RFP_AG-6395-S-14-0048_Plastic_Ear_Tags.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MRPBS-ASD-6395

100 N 6TH STREET

Butler Square, 5th Floor ASD Procurement Branch

USDA APHIS MRPBS

CODE 16. ADMINISTERED BYCODE

X

326199

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MRPBS-ASD-6395

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/22/2014 1300 ET

04/24/2014

612 336 3235CORINNE NYGREN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

AG-6395-S-14-0048

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 24OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

MINNEAPOLIS MN 55403

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

MINNEAPOLIS MN 55403

100 N 6TH STREET

Butler Square, 5th Floor ASD Procurement Branch

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS MRPBS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Tax ID Number: Not Available DUNS Number: Not Available

See the Schedule of Items on pages 2-3.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

JAMES G. ROLOFF

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REF.

USDA, APHIS, VS

NCAHP ASEP

4700 River Road, Unit 46 Riverdale, MD 20737

X

Request for Proposal Plastic Ear Tags for Goats and Sheep

United States Department of Agriculture (USDA) Animal Plant Health Inspection Service (APHIS)

Veterinary Services (VS)

PART I – THE SCHEDULE

SECTION A –SERVICES AND PRICES / COSTS

A. Items and Prices Proposal prices shall include all costs associated with the performance of all work under this contract, which includes, all the needed supplies, shipping, equipment, etc. needed to provide the ear tags according to the specifications in the following solicitation to the USDA, APHIS, VS.

Offeror shall submit a firm-fixed price offer for their respective tags. Offers shall include per tag cost, applicator cost and per order costs for set-up, data entry, handling, and delivery. Price quotes should be of sufficient detail to determine their adequacy.

OFFER SHALL BE SUBMITTED BASED ON A PRICE FOR EACH LINE ITEM.

STANDARD FORM 1449 - - CONTINUATION PAGE

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

ESTIMATED

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

BASE LINE ITEM - October 1, 2014 through September 30, 2015

001 Plastic Flock ID/Premise Ear tags -- tamper evident 2,200,000 EA

002 Plastic Alphanumeric Serial Ear tags -- tamper evident 140,000 EA

003 Applicators (Application Pliers) for Plastic Tags 18,000 EA

004 Per order cost for Set-up, Data Entry, Shipping and Handling, Offeror may submit a sliding scale for various tag quantities and may specify a different cost for orders outside the continental US

18,000 EA

OPTION YEAR ONE – October 1, 2015 through

September 30, 2016

005 Plastic Flock ID/Premise Ear tags -- tamper evident 2,200,000 EA

006 Plastic Alphanumeric Serial Ear tags -- tamper evident 140,000 EA

007 Applicators (Application Pliers) for Plastic Tags 18,000 EA

008 Per order cost for Set-up, Data Entry, Shipping and Handling, Offeror may submit a sliding scale for various tag quantities and may specify a different cost for orders outside the

RFP AG-6395-S-14-0048 for Page 2 of 24 4/24/2014 Plastic Ear Tags

OPTION YEAR TWO – October 1, 2016 through

September 30, 2017

009 Plastic Flock ID/Premise Ear tags -- tamper evident 2,200,000 EA

010 Plastic Alphanumeric Serial Ear tags -- tamper evident 140,000 EA

011 Applicators (Application Pliers) for Plastic Tags 18,000 EA

012 Per order cost for Set-up, Data Entry, Shipping and Handling, Offeror may submit a sliding scale for various tag quantities and may specify a different cost for orders outside the

OPTION YEAR THREE – October 1, 2017 through

September 30, 2018

013 Plastic Flock ID/Premise Ear tags -- tamper evident 2,200,000 EA

014 Plastic Alphanumeric Serial Ear tags -- tamper evident 140,000 EA

015 Applicators (Application Pliers) for Plastic Tags 18,000 EA

016 Per order cost for Set-up, Data Entry, Shipping and Handling, Offeror may submit a sliding scale for various tag quantities and may specify a different cost for orders outside the

OPTION YEAR FOUR – October 1, 2018 through

September 30, 2019

017 Plastic Flock ID/Premise Ear tags -- tamper evident 2,200,000 EA

018 Plastic Alphanumeric Serial Ear tags -- tamper evident 140,000 EA

019 Applicators (Application Pliers) for Plastic Tags 18,000 EA

020 Per order cost for Set-up, Data Entry, Shipping and Handling, Offeror may submit a sliding scale for various tag quantities and may specify a different cost for orders outside the

TOTAL FOR ALL CLINS $_________

RFP AG-6395-S-14-0048 for Page 3 of 24 4/24/2014

OFFEROR NOTES

1. As a minimum, offeror’s must submit the following to the Contract Specialist to be considered responsive (See Section 52.212-1):

All Offerors Must Submit the Following Documents:

• Copy of the completed FAR 52.212-3 “OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL. A completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items OR confirmation that this has been completed on-line. The Online Reps and Certs Representations and Certifications can be completed at www.SAM.gov, or a hard copy of the provision may be attained from https://www.acquisition.gov/far/.

