Addendum_I_-_Whole_Wheat_Flour_0060.pdf

Solicitation AG-6395-S-16-0060 for Bulk Whole Wheat Flour

ADDENDUM I

NOTE TO OFFEROR

1. NOTE TO OFFEROR:

In order for an offeror to have a complete quotation package, the following checklist items must be submitted to the Contracting Officer to be considered responsive:

□ A signed copy of the solicitation SF-1449 form with fixed-price contract line item prices listed. Offerors shall provide a fixed-price quotation for bulk whole wheat flour, priced per bag, to include delivery to the locations listed in the Delivery Schedule. A signed copy

(Block 30 a, b, c) of the SF-1449 with the fixed prices for the specific time periods offered shall be returned with the quotation package. Also, the contractor name, address, and telephone number should be filled in on the SF-1449 (Block 17 a).

□ A detailed description how the offered pricing might be subject to changes based on the world market and local market prices of whole wheat flour. An Economic Price Adjustment clause (FAR 52.216-2) may be included in the contract - Attachment 1 - and the allowable aggregate price increase percentage in the contract clause, FAR 52.216-2(c)(1), is negotiable based on the description provided.

Regarding the above requirement for the inclusion of the Economic Price Adjustment clause

(FAR 52.216-2), the detailed description should include information from the offeror such as:

how long prices would be held fixed before an initial adjustment and subsequent adjustments, what specific information will affect an Economic Price Adjustment (market price indexes, local wholesale price quotes, etc.), and what percentage of the offered price is affected by the external market conditions. The offered Economic Price Adjustment approach will be one of the evaluation factors for the best value award determination per the Evaluation provision (FAR

52.212-2) included in Attachment 1.

□ Copies of the required documents listed in the Statement of Work, section “Special

Considerations and Required Documents.”

□ A completed System for Award Management (SAM) registration at http://www.sam.gov. SAM registration is required for all offerors. In order to be considered a complete offer, an offeror shall submit page one of their SAM information or the DUNS number used to register in SAM if a new registration is pending. More information about how to register in SAM can be found at www.sam.gov.

http://www.sam.gov/ http://www.sam.gov/ for Bulk Whole Wheat Flour

□ Past Performance References with previous contracts/POs with this agency or similar scope of work with federal/state/local entities. An offeror shall provide 3 customer references from the last 12 months including contact information (organization name, contact person, mailing address, email address, telephone) and/or previous contract numbers with the

USDA.

□ A completed AGAR 452.209 – 70, Solicitation Provision. Attachment 1, page 11.

ALL RESPONSES SHALL BE SUBMITTED BY EMAIL, AND RESPONSES ARE DUE TO

THE CONTRACTING OFFICER LISTED IN THE SOLICITATION STATEMENT OF

WORK BY WEDNESDAY, DECEMBER 9, 2015, 1:00PM CENTRAL TIME.

2. STATEMENT OF WORK/SPECIFICATIONS/DELIVERY SCHEDULE:

BACKGROUND:

The Mediterranean fruit fly, Ceratitis capitata (Wiedemann) (Diptera: Tephritidae), is one of the most serious agricultural pests in the world. One of the principal techniques for controlling is the Sterile Insect Technique (SIT) which has been the most efficient and environmental friendly technique used to control populations of C. capitata around the world. A key goal in achieving a successful SIT program is a mass rearing system producing high quality insects at low cost.

The Moscamed Program in Guatemala needs to acquire WHOLE WHEAT FLOUR as thickener ingredient for C. capitata larvae and adult diet for the mass-rearing facility located in Guatemala.

SPECIFICATIONS:

In order to produce the C. capitata larvae and adult diet, the Moscamed Program needs to acquire WHOLE WHEAT FLOUR that complies with the following requirements:

Technical characteristics

Presentation: Bag of 45 Kg.

Humidity: less than 13% p:p

Protein: Greater than 13%

Additional Requirements:

Production and expiration Date is required. Product has to be a maximum of one month date old from production. This has to be verifiable with demonstrating evidence.

80% of storage life

USDA POINTS of CONTACT:

The following contacts are authorized to interact with the Contractor on this Contract:

Contracting Officer - for contract-related issues: Michael Chiodi

Address: USDA-APHIS-MRPBS-AAMD, 100 North Sixth Street, 5th Flr, Minneapolis, MN 55403

Telephone: 612-336-3203 (office)

Email: michael.j.chiodi@aphis.usda.gov

Technical Point of Contact (TPOC) – for delivery-related issues: Pedro Rendón

Address: USDA-APHIS-IS, Medfly Program, U.S. Embassy Guatemala 4 Avenida 12-62 zona 10

Guatemala. Telephone: (502) 23894603 (Office), (502) 40151292 (Mobile)

Email: pedro.rendon@aphis.usda.gov

Invoicing Point of Contact (IPOC) - for invoicing-related issues: Lesbia Orantes

Address: USDA-APHIS-IS, Medfly Program, U.S. Embassy Guatemala, Guatemala 4 Avenida 12-

62 zona 10 Guatemala. Telephone: 00502-2389-4625 (Office), 00502-4027-5094 (Mobile)

Email: Lesbia.O.deCardona@aphis.usda.gov

SPECIAL CONSIDERATIONS AND REQUIRED DOCUMENTATION:

Indicate the company’s primary contact person(s), the place stated to receive notifications and mail: physical address, telephone number, and electronic mail.

