Sol FY09 On Demand AirCraft

Interagency

On-Demand Helicopters

OFFEROR’S COPY

(Ref. 48 CFR 1)

This solicitation can be downloaded from the following Internet site: www.fedbizopps.gov

Issuing Office: USDA FOREST SERVICE

626 E. WISCONSIN AVENUE, SUITE 300

MILWAUKEE, WI 53202

MAIL OFFERS TO: USDA FOREST SERVICE

ATTN: TERESA CORSE

2807 E. LILAC COURT

BLOOMINGTON, IN 47401

Offers Are Solicited For:

On-Demand Fixed Wing Services

Solicitation No:

AG-56A1-S-09-0007

Issued Date:

IMPORTANT – NOTICE TO OFFEROR

Information and instructions for submission of offers are contained in the attached Solicitation as indicated below:

· [X] SF-1449, Solicitation for Commercial Items

· [X] Section E, Instructions to Offeror - Commercial Items (FAR 52.212-1) (Tailored/Addenda)

· [X] Section E, Offeror Representations and Certifications - Commercial Items (FAR 52.212-3)

Before mailing your offer, please recheck the following:

· Does your offer set forth full, accurate, and complete information as required by this solicitation including Exhibits and acknowledgement of any amendments that were issued?

· Have you rechecked your figures, including calculations on your worksheet?

· Have you completed the Offeror’s Past Performance and Summary of Accidents? (See Section E)

· Have you received your Data Universal Numbering System (DUNS) Number and complied with the Central Contractor Registration requirements of FAR 52.212-1?

· Have you completed annual Representations and Certifications via on-line Representations and Certifications Application (ORCA) website at: http://orca.bpn.gov ?

· Have you completed, signed, and enclosed all required documents?

Offerors may call for information about this solicitation at ** or at ** for technical questions about the specifications in this solicitation.

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

SECTION A – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

Standard Form 1449

SECTION B – SUPPLIES OR SERVICES AND PRICES

B-1 Schedule of Items B-2 Designated Bases B-3 Quantity and Performance B-4 Aircraft Requirement During Mandatory Performance Period B-5 Estimated past Use Information for Quoters/Offerors B-6 Minimum Payment Guarantee

B-7 Offered Item – Quoter/Offerer to complete this item……………………………………………………………………… 5

B-8 Ordered Standby Rate (Pilot)………………………………………………………………………………………………… 6

B-9 Not Applicable ……………………………………………………………………………………………………………… 6

B-10 Fuel Price Basis……………………………………………………………………………………………………………… 6

B-11 Maintenance Capability………………………………………………………………………………………………………. . 6

B-12 Substitution of Aircraft and Pilots………………………………………………………………………………………… 7

B-13 Additional Aircraft and Pilot Requirements …………………………………………………………………………… 7

B-14 Additional Information to be submitted by the Quoter/Offerer……………………………………………………… ….7

B-15 Authorized Ordering ……………………………………………………………………………………………………… … 8

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1 Scope of Contract C-2 General Certifications C-3 Government Furnished Property C-4 Aircraft Requirements

C-5 Aircraft Maintenance C-6 Aircraft and Equipment Security

C-7 Avionics Requirements

C-8 Contractor Furnished Avionics Systems

C-9 Avionics Installation and Maintenance Standards

C-10 Operations C-11 Personnel C-12 Conduct and Replacement of Personnel C-13 Suspension and Revocation of Personnel C-14 Substitution or Replacement of Personnel, Aircraft, and Equipment C-15 Relief Pilot C-16 Flight Hour and Duty Limitations C-17 Accident Prevention and Safety

C-18 Mishaps C-19 Personal Protective Equipment

C-20 Inspection and Acceptance

C-21 Pre-Use Inspection Expenses

C-22 Re-Inspection Expenses

C-23 Inspections During Use

C-24 Contract Period and Renewal Options

C-25 Authorized Ordering Activities

C-26 Ordering Procedures

C-27 Point of Hire

C-28 Assigned Work Location(s)

C-29 Ordered Standby

C-30 Payment for Flight

C-31 Payment for Cancelled, Delayed or Short Duration Flight

C-32 Transportation of Relief Pilot(s)

C-33 Payment for Substitution or Replacement Aircraft

C-34 Additional Aircraft after Contract Award

C-35 Food and Drink

C-36 Miscellaneous Costs to the Contractor

C-37 Payment for Overnight Allowance

C-38 Payment Procedures

C-39 Definitions

C-40 Abbreviations

C-41 Wage Determination

C-42 Performance by Government-Furnished Pilot

SECTION D – CONTRACT CLAUSES

D-1 Contract Terms and Conditions and Conditions Required to Implement Statutes or Executive Orders

(Commercial Items) (FAR 52.212-5)

D-2 Contract Terms and Conditions (Commercial Items) (FAR 52.212-4)

D-3 Economic Price Adjustment Contract Flight Rates

D-4 Property and Personal Damage

D-5 Option to Extend the Term of the Contract (FAR 52.217-9)

D-6 Statement of Equivalent Rates for Federal Hires (FAR 52.222-42)

D-7 Federal Excise Tax

SECTION E – SOLICITATION PROVISIONS

E-1 Instructions to Offerors-Commercial Items (FAR 52.212-1) (Tailored/Addenda)

E-2 Evaluation – Commercial Items (FAR 52.212-2) (Tailored/Addenda)

E-3 Offeror Representations and Certifications – Commercial Items (FAR 52.212-3)

E-4 Basis of Award

E-5 Summary of Accidents

E-6 Past Performance Information

E-7 Notice of Award

E-8 Light Fixed Wing Mission Safety Briefing Bullet Topics (Certification of Statement)………………...……………………86

SECTION F- ATTACHMENTS

U.S. Department of Transportation, Special Permit Authorization, DOT-SP 9198 – 5 pages………………………………….87 End of attachments

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NO.