• AGAR provision 452.209 –70 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction.

• The completed form 1449-Solicitation Contract Order for Commercial Items

• Completed Schedule of Items (See Part I, Section A – Services and Prices/Cost)

Pricing information shall be submitted in a separate document.

Offers shall include per tag cost, applicator cost, and if applicable, a per order cost for set-up, data entry, handling, and delivery. If more than one tag type is being offered in the same class complete a separate sheet for each unless the tag, applicator and handling costs are the same for each tag type.

• In accordance with FAR clause 52.219-9 - Small Business Subcontracting, if there are subcontracting possiblities.

• Quality Control Plan. Offerors shall include a quality control plan with their offer.

The plan shall explain the offeror’s quality control system and how they plan to consistently adhere to contract specifications and contract delivery requirements.

• The certified statement as requested in the section 3.0 SPECIFICATIONS, subsection 2.0 entitled "plastic specifications".

• Test report with respect to evaluation of durability with respect to UV light, moisture, heat (45 C) and cold (-30 C) and wear. Refer to section 3.0 SPECIFICATIONS, subsection 1.0 General for information on the required evaluation.

• Past performance information (See Part IV, the Provision 52.212-2 – Evaluation Commercial Items).

• Ear tag samples and supporting data addressing the durability and legibility of the identification numbers and retention rates of the tags in sheep and goats and history of use in goats and sheep. See Section 3.0 SPECIFICATIONS, subsection 1.0 entitled General for the supporting data information, and also reference Section 52.212-2 Evaluation – Commercial Items for further information on samples needed for evaluation of offers.

Additional samples may be required if APHIS elects to evaluate the tags in animals or to evaluate the offer’s ability to manufacture the tags, record the tags in AIMs and deliver the tags in the required time.

Tag and applicators currently approved for use in the scrapie program are considered to have met the minimum requirements for retention data submission

RFP AG-6395-S-14-0048 for Page 4 of 24 4/24/2014 Plastic Ear Tags https://www.acquisition.gov/far/ http://www.acquisition.gov/far/current/html/52_217_221.html%23wp1136058 based on the previous evaluation; however, such companies if submitting an offer for this solicitation should submit any retention data subsequently obtained.

• Offerors shall NOT submit a copy of this Request for Proposal with their offer.

Offeror's should reference the solicitation number in their submittal documents.

Offerors That Do Not Have A Currently Approved Ear Tag And Applicator Must Also Include:

• Application to produce official tags Note: some items required as part of the “Application to produce official tags” are the same as those required of all offerors. Only submit one copy of this information.

• Company agreement.

The Synopsis for this solicitation contains the application materials and company agreement.

Proposal packages, with the exception of samples, shall be sent to the following by the closing date of the solicitation as listed on the 1449. Proposals shall be submitted via email or by facsimile. Email is the preferred delivery method.

USDA, APHIS, ASD

Corinne Nygren Email: corinne.m.nygren@aphis.usda.gov Phone: (612) 336-3235 Fax: (612) 336-3550

Tag and applicator samples shall be sent to the following by the closing date of the solicitation as listed on the 1449. Submit the following samples for evaluation:

- Tag samples printed as specified and packaged as will be provided under the contract

- 1 applicator

Diane Sutton

USDA, APHIS, VS, SPRS

4700 River Rd., Unit 43 Riverdale, MD 20737

If an offeror’s proposal package does not contain all of the items listed above, the proposal may be considered incomplete for evaluation purposes and no further consideration will be given to the offeror’s proposal, thereby making an offeror ineligible for award.

2. The quantities as listed in the “Schedule of Items” are estimated requirements for this contract period. The USDA, APHIS attempts to be as accurate as possible when providing estimated quantities, however, actual quantities required may vary from the quantities listed.

