sf-30 Pre bid notes.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1 3

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

2 4/17/2009

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

USDA Forest Service Cherokee National Forest 2800 North Ocoee Street Cleveland, TN 37312

Same as Block 6

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

AG-4756-S-09-0018

9B. DATED (SEE ITEM 11)

March 27, 2009

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is required to sign this document and return 0 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

Attached are notes and changes to be made to the solicitation from Pre-bid conference April 16, 2009.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Marcia O’Connor

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16C. DATE SIGNED

/s/ Marcia O’Connor 4/22/2009

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

File Code: 6320 Date: April 16, 2009 Route To:

Subject: Pre-Bid Meeting, SAZ IFB AG-4756-S-09-0018 Perform Silvicultural

Activities, As Needed, Cherokee National Forest

To: Bid File

Pre-bid teleconference was held on April 16, 2009 at 1:00 PM. Attending for the Government: Nina Barrow, Contract Specialist Trainee; Marcia O’Connor, Contracting Officer; Mike Nicolo, Forest Vegetative Management Officer, Ed McDonald, retired Forest Contracting Officer, Jim Stelick, District Timber Management Assistant, Larry Byam, District Timber Management Officer, and Jane Adler, Purchasing Agent. Contractors attending:

Jill Ellis, Renewable Resources, Barnesville, GA Ricky Durrance, Glades Environmental Inc. Lake Placid, FL;

Deborah Willis, Forestry Network Services/Dads Enterprises, Tuskeegee, AL

Nina Barrow (Contract Specialist Trainee) opened meeting by introducing Forest Service Personnel, stating that she will be the primary contact for this solicitation. Marcia OConnor will be the official Contracting Officer.

Nina reviewed the procedural processes noting that contractors should submit an original plus 1 copy of their proposal by 2PM (EDST) on April 30, 2009. Proposals should include page 1 with blocks 12- 18 filled out, and pages 2-3 with prices filled in on the spaces provided on the Schedule of Items. This contract will be for a Base year plus four(4) option years. Pricing will only be required for the base year, the option years pricing will be adjusted 2.75% cumulatively. Contract time will be from the date of award for 12 months. This is set aside for HUB Zone Small Business. Award will only be made to a Certified HUBZone Small Business. For subcontracting purposes, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other HUBZone small business concerns. Nina noted that the contractor must comply with and hold a Migrant And Seasonal Agricultural Worker Protection Act certificate, comply with Labor Standards for Contracts Involving Migrant and Seasonal Agricultural Workers, Migrant and Seasonal Agricultural Worker Protection Act Registration, And Personal Protective Equipment clauses. She reviewed Amendment 1 and the requirments for a non-working onsite supervisor to hold a state license for pesticide/herbicide application, the license can be from any state. The Inspections of Services clause was reviewed. The contract effective period will be from date of award for 12 months, with option years to follow. Inspection of services clause was reviewed.

Ed McDonald discussed the Ordering Clause, Delivery Orders will be for no less that $17,500.00, if we have work less than that we can offer it to the contractor but they are not obligated to accept it.

There was a previous question raised about the number of stems/acre; contractors should bid on an average. There will be areas that are heavier and harder than normal and there will be areas that are easier than normal. Contractor will get good areas, bad areas and everything in between.

The following questions were discussed:

United States

Department of

Agriculture

Forest

Service

Cherokee National Forest 2800 Ocoee Street N.

Cleveland, TN 37312-5374

1. Does the contractor have to be HUB Zone certified at time of award opening.

A. No, however the award will only be made to certified HUBZone contractor. HUBZone certification has been taking a long time (3 months or longer), so if vendor is not in the process already, chances are slim to none of them being certified in time.

2. Under Section H, the Clause for Camping provisions allows camping on the National Forest, How does this provision relate to the Department of Labor’s requirement for a commercial establishment that has been certified by a health authority or other agency?

A. That will be up to the contractor to work with the Department of Labor to determine if camping will be acceptable.

3. Is potential slope being taken into consideration when acreage is measured?

A. No, acreage is measured on the horizontal. For tree planting, plots taken to determine spacing and trees per acre is also measured horizontally.

4. At the end of an option year, if very little work is planned for the next option year, will the

Forest Service still extend the option?

A. Yes, we plan this contract to last for 5 years and do not plan to have to re-solicit until the 5 years is up.

5. Will planting sites be burned?

A. Yes, we plan to burn them. If they are not, there will be an opporturnity to negotiate a different rate.

6. How long after harvest to you expect planting to occur?

A. We expect to plant 1 year after harvest, some instances it may be 2 years.

7. Can we supply contract history data beyond 3 years if the work history is relevant to the Scope of Work and is work history performed for the U. S. Forest Service or other related Federal agencies?

A. Yes. Also please specify your experience type, for example, if you have experience working in eastern mountainous terrain, or even in the Appalachian Mountains, you will want to indicate that.

8. How much work has been ordered in past years?

A. The dollar figures for the previous 3 years were: FY 08 -- $176,500; FY 07 -- $ 281,500 and FY 06 -- $369,000. We anticipate the work to continue on the same level as FY 08.

But there is no annual guarantee.

9. Does this contract require bonding?

A. No, Contractor does not need bonding.

MARCIA O’CONNOR

Contracting Officer