RFP AG-6395-S-12-0039 Helicopter Maint.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MRPBS-ASD-6395

100 N 6TH STREET

Butler Square, 5th Floor ASD Procurement Branch

USDA APHIS MRPBS

APHIS-WS-MT-SO-8641 CODE 16. ADMINISTERED BYCODE

X

X

X

488190

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MRPBS-ASD-6395

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

2/29/2012 1200 PM612 336 3235CORINNE NYGREN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

AG-6395-S-12-0039

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 35 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

MINNEAPOLIS MN 55403

TELEPHONE NO.

17a. CONTRACTOR/

XXX

XXXX

XXXXX

Same as block 9

15. DELIVER TO

MINNEAPOLIS MN 55403

100 N 6TH STREET

Butler Square, 5th Floor ASD Procurement Branch

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$7.0

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS MRPBS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

JAMES G. ROLOFF

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 5/2011)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REF.

cmnygren Typewritten Text 2/9/12

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 5/2011) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

35 2 of

RFP AG-6395-S-12-0039 Page 3 of 35 2/7/2012 For Helicopter Inspection, Maintenance, & Repair

Request for Proposal Helicopter Inspection, Maintenance, and Repair Services

USDA, APHIS, WS

SECTION A –SERVICES AND PRICES / COSTS

PART 1.0 – THE SCHEDULE

Proposal prices shall include all costs associated with the performance of all work under this contract, which includes, all the needed personnel, materials, equipment, services, certified factory trained personnel (labor), parts and facilities other than those provided as described in the statement of work, to perform the required services for The United States Department of Agriculture (USDA), Animal Plant Health Inspection Service (APHIS), Wildlife Services (WS) office in Billings, MT. The pricing for labor rates and parts shall be fully burdened rates. The pricing for the parts shall vary depending on type of part, whether it is new, overhauled, or serviceable part.

Price quotes should be of sufficient detail to determine their adequacy.

The USDA, APHIS, WS has a requirement for the inspections, maintenance and repairs on the following three helicopters located in Montana:

1980 McDonnell Douglas Hughes 500D helicopter, N1095T Bell OH58C helicopter, N6962C Hughes OH-6A Helicopter, N6188H

BASE YEAR: Date of Award through twelve (12) months.

CLINS

Item Description of Item Unit Estimated Unit Price Total Amount No. Quantity

001 100 hour inspection w/o parts Each 3 $_________ $__________

002 300 hour inspection w/o parts Each 3 $_________ $__________

003 Annual inspection w/o parts Each 3 $_________ $__________

004 Hourly Labor Rate Repairs Hour $_________ $__________ 005 Parts Each $_________ $__________

RFP AG-6395-S-12-0039 Page 4 of 35 2/7/2012

OPTION PERIOD ONE: Beginning 12 months after date of award through 12 months.

Item Description of Item Unit Estimated Unit Price Total Amount No. Quantity

006 100 hour inspection w/o parts Each 3 $_________ $__________

007 300 hour inspection w/o parts Each 3 $_________ $__________

008 Annual inspection w/o parts Each 3 $_________ $__________

009 Hourly Labor Rate Repairs Hour $_________ $__________

010 Parts Each $_________ $__________

OPTION PERIOD TWO: Date of exercise through 12 months.

Item Description of Item Unit Estimated Unit Price Total Amount No. Quantity

011 100 hour inspection w/o parts Each 3 $_________ $__________

012 300 hour inspection w/o parts Each 3 $_________ $__________

013 Annual inspection w/o parts Each 3 $_________ $__________

014 Hourly Labor Rate Repairs Hour $_________ $__________

015 Parts Each $_________ $__________

OPTION PERIOD THREE: Date of exercise through 12 months.

