Specifications.pdf

SPECIFICATIONS

INSTALLATION OF A NEW AIR-COOLED CHILLER

AND

IMPROVEMENTS TO THE CHILLED WATER DISTRIBUTION PIPING SYSTEM

NATIONAL PLANT GERMPLASM QUARANTINE CENTER

BELTSVILLE, MD

ISSUED FOR BID SUBMITTAL

CONTRACT NUMBER: AG-3K15-C-08-0007

PREPARED FOR

UNITED STATES DEPARTMENT OF AGRICULTURE

ANIMAL AND PLANT HEALTH INSPECTION SERVICE

4700 RIVER ROAD

RIVERDALE, MD 20737

PREPARED BY

STV INCORPORATED

205 WEST WELSH DRIVE

DOUGLASSVILLE, PA 19518

STV PROJECT NO.: 30-14689-0005

JULY 29, 2011

USDA/NPGQC

New Air-Cooled Chiller/ Distribution Piping Improvements i Table of Contents

TABLE OF CONTENTS

Section Title

DIVISION 1 – GENERAL REQUIREMENTS

01100 Summary USDA SOP - Facility Repair-Renovation-Construction Procedures 01200 Price and Payment Procedures 01300 Administrative Requirements 01330 Submittal Procedures 01351 Sustainable Project Requirements 01400 Quality Requirements 01500 Temporary Facilities and Controls 01505 Construction Waste Management 01600 Product Requirements 01700 Execution Requirements

DIVISION 2 – SITE CONSTRUCTION

02055 Soils for Earthwork 02060 Selective Demolition 02061 Aggregates for Exterior Improvements 02230 Site Clearing 02241 Dewatering 02315 Excavation and Fill 02320 Backfill 02324 Trenching 02374 Erosion Control Devices 02630 Storm Drainage 02740 Flexible Pavement 02924 Seeding

DIVISION 3 – CONCRETE

03300 Cast-In-Place Concrete

DIVISION 5 – METALS

05500 Metal Fabrications

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

07840 Firestopping 07900 Joint Sealants ii Table of Contents

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TABLE OF CONTENTS – Continued

Section Title

DIVISION 9 – FINISHES

09511 Acoustical Panel Ceilings 09912 Interior Painting

DIVISION 15 – MECHANICAL

15010 Basic Mechanical Requirements 15058 Common Motor Requirements for HVAC Equipment 15060 Hangers and Supports 15070 Vibration Isolation 15075 Mechanical Identification 15080 Mechanical Insulation 15125 Expansion Compensation 15130 HVAC Pumps 15180 Hydronic Piping 15181 Hydronic Specialties 15624 Air Cooled Water Chillers 15910 DDC Automatic Temperature Control System 15950 Testing, Adjusting, and Balancing

DIVISION 16 – ELECTRICAL

16060 Grounding and Bonding 16070 Hangers and Supports for Electrical Systems 16075 Electrical Identification 16095 Minor Electrical Demolition 16123 Building Wire and Cable 16128 Raceway and Boxes for Electrical Systems 16265 Variable Frequency Controllers 16413 Enclosed Transfer Switches

01100 - 1 Summary

SECTION 01100

SUMMARY

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Contract description.

B. Contractor's use of site.

C. Owner occupancy.

D. Contractor Personnel Select Agent Training.

E. Specification Conventions.

1.2 CONTRACT DESCRIPTION

A. The mission of USDA’s National Plant Germplasm Quarantine Center (NPGQC) facility in Beltsville, MD is to perform research activities related to agricultural crop diseases and their mitigation. The NPGQC campus comprises several buildings constructed at different times, all of which are occupied. Two 150-ton capacity air-cooled McQuay chillers were installed in 1999 during the Support Building construction to provide chilled ethylene glycol/water throughout the facility, including the High Containment Laboratory and Greenhouse, and to provide proper working environment in occupied spaces and associated environmental chambers. Due to age and operating condition, unplanned outages are recurring much more frequently for these chillers, especially during the critical summer months, negatively impacting NPGQC operations. Addressed herein is USDA’s requirement for the installation of a new 375 ton capacity air-cooled chiller to supplement the chilled water system and become the primary operating unit. This chiller would be positioned adjacent to the two existing chillers on the northwest corner of the Support Building, as shown in the drawings. Pump replacement is also included in the work. One of the McQuay chillers (Chiller #2) will be removed from emergency power, and the new chiller will be provided with normal and emergency power. A new 800A transfer switch will replace the existing 600A switch. Ethylene glycol/water solution will continue to be utilized.

