Attachment_02_SOW.docx

AG-4568-S-17-0005

NFNC

HOT SHOTS LODGING & MEALS

ATTACHMENT 02

STATEMENT OF WORK

DESCRIPTION/SPECIFICAITONS

SECTION I: GENERAL

HOTSHOT CREW LODGING, TRAINING, EXERCISE FACILITIES AND

MEALS SPECIFICATIONS

1. INTENT/SCOPE OF CONTRACT

The intent of this Solicitation and resultant contract is to obtain a base of operations to be utilized by a highly trained and specialized firefighting crew of approximately 20-22 individuals and must to be located within 30 miles of downtown Asheville, North Carolina.

Facility is required include: lodging/housing, office space, training/classroom, exercise/work-out facilities(on-site), equipment storage/maintenance area and optional food services (see below for specifics).

The period of occupancy will be from early January through late May of each year. The contract will consist of a Base Period with the potential of four (4) option periods of one (1) year each. Due to the nature of the work of a firefighting crew and the fact that the crew’s travel depends on weather conditions and fire danger across the United States, the crew could spend the entire time at the contracted facilities or be away for a considerable amount of time. Over the past 27 years, the crew has been dispatched away for an average of 70-80 days of the total 125-day period.

2. DESCRIPTION OF REQUIRED FACILITIES

Lodging to be available and provided for approximately 20-22 individuals during the entire contract period (Jan-May). Facility must be located within a 30 mile radius to Asheville, NC.

Sleeping arrangements are limited to a maximum of two persons per room/area. Separate sleeping facilities must be available for male and female crew members located with-in the same lodging structure. On average, the crew makeup is 25% female. Lodging will be in a temperature-controlled facility with fixed heating/cooling systems (portable heaters/fans will not be acceptable). A centralized fire alarm system is also preferred. In addition, a designated smoking/tobacco use areas will be available close to the lodging facility. The crew must have exclusive use of the sleeping facilities for purposes of securing their personal belongings during absences from the facilities.

Provide toilet/shower facilities at a minimum rate of one unit per three persons and have separate male and female facilities. The toilet/shower facilities will be located internally to the sleeping facilities.

Provide linen service at least weekly for bedding (blanket, sheets, pillow cases, etc.) and daily for towels and washcloths.

Provide adequate laundry facilities on-site. Crewmembers can do their own laundry. At a minimum, a laundry facility must be available within short diving distance to the lodging facility (1/2 mile).

Provide parking space for a minimum of 20-25 vehicles with-in close proximity of lodging structure for the duration of the contract period. Parking for six (6-8) government owned vehicles will also be provided adjacent to the sleeping facility.

Provide office space with tables/desks and chairs located within the sleeping facilities and have a contact point to receive calls when the crew is away from the sleeping facilities but on site.

Provide a common area for the crew to assemble (training classroom/lounge) with minimum seating for 25 students. This is the place the crew will assemble daily after exercise to conduct business, train, study and socialize; therefore, the area will require tables/chairs/sofas, TV/DVD w/cable and/or satellite TV and wireless internet access.

Many of the training sessions hosted by the crew will be attended by individuals from around the area that are not crew members, therefore, a larger training classroom may be required for approximately 2-4 weeks during the contract period. The crew will schedule this larger room in advance. Classrooms must meet the following requirements:

· Temperature controlled

· Seating and tables for 20-30 students and 2-4 cadre

· Adequate overhead lighting with in-room switching

· TV, DVD, Projection screen

· Wireless Internet Service

· Wall plugs for operation of audio/visual equipment

· If rooms have windows, they must have shading capabilities

Provide exercise areas to include a level outdoor area, minimum of 100’ by 100’and a heated, enclosed, non-carpeted gymnasium style exercise area for periods of inclement weather; a cross-country type running area such as trails, open country, or low traffic roads.

Provide an indoor area such as a garage or bay with adequate space for storage and/or maintenance of tools and equipment. Workbench and air compressors are also required in this area. The crew needs access to this area both day and night depending on work schedule.

3. MEALS

Provide meals for the crew the days that they physically occupy the facilities. Meals provided per day, will include a hot breakfast, lunch and dinner. Buffet meals are acceptable. Meals shall be tasty, nutritious and well-balanced. Sack lunches shall be requested for day trips away from the facilities. Federal, State, and local laws or standards governing food handling shall be complied with at all times.

Examples of suggested serving times:

QUALITY STANDARDS

The following quality standards are applicable:

Red Meats – Choice or better

Cured Meats – Grade A

Poultry – Grade A

Dairy Products – Grade A

Canned Fruits and Vegetables – 1st Quality

Fresh Fruits and Vegetables – 1st Quality

Frozen Fruits and Vegetables – 1st Quality

4. ORDERING PROCEDURES

The Government Representative will advise the contractor of any changes in the quality of meals to be served at least 4 hours before meals are to be served. Changes will be made in writing on a work order.

5. PROCEDURE FOR CANCELLING AN ORDER

Any cancellation of meals or sack lunches must be made 4 hours in advance of serving time.

In the event that a cancellation of meals is not made within 4 hours, the Government will pay 80 percent of the original meal order.

In the event the Government cancels an order for sack lunches, the Government will purchase a number of lunches prepared prior to the time of cancellation. The contractor may be required to refrigerate sack lunches purchased if not used as originally ordered.

In the event the contractor proposed to furnish frozen lunches, any lunches that could remain frozen and be utilized at a later date will not be purchased and will remain the property of the contractor.

6. METHOD OF MEASUREMENT

Meals

The contractor shall maintain a daily record of the number of meals furnished.

7. PERIOD OF PERFORMANCE

PERIOD OF PERFORMANCE

Base Period- January 01, 2017 through May 31, 2017

Options- if exercised by the Government:

Option Period 01- January 01, 2018 through May 31, 2018 Option Period 02- January 01, 2019 through May 31, 2019 Option Period 03- January 01, 2020 through May 31, 2020 Option Period 04- January 01, 2021 through May 31, 2021

Attachment 02