3. The government reserves the right to make a single or multiple contract award, whichever is most advantageous to the government. The intent of this contract is to make a single award.

The awardee must be able to supply all line items for their respective tag and applicator for each performance period, which includes both premise ID/flock and Alphanumeric Serial, in the estimated quantities and estimated number of orders stated in the contract.

RFP AG-6395-S-14-0048 for Page 5 of 24 4/24/2014

PART II – SPECIFICATIONS/DESCRIPTION OF REQUIREMENT

1.0. BACKGROUND

The USDA, APHIS, VS, intends to acquire plastic tamper evident premises and alphanumeric serial identification ear tags and applicators for sheep and goats. These tags are utilized nationwide for the official identification of sheep and goats.

2.0 CONTRACT TERM AND TYPE

The government intends to establish a firm-fixed price indefinite delivery indefinite quantity commercial supply contract for the plastic ear tags and applicators.

The effective period of the contract is anticipated to be from October 1, 2014 through September 30, 2015 with the option to extend the contract for four (4) additional years. The Contractor shall be notified by written notice, within 60 days of the contract anniversary date, of the USDA’s intent to renew. If the options periods are exercised at the discretion of the USDA, the contract will expire on September 30, 2019.

3.0 SPECIFICATIONS

Offeror must be an approved scrapie program tag manufacturer and the device offered must be an approved scrapie program device or the offeror must have submitted an acceptable application for approval prior to award. All requirements for approved tag manufacturers and Animal Identification Number (AIN) managers including data entry into the Animal Identification Management System (AIMS) shall apply to this contract. Orders against the contract will be placed and fulfilled through the AIMS.

NOTE: The offeror must be an approved scrapie program tag manufacturer. For the purposes of this requirement the manufacturer is the entity that prints the official identification numbers on the tags and need not be the manufacturer of the device. An approved tag manufacturer may have an agent that is responsible for order fulfilment in the APHIS tag management database (AIMS).

Tags must be printed as specified for each order and in accordance with the regulations in 9 CFR 79.2(f) must be shipped to the end user directly from the approved scrapie program tag manufacturer.

SPECIFICATIONS FOR TAMPER EVIDENT PLASTIC ALPHANUMERIC SERIAL

AND FLOCK ID/PREMISE EAR TAGS

1. General:

The Contractor shall supply data supporting the durability and legibility of the identification numbers and retention rates of the tags in sheep and goats. Tags shall have excellent retention and legibility rates in sheep and goats throughout their lives and must minimize injury to the ear. Data meeting the following requirements is desirable for evaluating tag retention, durability and legibility:

RFP AG-6395-S-14-0048 for Page 6 of 24 4/24/2014

- At least 100 lambs and/or kids tagged at 8 weeks or less of age with the test tag and the current plastic tag provided free by APHIS in the opposite ear should be evaluated at least 90 days after application.

- An accredited veterinarian or other third party acceptable to APHIS should observe the application of the tags with the type of applicator provided for use with the tags and record the type of tags and applicator used, the ages and types of animals used, the numbers on the tags applied to each animal, and any problems with the application of the tags including any difficulties in applying the tags, using the applicator or if there is an unusual amount of discomfort to the animal during or after application.

- The accredited veterinarian or other third party acceptable to APHIS should observe the tags at least 90 days after application and record any tags that are lost or damaged, the number of ears disfigured or infected and the severity, the legibility of the tags including fading, and any other issues observed that may affect the utility of the tags or applicator.

- This data must be provided with the application and must be signed by the accredited veterinarian or other acceptable third party.

If such data is not available other types of retention data and/or evidence of long term successful use in sheep/goats may be considered in evaluating retention; however, to be considered responsive it must provide evidence of an acceptable level of retention as determined by APHIS.

Tag and applicators currently approved for use in the scrapie program are considered to have met the minimum requirements for retention data submission based on the previous evaluation;

however, such companies if submitting an offer for this solicitation should submit any retention data subsequently obtained. Supporting data must also include, if available, evidence of long term successful use in sheep and goats such as number sold by year and history of complaints regarding quality. Preference may be given to tags for which successful long term use in sheep and goats can be demonstrated or for which long term retention data demonstrating a high level of retention is provided. Offerors must submit any data they have that shows poorer performance of the eartag or applicator than the data submitted.