Item Description of Item Unit Estimated Unit Price Total Amount No. Quantity

016 100 hour inspection w/o parts Each 3 $_________ $__________

017 300 hour inspection w/o parts Each 3 $_________ $__________

018 Annual inspection w/o parts Each 3 $_________ $__________

019 Hourly Labor Rate Repairs Hour $_________ $__________

020 Parts Each $_________ $__________

RFP AG-6395-S-12-0039 Page 5 of 35 2/7/2012

OPTION PERIOD FOUR: Date of exercise through 12 months.

Item Description of Item Unit Estimated Unit Price Total Amount No. Quantity

021 100 hour inspection w/o parts Each 3 $_________ $__________

022 300 hour inspection w/o parts Each 3 $_________ $__________

023 Annual inspection w/o parts Each 3 $_________ $__________

024 Hourly Labor Rate Repairs Hour $_________ $__________

025 Parts Each $_________ $__________

SCHEDULE NOTES

The quantities as listed in the “Schedule of Items” are estimated requirements for this contract period. The Government estimates, but does not guarantee, the volume of purchases under this contract. The USDA, APHIS attempts to be as accurate as possible when providing estimated quantities, however, actual quantities required may vary from the quantities listed.

The Government is obligated only to the extent of the minimum contract guarantee. In accordance with FAR 52.216-22 Indefinite Quantity, during the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $20,000.00 dollars for the base contract period.

During the period of performance of the contract, the number of aircraft may vary.

Other than the minimum contract amount stated in AGAR clause 452.216-73 below, no guarantee is given as to the actual number of inspection hours, hourly labor or parts required during the term of this contract.

Line items 001, 002, 003, 006, 007, 008, 011, 012, 013, 016, 017, 018, 021, 022, and 023 are indefinite delivery indefinite quantity. Line items 004, 005, 009, 010, 014, 015, 019, 020, 024, and 025 are time and material line items and are reimbursable only based upon the actual costs for labor hours or the parts utilized. The costs for the contractor’s parts shall be for material costs only.

RFP AG-6395-S-12-0039 Page 6 of 35 2/7/2012

Service Contract Act Wage Determination Applicable Service Contract Act Wage Determination(s) will be required under this contract.

The contractor shall be responsible for obtaining the wage determination applicable to the location of their facility. The applicable Service Contract Act Wage Determination can be obtained from the Department of Labor website at http://www.wdol.gov/sca.aspx#0

See occupation category 23000 – Mechanics and Maintenance and Repair Occupations. The definitions of each labor category can be found at:

http://www.dol.gov/esa/regs/compliance/whd/wage/SCADirV5/SCADirectVers5.pdf

The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. This includes registering in past performance databases and periodically renewing registrations in the mandatory federal contracting databases.

OFFEROR NOTES

As a minimum, offeror’s must submit the following to the Contracting Officer to be considered responsive (See Section 52.212-1):

INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL AND BUSINESS/COST

PROPOSALS

(a) General Instructions. Proposals submitted in response to this solicitation shall be furnished in the following format with the numbers of copies as specified below. Proposals may be submitted via regular postal mail, by fax or email.

(1) The proposal must include a technical proposal and business/cost proposal. Each of the parts shall be separate and complete so that evaluation of one may be accomplished independently from evaluation of the other. The technical proposal must not contain reference to cost; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be contained in the technical proposal so that the contractor's understanding of the statement of work may be evaluated.

(2) Offerors may, at their discretion, submit alternate proposals or proposals which deviate from the requirement; provided, that an offeror also submits a proposal for performance of the work as specified in the statement of work. Any "alternate" proposal may be considered if overall performance would be improved or not compromised, and if it is in the best interest of the Government. Alternate proposals, or deviations from any requirement of this Request for Proposal (RFP), must be clearly identified.

http://www.wdol.gov/sca.aspx#0

RFP AG-6395-S-12-0039 Page 7 of 35 2/7/2012

(3) The Government will evaluate proposals in accordance with the evaluation criteria set forth in this RFP.