AG-56A1-S-09-0007

6. SOLICITATION ISSUE DATE02/11/2009

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Teresa Corse

b. TELEPHONE NO. (No collect calls)

414-426-0325

8. OFFER DUE DATE/LOCAL TIME

03/11/2009

9. ISSUED BY

CODE

IS

FORMCHECKBOX

UNRESTRICTED

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SET ASIDE:

100 % FOR

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SMALL BUSINESS

IS MARKED

FORMCHECKBOX

SEE SCHEDULE

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HUBZONE

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13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

FORMCHECKBOX

8(A) 13b. RATING

NAICS: 481212

SIZE STD:

14. METHOD OF SOLICITATION

RFQ FORMCHECKBOX

IFB

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RFP

15. DELIVER TO

17a. CONTRACTOR/

OFFEROR

TELEPHONE NO.

FACSIMILE NO.

DUNS NO.

Designate Payment Office

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

FORMCHECKBOX

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SEE SECTION B (ATTACHED)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

FORMCHECKBOX

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED. (See www.arnet.gov for FAR Clauses in full text)

FORMCHECKBOX

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

28. FORMCHECKBOX

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. FORMCHECKBOX

AWARD OF CONTRACT: REFERENCE ______________ OFFER DATED _________________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV 4/2002)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

B-1 Schedule of Items This is a contract for fully operated and maintained light fixed wing aircraft services on an On-Demand basis. Aircraft shall be used primarily for early detection of wildland fires. Aircraft shall meet the requirements of this schedule and the specifications included herein.

Awards will not be made for aircraft not considered suitable for the Government’s need, or at costs determined to be unreasonable. Materially unbalanced offers/quotes between the base year and option year may be rejected.

(Contractor to Complete this Chart)

AIRCRAFT

HOURLY RATES

Flight Rate

Flight Rate

Flight Rate

Ordered Standby Rate

Ordered Standby Rate

Ordered Standby Rate

Additional Pilot Rate

1.

2.

3.

Note: List additional aircraft on separate sheet using same format

Quotes may reflect single or multiple mission codes

/1 Mission Codes

C. Fire Reconnaissance

Offered Aircraft

(Contractor to Complete this Chart)

J = Jet A

L= Low Lead

(2)

1.

2.

3.

4.

5.

6.

(1) Fuel consumption expressed in gallons per hour at 65% power, at 5,000 feet MSL, at ISA, as stated in Aircraft Flight Manual.

(2) Use Key Below

Equipment Capacity Codes

*Note: In pressurized and non-pressurized aircraft, Pilots shall meet 14 CFR Part 135 Oxygen Requirements.

B-2 Designated Bases a.

Name: Delta County (ESC), Escanaba, Mi b.

National Forest: Hiawatha c.

Elevation: 609 d.

Runway length: 6501 a.

Name: Mackinac County (83D), St. Ignace, Mi b.

National Forest: Hiawatha c.

Elevation: 623 d.

Runway length: 3800 Offeror shall enter the location of their home base. The same aircraft number will not be awarded/administered under more than one Forest Service contract.

Home Base Location (Physical Address)

State

Note: Offers for furnishing services on an “On-Demand” basis are being solicited from operator’s located in or adjacent to Region 9.

B-3 Quantity and Performance Period

The schedule of items reflects one base year. The resultant contract from this solicitation shall include performance period fro date of award through October 31, 2009 as the base period. Thereafter, the contract may be renewed for 2 additional 1 year periods, from date of award of renewal, not to exceed 3 periods (including the base year).

Period

B-4 Aircraft Requirement during Mandatory Performance Period

One Aircraft is to be available within 24 hours notice from April 17 through May 31.

B-5 Estimated Past use Information for Quoters/Offerors

For recent calendar years, flight time has ranged from 15-40 hours per year.

This is for information only; this contract does not guarantee any flight hours.

B-6 Minimum Payment Guarantee

The minimum payment per year for the contract period and any renewal period thereafter is $7,500. The minimum payment guarantee applies only to the items under the mandatory performance period. Payments for flight hours will be subtracted from this guarantee. In the event of no flight hours, $7,500 will be paid. Flight hours exceeding $7,500 in value will be paid in addition to (over and above) the $7,500 guarentee at the contract flight rate per hour (B-7).

B-7 Offered Item – Quoter/Offerer to complete this item

A. It is the intent of this solicitation and resulting contract to secure firm/fixed prices for hourly flight rates during the mandatory performance period (45 days).

B. Submit hourly flight rate for the mandatory Performance Period and Optional Period (outside of mandatory period). Vendor must fill out the below boxes.

(Optional Use Rate will not be used in the evaluation of quotes.)

C. Additional aircraft for optional use only. Performance under Optional Use is by mutual agreement. Offeror may submit additional aircraft for Optional Use. Submit hourly flight rate for Optional use.

Aircraft Information

If turbo-charged indicate by adding a “(T)” after the entry.

(2) Fuel consumption expressed in gallons per hour at 65% power, at 5000 feet MSL, at ISA, as stated in Aircraft Flight Manual.

