous contract numbers with the

USDA.

□ Solicitation provisions FAR 52.209-7(b)(c) and AGAR 452.209-70 filled in and returned with the quotation. The two solicitation provisions are found in Attachment 1.

ALL RESPONSES SHALL BE SUBMITTED BY EMAIL, AND RESPONSES ARE DUE TO

THE CONTRACTING OFFICER LISTED IN THE SOLICITATION STATEMENT OF

WORK BY THURSDAY, FEBRUARY, 11, 2016, 3:00PM CENTRAL TIME.

http://www.sam.gov/

2. STATEMENT OF WORK/SPECIFICATIONS/DELIVERY SCHEDULE:

BACKGROUND:

The Mediterranean fruit fly, Ceratitis capitata (Wiedemann) (Diptera: Tephritidae), is one of the most serious agricultural pests in the world. The Moscamed mass-rearing facility in Guatemala provides C. capitata pupae to the USDA in California, Florida and Texas on daily basis, to help prevent the pest in the United States.

Therefore the need to contract an air cargo company for the weekly transportation of approxi-mately120 boxes of biological material (C. capitata pupae) between 27 (+1.5) kg to 38.5 kg each to the listed destinations in the United States of America.

SCOPE of WORK:

The air cargo company is in charge of all administrative and logistics between Moscamend’s mass-rearing facility in Guatemala and the airlines hired to transport the biological material from Guatemala to the United States of America complying with the Civil Aviation

Administration regulations.

OBJECTIVES

Weekly delivery of approximately 120 boxes of biological material from La Aurora International

Airport in Guatemala to the United States of America International Airports of Los Angeles, CA, San Diego, CA, Sarasota, FL, and Houston, TX, within a 24-hour maximum period for delivery under the required temperature.

In order to ensure optimal health of the pupae, the USDA prefers the most direct flights possible, for example, Guatemala City directly to Los Angeles International Airport and San

Diego International Airport.

TASKS

Contractor must work directly with the airlines to coordinate the delivery of biological material on the scheduled days according to the programed table shown on the

Delivery of Products section of this document. Be aware that quantity and frequency may change and will be notified 2 to 5 days in advance.

Contractor must reserve with the airlines the space according to the required box size

(L = 72.5 cm, W = 36.0 cm, H = 34.0 cm) and weight (see page 4).

The USDA Moscamed Program will provide the contractor with the proper documentation: 1. AWB document; 2. Invoice; 3. Irradiation Certificate; 4. Pupae

Count Sheet; 5. USDA/PPQ Permit to move Live Plant Pests into the US; 6. Copy of the PPQ coded bar label. Then, the contractor will need to provide by email a notification to the airlines, U.S. CBP, and the designated USDA and Moscamed personnel, that the shipment is on its way with a copy of the documents listed above

(AWB document, Invoice, Irradiation Certificate, Pupae Count Sheet, USDA/PPQ

Permit and a copy of the PPQ coded bar label).

for Air Cargo Transport

Contractor will pay the airline for the services provided. The USDA will pay the contractor only for the amount of boxes sent. Reserved spaces may be adjusted and/or reduced due to weather conditions and/or by restrictions to the airlines required by the Civil Aviation Administration.

Contractor shall ensure that the biological material is kept under controlled temperature conditions between 15 to 20 degrees Celsius.

Contractor shall ensure the shipment will be delivered within a 24 hour period maximum after pickup from the scheduled point of delivery. The preference is to have the shipment delivered within an 18 hour period if feasible.

Contractor must have a physical office located in Combex-Im (Guatemala) in order to ensure arrival of shipments at Combex-Im and/or our installations. The address is:

Combex-IM Express Aéreo Aeropuerto Internacional La Aurora Zona 13 Guatemala, Guatemala. PBX 23874800, Fax 2387-4801 al 02. (email: combex@combexim.com.gt)

Contractor must immediately notify the Moscamed mass-rearing facility any situation or problem regarding any delay of the shipments, due to weather or any other obstacle for on time delivery.

Contractor may suggest other options for shipment of the pupae in order to improve the logistics, pricing and/or improve the quality of the biological material.

Contractor shall have access to a cold room, other than the one at Combex-IM, for cases where pupae need to be stored due to changes in flight schedules.

CONTRACTOR REQUIREMENTS

If availaible, the Contractor must secure "must travel/must go" space on the airlines for all deliveries to Los Angeles, CA. San Diego, CA Sarasota, FL and Houston, TX. The Contractor shall notify the USDA of which airlines provide this space.

In the event of an emergency where the airport is shut down, the Contractor shall work with the USDA in finding alternate airports for shipment of pupae so as not to hamper the mission of the program. The Contractor shall be capable and willing to use alternate airports in other countries. If this is the case, the USDA contracting officer shall also be notified, and a contract modification signed by both parties will be necessary to adjust pricing.

There are numerous occasions where there are emergencies situations that need to be dealt with, such as shipment issues, airport closures, lost pupae shipments etc. Therefore, the

Contractor shall have personnel or a contract manager available 24 hours a day, 7 days a week to resolve emergency issues and find alternative solutions for shipments.