Due to the need to provide uninterrupted chilled water for the facility during project construction, the Contractor is also required to install a temporary air-cooled chiller, rated at 150 tons (net).

01100 - 2 Summary

B. A study of the existing chilled water distribution piping system, completed in April 2011, contained recommendations for replacement of various chilled water supply and return piping within the Support Building and the High Containment Laboratory and Greenhouse spaces to improve environmental conditions. Chilled water supply and return piping routed beneath the road between the Support Building and the High Containment Laboratory and Greenhouse is not included in this project. Contractor must be aware of USDA’s critical operational requirements and need to maintain environmental control for the High Containment Laboratory and Greenhouse. All work described herein must be closely coordinated with the NPGQC Facilities Manager to insure minimal disruption of research activities.

Contractor shall provide a detailed project phasing plan and schedule addressing the complete sequence of demolition, installation, and startup/testing of systems.

Contractor’s plan and schedule should address all elements of the project including the installation of the temporary chiller, number, scheduling, and estimated duration of outages, and sequencing and duration of piping segment installations. This plan and schedule will be closely reviewed by USDA to insure that disruptions of the operations at NPGQC are acceptable without jeopardizing research activities. In no instance shall the total number of outages impacting the High Containment Laboratory and Greenhouse exceed three (3), and the maximum duration of any one outage shall not exceed four (4) hours. Outages will occur outside of the normal daily work hours for NPGQC, 7 AM through 5PM. Contractor shall indicate these outages on his phasing plan and construction schedule.

C. Alternate Deduct #1--- This project includes an Alternate Deduct #1 which addresses all related work within the High Containment Laboratory and Greenhouse. USDA may chose to initiate the piping replacements within these buildings at the time of the Support Building and chiller work; should critical operational needs require continuous, uninterrupted usage of these containment facilities, that proposed work may be accomplished separately, and only the Support Building work performed. The project design drawings are marked to identify this alternate deduct. USDA’s preference is to complete all work described herein. The Contractor shall provide portable HEPA filtration for control of all welding fume created within the High Containment Building.

D. Design drawings accompany these specifications.

E. Perform work of Contract under a Guaranteed Maximum Price (GMP) contract with Owner in accordance with Conditions of Contract.

01100 - 3 Summary

F. Project Location: United States Department of Agriculture National Plant Germplasm Quarantine Center Building 580, BARC-East Powder Mill Road Beltsville, MD. 20705

G. Owner: United States Department of Agriculture Animal and Plant Health Inspection Service 4700 River Road, Unit 115 Riverdale, MD 20737

H. Owner’s Representatives: James G. Roloff, Contracting Officer Keith O’Brien, Engineering Project Manager Wendell Leonard, PPQ Facilities Manager Wayne Claus, NPGQC Facilities Manager

I. Construction Inspection STV Incorporated Contractor (CIC) and 205 West Welsh Drive, Douglassville, PA 19518 Designer of Record (DOR): Gregory J. Matzuk, P.E., LEED AP

(Professional, Architect/ Project Manager Engineer)

J. Contracting Officer’s Representative (COR) will be appointed by the Contracting Officer to serve as Project Coordinator.

1.3 CONTRACTOR'S USE OF SITE

A. Limit use of site and premises to allow:

1. Owner occupancy and continued operations.

2. Work by Others for other projects on site.

B. Access to Site: 7 AM to 5 PM daily; contact NPGQC for alternative work hours/days. Contractor access route will be addressed at pre-bid and pre-construction meetings; parking and lay down areas to be coordinated with USDA.

C. Construction Operations: Limited to areas noted on Drawings.

D. Demolition and Utility/HVAC Outages and Shutdown: Provide at least 3 working days notification to NPGQC for all planned demolition activities and utility interruptions. Any outages must be coordinated with the Owner and COR.

Contractor shall be able to provide personnel/multiple crews to work during off-hours and weekends, if necessary, to minimize outages and loss of chilled water services.

01100 - 4 Summary

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E. USDA Standard Operating Procedure 90-019-01, attached, contains the procedures and requirements applicable to Contractor’s work in the High Containment Laboratory and Greenhouse.

1.4 OWNER OCCUPANCY

A. The Owner will occupy the site during the entire period of construction. Stage for the conduct of normal operations.

B. Cooperate with Owner and COR to minimize conflict, and to facilitate Owner's operations. Schedule the work to accommodate Owner occupancy. Any work within the High Containment Building will be scheduled so as not to interfere with Program Select Agent work.

1.5 CONTRACTOR PERSONNEL SELECT AGENT TRAINING

A. All Contractor personnel will be required to attend Select Agent procedures training given by USDA before working on the project within the High Containment Building.

1.6 SPECIFICATION CONVENTIONS

These specifications are written in imperative mood and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise. The words “shall be” are included by inference where a colon (:) is used within sentences or phrases.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

END OF SECTION

01200 - 1 Price and Payment Procedures

SECTION 01200

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Contingency allowances.

B. Testing and inspection allowances.

C. Schedule of values.

D. Applications for payment.

E. Change procedures.

F. Defect assessment.

G. Unit prices.

H. Alternates.

1.2 SCHEDULE OF VALUES

A. Submit printed schedule on Contractor's standard form or electronic media printout.

B. Submit Schedule of Values in duplicate as established in Notice to Proceed and directed by USDA.

C. Format: Utilize Table of Contents of these specifications. Identify each line item with number and title of major Specification Section. Identify site mobilization, bonds and insurance.

D. Include separately from each line item, direct proportional amount of Contractor's overhead and profit.

E. Revise schedule to list approved Change Orders, with each Application For Payment.

1.3 APPLICATIONS FOR PAYMENT

A. Submit three copies of each application on forms provided by the Owner.

01200 - 2 Price and Payment Procedures

B. Content and Format: Utilize Schedule of Values for listing items in Application for Payment.

C. Submit updated construction schedule with each Application for Payment.

D. Payment Period: Submit at intervals stipulated in the Agreement.

E. Submit with transmittal letter as specified for Submittals in Section 01330, Submittal Procedures.

F. Substantiating Data: When DOR requires substantiating information, submit data justifying dollar amounts in question. Include the following with Application for Payment:

1. Current construction photographs.

2. Partial release of liens from major subcontractors and vendors.

3. Record documents as specified in Section 01700, Execution

Requirements, for review by Owner which will be returned to Contractor.

4. Affidavits attesting to off-site stored products.

5. Construction progress schedules, revised and current as specified in

Section 01330, Submittal Procedures.

1.4 CHANGE PROCEDURES

A. Submittals: Submit name of individual authorized to receive change documents, and be responsible for informing others in Contractor's employ or Subcontractors of changes to the work.

B. The COR will advise of minor changes in the work not involving adjustment to Contract Sum/Price or Contract Time by issuing supplemental instructions.

C. The Contracting Officer may issue a Change Order Request including a detailed description of proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with stipulation of overtime work required and the period of time during which the requested price will be considered valid. Contractor will prepare and submit estimate within 7 days.

D. Contractor may propose changes by submitting a Request for Change Order to COR, describing proposed change and its full effect on the work. Include a statement describing reason for the change, and effect on Contract Sum/Price and Contract Time with full documentation and a statement describing effect on work by separate or other Contractors. Document requested substitutions in accordance with Section 01600, Product Requirements.

01200 - 3 Price and Payment Procedures

E. Stipulated Sum/Price Change Order: Based on Change Order Request and Contractor's fixed price quotation, or Contractor's Request for Change Order as approved by the Contracting Officer.

F. Unit Price Change Order: For contract unit prices and quantities, the Change Order will be executed on fixed unit price basis. For unit costs or quantities of units of work which are not pre-determined, execute work under Construction Change Directive. Changes in Contract Sum/Price or Contract Time will be computed as specified for Time and Material Change Order.

G. Construction Change Directive: The Contracting Officer will issue the Change Order approval, instructing Contractor to proceed with change in the work, for subsequent inclusion in a Change Order. Document will describe changes in the work, and designate method of determining any change in Contract Sum/Price or Contract Time. Promptly execute change.

H. Time and Material Change Order: Submit itemized account and supporting data after completion of change, within time limits indicated in Conditions of the Contract. The Contracting Officer will determine change allowable in Contract Sum/Price and Contract Time as provided in Contract Documents.

I. Maintain detailed records of work done on Time and Material basis. Provide full information required for evaluation of proposed changes, and to substantiate costs for changes in the work.

J. Document each quotation for change in cost or time with sufficient data to allow evaluation of quotation.

K. Change Order Forms: To be provided at pre-construction meeting.

L. Execution of Change Orders: The Contracting Officer will issue Change Orders for signatures of parties as provided in Conditions of the Contract.

M. Correlation Of Contractor Submittals:

1. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as separate line item and adjust Contract Sum/Price.

2. Promptly revise progress schedules to reflect change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

3. Promptly enter changes in Project Record Documents.

1.5 DEFECT ASSESSMENT

A. Replace the work, or portions of the work, not conforming to specified requirements.

01200 - 4 Price and Payment Procedures

B. If, in the opinion of the COR and/or DOR, it is not practical to remove and replace the work, the Contracting Officer will direct appropriate remedy or adjust payment.

C. The defective work may remain, but unit sum/price will be adjusted to new sum/price at discretion of Owner.

D. Defective work will be partially repaired to instructions of the COR and the Contracting Officer, and unit sum/price will be adjusted to new sum/price.

E. Individual Specification Sections may modify these options or may identify specific formula or percentage sum/price reduction.

F. Authority of COR to assess defects and identify payment adjustments, is final.

G. Non-Payment For Rejected Products: Payment will not be made for rejected products for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products not completely unloaded from transporting vehicle.

4. Products placed beyond lines and levels of required work.

5. Products remaining on hand after completion of the work.

6. Loading, hauling, and disposing of rejected products.

1.6 UNIT PRICES

A. Authority: Measurement methods are delineated in individual Specification Sections.

B. Measurement methods delineated in individual Specification Sections complement criteria of this Section. In event of conflict, requirements of individual Specification Section govern.

C. Take measurements and compute quantities. COR will verify measurements and quantities.

D. Unit Quantities: Quantities and measurements indicated in Bid Form are for contract purposes only. Actual quantities provided shall determine payment.

1. When actual work requires more or fewer quantities than those quantities indicated, provide required quantities at unit sum/prices contracted.

2. When actual work requires 10 percent or greater change in quantity than those quantities indicated, Owner or Contractor may claim for Contract Price adjustment.

E. Payment Includes: Full compensation for required labor, products, tools, equipment, plant and facilities, transportation, services and incidentals; erection, application or installation of item of the work; overhead and profit.

01200 - 5 Price and Payment Procedures

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F. Final payment for work governed by unit prices will be made on basis of actual measurements and quantities accepted by COR multiplied by unit sum/price for work incorporated in or made necessary by the work.

G. Measurement Of Quantities:

1. Weigh Scales: Inspected, tested and certified by applicable state Weights and Measures department within past year.

2. Platform Scales: Of sufficient size and capacity to accommodate conveying vehicle.

3. Metering Devices: Inspected, tested and certified by applicable State department within past year.

4. Measurement by Weight: Concrete reinforcing steel, rolled or formed steel or other metal shapes will be measured by handbook weights. Welded assemblies will be measured by handbook or scale weight.

5. Measurement by Volume: Measured by cubic dimension using mean length, width and height or thickness.

6. Measurement by Area: Measured by square dimension using mean length and width or radius.

7. Linear Measurement: Measured by linear dimension, at item centerline or mean chord.

8. Stipulated Sum/Price Measurement: Items measured by weight, volume, area, or linear means or combination, as appropriate, as completed item or unit of the work.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

01300 - 1 Administrative Requirements

SECTION 01300

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Coordination and project conditions.

