Schedule_sow_and_additional_clauses.docx

Item No.

Quantity

Total Price

Guard I and Patrol Services as per attached statement of work, Period of performance:

03/01/2016 -02/28/2017 Guard per hour $_____ Motor patrol $_____ each

MO

Option Period One: Guard I and Patrol Services as per attached statement of work. Period of performance:

03/01/2016 -02/28/2018

Patrol per patrol $_____

Option Period Two: Guard I and Patrol Services s per attached statement of work, Period of performance:

03/01/2017 -02/28/2019

Option Period Three: Guard I and Patrol Services s per attached statement of work, Period of performance:

03/01/2018 -02/29/2020

Option Period four: Guard I and Patrol Services s per attached statement of work, Period of performance:

03/01/2019 -02/28/2021

Total ____________

Statement of Work for WS/NWRC Hilo Field Station Security Guard Services

BACKGROUND

The United States Department of Agriculture (USDA), Animal Plant Health Inspection Services (APHIS), Wildlife Services (WS), National Wildlife Research Center (NWRC), intends to procure Guard Services for protection of the USDA, APHIS, WS, NWRC Hilo Field Station and personnel. The main function will be Patrol Services. This office is located at:

210 Amauula Rd Hilo, HI 96720

GENERAL REQUIREMENTS

The Contractor shall furnish all personnel, supervision, uniforms, and supplies to perform Armed Guard I security service in the State of Hawaii. Armed Security Guard I service shall provide protection for all personnel and property at the WS/NWRC Hilo Field Station from crimes of violence, theft, sabotage, or crowd disturbances. Guard service shall not interfere with work being performed by Government personnel. In cooperation with local authorities the Contractor shall establish procedures to deal with thefts, crowd control, disturbed persons and other such situations that may arise in this office setting.

Any problems concerns that need immediate attention will be brought to the attention of the NWRC Hilo Field Station Leader or alternate were the guard is posted.

The area where the guard will patrol will be aboard a 2 acre facility that contains office space, lab space and parking.

Guards shall wear picture identification at all times.

PROJECT MANAGER

The Contractor shall designate a Project Manager who will be the primary representative of the Contractor. The Project Manager shall be responsible for supervision of guards. The Contractor is responsible for performing background checks, as well as the background check mentioned below to gain USDA identification badges. Guards must meet Hawaii State training and licensing requirements.

The Project Manager shall:

GUARD HOURS OF OPERATION.

Guard services for this contract are required for the following days and hours:

Monday thru Sunday 18:00-06:00 (4 motor patrols per day)

Saturday, Sunday and Federal Holidays 06:00-18:00 (Standing guard on premises accomplishing foot patrols)

The Federal holidays are as follows:

New Year’s Day; Martin Luther King’s Day; Presidents Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day.

GUARD SHIFT REQUIREMENTS

The contractor shall provide one guard per shift and to properly perform the specific duties outlined in this Statement of Work. The contractor shall provide qualified, trained, replacement security personnel for emergency purposes, i.e., sickness. In the event the contractor terminates the employment of a security guard, or the employee resigns, the contractor shall notify the COR and the NWRC Hilo Field Station Leader within 24 hours.

The contractor shall maintain a daily log which states hours worked to be submitted to the COR and NWRC Hilo Field Station Leader.

An incident report will be filled out for any incident that may arise.

GUARD TRAINING REQUIREMENTS

The Contractor shall ensure that all security personnel understand the terms of this contract and are adequately trained, certified, and experienced to perform the duties, assignments, and tasks required for Security Guards. The Contractor shall develop and submit to the Government a mandatory training program and plan listing all subjects and criteria for certification of completion, including initial "orientation" training for new personnel, annual "In-Service" or "Refresher" training for all of the Contractor's personnel working at this USDA facility, and ensure personnel in positions requiring certification or recertification are properly and currently certified.

b) Annual refresher/in-service training for all security personnel. This refresher training may consist of training taken from the initial training program, First Aid/CPR, and may be provided in a classroom-type setting, supervised self-study, or a combination of both.

c) All training conducted or received shall be summarized in a written manner and forwarded to the Contracting Officer Representative for review.

d) The WS/NWRC Hilo Field Station will provide an orientation for new guard employees, which includes a brief introduction to the Federal mission of the program.

GUARD QUALIFICATIONS

The Contractor is responsible to ensure all personnel designated to work on this contract meet the qualification requirements specified below. The contractor manager shall ensure only qualified and approved guards report for duty, report on time, are properly dressed and equipped, adequately informed and familiar with the terms of the contract Statement of Work and are physical1y capable of standing watch and performing the services required of this contract.