(3) Indicate avionics type. Refer to section C under avionics requirements for types and definitions. Enter R for reconnaissance.

Note: Aircraft exceeding 6,000 pounds certified takeoff weight shall not include Federal Excise Fuel Tax

B-8 Ordered Standby Rate (Pilot)

Ordered standby rate is $43.00 per hour. (See C-29)

B- 9 Not applicable

B-10 Fuel Price Basis

The following stated fuel prices are the basis for economic price adjustment of the fuel portion of the flight rate, as stated in the Economic Price Adjustment clause of this contract. Fuel prices at the Designated Base are:

$5.17/gallon for 100 LL Avgas

(2) $5.03/gallon for Jet A.

Note: Only aviation grade fuels are acceptable for aircraft under this contract.

B-11 Maintenance Capability

Offeror/Quoter shall provide the name and address of the Director of Maintenance and the repair facility intended to be used during the performance of this contract:

Fax No.

Phone No.

Fax No.

B-12 Substitution of Aircraft and Pilots

Aircraft and pilots may be substituted, upon approval of the Contracting Officer. All substitute aircraft and pilots must meet the specifications required in Section C. Substitute aircraft shall be furnished at the same flight hour rare as the aircraft replaced and may be used to the extent of its capabilities.

B-13 Additional Aircraft and Pilot Requirements (Shown by an X in the block)

Single Engine – 2 Place

Low Wing

Other

PILOT REQUIREMENTS BY ITEM

(Authorizations may be obtained after award)

Relief Pilot(s) Required

B-14 Additional Information to be submitted by the Quoter/Offerer

Submit the following information with your offer. Note; Failure to do so may result in your offer not being considered for award.

· Quoter’s/Offeror’s Federal Aviation Agency (FAA) Accident, Incident, and Enforcement Action History for the last 5 years, or a signed statement that the bidder/offeror has had no accidents, incidents, and enforcement actions over the past 5 years.

· Current weight and balance data for bid aircraft.

· FAA Air Carrier or Operating Certificate and Operating Specifications Part D, aircraft listing for each offered aircraft.

· Offered pilot(s) experience, FAA Accident, Incident, and Enforcement Action History for the last 5 years, or a signed statement that the bidder/offeror has had no accidents, incidents, and enforcement actions over the past 5 years, and the previous employer’s telephone numbers.

· A list of Government and commercial contracts during the last 3 years.

· Verification of insurance and insurance amount.

The information furnished will be used to determine the capability of the quoter/offeror to successfully perform the services required by this contract. Operational safety is critical. The quoter’s/offeror’s past safety performance is an important factor in making a determination of the bidders ability to perform.

Those who have had an aircraft accident during the past 5 years prior to the date of bid opening/receipt of proposals, quotes, or if the Contracting officer determines there are incidents indicating unsafe activity, may be required to furnish a written safety program acceptable to the Contracting Officer before award, that outlines action taken, and to be taken, to assure a safe operation. The accepted safety program will be incorporated into the contract.

The Government may inspect the offeror/quoter’s operation and maintenance facilities prior to award.

Note: Failure to submit an acceptable safety program within the time frame specified by the Contracting Officer may render the quoter/offeror ineligible for contract award. Failure to comply with the safety program will be material to non-performance of the contract, and grounds for termination.

B-15 Authorized Ordering

The following office(s) or individuals are authorized to order services under this Contract:

Hiawatha NF Dispatch Office

Huron Manistee NF Aviation Officer

Hiawatha NF Forest Fire Management Officer

Additional individuals, as authorized by the Contracting Officer.

C-1 Scope of Contract

A.

The intent of this solicitation and any resultant Contract is to obtain services on a On-Demand basis of light fixed wing aircraft fully operated by qualified personnel and equipped to meet specifications for use in administration and protection of Public Lands in the Eastern Region, Region 9 of the Forest Service

B.

The aircraft furnished may be used for fire support, project, law enforcement, and administrative flights. If the Contractor agrees to perform law enforcement flights, such agreement shall be in writing.

C.

The Government has Interagency and cooperative agreements with Federal and State Agencies and private landholders. Aircraft may be dispatched under this contract for such use.

C-2 General Certifications A.

Contractors shall hold a current Federal Aviation Administration (FAA) Air Carrier or Operating Certificate. Aircraft offered shall be listed by make, model, series, and registration number on the Operators 135 Certificate.

B.

Aircraft shall conform to its approved type design, be maintained and operated in accordance with the requirements of the 14 CFR 135 not withstanding the aviation regulations of the States in which the aircraft may operate except those requirements specifically waived by the Contracting Officer (CO).

C-3 Government Furnished Property

A.

If Government Furnished Property (GFP) is provided, the Contractor shall be required to sign a property receipt document. Upon Government request, GFP shall be returned to the Government in accordance with FAR Clause 52.245-1 (JUN 2007).

B.

The Government will deliver the following items to the Contractor upon arrival at the assigned work location:

Inter-communication system for pilot and co-pilot observer including one high band radio. Please note that this does not meet the requirement effective January 1, 2010 for a P25 radio referenced in C.8, which will be required to be furnished by the contractor awarded a contract under this solicitation.

C-4 Aircraft Requirements

A.

Aircraft Performance Requirements

1.

Single engine aircraft shall have a power loading of not more than 13.5 pounds per horse power.

2.