B. Field engineering.

C. Preconstruction meeting.

D. Site mobilization meeting.

E. Progress meetings.

F. Pre-installation meetings.

G. Cutting and patching.

H. Special procedures.

1.2 COORDINATION AND PROJECT CONDITIONS

A. Coordinate scheduling, submittals, and work of various sections of contract documents to ensure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

B. Verify utility requirements and characteristics of operating equipment are compatible with building utilities. Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, operating equipment.

C. Coordinate space requirements, supports, and installation of mechanical and electrical work indicated diagrammatically on Drawings. Follow routing shown for pipes, ducts, and conduit, as closely as practicable; place runs parallel with lines of building. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

D. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within construction. Coordinate locations of fixtures and outlets with finish elements.

01300 - 2 Administrative Requirements

E. Coordinate interruption of, and connection to, electrical power, with the COR.

F. Coordinate completion and clean-up of work of separate sections in preparation for Substantial Completion and for portions of work designated for Owner's occupancy.

G. After Owner occupancy of premises, coordinate access to site for correction of defective work and work not in accordance with Contract Documents, to minimize disruption of Owner's activities.

H. Before ordering any materials or doing any work, the Contractor shall verify all measurements at the site. No compensation will be allowed because of differences between actual measurements and dimensions shown. USDA shall be notified in writing of any differences for consideration before beginning work.

I. The Contractor shall provide a responsible individual to accept deliveries of materials and equipment, and provide labor and equipment to unload delivery trucks. USDA will not accept or sign for deliveries of materials or equipment to the Contractor, and USDA will not handle or store materials or equipment for the Contractor.

J. The Contractor shall make suitable prior arrangements with USDA for the delivery of large equipment or materials in large vehicles to the project site.

K. Contractor employees shall park privately-owned vehicles in an area designated by USDA. Contractor employee parking shall not interfere with existing and established parking requirements of USDA. If employee parking is on a grassed area, the Contractor shall be responsible for restoration and re-grassing of the area at the end of the project.

L. The Contractor shall keep fire hydrants adjacent to the project accessible at all times. No materials or obstructions shall be placed within twenty (20) feet, or at greater distance that may be required by law or ordinance, of any such hydrant.

M. The Contractor shall keep driveways and entrances servicing the campus and adjacent buildings clear and available to USDA and emergency vehicles at all times. Such areas shall not be used for parking or storage of materials. Deliveries shall be scheduled to minimize space and time requirements for storage of materials and equipment. Storage of materials shall be coordinated with the COR.

N. The Contractor shall maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. The Contractor shall not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from USDA.

01300 - 3 Administrative Requirements

O. The Contractor shall provide protection for all existing roads, walkways, pavement, buildings, appurtenances, ground structures, signs, trees, landscaping, grass, etc., scheduled to remain. Contactors shall provide means to protect items from damage and shall repair any damage caused by his operations, at no cost to USDA. The Contractor shall return the premises to like original condition to match adjacent areas that were not affected by the work, subject to approval by USDA. Any restoration of the site shall include replacement of landscaping with ‘like’ plants’ of same species, size, and shape. Grass remediation shall be by ‘sod’ method rather than seeding. All work shall be approved by USDA’s COR.

P. At the end of each day, the Contractor shall clean the immediate environment of scraps, packaging containers, and other trash and have same removed from the campus. This shall include waste and packaging that has blown outside of the construction site.

Q. Smoking and other use of tobacco products are prohibited in USDA buildings, including buildings under construction. Contractors and their employees working on USDA property are prohibited from smoking in USDA buildings.

R. USDA shall have first right of refusal for all removed equipment. Existing pieces of equipment and materials that are to remain the property of USDA will be tagged by USDA prior to the start of work. Such items shall be moved and/or stored by the Contractor where directed by USDA. Equipment shall be stored as complete units with all associated accessories and auxiliary equipment.

Equipment shall be disconnected and carefully removed and shall be transported to the storage areas as directed. Equipment shall be stored in a neat and workmanlike manner, tagged and identified for future use.