Each employee is expected to adhere to standards of competency, conduct, appearance and integrity that reflect credit to himself/herself, the Contractor and the Federal Government. The Contractor shall be responsible for such disciplinary action with respect to the security guards as may be necessary. Since the security guard, in the eyes of the public, is representing the Government of the United States, a favorable image is a major requirement in the performance of this contract. The guards shall treat visitors and staff with courtesy and respect. The Contractor must secure in advance the approval of the COR, before substituting key personnel, including guards.

Guards should be in good physical condition and health without physical and psychological defects or abnormalities which would interfere with the performance of contract duties. The following minimum medical and physical standards for an Armed Security Officer shall be evidenced by report of medical examination, which is certified by a licensed physician within 12 months of the date for receipt of offers. The examination should provide a reasonable indication of the applicant’s or incumbent’s ability to remain on their feet for long hours, and respond quickly to any adverse situations of the crowd while also protecting themselves and others in the office.

The security guards must meet the following minimum qualification requirements:

a) In compliance with (have no violations of) labor and immigration laws of the United States of America. The offeror shall not employ or subcontract undocumented workers.

b) Never convicted, or forfeited collateral for any felony violation. Generally, a felony is defined as any violation of law punishable by imprisonment of longer than one year except for violations named misdemeanors under State law which are punishable by imprisonment of two years or less.

c) Any combination of two years of experience in either physical security (as a security officer-armed or unarmed) and/or service with the United States Armed Forces (to include Reserves or National Guard components); Associate’s Degree in Security or Law Enforcement related field; or Successful completion of a police officer’s basic training academy.

d) Demonstrated ability to meet and deal with the general public, understand and apply various rules and regulations, and maintain poise and self-control under stress.

e) Literate in English, to the extent of oral radio communications, reading and understanding printed regulations, detailed written orders, training instructions and material, and be able to compose reports which convey complete information.

f) Trained and experienced for the requirements for security armed guards in the State of Hawaii. Guards shall have a current permit issued by the State of Hawaii. A copy of the license shall be provided to the Contracting Officer Representative.

g) Hair shall be clean, neat, and not interfere with wearing of headgear. Uncovered hear must not fall below either eyebrow. Covered hair must not protrude below the inside sweatband of headgear. No hair ornaments permitted. Items to hold hair in place are allowable if concealed as much as possible and are a color that blends with the hair.

h) Piercings cannot interfere with successful task performance.

i) Visible tattoos cannot expose obscene or offensive material.

j) In good physical condition and health without physical and psychological defects or abnormalities which would interfere with the performance of contract duties. The following minimum medical and physical standards for a Security Officer shall be evidenced by report of medical examination, which is certified by a licensed physician within 12 months of the date for receipt of offers. The examination should provide a reasonable indication of the applicant’s or incumbent’s ability to remain on their feet for long hours, conduct roving foot patrols, climb and descend stairs and hills, and respond to an emergency by quickly reporting to the scene on foot and having the ability to apprehend suspects or violators while also protecting themselves and others.

(1) Vision: 20/20 vision while using both eyes (Aided or unaided)

(2) Vision: Capable, in at least one eye, of reading a minimum of Jaegar Number 2 or equivalent type and size letter at a distance of no less than 12 inches on a standard Jaegar chart.

(3) Vision: Normal Color vision.

(4) Vision: No peripheral vision deficits, night blindness, or visual conditions that may prevent successful task performance.

(5) Hearing: Average hearing across 500, 1000, 2000, 3000 Hz is less than or equal to 25 db (aided or unaided)

(6) Hearing: Hearing at 4000 and 5000 Hz level is less than or equal to 45db.

(7) Hearing: Sound Localization test for deficiency if hearing variance between left and right ears… difference between left and right hearing does not exceed 15db at 500 to 3000 Hz ranges and difference between left and right hearing does not exceed 30 db at 4000 to 5000 Hz ranges.

(8) Hearing: No inner, middle, or outer ear disorders affecting equilibrium.

(9) Cardio Vascular System: Possesses adequate aerobic power (minimum 9 METs or 31.5 ml/kg/min VO2 Max), during standardized aerobic capacity test (step box, treadmill, or stepmill for six minutes)

(10) Cardio Vascular System: Resting blood pressure Maximum 180 mmHg systolic, 90 mmHg diastolic.

(11) Musculoskeletal System: Exhibits full range of motion

(12) Musculoskeletal System: Able to easily get up from and down to a kneeling position.

(13) Musculoskeletal System: Able to lift 40 pounds minimum from floor to waist.

(14) Musculoskeletal System: Able to bench press at least 40% of their body weight.

(15) Musculoskeletal System: Able to perform sit-ups and pushups continuously for at least 30 seconds.

