Notes Teleconference Seedlings 14 Jan 2009.doc

TELECONFERENCE NOTES

AG-4660-S-09-0004

Bareroot Seedligns USDA--Forest Service—Savannah River

1. A teleconference was conducted on January 14, 2009 at 10:00 a.m.. The call in information was included in the solicitation for all parties. The following were participants:

Margaret J. Yeaton Contracting Officer Forest Service

Walter Thompson

COR

David Malone

Inspector

Stephen Cantrell

SC Forestry Commission

Mike Brister

M B Services

Jason Daniels

Catawba Tree Farm

2. Some general contract information was presented to the participants. Proposals are currently due by 1:00 p.m. on January 26, 2009. This is an unrestricted solicitation against NAICS 113210 with a small business size standard of $7 million. Vendors need to be registered in CCR (www.ccr.gov) and complete on line contractor representations (ORCA) (www.bpn.gov).

3. The contractor needs to complete Block 12, discount terms, (if applicable); Block 17 with name, address and phone number; and Block 30 a, b, and c of SF 1449. Make sure to include telephone number in Block 17. The contractor also needs to provide their respective DUNS and tax identification number.

4. The offeror needs to complete all line items on the schedule of items, page 3-5. Please double check your math. If there is an extension error, the item pricing is what takes precedence, not the extended total.

5. There will be an amendment issued to remove the hardwood seedlings from the solicitation. Offerors need to ensure they use the revised pages 3-5 included with the amendment to submit their pricing. The contractor needs to ensure any revised pages are used rather than the originals.

5. The contract that will be awarded is an IDIQ contract for a base period of one year period. The base contract period is 15 Mar 2009 or date of contract award through 14 Mar 2010. There are four option periods which could take the contract to Mar 2014. The minimum guaranteed amount is $25,000 with a maximum of $550,000 over the lifetime of the contract. Procedures for issuing task orders are shown on page 13.

6. Savannah River Site is a restricted site. Security requirements are listed starting on page 9 of the solicitation. It was stressed that badges are required to gain access to the Site. It will take approximately 6-8 hours to attend the necessary training (GET) and process the badge(s). New badges are required for each year of the contract. Plus, delays could be encountered when entering the Site. Vehicles are subject to be searched.

7. General information regarding the solicitation was pointed out to the contractors. The addendeum to FAR 52.212-1, starting on page 14 was stressed. The technical proposal requirements were presented. Attachment 2, the Experience Questionnaire, can be completed to respond to the requirements of the technical proposal. The items needing to be returned as part of their quote were emphasized as indicated on page 6.

8. The evaluation factors for award (page 16) were discussed with the vendors present. It was stressed that award can be made to other than the low offerer. Plus, the offeror needs to submit their best price initially.

9. The contractor needs to ensure the following documents are returned as part of their proposal:

SF 1449, pages 1 Completed schedule of items (page 3-5) Completed FAR 52.212-3 (Pages 21, shaded block if ORCA is updated) Technical Proposal (Experience Questionnaire can be used. (Attachment 2)) Acknowledge any amendments (SF 30)

Vendor needs to be registered in CCR (www.ccr.gov) and complete ORCA (www.bpn.gov)

10. There were no technical questions asked.

11. The meeting was adjourned at approximately 10:30 a.m. Any additional questions or concerns regarding the solicitation need to be submitted to Margie Yeaton at (803) 725-0239, FAX (803) 725-1807, or email myeaton@fs.fed.us.

/s/ Margaret J. Yeaton

Contracting Officer