S. The Contractor shall protect the building and its occupants during the construction period, taking all necessary precautions (i.e. manage the source of pollutants either by removing from the building, isolating them from the people with physical barriers, utilizing proper ventilation or filtration, etc.) to ensure indoor air quality is free from air pollutants. The Contractor shall make all necessary provisions to keep the operational part of the facility safe, weathertight, and dust free at all times, and shall cooperate to keep noise, dirt, and other interferences to a minimum. The Contractor shall repair damage caused by construction operations.

1.3 PRECONSTRUCTION MEETING

A. Owner and Contracting Officer’s Representative (COR) will schedule meeting after Notice of Award.

B. Attendance Required: Owner, DOR, COR and Contractor.

01300 - 4 Administrative Requirements

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of Subcontractors, list of products, schedule of values, and construction progress schedule.

5. Designation of personnel representing parties in Contract, COR, and DOR.

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

7. Scheduling.

D. COR will record minutes and distribute copies within 7 days after meeting to participants.

1.4 PROGRESS MEETINGS

A. COR will schedule and administer meetings throughout progress of the work at a maximum of monthly intervals, or as determined at the pre-construction meeting.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required: Job superintendent, major subcontractors and suppliers, Owner, COR, CIC, and DOR, as appropriate, to agenda topics for each meeting.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems impeding planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of off-site fabrication and delivery schedules.

7. Maintenance of construction progress schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

10. Coordination of projected progress.

11. Maintenance of quality and work standards.

12. Effect of proposed changes on progress schedule and coordination.

13. Other business relating to work.

E. COR will record minutes and distribute copies within 7 days after meeting to participants.

01300 - 5 Administrative Requirements

1.5 PRE-INSTALLATION MEETINGS

A. When required in individual specification sections, convene pre-installation meetings at Project site prior to commencing work of specific section.

B. Require attendance of parties directly affecting, or affected by, work of specific section.

C. Notify COR, Owner, CIC, and DOR 7 days in advance of meeting date.

D. Prepare agenda and preside at meeting:

1. Review conditions of installation, preparation and installation procedures.

2. Review coordination with related work.

E. COR will record minutes and distribute copies within two days after meeting to participants, with two copies to DOR, Owner, COR, CIC, and those affected by decisions made.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.1 CUTTING AND PATCHING

A. Employ skilled and experienced installer to perform cutting and patching.

B. Submit written request at least 7 days in advance of cutting or altering elements affecting:

1. Structural integrity of element.

2. Integrity of weather-exposed or moisture-resistant elements.

3. Efficiency, maintenance, or safety of element.

4. Visual qualities of sight exposed elements.

5. Work of Owner or separate contractor.

C. Execute cutting, fitting, and patching including excavation and fill, to complete work, and to:

1. Fit the several parts together, to integrate with other work.

2. Uncover work to install or correct ill-timed work.

3. Remove and replace defective and non-conforming work.

4. Remove samples of installed work for testing.

5. Provide openings in elements of work for penetrations of mechanical and electrical work.

01300 - 6 Administrative Requirements

D. Execute work by methods to avoid damage to other work, and to provide proper surfaces to receive patching and finishing.

E. Cut masonry and concrete materials using masonry saw or core drill.

F. Restore work with new products in accordance with requirements of Contract Documents.

G. Fit work tight to pipes, sleeves, ducts, conduit, and other penetrations through surfaces.

H. Maintain integrity of wall, ceiling, or floor construction; completely seal voids.

I. At penetrations of fire rated walls, partitions, ceiling, or floor construction, completely seal voids with fire rated material in accordance with these specifications, to full thickness of penetrated element.

J. Refinish surfaces to match adjacent finishes. For continuous surfaces, refinish to nearest intersection; for assembly, refinish entire unit.

K. Identify hazardous substances or conditions exposed during the work to COR for decision or remedy.

3.2 SPECIAL PROCEDURES

A. Materials: As specified in product sections; match existing with new products for patching and extending work.

B. Cut, move, or remove items as necessary for access to alterations and renovation work. Replace and restore at completion.