Company’s DUNS number (if available).

A fixed-price offer can be presented for the delivery of 1 year (2016), 2 years (2016 and

2017) or 3 years (2016, 2017 and 2018) of the product. Fixed-priced offers for less than

12 months will also be considered, but not preferred.

Offers to be presented in US Dollars (FOB-Destination, price to include delivery to the locations listed below).

Bank account information for payment by electronic funds transfer (see below).

Offers must be sent via email to: Michael.J.Chiodi@aphis.usda.gov, before the response deadline of January 29, 2016, at 3:00pm, central time.

Any questions regarding the solicitation should be sent via email to:

Michael.J.Chiodi@aphis.usda.gov

DELIVERY LOCATIONS and DELIVERY SCHEDULE FOR 2016:

(Delivery Schedule is subject to changes agreed to by both parties)

Product should be delivered at Laboratorio Planta El Pino Km 49.2 Road to El Salvador, El

Cerinal, Barberena, Santa Rosa Guatemala.

No. DATES

BAG

QUANTITY

PRESENTATION

10-Mar-

240 45 Kg Bag

17-Mar-

240 45 Kg Bag

31-Mar-

240 45 Kg Bag

4 14-abr-16 240 45 Kg Bag mailto:michael.j.chiodi@aphis.usda.gov mailto:pedro.rendon@aphis.usda.gov mailto:Lesbia.O.deCardona@aphis.usda.gov mailto:Michael.J.Chiodi@aphis.usda.gov mailto:Michael.J.Chiodi@aphis.usda.gov for Bulk Whole Wheat Flour

5 21-abr-16 240 45 Kg Bag

6 28-abr-16 240 45 Kg Bag

12-May-

240 45 Kg Bag

19-May-

240 45 Kg Bag

9 2-Jun-16 240 45 Kg Bag

10 16-Jun-16 240 45 Kg Bag

11 30-Jun-16 240 45 Kg Bag

12 14-Jul-16 240 45 Kg Bag

13 21-Jul-16 240 45 Kg Bag

14 28-Jul-16 240 45 Kg Bag

04-ago-

240 45 Kg Bag

11-ago-

240 45 Kg Bag

18-ago-

240 45 Kg Bag

18 1-Sep-16 240 45 Kg Bag

19 8-Sep-16 240 45 Kg Bag

22-Sep-

240 45 Kg Bag

29-Sep-

240 45 Kg Bag

22 6-Oct-16 240 45 Kg Bag

13-Oct-

240 45 Kg Bag

20-Oct-

240 45 Kg Bag

27-Oct-

240 45 Kg Bag

26 3-Nov-16 240 45 Kg Bag

10-Nov-

240 45 Kg Bag

17-Nov-

240 45 Kg Bag

24-Nov-

240 45 Kg Bag

TOTALS 6,960 313,200 Kilograms

PAYMENT PROCESS:

The Selected Company must provide 10 to 15 days credit in order to process the payment through electronic system (electronic payment bank to bank)

Company should present the following information to enter the Company into the electronic system:

Bank name:

Account Name:

Account Number:

Company physical address:

Contact name for payments:

Payment process consists of:

Reception of completed work and invoice to begin the payment process.

For local Providers IVA Exemption is processed

Payment is entered on the electronic system

After 10-15 working day payment is reflected on Company’s bank account

For local Providers IVA Exemption can be pickup at our office or can be sent by email to point of contact.

ADDITIONAL INFORMATION REGARDING THE IVA PROCESS:

The Regarding the Constancia de Exencíon (Tax Exemption Certificate) for the IVA, the resulting contract will also include IVA language such that:

*The line item prices are to include the IVA. The actual net price, the amount the USDA will pay is 12% less than the price listed on the line item with the IVA.

SCHEDULE NOTES

1) The vendor’s price includes Guatemalan National Value Added Tax (12% Impuesto

Valor Agregado IVA) as required by local statutes. The USDA Moscamed Program is tax exempt. The vendor will include “IVA” in their line item price and on their invoices; however, the USDA Moscamed Program will provide a Constancia de

Exencíon (Tax Exemption Certificate) and pay the net price versus the price including IVA as allowed by local statutes and international treaties.

The contractor will be given the certificate after we are provided with an invoice showing the price of the IVA. Then the USDA will pay the amount, less the amount of the IVA.