(4) Offerors shall submit their proposal(s) in the following format and the quantities specified:

(a) 1 copies of the technical proposal which should contain the following information

• Past performance information – see instructions below

• Technical capability narrative– see instructions below

There is a page limitation on the technical capability narrative

- limited to 40 pages, zero double sided pages, inclusive of attachments. The proposal shall be single-spaced, with 1" minimum margins. The type used shall be no smaller than 11-pitch "pica." If the offeror’s technical capability narrative exceeds 40 pages then only the first 40 pages will be used.

• Proof of meeting the Government’s requirements outlined in the Statement of Work, which includes among other things, copies of licenses, certifications etc.

(b) 1 copy of the business/cost proposal

• The form 1449-Solicitation Contract Order for Commercial Items

• Completed Schedule of items-See Part I, Section A – Services and Prices/Cost

• Copy of the completed FAR 52.212-3 “OFFEROR REPRESENTATIONS AND

CERTIFICATIONS—COMMERCIAL. You may complete the 52.212-3 provision included in this solicitation OR you may complete the on-line version and provide proof of the on-line registration. The Online Reps and Certs Application Representations and Certifications Application (ORCA) is located on the internet and site can be found by going to http://www.bpn.gov.

Technical Proposal Instructions. The technical proposal will be used to make an evaluation and arrive at a determination as to whether the proposal will meet the requirements of the Government.

Therefore, the technical proposal must present sufficient information to reflect a thorough understanding of the requirements and a detailed, description of the technical capability criteria as well as past performance information. Proposals which merely paraphrase the requirements of the Government's specifications/statement of work, or use such phrases as "will comply" or "standard techniques will be employed" will be considered unacceptable and will not be considered further.

See Part IV, provision 52.212-2 for information on the technical capability and past performance.

Proposals may be submitted via email, postal mail, delivery service mail, or by facsimile and must be sent to the attention of Corinne Nygren at the address below:

USDA, APHIS Attn: Contracting 100 North Sixth Street Butler Square, 5th Floor Minneapolis, MN 55403 Email: corinne.m.nygren@aphis.usda.gov Phone: (612) 336-3235; Fax: (612) 336-3550

Proposals must be received by Wednesday, February 29, 2012 at 12:00 p.m. Central Time.

http://www.bpn.gov/ mailto:dawn.m.linder@usace.army.mil

RFP AG-6395-S-12-0039 Page 8 of 35 2/7/2012

If a competitive range is established, Offerors are hereby advised that only those proposals determined to have a reasonable chance for award of a contract will be included in the competitive range. While every effort will be made to maintain strong competition, the Contracting Officer will also look to eliminate time consuming and unnecessary discussions with those offerors whose proposals have no reasonable chance for award. This procedure is considered beneficial to both the Government and the offerors involved since, in addition to saving further expenditure of resources, acquisition lead time should be reduced.

Accordingly, offerors should submit initial proposals on their most favorable terms, from both a technical and cost/price standpoint. It should be noted that proposals will not be included in the competitive range solely on the basis of technical acceptability, nor will they be included due to cost/price considerations alone.

If an offerors proposal does not contain all of the items listed above, the proposal may be considered incomplete for evaluation purposes and no further consideration will be given to the offerors proposal, thereby making an offeror ineligible for award.

This acquisition is being conducted in accordance with FAR Part 12 and in conjunction with FAR Part 15

RFP AG-6395-S-12-0039 Page 9 of 35 2/7/2012

PART 2.0 – STATEMENT OF WORK

2.0 Background

To protect U.S. agricultural and natural resources, a primary responsibility of the USDA’s Wildlife Services (WS) is to provide Federal leadership and expertise to resolve wildlife conflicts and create a balance that allows people and wildlife to coexist peacefully.

2.1 Scope of work

As a way of accomplishing their mission, the USDA, APHIS, WS has a requirement for the inspections, maintenance and repairs on the following three helicopters located in Helena, Denton, and Billings, Montana: 1980 McDonnell Douglas Hughes 500D helicopter, N1095T, Bell OH58C helicopter, N6962C and a Hughes OH-6A, N6188H.

