ATCH 1 SPECS.doc

ATTACHMENT 1

SUPPLIES OR SERVICES AND PRICE/COSTS

Engineering Estimate

ROADSIDE MOWING – LONG CANE DISTRICT, IN ACCORDANCE WITH THE SPECIFICATIONS AND PROVISIONS CONTAINED HEREIN FOR THE PERIOD FISCAL 12 BEGINNING 08/01/12 THROUGH FISICAL YEAR, WITH THE OPTION TO RENEW FOR FY 13 AND FY 14.

1. ROADSIDE HEAVY BRUSHING AND MOWING FY 12

THE FOLLOWING IS AN APPROXIMATE AMOUNTS FOR EACH PAY ITEM FOR FY12:

· 1a Roadside Mowing: 255.6 miles

· 2a Heavy Brushing: 15.0 miles

ESTIMATED UNIT

ITEM SUPPLIES/SERVICES QUANTITY UNIT PRICE TOTAL

1a Roadside Mowing 1 Mile _____ ______

2a Heavy Brushing: machine and 1 Mile hand cutting of all brush and trees max. 12’ feet from centerline of road, both sides.

2. ROADSIDE HEAVY BRUSHING AND MOWING FY 13

THE FOLLOWING IS AN APPROXIMATE AMOUNTS FOR EACH PAY ITEM FOR EACH FY 13:

· 1a Roadside Mowing: 256.2 miles

· 2a Heavy Brushing: 15.0 miles

ESTIMATED UNIT

ITEM SUPPLIES/SERVICES QUANTITY UNIT PRICE TOTAL

1a Roadside Mowing 1 Mile _____ ______

2a Heavy Brushing: machine and Mile

3. ROADSIDE HEAVY BRUSHING AND MOWING FY 14

THE FOLLOWING IS AN APPROXIMATE AMOUNTS FOR EACH PAY ITEM FOR FY14:

· 1a Roadside Mowing: 256.3 miles

· 2a Heavy Brushing: 15.0 miles

ESTIMATED UNIT

ITEM SUPPLIES/SERVICES QUANTITY UNIT PRICE TOTAL

1a Roadside mowing 1 Mile _____ ______

2a Heavy Brushing: machine and Mile _____

SECTION I

GENERAL

PERFORMANCE STATEMENT OF WORK

The contractor shall provide any and all labor, equipment, supplies, services, permits and licenses necessary to perform roadside heavy brushing and mowing to be covered under a fixed-price performance based service contract. The work shall be performed during the fiscal year 12 beginning on the date of August 1 with two additional option years. This work will be performed on various Forest Service roads throughout the Long Cane District, Sumter National Forest, SC. Individual tasks to be performed will be issued by individual task orders against the contract. This statement of work consists of completing the tasks in section 5 to the performance requirements in section 5.

Mowing and Heavy Brushing:

1.1 - Mowing Requirements:

- Mowing shall consist of cutting grass and woody plant growth three inches diameter or less, four inches above ground as specified within the clearing width (See Exhibit A ). Maximum mowing height shall be four inches above ground or standing water. Routine operations shall consist of mowing all growth out from centerline to a point at least eight feet beyond shoulder on each side of the road with a heavy duty rotary mower. Roads with ditches will require mowing the front slope and at least one four foot strip on the backslope of the ditch opposite the traveled way, to a maximum width of fourteen feet from shoulder. All mowing heavy equipment shall be operated only within the traveled way. Any additional mowing for safe sight distance at road intersections or blind curves is considered a part of this activity. This activity also includes brushing around road signs, culverts, culvert markers, barrier posts, gates, bridges, and other appurtenances. Brushing shall be to a point one foot beyond appurtenance and then tapered back to the normal mowing width. Contractor shall perform plumbing (vertical alignment) of all culvert marker posts.

All rocks, debris or slash (windfall trees or branches) larger than than three inches in diameter within mowing limits shall be removed. Slash may be scattered outside mowing and ditch limits. No slash shall be placed in streams or ditches. All woody material larger than one inch in diameter or two feet in length and any sharp object shall be removed from the traveled way.