C. Remove unsuitable material not marked for salvage, including rotted wood, corroded metals, and deteriorated masonry and concrete. Replace materials as specified for finished work.

D. Remove debris and abandoned items from area and from concealed spaces.

E. Prepare surface and remove surface finishes to permit installation of new work and finishes.

F. Close openings in exterior surfaces to protect existing work from weather and extremes of temperature and humidity.

G. Remove, cut, and patch work in manner to minimize damage and to permit restoring products and finishes to specified condition.

01300 - 7 Administrative Requirements

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H. Refinish existing visible surfaces to remain in renovated rooms and spaces, to renewed condition for each material, with neat transition to adjacent finishes.

I. Where new work abuts or aligns with existing, provide smooth and even transition. Patch work to match existing adjacent work in texture and appearance.

J. When finished surfaces are cut so that smooth transition with new work is not possible, terminate existing surface along straight line at natural line of division and submit recommendation to DOR for review.

K. Where change of plane of 1/4 inch or more occurs, submit recommendation for providing smooth transition to CIC for review.

L. Patch or replace portions of existing surfaces which are damaged, lifted, discolored, or showing other imperfections.

M. Finish surfaces as specified in individual product sections.

01330 - 1 Submittal Procedures

SECTION 01330

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. See attached Submittal Register identifying information required for all materials, components, and equipment.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require DOR’s responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require DOR’s responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

C. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1.3 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. DOR’s Digital Data Files: Electronic digital data files of the Contract Drawings will be provided by DOR for Contractor's use in preparing submittals.

1. DOR will furnish Contractor one set of digital data drawing files of the

Contract Drawings for use in preparing Shop Drawings and Project record drawings.

a. DOR makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings.

b. Digital Drawing Software Program: The Contract Drawings are available in AutoCAD.

c. Contractor shall execute a data licensing agreement in the form of Agreement form acceptable to Owner and DOR.

01330 - 2 Submittal Procedures

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specification Section as separate packages under separate transmittals.

4. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. DOR reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on DOR’s receipt of submittal. For submittals received after 2:30 pm, the time for review will start the next business day. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 10 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

DOR will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 10 days for review of each resubmittal.

D. Paper Submittals: Place a permanent label or title block on each submittal item for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 3 by 5 inches on label or beside title block to record Contractor's review and approval markings and action taken by

DOR.

3. Include the following information for processing and recording action taken:

a. Project name.

b. Date.

c. Name of Contractor.

d. Name of manufacturer.

e. Indication whether submittal is the initial submittal or a resubmittal.

f. Number and title of appropriate Specification Section.

01330 - 3 Submittal Procedures

g. Drawing number and detail references, as appropriate.

h. Location(s) where product is to be installed, as appropriate.

i. Other necessary identification.

4. Additional Paper Copies: Unless additional copies are required for final submittal, and unless DOR observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

5. Transmittal for Paper Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. DOR will return without review submittals received from sources other than Contractor.

a. Transmittal Form for Paper Submittals: Use Contractor’s transmittal form or form provided by USDA.

b. Transmittal Form for Paper Submittals: Provide locations on form for the following information:

1) Project name.

2) Date.

3) Destination (To:).

4) Source (From:).

5) Name of Contractor.

6) Name of firm or entity that prepared submittal.

7) Submittal purpose and description.

8) Specification Section number and title.

9) Specification paragraph number or drawing designation and generic name for each of multiple items.

10) Drawing number and detail references, as appropriate.

11) Indication of full or partial submittal.

12) Submittal and transmittal distribution record.

13) Remarks.

14) Signature of transmitter.

E. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file in PDF format incorporating submittal requirements of a single Specification Section. Each submittal shall be a single .pdf file; combination of multiple submittals into one .pdf file will not be accepted for review.

2. Project name shall be referenced in electronic submittal e-mail subject line.

3. Name file with submittal number.

4. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by DOR.

5. Transmittal Form for Electronic Submittals: Use electronic form, acceptable to USDA, containing the following information:

a. Project name.

b. Date.

c. Name of Contractor.