The respective helicopters are flown an estimated 500 hours annually. The requisite 100 hour, 300 hour, annual inspections and corresponding maintenance or repairs will be conducted during the term of this contract, depending on the actual hours flown.

2.2 Contract Type and Term

The government will award a firm fixed price indefinite delivery indefinite quantity commercial services and supply contract. As identified in the section above, Schedule Notes, the line items for “hourly labor rate repair” and “parts” are time and material line items.

The period of performance for this contract is anticipated to include a one year base period with the option to extend the contract for an additional four (4) years. The Contractor shall be notified by written notice, within 60 days of the contract anniversary date, of the USDA’s intent to renew.

2.3 Contractor Requirements

The Contractor must comply with all state statutes that pertain to aircraft repair facilities and services in the state where they are located.

The Contractor must specifically comply with Federal Aviation Regulations Part 91-409 subsections

(E) and (F). The helicopter shall be maintained and repaired in accordance with Federal Aviation Regulations parts 21, 23, 39, 43, 91 and 135.

The Contractor maintenance facility must be an Federal Aviation Administration (FAA) approved repair station (Part 145.51) or manufacturer’s approved helicopter service center for McDonnell Douglas Hughes and Bell.

The Contractor shall provide technically competent aircraft maintenance personnel to perform the inspections, maintenance, and repairs of all work ordered under the contract. The Contractor shall utilize a system of quality control to assure that all work performed under this contract complies with Federal Aviation Regulations.

RFP AG-6395-S-12-0039 Page 10 of 35 2/7/2012

The Contractor will also perform corresponding or incidental repairs related to or detected during maintenance procedures. When required the engine shall be overhauled and/or remanufactured at manufacturer’s factory and according to manufacturer’s standards. The engine shall be new and direct from the factory, with no hours on it and come with a complete manufacturer’s warranty. In the event repairs are necessary, the Contractor shall make recommendations identifying the most cost effective and advantageous means to accomplish such repair work.

The Contractor shall provide special tools, common hand tools, aircraft support, handling and service equipment required for work under this contract.

2.4 Emergency and After Hours Repairs

The Contractor must have a certified mechanic on duty or on call 24 hours a day and 7 days per week to provide emergency repairs or maintenance to keep or make the helicopter airworthy. The certified mechanic must have an FAA Airframe and Power Plant certificate. The mechanic must be able to be contacted by the pilot and/or the Montana USDA, WS office, or the WS State Director through a telephone forwarding system or by cellular telephone at any time.

2.5 Facilities, Equipment and Inspection Data

The Contractor must maintain a repair facility appropriate in size and layout and properly equipped for maintenance and repairs of the respective helicopters that need service under this contract.

All appropriate manuals, directives and bulletins for the respective helicopters under this contract must be maintained on site by the Contractor.

Contractor must own or have available the necessary tools or be able to obtain the necessary tools so the work is completed within the required timeframes, including a rotor tracking and balancing unit (Chadwick or comparable), a Barfield tester, and all other testing equipment necessary to ensure the level of service provided meets all Federal Aviation Administration and Federal Aviation Regulations requirements.

It is highly preferable the mechanics performing inspection and repairs on the helicopter have a current Certificate from Allison Engine for the Hughes 500D helicopter and a current Certificate from Bell for the Bell OH58C helicopter in effect prior to any service being performed on these helicopters. The Contractor SHALL NOT subcontract any portion of the maintenance or repair work without the written consent of the USDA, APHIS, WS.

2.6 Accessibility

The USDA, APHIS, WS reserves the right to inspect the facility, or designate representatives, for adequate maintenance capability before the contract is awarded and during the term of the contract during regular business hours.

The helicopter must be accessible to WS personnel while it is hangared at the Contractor’s maintenance facility. The mechanic/repair log books shall be accessible to the pilot and the Montana

RFP AG-6395-S-12-0039 Page 11 of 35 2/7/2012

WS State Director. The pilot’s log book shall be accessible to the mechanic/repair facility and the Montana State Director.

2.7 Employee Training/Qualifications

The repair facility shall have at least one certified mechanic to perform the inspections, repair, and maintenance for the respective helicopters in order to accomplish the work of this contract within the specified timeframes indicated. It is highly preferable the facility have two certified mechanics to ensure that the helicopter will be repaired without undue down time even during after hour’s emergencies or unanticipated heavy workloads. The certified mechanic must have an FAA Airframe and Powerplant certificate. The maintenance facility will need to have personnel readily available or on staff with an A&P certificate with FAA Inspection Authorization in order to sign off annual inspections so the work is completed within the required timeframe.

2.8 Communication

The mechanic(s) and USDA, WS pilot must maintain a professional dialogue about the condition and airworthiness of the helicopter at all times. The mechanic(s) and pilot shall keep the Montana WS State Director abreast of their respective roles in the maintenance and repairs and piloting of the helicopter.

2.9 Agency Responsibilities

The USDA, APHIS, WS will advise and keep the Contractor informed of upcoming and specified inspections based on agency usage.

2.10 Delivery of Services

The helicopter will be delivered to and picked up from the Contractor’s maintenance facility by the APHIS, WS pilot. Maintenance facility will use an APHIS, WS pilot for all run-ups and test maintenance flights.

2.11 Parts and Labor Rates

Parts: The Contractor shall provide all parts, materials, and consumables. All parts or components which fail inspection or are nonconforming need to be replaced in accordance with FAR 52.212-4(a).

2.12 Transportation Expenses

The cost of transporting the helicopter to and from the Contractor’s facility shall be the responsibility of the Government.

RFP AG-6395-S-12-0039 Page 12 of 35 2/7/2012

2.13 Contractor Liability

The Contractor is liable for any damages, losses, or injuries to people and property which occur as a result, directly or indirectly, from work performed by the contractor’s employees and subcontractors while under contract with USDA/APHIS. The Contractor must immediately notify the Contracting Officer, of any damages, losses, or injuries occurring during the performance of any contract with

USDA.

2.14 Insurance Requirements

The Contractor will be required to obtain and maintain for the duration of the contract, at its cost and expense, primary insurance coverage. A Certificate of Insurance, indicating compliance with the required coverage, shall be submitted the USDA, APHIS, ASD contracting officer in Minneapolis, Minnesota and a copy to the USDA, WS program contact person.

Contracts will not be issued to contractors that fail to submit insurance certification as specified herein prior to award of the contract. This insurance coverage must be valid for the entire contract period.

The offeror is responsible for sending proof of insurance annually to the contracting officer if the options are being exercised on the contract.

2.15 Inspection Time Frames

So as to not cause any delays, the inspections and maintenance shall be completed within five (5) calendar days from date helicopter is delivered to place of performance. If repairs are necessary, the contractor needs to contact the USDA, WS with an estimate and come to an agreeable time frame for completion of the repairs.

2.16 Government Roles and Responsibility

The USDA, APHIS, WS shall designate a Representative(s) to work with the Contractor(s) to coordinate all aspects of this contract. The Representative(s) names for this contract are:

John Steuber State Director

USDA, APHIS, WS

One Overlook Drive PO Box 1938 Billings, MT 59103 Office: 406-657-6464

RFP AG-6395-S-12-0039 Page 13 of 35 2/7/2012

2.17 Task Order Services

The Contractor will provide services under this contract as directed by the WS personnel. Funding will be provided on an as needed basis and issued in a bulk amount on task orders or by verbal orders paid on a credit card.

If a task order is issued, in accordance with FAR 16.505, each task order will include: (i) Date of order

(ii) Contract number and order number (iii) Contract item number and description, quantity, and unit price or estimated cost or fee (iv) Delivery or performance date (v) Place of delivery or performance (including consignee) (vi) Packaging, packing, and shipping instructions, if any (vii) Accounting and appropriation data (viii) Method of payment and payment office, if not specified in the contract (ix) Any other pertinent information.