Multi engine aircraft shall be capable of at least 200 horse power; per engine; any engine developing less than 240 horse power shall be turbo/super charged.

3. Each takeoff shall meet aircraft climb performance requirements of 14 CFR Part 135.

B.

Aircraft condition and equipment. The aircraft shall be in airworthy condition throughout the performance period. All equipment required for original certification shall be installed and operable or be deferrable by an FAA approved Minimum Equipment List (MEL).

1.

All aircraft furnished under this contract shall be operable, free of damage, and in good working order. Aircraft systems and components shall be free of leaks, except within limitations specified by the manufacturer.

2.

The aircraft interior shall be clean and neat. There shall be no un-repaired tears, rips, cracks, or other damage to the interior. All interior materials shall meet FAA standards.

3.

The aircraft exterior finish, including the paint, shall be clean, neat, and in good condition (i.e., no severe fading or large areas of flaking or missing paint etc.) Military or other low visibility paint schemes are unacceptable. Any corrosion shall be within manufacturer or FAA acceptable limits.

4.

All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable as permanent repairs. Prior to acceptance, all temporarily repaired windows and windshields shall have permanent repairs completed or shall be replaced.

5.

Fire extinguishers, as required by 14 CFR 135.155, shall be hand-held bottle(s), with a minimum of 1.5 lbs capacity and 2-B:C rating. Fire Extinguishers shall be maintained in accordance with current NFPA 10 standards and mounted with a quick release attachment accessible to the flight crew while seated.

6.

Each aircraft shall carry current copies of the following:

a.

Contract and all modifications.

b.

DOT Exemption 9198 and the Interagency Aviation Transport of Hazardous Materials Handbook/Guide (NFES 1068) (if required) c.

Aeronautical charts covering area of operation

7.

Flight Hour Meter. Each aircraft shall be equipped with a flight hour meter, which measures actual flight time from takeoff to landing in hours and tenths.

8.

Cargo Restraint. The Contractor shall furnish tie downs, net(s), or cargo straps meeting requirements of 14 CFR to restrain cargo while in flight.

9. Safety Belts. The aircraft furnished under this contract shall have safety belts for all occupants and shoulder harnesses for front seat occupants meeting requirements of 14 CFR. The shoulder strap and lap belt shall fasten with a metal to metal single point quick release mechanism. Military style harnesses are acceptable. All occupants shall meet the above requirements during takeoffs and landings, when flying within 1,000 feet of the ground, and at other times as specified by the Pilot.

Lap belt and shoulder harness condition. The following are NOT acceptable:

a. Webbing. Webbing that is frayed 5 percent or more, torn webbing, crushed webbing, swelled webbing that results in twice the thickness of original web, or if difficult to operate through hardware, creased webbing (no structural damage allowed), and sun deterioration if it results in severe fading, brittleness, discoloration, and stiffness.

b.

Hardware. Buckle or other hardware is inoperable, nylon bushing at shoulder harness-to-lap belt connection missing or damaged, fabricated bushings or tie wraps used as bushings, rust/corrosion if not minor in nature, wear beyond normal use.

c.

Stitches. Broken or missing stitches, severe fading or discoloring, inconsistent stitch pattern.

d.

TSO Tags (see 14 CFR 21.607). Missing or illegible tags are unacceptable unless inspection can confirm the suitability of installed equipment.

e.

Age. Belts/fabric over 10 years from date of manufacture require close inspection because of the elements they are exposed to, but do not have to be replaced if it can be determined they are in serviceable condition and not life limited.

10.

First Aid Kit (Aeronautical). First aid kit shall be in a dust-proof and moisture-proof container. The kit shall be readily accessible to the Pilot and passengers. At a minimum, the contents shall include the following items:

1-face shield

1-mouth-to-mouth barrier

1-protective gown

2-antiseptic towelettes

1-biohazard disposal bag

2 pair of Non-latex surgical gloves

Notes: Splints are recommended if space permits.

Kits may be commercially available types which are FAA approved for the appropriate number of crew and passengers carried.

11.

Survival Kit. Aircraft shall have sufficient equipment to sustain personnel for a 24-hour period. As a minimum, the survival kit shall include the following:

Suggested additional survival kit items (appropriate to the geographic area.)

Note: A hand-held 760 channel VHF transceiver radio or satellite phone is recommended. It should be located on a crewmember rather than placed in the aircraft survival kit.

C-5 Aircraft Maintenance

A.

All aircraft shall be maintained to 14 CFR Part 43, 91, and 135 standards. The Contractor shall provide or arrange for sufficient maintenance capability to keep the aircraft in airworthy condition.

B.

The Contractor shall identify the maintenance facilities and/or maintenance personnel used to fulfill the requirements of this contract.

C.

Aircraft operated with components and accessories on approved Time Between Overhaul (TBO) extension programs are acceptable, provided the Contractor who provides the aircraft is the holder of the approved extension authorization (not the owner if the aircraft is leased), and shall operate in accordance with the extension.

D.

Compliance with applicable mandatory manufacturer's service bulletins, alert service bulletins, and safety of flight bulletins as required by FAA Operations Specifications; FAA Airworthiness Directives (AD); and the correction of maintenance deficiencies shall be accomplished prior to delivery and continue during contract period of performance. If referenced in Section B, schedule of items, additional mandatory manufacturer's service bulletins, alert service bulletins or safety of flight bulletins shall be required.

E.