Unless approved by the COR, all work shall be completed on each road before moving on to the next road.

Road signs, culverts, culvert markers, barrier posts, gates, and other appurtenances damaged by the contractor's operations shall be repaired or replaced by the contractor at his/her expense.

1.2 – Heavy Brushimg Requirements:

Heavy brushing shall consist of machine cutting of all brush and trees (up to 5 inches dbh) from road shoulder to the original clearing limits or a maximum of 12 feet on both sides of the road. Brushing shall also consist of removing all dead or down trees that lie across the road regardless of dbh. Any vegetation up to 15 feet high that is hanging over the road shall also be removed. Brush and trees shall be cut to within 3 inches of ground level or mower height above standing water in ditches.

Contactor shall include brushing of all plant growth around signs and culverts within designated cutting areas.

All heavy brush and trees shall be cut to fall away from the roadway as much as possible.

Debris cut or thrown by machinery into road ditches shall be removed to outside of ditch and placed in such a way as to not fall or wash back into ditch.

Debris cut or thrown onto the riding surface of roads through the Contractor’s operations shall be removed. This includes all woody vegetation larger than 3 inches in diameter and any other debris that could cause tire damage.

Contractor shall inform the Contracting Officer’s Representative (COR) of his proposed operating schedule on a daily basis to facilitate timely inspections.

Unless approved by the COR, all work shall be completed on each road before moving on to the next road.

1.3 - Equipment Requirements:

1. General:

All equipment proposed to be used for performance of the work shall be of the size, type, in satisfactory operating condition, and capable of producing at the manufacturer's rated horsepower.

To reduce the chance of invasive plants being spread into the National Forest, any mechanical equipment shall be pressure washed prior to beginning work on the National Forest. It applies to any mechanical equipment that could harbor clumps or vegetative material such as bush hogs. This pertains particularly to any equipment or materials coming in from Florida, Louisiana, Mississippi, South Georgia, or Alabama.

Any movement or transportation of equipment to or from the work areas repair or replace, or for Contractor's convenience, shall be at the Contractor's expense.

The Contractor shall furnish all fuel, oil, grease, repairs, and pay any other expenses incidental to operation of the equipment.

2. Mowers:

a. Roadside Mowing: An offset mower(s) is the minimum required to perform the specified mowing on slopes (the mowing must reach fourteen feet from shoulder). Tractor must be equipped with roll bar and fire extinguisher.

b. Contractor shall submit a list of all equipment to be used on the contract. Equipment not owned by Contractor must have a signed agreement as part of the submittal on equipment listing with bid. Equipment must be available and in proper working condition as required by specification.

3. Inspection of Equipment:

The Contractor's proposed equipment shall be made available to the Contracting Officer for inspection prior to award of the contract. If at any time during the course of this contract any equipment is deemed unsatisfactory, the Contracting Officer may order removal and may require a satisfactory replacement at Contractor's expense.

4. Replacement Equipment:

If a unit or equipment breaks down or otherwise becomes inoperative and is not restored to operating condition within three (3) days, the Contractor will be notified in writing to correct the deficiencies or furnish replacement equipment meeting specifications within four (4) calendar days.

Road signs, culverts, culvert markers, barrier posts, gates, and other appurtenances damaged by the contractor's operations shall be repaired or replaced by the contractor at his/her expense.

1.4 – Public Safety and Traffic Control:

The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary conflict with, or potential hazards to road users.

The Contractor shall post warning signs with flags on each end of the section of road being worked.

Signs shall be of the size, quantity and colors as required in the current edition of the "Manual of

Uniform Traffic Control Devices," (MUTCD). A copy of MUTCD is located in each District Rangers office and may be available to the Contractor for in-office reference on request. These signs shall be moved as needed to properly delineate and identify the section of road being maintained. At no time shall these signs be more than 2 miles from operating equipment and shall be in place only when equipment or men are actually performing operations. All slow-moving equipment shall have a reflectorized "slow moving" vehicle emblem properly attached.