Tags must be an appropriate size and weight for use in sheep and goats of all ages. The Contractor shall agree to (a) only send official ear tags to the either a State or APHIS representative or to a flock owner at the address, to which the tag sequence was assigned by a State or APHIS representative, as directed by APHIS; (b) when requested provide a monthly report of all tags produced and sent to a State including the tag sequences produced and the address to which the tags were shipped; (c) use only the letter and/or number sequences designated by APHIS on official tags; (d) use the Government shield only on official tags; (e) maintain the confidentiality of all information provided by APHIS or accessed through the APHIS website; and (f) report the total cost of the contract by month, by date of order, within one week following the end of the month and weekly when requested. Tag order information will be entered by the tag company through an APHIS web page into an APHIS database. The current web application is the Animal Identification Management System.

Tags shall not be readily removable and once removed not easily placed on another animal and shall be tamper evident.

RFP AG-6395-S-14-0048 for Page 7 of 24 4/24/2014

Tags shall be readily distinguishable as USDA Official sheep tags and incorporate a unique copyrighted logo or trademark to identify the supplier and to discourage counterfeiting.

If tags do not demonstrate adequate retention, legibility, and durability in field use, or if any of these requirements or the requirements to remain an approved scrapie program tag manufacturer or AIN manager are not met by the Contractor, the contract may be terminated.

Tags will be shipped to the addresses provided through the AIMS web page or as directed by APHIS as specified in the delivery order. The minimum delivery order will be 20 tags or 1 applicator. Tags must be shipped within 10 business days of receipt of the order in AIMS.

Shipping method must on average result in delivery within 15 business days of receipt of the order in AIMS within the continental US. Information in AIMS must accurately reflect the tags shipped. Tags may not be shipped until they are shown as fulfilled in AIMS. Note: this process should be completed before tag manufacture to validate that the numbers have not been previously issued. Any tag wastage occurring as a result of not following this guidance will not be compensated.

2. Plastic Specifications:

The ear tags shall be made of durable, non-tissue reactive plastic, and be small enough and light enough for a sheep or goat. Also, the tag shall not cause the ear to droop when applied.

The plastic shall not break or crack upon closure of the eartag or when bent. Sheep program tags shall be pure white plastic and slaughter only tags will be pure medium blue plastic. The tag shall not contain lead or other toxic substances and must not cause chemical contamination of meat or edible offal or damage the hide. The tag must last for the life of the sheep or goat.

Manufacturer shall provide a certified statement regarding the type of plastic used, its freedom from toxic substances, and that the tag will not cause chemical contamination of meat or edible offal or damage the hide.

Tags must be durable with respect to UV light, moisture, heat (45C) and cold (-30C), and other environmental conditions such as exposure to chemicals, mud, urine or manure for at least 5 years. Manufacturer shall provide third party evaluation of durability with respect to UV light, moisture, heat (45C) and cold (-30C) and wear. Third party evaluation shall be performed by a laboratory with ISO 9001 certification to conduct such analyses or accreditation by an ILAC signatory accrediting body to conduct such analyses. Tags shall not exhibit damage or change due to wear, and must be tested in accordance with ICAR standards and comply with ISO standard 9352.

3. Closure Specifications:

The tags shall be self-piercing and self-locking and of tamper evident design. The tag shall have a self-piercing tip that will penetrate the animal’s ear during the process of closing. Self-piercing tip shall lock through the female tag. It shall not protrude more than 5/16 of an inch above the inside surface plane of female tag after locking and must not have any rough surfaces. Tag closure must perform in hot (45C) and cold (-30C) environments. Manufacturer shall provide third party evaluation of tag coupling tensile strength in accordance with ICAR testing standards and, at a minimum comply with ISO standards 37 and 527.

RFP AG-6395-S-14-0048 for Page 8 of 24 4/24/2014

4. Printing Specifications:

Tamper Evident Alphanumeric Serial Tags - The female part of two-part tags or either part of a one part tag shall be imprinted with up to a 15 character alphanumeric serial number and be consecutively numbered starting with the serial number provided by APHIS for each state

Tamper Evident Flock ID/Premises Tags - Both the male and female parts of two-part tags or either part of a one part tag shall be imprinted with up to a 9 character alphanumeric premises identification number or flock ID number and up to a 6 digit alphanumeric serial production number and shall be consecutively numbered as indicated on individual delivery orders issued against this contract. These numbers must be on separate lines or separated by a space.