All maintenance shall be accomplished in accordance with the standards established by 14 CFR Part 135; Advisory Circular (AC) 43.13, and the manufacturer's instructions and in accordance with those procedures established in the Contractor's maintenance program approved under 14 CFR Part 135 Operations Specifications.

F.

A copy of the current maintenance record required by 14 CFR 91.417 shall be kept at the Home Base or maintenance facility.

G.

A test flight shall be performed at the Contractor's expense following overhaul, repair, and replacement of any engine (installations of reciprocating engines that are new, rebuilt, or overhauled shall accumulate 3-hours of operation, including 2 hours in flight, prior to Government use), power train, or control equipment, and following any adjustment of the flight control systems before the aircraft resumes service under this contract. The result of any test flight shall be logged in the aircraft flight records by the Pilot. Results of test flights shall be reported to the U.S. Forest Service Aircraft Maintenance Inspector (AMI) before the aircraft is returned to contract availability.

H.

When any non-scheduled maintenance or repairs are performed due to mechanical or equipment deficiencies, an AMI and the Contracting Officer (CO) shall be notified for "return to contract available” status, before the aircraft performs under the contract.

I.

The Interagency Airplane Data Record Card or Point-to-Point Aircraft Data Card shall be posted inside the aircraft.

J.

The aircraft’s required weight and balance data shall be determined by actual weighing of the aircraft every 36 calendar months for multi engine aircraft. Mission Use Only single engine aircraft shall be weighed within the previous 5 years.

k.

All weighing of aircraft shall be performed on scales that have been certified. The certifying agency may be any accredited weights and measures laboratory.

l.

Mechanics assigned to work on aircraft shall have appropriate FAA certification and ratings or shall at all times be working in the presence of one so certified and rated.

C-6 Aircraft and Equipment Security A.

The security of Contractor provided aircraft and equipment is the responsibility of the Contractor.

B.

Aircraft shall be electrically and/or mechanically disabled by two independent security systems whenever the aircraft is unattended. Deactivating security systems shall be incorporated into preflight checklists to prevent accidental damage to the aircraft or interfere with safety of flight.

C.

Examples of Unacceptable disabling systems are:

1.

Locked door/windows; and/or

2.

Fenced parking areas.

C-7 Avionics Requirements

Required avionics systems and Contractor offered avionics/communication equipment shall meet the performance specifications as specified in FS/AMD A-24 at: www.fs.fed.us/fire/niicd/documents.html

C-8 Furnished Avionics Systems

The following required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer’s specifications and the installation and maintenance standards. Point-to-point flights require no additional systems other than those required by 14 CFR Part 135. Aircraft operating to or from airfields or airstrips designated as Category 4 and are not otherwise conducting special use flights must meet the requirements of B., 5 and 6 below.

Special Use flights require the following avionics systems dependent upon the type of mission flown (Resource Reconnaissance, Fire Reconnaissance, or Air Tactical) in addition to those requirements specified in 14 CFR Part 135.

A.

Aircraft Avionics. The use of mobile (vehicle type) radios in aircraft is prohibited.

B.

Resource Reconnaissance and Fire Reconnaissance Aircraft shall meet all of the following:

1.

An Emergency Locator transmitter (ELT).

2.

An aeronautical VHF-AM radio transceiver.

3.

Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 & 135.161).

4.

A GPS Unit.

5.

An Automated Flight Following (AFF) system.

and 6.

For Resource Reconnaissance missions:

either a.

One (minimum) VHF-FM Aeronautical Antenna. The government (i.e. dispatching office) would furnish one portable VHF-FM radio with a female BNC to appropriate radio antenna adapter (Pomona 3837 (some marked POMONA4160) or equivalent).

or the following three (3) items.

An Audio Control System.

b.

An aeronautical VHF-FM radio transceiver.

c.

An Intercommunications System.

7.

For Fire Reconnaissance missions:

either

Two (minimum) VHF-FM Aeronautical Antennas. The government (i.e. dispatching office) would furnish two (2) portable VHF-FM radios with female BNC to appropriate radio antenna adapters (Pomona 3837 (some marked POMONA4160) or equivalent). Fire Reconnaissance aircraft shall have a dedicated guard receiver. The first portable radio would be for tactical use while the second shall be solely used for Air Guard.

or the following three (3) items.

An Audio Control System.

b.

An aeronautical VHF-FM radio transceiver.

c.

An Intercommunications System.

Note:

For Resource Reconnaissance and Fire Reconnaissance only. The Relm B/K KFM-985 VHF-FM radio may be used until 12/31/2009. The KFM-985 shall meet Aeronautical VHF-FM radio transceiver specifications with the exception that five (5) watt nominal transmitter power output is acceptable.

C.

Air Tactical Aircraft. Air Tactical aircraft shall meet all the following (as required by Type):

1.

All Air Tactical Types:

a.

ELT.

b.

Two aeronautical VHF-AM radio transceivers.

c.

Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 & 135.161).

d.

A Transponder, Altitude Encoder and Static Systems.

e.

An Automated Flight Following (AFF) system.

Note:

Regardless of available aircraft equipment or capabilities, Supplemental Air Attack Kit installations in any Type shall not elevate the aircraft’s capability beyond that Type for which the aircraft would normally be carded, if the supplemental radio kit were removed.

Note:

If an approved TCAS/TCAD is furnished, the aircraft shall be identified as a “Type I with TCAS/TCAD” or a “Type II with TCAS/TCAD”.

2.

Type I:

a.

A panel mounted GPS.

b.