(16) General Health: No loss of sense of smell, aphonia, or other abnormalities of nose, throat, or ears that may prevent successful task performance.

(17) General Health: No evidence of chronic bronchitis, emphysema (moderate or severe), infectious pulmonary tuberculosis, or other respiratory abnormalities that may prevent successful task performance.

(18) General Health: No evidence of a gastrointestinal issue that may prevent successful task performance, inhibiting the candidate’s/incumbent’s ability to stand or walk continuously for 8 hours without continual access to a restroom.

(19) General Health: No evidence of a physiological disorder that would prevent successful task performance.

The Contractor shall submit to the Contracting Officer Representative prior to the effective date of the Contract the qualifications (resumes) of the guards designated by the Contractor for this contract for review and approval.

TASKS

The contractor will provide one Security Guard to conduct 4 motor patrols between 18:00-06:00 Monday through Sunday. On Saturday, Sunday and Federal holidays the contractor shall provide one standing guard from 06:00-18:00 to accomplish foot patrols. The contractor will examine the perimeter fence for damage or penetration, and check gates and locks for closure. The patrols will require passage through interior fences and gates. The contractor shall examine interior fences and gates for damage or penetration, and check gates and locks for closure. Guards are not to use personal vehicles to conduct patrols.

Building exteriors will be examined during drive-by patrols for intrusion or damage. If intrusion is in progress, immediate report will be made to the local authorities and then to the NWRC Field Station Leader or alternate. Damage to buildings that places the security of the facility or animals at risk should immediately be reported to the NWRC Field Station Leader or alternate. Damage that does not jeopardize the security of the facility or animals shall be reported to the NWRC Field Station Leader or alternate at the start of the next business day.

Contractor will deny entrance to all persons not carrying valid government picture identification (i.e.; driver’s license, State, Federal, etc.) and who are not on the authorized employee list. Contractor is to attempt to determine the nature of the intruders business. Attempts to gain entry by force will immediately be reported to the local authorities. Contractor is to observe and report to the local authorities any identifying features of the intruder(s) and/or vehicles they may be using.

Contractor shall actively strive to minimize the risk of fire, explosion or similar incidents by promptly reporting the potentially hazardous conditions and items in need of repair to the NWRC Field Station Leader or alternate.

The Contractor shall actively strive to minimize the risk of fires, explosion or similar incidents by promptly reporting the potentially hazardous conditions and items in need of repair to office personnel. The guard shall react decisively to emergencies such as fire, threats, explosion, personnel in need of immediate medical attention, and civil defense actions. Required performance in these situations includes notification of proper authorities, evacuation of personnel and guiding fire and/or rescue personnel to the scene. The guard shall provide assistance to personnel in need of aid involving incidents such as storms, hazardous road conditions, nuisance animals, damaged utilities, and other similar conditions. Guards on duty at the time of an emergency shall not leave their assigned responsibilities for such incidents until authorized to do so by office personnel or other authorized Government program officials.

The Contractor shall ensure that all articles of possible personal or monetary value found by the Contractor's employees on the premises of this installation are turned over to the office personnel.

The contractor is responsible for basic training of personnel assigned to this contract on the protection of personnel and property, building entry and exit control procedures, safety indoctrination, first aid, and fundamental legal rules and practices governing search and seizure. Guards shall also be trained in self-defense tactics, responding to the scene of an accident or disturbance, telephone and radio communications plus crowd control procedures. The Contractor shall ensure all personnel are familiar with the statement of work and terms of the contract.

Each employee is expected to adhere to standards of competency, conduct, appearance and integrity that reflect credit to himself/herself, the Contractor and the Federal Government. The Contractor shall be responsible for such disciplinary action with respect to the security guards as may be necessary. Since the security guard, in the eyes of the public, is representing the Government of the United States, a favorable image is a major requirement in the performance of the contract. The contractor must secure in advance the approval of the Contracting Officer before substituting key personnel, including guards.

The Contractor shall provide to the COR, a list of all contractor and subcontractor employees full name, job title, employer (prime or subcontractor), and information on any standard commercial security or background clearance conducted by the prime or subcontractor and that contractor employees pass the background check. The COR will review the list to determine prime and subcontractor employees requiring routine access to federally controlled facilities and/or federally controlled information systems and/or exceed 180 days (6 months), consistent with those position sensitivity designations in the Homeland Security Presidential Directive (HSPD) Prime and subcontractor employees identified by the COR to meet this requirement, must complete a government background check, National Agency Check and Inquiries (NACI), and that contractor employees pass the NACI. A NACI is the basic and minimum investigation required of all new Federal employees and contractors consisting of searches of the OPM Security/Suitability Investigations Index (SII), the Defense Clearance and Investigations Index (DCII), the Federal Bureau of Investigation (FBI) Identification Division's name and fingerprint files, and other files or indices when necessary. A NACI also includes written inquiries and searches of records covering specific areas of an individual's background during the past five years (inquiries sent to current and past employers, schools attended, references, and local law enforcement authorities). This does not apply to individuals under contract to a department or agency, requiring only intermittent access to federally controlled facilities.