All work shall be scheduled so at the end of a working day, the bridge is passable for the type of traffic normally using the road. If, for any reason, traffic hazards are left adjacent to the road after normal work period, they shall be properly signed as hazards and visible illuminated at night. Segments of unfinished work which may present a hazard to road users may not be left in the roadway overnight, weekends or holidays.

1.5 –Inspection and Acceptance:

Inspection of the work performed under this contract shall be made by the Contracting Officer's

Representative or the designated Inspector as the work progresses. Inspections shall be conducted at intervals necessary to ensure compliance with the contract specifications and provisions.

1.6 –Measurement and Payment:

1. Method of Payment:

Roadside heavy brushing and mowing measurement shall be based on miles.

2. Basis of Payment:

Roadside heavy brushing and mowing payments will be made at the unit price bid for the number of miles completed and accepted.

1.7 -Government Furnished Property

The Government shall furnish a gate key to the Contractor. Key shall only be used to access roads necessary to complete work as specified in this contract. Key shall be returned at the end of the contract.

SECTION II

DEFINITIONS

Contracting Officer (CO) – The Contracting Officer is the only person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR) –A foreman or superintendent assigned by the Contracting Officer to oversee adherence and completion of the requirements within the contract.

Contractor – The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

Acceptable Quality Level – A description of the quality of work that will be acceptable to the Government.

Negative Incentives – Measure taken by the Government when the contractor’s work is not acceptable.

Evaluation Standards – Documentation submitted by the bidders to be used in selecting a contractor.

SECTION III

GOVT FURNISHED

PROPERTY/SERVICES/

DATA ETC.

BE FURNISHED TO

CONTRACTOR

NONE

GOVERNMENT FURNISHED PROPERTY/SERVICES/DATA

SECTION IV

CONTRACTOR FURNISHED CRITICAL ITEMS/SERVICES

Experience Questionnaire shall be completed and returned with contractor’s quote.

SECTION V

PERFORMANCE WORK STATEMENT

CRITICAL TASKS AND SUBTASKS

5.1 – ROADSIDE HEAVY BRUSHING AND MOWING - The Contractor shall perform roadside mowing to the performance requirements identified in section 1.1 - Mowing Requirements AND 1.2 Heavy Brushing Requirements.

Acceptable quality level – 95%

MEANS OF MEASUREMENT

5.1.1.1.1 Verify contractor records data and reports and/or random inspection.

NEGATIVE INCENTIVES

5.1.1.1.2 Rework at no cost to the Government.

5.1.1.1.3 Acceptance with price reduction.

5.1.1.1.4 Poor performance rating.

Postive Incentives

5.1.5 Good performance rating

5.2 EQUIPMENT – The contractor shall meet all requirements identified in section 1.3 – Equipment Requirements.

Acceptable quality level – 95%

MEANS OF MEASUREMENT

5.2.1.1.1 Verify contractor records data and reports and/or random inspection.

NEGATIVE INCENTIVES

5.2.2.1. Rework at no cost to the Government.

5.2.2.2. Acceptance with price reduction.

5.2.2.3. Poor performance rating.

Postive Incentives

5.2.2.4. Good performance rating.

5.3 DOCUMENTATION- The contractor shall provide the documentation to the performance requirement listed below.

5.3.1 Work Plan and Schedule

5.3.2 Quality Control Plan and Schedule

5.3.3 Job Completion Report

5.3.4 Contractor Inspection Records

5.4. QUALITY/PEFORMANCE STANDARDS – Clear, concise, and meets all of the data required by the government.

Means of measurement

5.4.1 Periodic/random verification by the Government of contractor records and/or random inspection.

NEGATIVE INCENTIVES

5.4.2 Rework at no cost to the Government.

5.4.3 Acceptance with a price reduction.

5.4.4.1 Poor performance rating.

Postive Incentives

5.4.4.2 Good performance rating.

SECTION VII

Quality Assurance Surveillance Plan

This Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement (PWS). This plan sets forth procedures and guidelines that will be used in evaluating the technical performance of the contractor, PURPOSE OF THE QASP

The QASP is intended to accomplish the following:

Define the roles and responsibilities of participating government officials and the contractor;

Define the types of work to be performed;

Describe the evaluation methods that will be employed by the contractor and the government in assessing the contractor’s inspection program and performance; of the tasks

Provide copies of the contractor’s inspection records and Government quality assurance monitoring forms that will be used by the government in documenting and evaluating the contractor’s performance;

Describe the process of performance documentation

The contractor is responsible for performing inspection services pursuant to the inspection clause and for providing and maintaining the inspection forms approved by the government to perform the contractors inspection services. The contractor has represented themselves, to be responsible for meeting the prescribed standards in the statement of work

ROLES AND RESPONSIBILITIES OF GOVERNMENT OFFICIALS

The following government officials will participate in assessing the quality of the contractor’s performance. Their roles and responsibilities are described as follows:

Contracting Officers’ Representative (COR)/Inspector will be responsible for monitoring, assessing, recording, and reporting on the technical performance of the contractor on the schedule of inspections submitted by the contractor and approved by the Government COR/Inspector, if the latter is assigned to the project will either witness the contractors performance of the inspections performed by the contractor or will evaluate the contractors inspection results as to documented findings relative to meeting the standards for each task/subtask within the statement of work. The COR will have primary responsibility for completing “Quality Assurance Monitoring Forms” which will be used to document the inspection and evaluation of the contractor’s work performance.

The contracting officer (CO) will serve as and have overall responsibility for overseeing the contractor’s performance. The CO will also be responsible for the day-to-day monitoring of the contractor’s performance in the areas of contract compliance, contract administration, cost control, and property control; reviewing the COR’s assessment of the contractor’s performance; and resolving all differences between the COR’s version and the contractor’s version.

TYPES OF WORK TO BE PERFORMED/SCHEDULE OF INSPECTIONS

This contract calls for the contractor to perform the following tasks and subtasks and to perform inspections at the completion of the tasks/subtasks as a minimum and or for intermediate inspections as determined at contract award by the COR/CO.

5.1 – Roadside mowing - periodic

5.2 – Equipment – periodic

5.3 – Documentation

5.3.1 Work Plan and Schedule - periodic

5.3.2 Quality Control Plan and Schedule - periodic

5.3.3 Job Completion Report - periodic

5.3.4 Contractor Inspection Records - periodic

METHODS OF SURVEILLANCE

1.The government, through its COR, will be monitoring the contractor’s performance on a continuous basis. The method the government will use is 100% inspection of the contractor’s inspection results. The government COR will perform periodic independent inspections after the contractor has performed their inspection if questions develop regarding the results of the contractor’s inspections. Results of the independent inspections that differ from the results noted by the contractor on their inspections will be assessed against the contractor. The contractor shall be required to rework the effort until the performance standard is achieved. And the added costs of re-inspection charged to the contractor.

2. Inspections will be performed to the schedule submitted by the contractor and approved by the government. Variances from the schedule must be pre-approved by the CO.

QUALITY ASSURANCE FORMS AND REPORT

The COR will judge each event in accordance with the performance standards and performance requirements stated in the Quality/Performance Requirements stated in the contract either in Section 5 of the Statement of Work (SOW) or in Section 7 of the SOW.

The COR must substantiate all tasks which he judges to be indicative of “unacceptable” performance. Performance at the “acceptable” level is expected and need not be substantiated

The contractor shall furnish to the COR copies of all inspection forms generated witnessing inspections performed. The COR will forward copies of all completed QA monitoring forms to the CO and contractor inspection records by close of business on the day the forms were prepared. The contractor is required to respond in writing to any negative QA monitoring form(s) within 5 working days after receipt of the form(s)

ANALYSIS OF SURVEILLANCE RESULTS

The CO will review each QA monitoring form prepared by the COR. When appropriate, the CO may investigate the event further to determine if all the facts and circumstances surrounding the event were considered in the COR’s opinions outlined on the forms. The CO will immediately discuss every event receiving a substandard rating with the contractor to assure that corrective action is promptly initiated.

At the end of each month, the COR will prepare a written report for the CO summarizing the overall result of his surveillance of the contractor’s performance during the previous month. This report will become part of the formal QA documentation.