Separate audio control systems for the Pilot and Co-Pilot/ATGS.

c.

A set of audio/mic jacks with PTT capability in the rear seat for an ATGS instructor connected to the Co-Pilot/ATGS’s audio control system. A separate audio control system for the instructor is acceptable.

d.

Two permanently installed aeronautical VHF-FM radio transceivers.

e..

An Intercommunication system and either f.

Provisions for an Auxiliary VHF-FM Portable Radio.

or g.

A third aeronautical VHF-FM radio transceiver.

3.

Type II:

a.

A panel mounted GPS.

b.

Separate audio control systems for the Pilot and Co-Pilot/ATGS.

c.

A set of audio/mic jacks with PTT capability in the rear seat for an ATGS instructor connected to the Co-Pilot/ATGS’s audio control system. A separate audio control system for the instructor is acceptable.

d.

One permanently installed aeronautical VHF-FM radio transceiver.

e.

An Intercommunication system and either f.

Provisions for an Auxiliary VHF-FM Portable Radio.

or g.

A second aeronautical VHF-FM radio transceiver.

4.

Type III:

a.

A Global Positioning System (GPS) unit.

b.

An Audio Control System.

c.

A permanently installed aeronautical VHF-FM radio transceiver.

d.

An Intercommunications System.

5.

Type IV:

a.

A GPS unit.

b.

An Audio Control System.

c.

Two VHF-FM aeronautical antennas.

d.

An Accessory Power Source.

e.

The floor space between the Pilot and Co-Pilot/observer seats shall be free of all obstructions for Supplemental Air Attack kit installation.

Note: If the Contractor provides an approved Supplemental Air Attack Kit, the aircraft shall be identified as a “Type IV with radio kit”.

D.

Selected Additional Avionics Requirements. The following additional items may be required to meet local needs. When the option block ( ) is checked, the operator shall install and maintain the checked equipment. If an item is checked and already is a required item, then the checked item is an additional requirement.

An aeronautical VHF-AM radio transceiver.

A panel mounted GPS in lieu of a handheld GPS.

A moving map capable navigation system.

A GPS Data Connector.

A panel mounted VOR receiver system.

Provisions for IFR operation.

An aeronautical VHF-FM radio transceiver.

A UHF Aeronautical Transceiver.

A Low Band Aeronautical Transceiver.

(X) A Project 25 compliant digital aeronautical VHF-FM radio transceiver.

Provisions for an Auxiliary VHF-FM Portable Radio.

The floor space between the Pilot and Co-Pilot/observer seats shall be free of all obstructions for supplemental radio kit installation.

A VHF-FM Aeronautical Antenna.

A UHF Aeronautical Antenna.

A Low Band Aeronautical Antenna.

An Accessory Power Source.

A Transponder, Altitude Encoder and Static Systems (Reconnaissance).

A DME system.

TCAS or TCAD

An Audio Control System.

A separate audio control system for the ATGS instructor.

An Intercommunication System for the Pilot and Co-Pilot/observer.

An Intercommunication System for the Pilot, Co-Pilot/observer and all passengers.

(X) One 800 Mhz radio (see specification in E.2.l ) E. Specifications

All required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer’s specifications and the installation and maintenance standards of this section.

1.

Accessory Power Source. A power connector (MS3112E12-3S) protected by a 10 amp circuit breaker directly connected to the avionics or aircraft power buss. The connector shall be permanently mounted in a location convenient to the Co-Pilot/observer. Pin A shall be +24 VDC in 24 volt aircraft, Pin B shall be aircraft ground, and Pin C shall be +12 VDC in 12 VDC aircraft. NEVER apply power to both Pins A and C simultaneously. See FS/AMD-A16 available at: http://www.fs.fed.us/fire/niicd/documents.html 2.

COMMUNICATION SYSTEMS

a.

Emergency Locator Transmitter (ELT). One automatic-portable/automatic-fixed or automatic-fixed ELT utilizing an external antenna and meeting the same requirements as those detailed for airplanes in 14 CFR 91.207 (excluding section f.), shall be installed per the manufacturer’s installation manual, in a conspicuous or marked location. ELTs certified under TSO-91 are not acceptable.

NOTE: After January 31, 2009, only ELTs transmitting on 406 MHz (TSO-C126 type) will be detected by satellites. The FAA recommends that any new ELT be a TSO-C126 type with a GPS/FMS interface and be registered with the National Oceanic and Atmospheric Administration (NOAA).

b.

Aeronautical VHF-AM radio transceiver. A panel mounted aeronautical VHF-AM radio transceiver (VHF-1), operating in the frequency band of 118.000 to 136.975 MHz, with a minimum of 760 channels in no greater than 25 kHz increments, and a minimum of 5 watts carrier output power. In aircraft requiring two VHF-AM radios, the second radio may be a 720 channel transceiver.

c.

Aeronautical VHF-FM radio transceiver (FM-1). For a list of currently acceptable VHF-FM radios, visit http://www.fs.fed.us/fire/niicd/documents.html (1) The transceiver shall operate from 150 to 174 MHz, permit the operator to program any usable frequency within that band while in flight, provide operator selection of both wide-band (25 kHz bandwidth/5 kHz modulation) and narrow-band (12.5 kHz bandwidth/2.5 kHz modulation) operation by channel for MAIN and AIR GUARD operation. Transceivers shall be set to operate in the narrowband mode (typically indicated with a lower case “n”) unless local requirements dictate otherwise.