Each tag will be imprinted with a 2D Data Matrix that conforms with the ECC200 Data Matrix protocol. The data matrix is to be printed on the device in a square approximately 5mm x 5mm and should be a two dimensional representation of the official animal number printed on the tag. The data matrix must be imprinted on any part of the tag containing the official identification number. Readability (percent of data matrix read) on new tags being shipped from the manufacturing plant must be at 100% when read with a camera based image reader (barcode reader).

The numbers for both serial and flock ID/premise tags are unique numbers and shall not be duplicated. The numbers and letters are assigned by APHIS or the State, and they will change from delivery order to delivery order. All characters shall be Arial or Helvetica bold or another font acceptable to APHIS. All characters are laser embedded into the plastic. All characters shall be readable from at least 30 inches, and the last 4 characters of a serial number and the entire production number shall be readable from at least 10 feet on at least one part of the tag and shall be as large as possible given the size of the tag. The number may be printed on one or two lines. There shall be adequate separation between characters to ensure legibility. The lettering must be non-fading and resistant to alteration or removal and the base color must remain distinguishable during the expected life of the tag. Slaughter only, medium blue tags, will be imprinted with the words “SLAUGHTER ONLY” or in the case of small tags “MEAT” on the male tag. SFCP program tags will be imprinted with “SFCP”.

On all tags, the letters U.S. shall be enclosed in the Government shield on the male and female tag parts and shall be imprinted in the largest size that will fit the tag.

Tags shall incorporate a unique copyrighted logo or trademark to identify the supplier. The logo or trademark may be printed or may be molded into the plastic.

5. Quality Control:

The contractor shall adhere to their quality control plan.

After a contract is awarded, the successful Contractor shall provide a monthly report that shows the number of quality checks performed, when they were performed, and identify tags that were reworked or rejected. Contractor will also maintain a record of product returned and all complaints regarding tags provided under the contract and provide a monthly report of all such complaints. Contractor will also immediately report any misprinted tags or defective tags or applicators that were shipped and any incorrectly shipped tags.

RFP AG-6395-S-14-0048 for Page 9 of 24 4/24/2014

6. Packaging Specifications:

Tags shall be packaged such that the male and female tags are linked or packaged together and the tag numbers maintained in sequential order. Both pieces of a two piece ear tag shall be arranged/attached in such a way that the producer and/or animal health official knows that the male and female portion go together without having to check the tag numbers and can readily and quickly assemble and apply the tags sequentially to large or small groups of animals. Tag order must be maintained during normal handling; for example, tags packaged in trays must not fall out if the tray is inverted or dropped.

The contractor must include tag use and application instructions provided by APHIS with each tag order.

4.0 GOVERNMENT ROLES AND RESPONSIBILITIES

Veterinary Services will designate a Contracting Officer Representative (COR) to coordinate the work to be completed under this contract. Diane Sutton has been designated as the COR to coordinate these services. Her contact information is listed below.

Contracting Officer Representative (COR):

Diane Sutton 4700 River Road, Unit 43 (4B02.29) Riverdale, MD 20737

(301) 851-3509 Diane.L.Sutton@aphis.usda.gov

5.0 PLACING ORDERS

The Contractor will provide tags under this contract as directed by the COR. Funding will be provided on an as needed basis and issued in a bulk amount of funding on a task order.

If a task order is issued, in accordance with FAR 16.505, each task order will include: (i) Date of order (ii) Contract number and order number (iii) Contract item number and description, quantity, and unit price or estimated cost or fee (iv) Delivery or performance period (v) Place of delivery or performance (including consignee), if know, see (b) below (vi) Packaging, packing, and shipping instructions, if any (vii) Accounting and appropriation data (viii) Method of payment and payment office, if not specified in the contract (ix) Any other pertinent information.

(a) The Contracting Officer may issue Task Orders under this contract obligating funds for the procurement of specific quantities of tags prior to the Government needing delivery of said ordered quantities. Task Orders may be issued authorizing an Ordering Officer to place orders against the task order and schedule specific delivery dates and quantities up to, but not exceeding the total quantity authorized by the Contracting Officer.

(b) Orders will be placed through the APHIS Animal Identification Management System (AIMS).

Each order will be sent to the address provided through the system. It is expected that there will be about 18000 separate orders with different delivery addresses for plastic tags.

RFP AG-6395-S-14-0048 for Page 10 of 24 4/24/2014 mailto:Diane.L.Sutton@aphis.usda.gov

6.0 SHIPPING

Shipping will be FOB destination and will be nationwide including the Commonwealth of Puerto Rico, Guam, the Commonwealth of the Northern Mariana Islands, the Virgin Islands of the United States, or any territory or possession of the United States. Tags will be shipped to the address listed in the individual order when it is placed in AIMS. Reshipment costs may be billed to APHIS if APHIS provides an incorrect address in AIMS.

