Site Showings 3-22-10.docx

Site Showings Notes Monday, 3/22/10 Avon Town Hall

Start Time: 10 am

NRCS Attendees:

Alice Klink, Southeast Area Biologist, Project Inspector Mark Steinfest, Contracting Officer’s Technical Representative (COTR) Tami Lanier, Contracting Officer Pam Hubacher, Contract Specialist Lori Leonard, Farm Bill Biologist

Project #1: AG-5F48-S-10-0002, Rock County Tree Planting and Native Seeding

Project #2: AG-5F48-S-10-0004, Rock County/Avon East Native Seeding

Both projects are funded with American Recovery and Reinvestment Act Funds (ARRA). Reporting requirements exist for ARRA funded projects. Contractors will need to report through 3rd quarter of 2011. Visit www. FederalReporting.gov for additional information.

Responses are due Friday, 3/26/10, by 2pm CST.

Responses can be e-mailed to tami.lanier@wi.usda.gov.

A complete response includes:

1. Signed SF-1449 – complete blocks 17a, including DUNS #, 17b and 30a-30c

2. Complete price schedule with all prices filled in

3. Narrative that addresses the evaluation factors (Similar Experience & Approach, Warranty (Project #1 only) and Past Performance information

4. Be registered in Central Contractor Registration, www.ccr.gov

5. Have annual Representations and Certifications in ORCA, http://orca.bpn.gov

The period of performance for both projects is award date through 9/30/11

An amendment was issued through FedBizOpps this morning for Project #1. The amendment corrected the figures for item #2 in the price schedule.

Completion Dates:

Project #1: Trees 5/15/10, Seeding 5/28/10, ongoing maintenance through 9/30/11 Project #2: Seeding 5/28/10, ongoing maintenance through 9/30/11

Both projects are small business set asides. If teaming arrangements occur, the small business awarded the purchase order must provide 51% of the labor required for both projects. The Small Business Administration determines small business size standards, visit www.sba.gov for additional information.

All employees must be US citizens.

The Service Contract Act is applicable to Project #1. Minimum hourly rates exist for tree planters. The wage determination shall be publicly posted at the job site. Certified weekly payroll shall be provided to the COTR for Project #1.

One contractor may be awarded both projects as long as completion dates can be met.

No action will occur until a pre-work meeting has occurred between the Contractor and Alice Klink, NRCS Inspector.

Contractors may invoice once an individual line item is complete and accepted.

Review of the Statement of Work

Review of the Tree Planting/Native Seeding Plans Seedbed prep for both projects needs to be complete by 5/20/10 Stagger tree protectors Tree warranty is to protect NRCS from bad stock, poor planting techniques and poor herbicide treatment An extended warranty on redo work is required Planting will be suspended during flood events Diggers Hotline ticket is required

Visited the areas for the trees and native seeding for Project #1.

Visited sites 1-3 for Project #2.

Question: For the seed bed prep, is it acceptable to no till drill into existing crop stubble?

Answer: No till drilling is NOT allowed into existing crop stubble.

End time: 12:30 pm

Attachment #1: Sign in Sheet