01330 - 4 Submittal Procedures

d. Category and type of submittal.

e. Submittal purpose and description.

f. Specification Section number and title.

g. Specification paragraph number or drawing designation and generic name for each of multiple items.

h. Drawing number and detail references, as appropriate.

i. Location(s) where product is to be installed, as appropriate.

j. Related physical samples submitted directly.

k. Indication of full or partial submittal.

l. Submittal and transmittal distribution record.

m. Other necessary identification.

n. Remarks.

F. Options: Identify options requiring selection by DOR.

G. Deviations and Additional Information: On an attached separate sheet, prepared on Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by DOR on previous submittals, and deviations from requirements in the Contract Documents, including minor variations and limitations. Include same identification information as related submittal.

H. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from

DOR’s action stamp.

I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

J. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from DOR’s action stamp.

PART 2 PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements: Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections.

01330 - 5 Submittal Procedures

1. Submit electronic submittals via email as PDF electronic files to the DOR’s submittal administrator.

a. DOR will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

2. Action Submittals: Submit six paper copies of each submittal unless otherwise indicated. DOR will return two copies.

3. Informational Submittals: Submit six paper copies of each submittal unless otherwise indicated. DOR will not return copies.

4. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification.

Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

a. Provide a digital signature with digital certificate on electronically submitted certificates and certifications where indicated.

b. Provide a notarized statement on original paper copy certificates and certifications where indicated.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams showing factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying Shop Drawings.

5. Submit Product Data before or concurrent with Samples.

6. Submit Product Data in the following format:

a. PDF electronic file.

b. Six paper copies of Product Data unless otherwise indicated. DOR will return two copies.

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C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale.

Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data, unless submittal based on DOR’s digital data drawing files is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents.

Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches, but no larger than 30 by 42 inches.

3. Submit Shop Drawings in the following format:

a. PDF electronic file.

b. Six opaque (bond) copies of each submittal. DOR will return two copies.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of applicable Specification Section.

e. Specification paragraph number and generic name of each item.

3. For projects where electronic submittals are required, provide corresponding electronic submittal of Sample transmittal, digital image file illustrating Sample characteristics, and identification information for record.

4. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use.

01330 - 7 Submittal Procedures

b. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor.

5. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of physical Samples: Submit three full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Submit three (3) sets of corresponding paperwork identifying the sample completely. The DOR will return submittal (paperwork) with options selected.

6. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components;

small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets;

and components used for independent testing and inspection.

a. Number of Physical Samples: Submit three set of Samples.

Submit three (3) sets of corresponding paperwork identifying the sample completely. The DOR will retain two sets of Sample paperwork, and will return one submittal paperwork set. DOR will retain samples. Maintain one sample set as a project record sample at Project site.

1) Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated.

2) If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three sets of paired units that show approximate limits of variations.

E. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form:

1. Type of product. Include unique identifier for each product indicated in the Contract Documents or assigned by Contractor if none is indicated.

2. Manufacturer and product name, and model number if applicable.

3. Number and name of room or space.

4. Location within room or space.

5. Submit product schedule in the following format:

a. PDF electronic file.

01330 - 8 Submittal Procedures

b. Six paper copies of product schedule or list unless otherwise indicated. DOR will return two copies.

F. Contractor's Construction Schedule: Comply with requirements specified in Section 01300, Administrative Requirements.

G. Application for Payment and Schedule of Values: Comply with requirements specified in Section 01200, Price and Payment Procedures.

H. Test and Inspection Reports and Schedule of Tests and Inspections Submittals:

Comply with requirements specified in Section 01400, Quality Requirements.

I. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified in Section 01700, Execution Requirements.

J. Maintenance Data: Comply with requirements specified in Section 01700, Execution Requirements.

K. LEED Submittals: Comply with requirements specified in Section 01351, Sustainable Project Requirements.

L. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, contact information of architects and owners, and other information specified.

M. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification and Procedure Qualification Record on AWS forms. Include names of firms and personnel certified.

N. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

O. Manufacturer Certificates: Submit written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required.

P. Product Certificates: Submit written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

Q. Material Certificates: Submit written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

01330 - 9 Submittal Procedures

R. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

S. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract Documents.