7.0 INVOICING

Invoices shall be prepared in accordance with FAR 52.212-4 (g) and submitted once a week to the address listed in the order. Due to the volume of orders, invoices must be consolidated into one invoice per submission. Each invoice shall provide sufficient detailed information to verify the products delivered, which includes a summation of the number of tags delivered for each location.

A monthly audit of 1% of the invoices received each month will be performed to ensure proof of delivery. If proof of delivery of any of the random selected invoices cannot be confirmed, a penalty of 10% will be applied and deducted from the billing. This 10% deduction will be applied to the total cost for the group of invoices received that month.

8.0 SECURITY

Because the contractor will have access to the USDA, APHIS database, the contractor may be required to complete USDA IT security training. All contractor employees with access to the USDA network may be required to complete the training and any other security information systems mandated training as a requirement of this contract. This applies to any new hires as well as current contractor employees. The contractor shall coordinate this training with the COR.

All applicable contractor employees requiring routine access to Federally-controlled information systems must go through the identity proofing, registration, and e-verify process, and have a successful background investigation conducted by OPM. The level of investigation required is dependent on the access required and will be determined by APHIS personnel. In accordance with the USDA regulations, a Background Investigation may be required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. If background investigations are required the USDA, APHIS will pay for the required background investigations. The government shall have and exercise full and complete control over granting, denying, withholding, or termination the background investigation clearance for employees.

Contractors shall comply with the personal identity verification (PIV) policies and procedures established by the AGAR Advisory No. 81, Revision 03 dated July 19, 2010 – Common Identification Standard for Contractors. In addition, procedures to be followed by contractors and contractor employees are specified in the Departmental Regulation and Departmental Manual (DM) 4620-002. Copies can be downloaded from the website at http://hspd12.usda.gov

RFP AG-6395-S-14-0048 for Page 11 of 24 4/24/2014 http://hspd12.usda.gov/

The Contractor shall take full responsibility to ensure that prime and subcontractor employees who require access to Federally controlled information systems complete and submit the proper paperwork.

Successful offeror must have met all training, identity proofing, registration, and e-verify processing requirements prior to award and no later than September 1, 2014.

9.0 Availability of Contractor Personnel

A Contractor’s agent with authority to address questions or issues related to the contract must respond to phone and email queries within 24 hours Monday through Friday excluding United States (U.S.) Federal holidays. Phone calls must be returned during normal operating hours for the U.S. office, typically between 8:00 am to 4:00 pm.

RFP AG-6395-S-14-0048 for Page 12 of 24 4/24/2014

PART III

3.0 CONTRACT CLAUSES

The following FAR clauses are considered applicable to this contract:

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

52.212-4 Contract Terms and Conditions—Commercial Items (Sept 2013)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Jan 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-

77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L.

110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L.

111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

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_X_ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Jul 2013) (41 U.S.C. 2313).

_X_ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub.

L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (11) [Reserved] __ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.

644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C.

644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

_X_ (14) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C.

637(d)(2) and (3)).

_X_ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C.

637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

_X_ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

_=_ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

_X_ (18) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged

Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (20) 52.219-25, Small Disadvantaged Business Participation Program—

Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (21) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (Nov 2011) (15 U.S.C. 657 f).

_X_ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women- Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

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_X_ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan

2014) (E.O. 13126).

_X_ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X_ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

_X_ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

_X_ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29

U.S.C. 793).

_X_ (32) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

_X_ (33) 52.222-40, Notification of Employee Rights Under the National Labor

Relations Act (Dec 2010) (E.O. 13496).

_X_ (34) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA– Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423).

__ (ii) Alternate I (DEC 2007) of 52.223-16.

_X_ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving (AUG 2011) (E.O. 13513).

__ (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__ (40)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act

(Nov 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C.

3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109- 53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

__ (ii) Alternate I (Mar 2012) of 52.225-3.

__ (iii) Alternate II (Mar 2012) of 52.225-3.

__ (iv) Alternate III (Nov 2012) of 52.225-3.

_X_ (41) 52.225-5, Trade Agreements (NOV 2013) (19 U.S.C. 2501, et seq., 19 U.S.C.

3301 note).

_X_ (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (43) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (44) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (45) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (46) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

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