USDA POINTS of CONTACT:

The following contacts are authorized to interact with the Contractor on this Contract:

Contracting Officer - for contract-related issues: Michael Chiodi

Address: USDA-APHIS-MRPBS-AAMD, 100 North Sixth Street, 5th Flr, Minneapolis, MN 55403 mailto:combex@combexim.com.gt for Air Cargo Transport

Telephone: 612-336-3203 (office)

Email: michael.j.chiodi@aphis.usda.gov

Technical Point of Contact (TPOC) – for pick-up and delivery-related issues: Jorge Rizzo

Address: USDA-APHIS-IS, Medfly Program, U.S. Embassy Guatemala

Telephone: 005022-2389-4606 (Office)

Email: Jorge.rizzo@aphis.usda.gov

Invoicing Point of Contact (IPOC) - for invoicing-related issues: Lesbia Orantes

Address: USDA-APHIS-IS, Medfly Program, U.S. Embassy Guatemala

Telephone: 00502-2389-4625 (Office), 00502-4027-5094 (Mobile)

Email: Lesbia.O.deCardona@aphis.usda.gov

SPECIAL CONSIDERATIONS AND REQUIRED DOCUMENTATION:

Indicate the company’s primary contact person(s), the place stated to receive notifications and mail: physical address, telephone number, and electronic mail.

Company’s DUNS number (if available).

A fixed-price offer can be presented for the delivery of 1 year (2016-17). Fixed-priced offers for less than 12 months will also be considered, but not preferred.

Offers to be presented in US Dollars (FOB-Destination, price to include pick-up and delivery to the locations listed below).

Bank account information for payment by electronic funds transfer (see below).

Offers must be sent via email to: Michael.J.Chiodi@aphis.usda.gov, before the response deadline of February 11, 2016, at 3:00pm, central time.

Any questions regarding the solicitation should be sent via email to:

Michael.J.Chiodi@aphis.usda.gov

PICK-UP LOCATION and DELIVERY SCHEDULE FOR 2016-17:

(Delivery Schedule is subject to changes agreed to by both parties)

Product shall be picked up at the Combex-IM warehouse (address on page 3) and transported to the selected airline.

Following is the pupae shipping days for each location and the number of boxes for each destination:

mailto:michael.j.chiodi@aphis.usda.gov mailto:Jorge.rizzo@aphis.usda.gov mailto:Lesbia.O.deCardona@aphis.usda.gov mailto:Michael.J.Chiodi@aphis.usda.gov mailto:Michael.J.Chiodi@aphis.usda.gov

Final Air Destination in the United States of America

Gross weight estimated by box

(kilograms)

Daily Box quantity Period from March 2016 to February 2017

Frequency

Los Angeles, California 27 (+- 1.5) 2 Daily, Sunday - Saturday

Sarasota, Florida 27 (+- 1.5) 10 4 days a week, Sunday to Wednesday

Houston, Texas 38.5 12 – 15

5 days a week, Monday, Tuesday, Wednesday, Thursday and Friday

San Diego, California 38.5 4 – 8 1 day a week, Tuesday

Delivery requirements:

1. Los Angeles, CA - Airport to Airport (USDA personnel will pick-up shipment)

2. San Diego, CA - Airport to Airport (USDA personnel will pick-up shipment)

3. Sarasota, FL - Airport to Airport (USDA personnel will pick-up shipment)

4. Edinburg, TX - Pupae need to be flown to Houston (IAH) and continue on to Edinburg with a door-to-door service to Edinburg, TX using a dedicated vehicle that requires A/C (in order to maintain 65° F). The delivery address in Edinburg, TX is:

Moore Air Base – Mexfly Rearing Facility 22675 North Moorefield Rd. Building 6418 Edinburg, TX 78541

Ph. +(956)205-7686

FAX. +(956)205-7690

PAYMENT PROCESS:

The Selected Company must provide 10 to 15 days credit in order to process the payment through electronic system (electronic payment bank to bank)

Company should present the following information to enter the Company into the electronic system:

for Air Cargo Transport

Bank name:

Account Name:

Account Number:

Company physical address:

Contact name for payments:

Payment process consists of:

Reception of completed work and invoice to begin the payment process.

For local Providers IVA Exemption is processed

Payment is entered on the electronic system

After 10-15 working day payment is reflected on Company’s bank account

For local Providers IVA Exemption can be pickup at our office or can be sent by email to point of contact.

IVA PROCESS:

Regarding the Constancia de Exencíon (Tax Exemption Certificate) for the IVA, the resulting contract will also include IVA language such that:

*The line item prices are to include the IVA. The actual net price, the amount the USDA will pay is 12% less than the price listed on the line item with the IVA.

SCHEDULE NOTES

1) The vendor’s price includes Guatemalan National Value Added Tax (12%

Impuesto Valor Agregado IVA) as required by local statutes. The USDA Moscamed

Program is tax exempt. The vendor will include “IVA” in their line item price and on their invoices; however, the USDA Moscamed Program will provide a Constancia de

Exencíon (Tax Exemption Certificate) and pay the net price versus the price including

IVA as allowed by local statutes and international treaties.

The contractor will be given the certificate after we are provided with an invoice showing the price of the IVA. Then the USDA will pay the amount, less the amount of the IVA.