(2) Carrier output power shall be 10 watts nominal. The transceiver shall be capable of displaying receiver and transmitter operating frequency. Transceivers shall provide both receiver and transmitter activation indicators for MAIN and AIR GUARD. Simultaneous monitoring of both MAIN and AIR GUARD (168.6250 MHz) is required. Scanning of AIR GUARD is not acceptable. AIR GUARD communications may only be used for: Emergencies; initial call; recall; and redirection.

(3) A CTCSS sub-audible tone encoder with a minimum of 32 standards selectable tones, meeting the current TIA/EIA-603 standard, shall interface with the above transceiver. The encoder shall encode a 110.9 Hz tone on all AIR GUARD transmissions.

(4) The transceiver’s operational controls shall be mounted in a location that is convenient to both Pilot and Co-Pilot/observer.

(5) Aircraft having two or more aeronautical VHF-FM radio transceivers need only have an AIR GUARD receiver in the first transceiver (FM-1).

NOTE: All aeronautical VHF-FM transceivers will convert to multimode (P25) digital on January 1, 2010. Only P25 aeronautical compliant transceivers will be acceptable after this date. THIS EQUIPMENT IS NOT GOVERNMENT FURNISHED AND SHALL BE FURNISHED BY THE CONTRACTOR AWARDED A CONTRACT UNDER THIS SOLICITATION.

(6) All VHF-FM transceivers (aeronautical, mobile, and portable) furnished to meet the requirements of this contract must be multimode (P25) digital by January 1, 2010. Only P25 compliant transceivers will be acceptable after this date. Multimode (P25) digital aeronautical VHF-FM transceivers shall meet FS/AMD A-19. For a copy of FS/AMD A-19 and a current list of acceptable radios visit http://www.fs.fed.us/fire/niicd/documents.html d.

Provisions for auxiliary VHF-FM (AUX-FM) portable radio:

(1) The Contractor shall provide the necessary interface for installing and properly operating an auxiliary VHF-FM portable radio through the aircraft's audio control system(s). The interface shall consist of the appropriate wiring from the audio control system, terminate in an MS3112E12-10S type connector and utilizing the contact assignments as specified by drawing FS/AMD-17 ; AUX-FM RADIO INTERFACE, at the following website: www.fs.fed.us/fire/niicd/documents.html

(2) One weatherproof, external, broadband antenna (Comant type CI-177 or equal) covering the 150-174 MHz band, with associated RG-58A/U (or equivalent) coaxial cable and connector, terminated in a bulkhead-mounted, female BNC connector adjacent to the above 10-pin connector.

(3) Mounting facilities, in accordance with the specifications of FAA Advisory Circular AC 43.13-2A, for secure installation of the auxiliary VHF-FM portable radio in the cockpit shall be provided (Field Support Services (www.helifire.com) AUX-EPH-RB or equivalent). The location of the mounting facilities shall be such that, when connected with an 18-inch adapter cable, allows the Co-Pilot/observer full and unrestricted movement of the radio's controls.

(4) Positive-polarity microphone excitation voltage shall be provided to the AUX-FM system from the aircraft DC power system through a suitable resistor network. A blocking capacitor shall be provided to prevent the portable radio microphone excitation voltage from entering the system. Sidetone for the AUX-FM shall also be provided (NAT AA34, Premier PA-34, or equivalent).

(5) If the AUX-FM specifications are intended for UHF or Low Band use, the appropriate antenna shall be used and the audio control(s) shall be labeled accordingly.

e.

Automated Flight Following (AFF) (1) One Automated Flight Following (AFF) system compatible with the government’s AFF tracking network (Webtracker) is required. Not all available AFF systems are compatible with Webtracker nor meet Webtracker’s requirements. The Contractor shall ensure that the AFF system offered is compatible with Webtracker. To view Webtracker’s current compatibility requirements refer to https://www.aff.gov.

(2) The AFF system shall be powered by the aircraft’s electrical system, installed per the manufacturer’s installation manual, and operational in all phases of flight. AFF equipment shall utilize as a minimum: Satellite communications, an internally or externally mounted antenna, provide data to the Government’s Webtracker software, use aircraft power via a dedicated circuit breaker for power protection, and be mounted so as to not endanger any occupant from AFF equipment during periods of turbulence. Antennas should be placed where they have the best view of the overhead sky as possible. Externally mounted antennas are recommended to improve system performance. Any AFF manufacturer required pilot display(s) or control(s) shall be visible/selectable by the Pilot(s). Remote equipment having visual indicators should be mounted in such a manner as to allow visual indicators to be easily visible.

(3) AFF communications shall be fully operational in the lower 48 states. Contractors accepting dispatches to the State of Alaska, Southern Canada, or Western Canada shall have an AFF system capable of being tracked in these locations at all times. Not all manufacturers’ AFF equipment communication links will operate effectively in all geographic areas.

(4) The Contractor shall maintain a subscription service through the AFF equipment provider allowing AFF position reporting for satellite tracking via Webtracker. The position-reporting interval shall be every two minutes while the aircraft is in flight. The Contractor shall register their AFF equipment with the Fire applications Help Desk (FAHD) providing: Complete tail number, manufacturer and serial number of the AFF transceiver; aircraft make and model; and Contractor contact information. If the Contractor relocates previously registered AFF equipment into another aircraft, then the Contractor shall contact the FAHD making the appropriate changes prior to aircraft use. In all cases, the Contractor shall ensure that the correct aircraft information is indicated within Webtracker. The Contractor shall contact the FAHD of system changes, scheduled maintenance, and planned service outages.