(a) Services under each Task Order may be requested either verbally or in writing with the contractor to meet their scheduling needs, up to the bulk task order total. Invoicing will be provided separately for the services and supplies required by Task Order to the WS Representative for processing of payment. Oral or telecommunication requests will be issued only by the authorized Ordering Officer located at USDA APHIS, WS office in Billings, MT.

(b) The Contracting Officer may issue Task Orders under this contract obligating funds for the procurement of specific supplies and services prior to the Government needing delivery of said ordered quantities. Task Orders may be issued authorizing an Ordering Officer to place orders against the task order and schedule specific delivery and performance dates and quantities up to, but not exceeding the total quantity authorized by the Contracting Officer.

The following individuals are authorized as Ordering Officers under this contract:

Mr. John Steuber Ms. Ann Peters Mr. Eric Waldorf Mr. Stan Colton Mr. Tim Graff

The contractor will be required to inform the APHIS contracting specialist or contract officer when the task order reaches 80% of the total bulk quantities.

2.18 Invoices and Payment Information

Invoices shall be sent to:

USDA APHIS WS,

2441 Overlook Drive PO Box 1938 Billings, MT 59103.

The offeror should include the payment address in their proposal if it is different from the address shown for the offeror.

RFP AG-6395-S-12-0039 Page 14 of 35 2/7/2012

Invoices must be supported with a summation of the actual hours expended and copies of all invoices for parts used in the repair.

2.19 Safety and Security Requirements

a. In accordance with the USDA regulations, a Background Investigation will be required prior to starting work under this contract as well as maintaining it throughout the duration of the contract.

Prior to start of work, the CONTRACTOR shall provide only fully qualified and properly cleared employees for the work to be performed under this SOW. The contractor shall, through their own internal background investigation protocol and pre-employment investigation, ensure that each employee submitted for a background investigation is reasonably expected to receive a favorable adjudication of their respective investigations and training.

b. The USDA, APHIS will pay for the required background investigations. The government shall have and exercise full and complete control over granting, denying, withholding, or termination the background investigation clearance for employees.

c. All contractor aviation personnel performing work under this contract will be required to have a

Background Investigation (BI) with no less than favorably adjudicated returned results. Once approved and working under the contract, contractor personnel shall not be removed or diverted from the contract without prior notification to the designated USDA, APHIS, WS representative or contracting officer. The representative will work with HR Classification to determine the level of background investigation for those prime and/or subcontractor employees consistent with those position sensitivity designations in the Homeland Security Presidential Directive (HSPD) 12. The level of background investigation required will depend upon the work of the position and the duties performed. It is estimated the type of BI’s required for the various personnel will be one of the following: National Agency Check with Inquiries (NACI), Minimum Background Investigation (MBI), or Limited Background Investigation (LBI) either a Public Trust, High Risk or a Public Trust, Moderate Risk - Minimum Background Investigation.

The APHIS Security staff will advise the contractor on the appropriate type of BI required under this contract.

d. The contractor shall not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to health, safety, general well-being or operational mission of USDA and its employees. If the contracting officer finds a prospective employee to be unsuitable for his or her assigned duties, the contractor will be advised immediately that such employee cannot continue to work or be assigned to work under the contract.

(a) Contractors shall comply with the personal identity verification (PIV) policies and procedures established by the AGAR Advisory No. 81, Revision 03 dated July 19, 2010 – Common Identification Standard for Contractors. In addition, procedures to be followed by contractors and contractor employees are specified in the Departmental Regulation and Departmental Manual (DM) 4620-002. Copies can be downloaded from the website at www.http://hspd12.usda.gov

(b) All applicable contractor employees requiring a background investigation must go through the identify proofing, registration, and e-verify process, and have a successful www.http://hspd12.usda.gov/

RFP AG-6395-S-12-0039 Page 15 of 35 2/7/2012 background investigation conducted by OPM. E-Verify is an electronic system which checks employee information obtained from the Employment Eligibility Verification form (I-9 form) against records maintained by both the Department of Homeland Security (DHS) and the Social Security Administration (SSA). If the information input matches the DHS and SSA records, an ‘employment authorized’ message will be received. However, any discrepancy between the information input and the records at DHS and SSA will result in an alert being issued. The alert is called a Notice of Tentative Non-Confirmation (TNC) and further action is required. All background investigations or clearances must be done one week prior to commencing work. Laborer’s who will NOT have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system may be excluded from coverage by AGAR Advisory 81 based on the LincPass Distribution Risk Assessment. The LincPass Distribution Risk Assessment will be conducted by a USDA Sponsor for laborer’s (Contracting Officer’s Representative, or other Government designated program/project officers) as part of the PIV II registration, identity proofing, and credential issuance procedures. Examples of probable exclusion are couriers, express mail and package or other delivery persons.

(c) The Contractor shall provide to the USDA PIV Sponsor and the Personnel Security Specialist listed below, a list of all contractor and subcontractor employees full name, job title, employer (prime or subcontractor), contract number, performance period and/or the days employee is expected to be on-site for base year and each period of performance, if applicable, and information on OPM’s background investigation or clearance conducted by the prime or subcontractor and that contractor employees pass the background check.

(d) The Contractor shall take full responsibility to ensure that prime and subcontractor employees who require routine, long-term physical access to federally controlled facilities and logical access to Federally controlled information systems except for "national security systems" as defined by 44 U.S.C. 3542(b)(2), are required to complete and submit HRO 1197, Contractor Supplement and the AD-1197, Request for USDA Identification (ID) Badge, along with copies of two identity source documents (one being a photo ID) and two completed fingerprint cards (FD-258 attached), to the following. You can obtain these forms and further guidance from the Personnel Security Specialist who oversees the investigation process for contractors:

USDA, APHIS, MRPBS, HRD

Attn: Security Specialist - Contractors Butler Square, 100 N. 6th Street, Suite 555B

Minneapolis, MN 55403-1588 Phone: (612) 336-3294

(e) The Security Specialist will validate the level of background investigation required of the employee’s position, and initiate them into OPM’s secure on-line e-QIP portal and will provide further instructions by means of email for completing the electronic questionnaire.

e. For further information and reference on the USDA personnel security requirements please see the document entitled Agar Advisory 81 entitled “Common Identification Standard for Contractors” at http://www.dm.usda.gov/pdsd/bulletin04-02.pdf

RFP AG-6395-S-12-0039 Page 16 of 35 2/7/2012

PART 3.0 - CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.arnet.gov/far/ and www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.212-4 Contract Terms and Conditions—Commercial Items June 2010 Alternate I 52.242-15 Stop-Work Order Aug 1989 52.243-3 Changes—Time-and-Materials or Labor-Hours Sep 2000 52.246-6 Inspection – Time and Material and Labor Hour May 2001

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Jan 2012)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note).

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RFP AG-6395-S-12-0039 Page 17 of 35 2/7/2012

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

_X_ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note).

_X_ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jan 2012) (41 U.S.C. 2313).

_X_ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (11) [Reserved] _X_ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

_X_ (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

__ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

_X_ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (18) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (21) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

_X_ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C.

632(a)(2)).

__ (24) 52.219-29 Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business Concerns (Nov 2011).

__ (25) 52.219-30 Notice of Set-Aside for Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Nov 2011).

_X_ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

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RFP AG-6395-S-12-0039 Page 18 of 35 2/7/2012

_X_ (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126).

_X_ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X_ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

_X_ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

_X_ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

_X_ (32) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

_X_ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (34) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423).

__ (ii) Alternate I (DEC 2007) of 52.223-16.

_X_ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

(AUG 2011) (E.O. 13513).

_X_ (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__ (40)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138).

__ (ii) Alternate I (Jan 2004) of 52.225-3.

__ (iii) Alternate II (Jan 2004) of 52.225-3.

__ (41) 52.225-5, Trade Agreements (NOV 2011) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

_X_ (47) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).

__ (48) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

__ (49) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

__ (50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

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