CONTRACTOR-FURNISHED EQUIPMENT

The contractor is responsible for insuring the guards are properly licensed in the State of Hawaii.

The contractor must furnish all supplies, materials and equipment necessary for the performance of the work of this contract unless otherwise specified herein or being provided by the Government. The Contractor shall furnish and maintain in acceptable condition, at no cost to the Government all supplies, materials, items of uniform and equipment necessary to perform work required by this contract, unless otherwise specified herein or being provided by the Government

The contractor shall provide uniforms for the guards. The Contractor shall be responsible for sewing all patches with company logos/patches onto the uniforms before issuing them to the guards. Uniform type, parts, equipment, accessories, and the wearing of same shall conform to approved standards and usage prescribed in this contract.

The contractor is responsible for providing the guards with vehicle, a portable communications instrument, and flashlight. They may also carry a baton and mace at the Contractors discretion. Personal weapons shall not be used.

Each guard shall be equipped with supplementary equipment to include replacement flashlight batteries and bulbs. Guards shall not be permitted to provide themselves with any unauthorized supplemental or personal equipment, such as chemical agent devices, other than mace, concealed firearms, knives, "come-alongs," or other such non-standard items.

Electronic or paper log books as noted above.

PORTABLE COMMUNICATION REQUIREMENT

The contractor shall ensure that guards carry a portable communications instrument capable of communication to and from local emergency response centers or to emergency response numbers.

QUALITY CONTROL

The contractor shall establish a quality control program to assure the requirements of this contract are met as specified. The government will monitor quality control of this contract and evaluate the Contractor’s performance under this contract to determine if it meets the contract standards. A variety of methods may be used such as random customer sampling, customer complaints, and observation. Nonperformance or substandard task performance will be documented by the Contracting Officer Representative if and when it occurs.

GOVERNMENT CONTACTS

The COR will provide, in writing, the telephone numbers of the persons to be contacted in case of emergency and guard post/patrol instructions which outline specific requirements relative to tasks to be performed as part of the guard service at time of award.

STATE REGULATIONS

The State of Hawaii requires all companies in the security guard business to be licensed to perform guard/security services in the State of Hawaii. The contractor shall secure all licenses, permits and registrations in accordance with Federal, State, and local laws for guard security services in the State of Hawaii. Contractors shall provide copies of applicable licenses, permits, and registrations with their offer.

GUARD UNIFORMS

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. The contractor must require all employees, including supervisors, to wear distinctive uniform clothing for ready identification. The uniform must have the contractor's name easily identifiable, affixed thereon, in a permanent or semi-permanent manner such as a badge or monogram.

SMOKING

Smoking is not permitted while on duty or inside any federal buildings.

Additional Clauses

52.217-8 Option to Extend Services. (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor before contract expiration.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor any time within the current period of performance of the contract, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(End of clause) 52.204-9 – Personal Identity Verification of Contractor Personnel (JAN 2006)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have physical access to a federally-controlled facility or access to a Federal information system.

AGAR 452.209 – 71 ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR CORPORATE APPLICANTS

(a) This award is subject to the provisions contained in the Agriculture, Rural Development, Food and Drug Administration, and Related Agencies Appropriations Act, 2012, P.L. No. 112‐55, Division A, Sections 738 and 739 regarding corporate felony convictions and corporate federal tax delinquencies. Accordingly, by accepting this award the contractor acknowledges that it –

(1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, and

(2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal or State law within 24 months preceding the award, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment of the awardee, or such officer or agent, based on these convictions and/or tax delinquencies and determined that suspension or debarment is not necessary to protect the interests of the Government.

(b) If the awardee fails to comply with these provisions, the USDA Animal and Plant Health Inspection Service may terminate this contract for default and may recover any funds the awardee has received in violation of sections 738 or 739.

52.232-40 – Providing Accelerated Payments to Small Business Subcontractors. (Dec 2013)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.

(End of clause) 452.237-74 Key Personnel. (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: Aircraft Pilot.

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

(End of Clause)

Service Contract Act Wage Determination Applicable Service Contract Act Wage Determination(s) will be required under this contract. The contractor shall be responsible for obtaining the wage determination applicable to the location of their facility. The applicable Service Contract Act Wage Determination can be obtained from the Department of Labor website at http://www.wdol.gov