A0001_bid_and_QA.rtf

RTF text file 263 KB Posted Aug 13, 2016

Attached to: Fire Alarm Testing
Solicitation number: AG-6197-16-S-0018
Issued by: Department of Agriculture Animal and Plant Health Inspection Service Veterinary Services

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Qand A updated buildings

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

A0001

3. EFFECTIVE DATE

08/13/2016

4. REQUISITION/PURCHASE REQ. NO.

601-5030-966-02158

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6) CODE

USDA NVSL ARS

1920 Dayton Ave Ames Iowa 50010

USDA NVSL ARS

1920 Dayton Ave Ames Iowa 50010

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

USDA NVSL ARS

1920 Dayton Ave Ames Iowa 50010 (X)

9A. AMENDMENT OF SOLICITATION NO.

AG-6197-S-16-0018

9B. DATED (SEE ITEM 11)

07/31/2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

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The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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12. ACCOUNTING AND APPROPRIATION DATA (If required) file_2.wmf

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor	is not,	is required to sign this document and return
		copies to the issuing office.

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14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is:

To post questions and answers and to provided and update bid schedule.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

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(Signature of person authorized to sign)

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

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(Signature of Contracting Officer)

16C. DATE SIGNED

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NSN 7540-01-152-8070

Previous edition unusable Combined Solicitation/Synopsis Request For Quote FCU-16-0001902

1) The solicitation lists 7 buildings (5, 7, 9, 20, 21, 24, and 401) for year 1 and 13 buildings (3, 4, 5, 7, 9, 20, 21, 24, 401, 402, 403, 418 and 419) for years 2-5. The/locations listed later on also include building 153, 154, 156. The Statement of Work in B.3 states 16 buildings. Are buildings 153, 154, and 156 to be included or excluded in the quote and if included for which years? The second statement should state: 16 buildings (3, 4, 5, 7, 9, 20, 21, 24, 153, 154, 156, 401, 402, 403, 418 and 419) for years 2-5. Yes – Buildings 153, 154 and 156 should be included in years 2-5.

2) The SOW of work states per NFPA 72. Is this scope of work to perform a full NFPA 72 inspection with all required semiannual visual inspections or just the annual operating testing and inspections listed in B.3 Statement of Work. Only annual operating, testing and inspections listed see in B.3 Statement of Work.

3) Is it USDA's intention to have the work performed in all buildings consecutively or to spread the inspections across the contract year? This will be a phased effort, the contract should expect all requirements would stagger throughout the year.

4) The statement of work specifies NFPA 13 but the building inventory does not specify any flow, tamper or fire pump modules. Will these be required under this solicitation? If so please provide an inventory. There are none.

5) If sprinkler components are to be tested will this work be performed in conjunction with the sprinkler inspection. If so who will coordinate? Fire Sprinkler System Inspections are not included in this requirement.

6) Will the inspection contractor be able to use a subcontractor to fulfill the software portion of the Simplex panel software requirement? Yes.

7) Does USDA require the use of a computerized maintenance management system (CMMS) in addition to the reports? If so which system? No.

8) Who is the incumbent? Simplex Grinnell and Protex Central.

9) What is the solicitation number of the current contract? Unknown

10) In the statement "Contractor shall provide an individual pricing with a break-down of labor and material costs for any services that are not covered by the contract due to damage rather than normal wear and tear for review within three working days." While this work be performed by the contractor or will RFQ's go out to other parties? The scope of this effort is only to report to the Government. 11) In the statement " Service coverage shall be Full Service 24 hours-7 days per week- 365 days/year - 4 hour or less - Emergency Response to have a competent Simplex Technician on site to repair a Fire Alarm Panel. " what is the historical number of annual calls required? Varies, may be one per year.

12) In the statement " Service coverage shall be Full Service 24 hours-7 days per week- 365 days/year - 4 hour or less - Emergency Response to have a competent Simplex Technician on site to repair a Fire Alarm Panel," is this work billable under question 10? Is there a maximum dollar amount of repairs under the service call? The work will be approved by a Contracting Officer before initiating a call for Emergency Service with an agreed maximum amount before proceeding further when on site.

13) In the statement " Replacement parts and labor for normal wear and tear items for all main fire alarm panels (Simplex 4001, 4009, 4099-1001, 4100U, 4010ES). Component replacement of central processing unit, to include reprogramming of system due to failure, replacement of circuit boards and all components in the control panels, annunciator panels and transponders. Replacement of batteries is covered. "What is the definition of normal wear and tear? Normal wear and tear is failure under normal operating conditions not caused by outside influences such as lightning, water damage “Acts of God”.

14) In the statement " Replacement parts and labor for normal wear and tear items for all main fire alarm panels (Simplex 4001, 4009, 4099-1001, 4100U, 4010ES). Component replacement of central processing unit, to include reprogramming of system due to failure, replacement of circuit boards and all components in the control panels, annunciator panels and transponders. Replacement of batteries is covered. " What is the historical use of parts and labor required? Possibly one motherboard and two fiber cards for a Simplex 4100U panel per year with 8 hours of Technician Labor.

15) What is meant by the statement " Component replacement of central processing unit, to include reprogramming of system due to failure, replacement of circuit boards and all components in the control panels, annunciator panels and transponders. " Exactly what is says.

16) What is the inventory of batteries (quantity and size) required to be replaced under "Annual battery testing and replacement of batteries that are in service 4 years or replace upon failure including equipment, material, labor and battery recycling by Contractor."? Recommend site visit to evaluate.

17) Will tablets be allowed in all buildings to contain devices lists. If not which buildings will not allow electronic devices. Yes.

18) Will cell phones be allowed in all buildings If not which buildings will not allow cell phones Yes.

19) Will hand held radios be allowed in all buildings If not which buildings will not allow hand held radios? Yes.

20) Are current inspection reports available? No

21) Will the USDA provide date of last inspection for each building? Yes, please see attached spreadsheet.

22) Technical Capability item B references Monitor service, contact and capabilities. Is monitoring part of this solicitation? No.

22) Is the fire alarm reporting system part of this solicitation? If so what is the inventory? Yes. Devices are listed by building in Statement of Work.

23) Is there intention for a general site visit or is it still by request only with Mr. Kuennen. Please see solicitation.

Correct bid schedule: