Statement_of_work_1.doc

Statement of Work

SCOPE OF CONTRACT:

The objective of this contract is to assemble 2,000 land title files, inventory those files, and label new file folders. The contractor would be required to complete the following tasks:

1.) Assemble Land Title Files 2.) Enter files into an Inventory Database 3.) Label files appropriately

GENERAL WORK REQUIREMENTS:

All work will be performed in accordance with Forest Service technical specifications. These tasks include, assembly of land title files, inserting placeholders in the appropriate locations, inserting data for each title file case into an inventory database, and properly labeling the title files.

Government data and/or property may be furnished in accordance with the Government Furnished Property Clause as needs dictate, and will be determined at negotiation of each task order. Contractor will be responsible for furnishing all labor and returning Government provided data in the same condition as it was received by the Contractor. The Government will provide the software and hardware necessary for the services, all work will be performed on the Government site located at Asheville, NC.

Work hours are 8:00 am to 4:30 pm Monday thru Friday.

PERFORMANCE PERIOD:

The delivery date for the services under this contract will be 6 months.

INSPECTION AND ACCEPTANCE:

The COR will inspect and accept or reject the services to be provided under this contract. The COR will be allowed twenty one (21) calendar days to accept or reject required deliverables.

GOVERNMENT FURNISHED PROPERTY:

Land Status land adjustment case files, inventory database, file folders, labels.

MEASUREMENT AND PAYMENT:

An Invoice shall be processed upon completion and acceptance of work thru www.ipp.gov.

Description of Work:

Assembly:

1. Identify and set aside the title documents from the existing case file. Remove all staples, paper clips, etc. from the title documents.

2. Arrange documents into the following categories (see title_file_documents_to_be_scanned.xls spreadsheet):

Title Opinions

Title Insurance/Abstracts

Deeds/Conveyance documents

Certificates

Options/Contracts

Vouchers

Notification Letters

Supporting documents

Maps/Plats

Basic Information Sheets

Database Inventory:

1. Use a Microsoft Office Access database to enter unique identifying data about each title file for inventory and tracking purposes.

Label Files:

1. Label files with 3 labels identifying the file code, case name, and type of file necessary for sending files to the Federal Records Center.

Return Remnant Files:

1. The documents not used for the land title file will remain in the original acquisition file (now called a Remnant file) and the Remnant files will be returned to the Government.