(5) Registration contact information, a web accessible feedback form, and additional information is available at: https://www.aff.gov. The FAHD can be reached at (800) 253-5559 or (208) 387-5290.

(6) Prior to the aircraft’s annual Contract inspection, the Contractor shall ensure compliance with all AFF systems requirements. The Contractor shall additionally perform an operational check of the system. As a minimum, the operational check shall consist of confirming the aircraft being tested is displayed in Webtracker (indicating it is currently transmitting data to Webtracker) and that all information displayed in Webtracker is current. A username and password is required to access Webtracker. Log on to the AFF website at https://www.aff.gov to request a username and password, or contact the FAHD.

(7) This clause incorporates Specification Section Supplement available at: https://www.aff.gov/contract.asp with the same force and effect as if they were presented as full text herein.

f.

VHF-FM Aeronautical Antenna. A broadband aeronautical antenna (Comant CI-177 or equivalent) operating from 150 to 174 MHz with coaxial cable (RG-58 A/U or better) terminated on a male BNC connector. The antenna cable in the cabin shall have the ability to connect to a unit mounted between the Pilot and Co-Pilot/observer's seats plus 4 feet (minimum). Antenna VSWR shall be better than 2.5 to 1.

g.

Supplemental Air Attack Kits. See the appropriate Specification sections in this contract for specification requirements. Any supplemental Air Attack kit shall consist of all the following (as a minimum):

(1) One aeronautical VHF-FM radio transceiver.

(2) One Auxiliary VHF-FM (AUX-FM) portable radio interface. Provisions under the AUX-FM specifications for a VHF-FM antenna are not applicable.

(3) Separate audio control systems for the Pilot and Co-Pilot/ATGS. The first control position shall be for the aircraft's audio control system followed by the supplemental Air Attack kit's transceivers (i.e. A/C, FM1, FM2, AUX, etc.).

(4) A remote set of audio/mic (JJ-034/JJ-033) jacks with PTT capability and a volume adjustment in the rear of the kit for an ATGS instructor connected to the Co-Pilot/ATGS’s audio control system. A separate audio control system for the instructor is acceptable.

(5) An intercommunication system supporting for all required positions.

(6) A power cord terminated with an MS3116F12-3P connector wired to mate with an Accessory Power Source connector. The supplemental Air Attack kit shall be able to operate on both +12 VDC and +24 VDC, although not simultaneously.

(7) Audio (PJ-055) and Mic (PJ-068) type plugs for connection to an aircraft's audio system. The mic plug shall be capable of PTT operation.

(8) The Pilot and Co-Pilot/ATGS's mic jacks (JJ-033) shall have PTT capability.

(9) Bulkhead mounted female BNC connectors on the side of the kit for the VHF-FM aeronautical radio antenna connection(s).

(10) Newly constructed supplemental radio kits shall meet applicable portions of 14 CFR 23.853 and 23.855 for interior and cargo compartment flame survivability.

(11) A means of securing the supplemental radio kit, while in flight, meeting FAA Advisory Circular AC 43.13-2A.

h.

UHF aeronautical transceiver (UHF) operating in the frequency range of 406 to 512 MHz, which provides selection of either narrow-band (12.5 kHz) or wide-band (25.0 kHz) channel spacing operation on each channel. The transceiver shall meet applicable specifications provided in FS/AMD A-24; AVIONICS OPERATIONAL TEST STANDARDS. For a copy of FS/AMD A-24, visit http://www.fs.fed.us/fire/niicd/documents.html i.

VHF Low Band aeronautical transceiver (LB) operating in the frequency range of 32 to 50 MHz, with channel spacing of 20 kHz. The transceiver shall meet applicable specifications provided in FS/AMD A-24; AVIONICS OPERATIONAL TEST STANDARDS. For a copy of FS/AMD A-24, visit http://www.fs.fed.us/fire/niicd/documents.html j.

UHF Aeronautical Antenna. A broadband aeronautical antenna (Comant CI-275 or equivalent) operating from 406 to 512 MHz with coaxial cable (RG-58 A/U or better) terminated on a male BNC connector. The antenna cable in the cabin shall have the ability to connect to a unit mounted between the Pilot and Co-Pilot/observer's seats plus 4 feet (minimum). Antenna VSWR shall be better than 2.5 to 1.

k.

Low Band Aeronautical Antenna. A broadband aeronautical antenna (Dayton-Granger 720061 or equivalent) operating from 32 to 50 MHz with coaxial cable (RG-58 A/U or better) terminated on a male BNC connector. The antenna cable in the cabin shall have the ability to connect to a unit mounted between the Pilot and Co-Pilot/observer's seats plus 4 feet (minimum). Antenna VSWR shall be better than 2.5 to 1.

l.

One - 10 800 MHz radio. Dash mounted and wired through the main radio control panel. A portable or hand held radio may be used only with an aircraft power source and one of the below listed provisions.

1. If the aircraft is equipped with an Aux FM provision, a portable radio may be used as long as an 800 MHz antenna is installed and the radio is controlled through the main communication control panel.

2. A hand held 800 Mhz radio may be used to meet this requirement only when an observer is part of the crew and will be operating the 800 Mhz radio.

3.

NAVIGATION SYSTEMS

a.

Global Positioning System (GPS)

(1) Handheld GPS units shall be: located conveniently to the Pilot; the database shall not…