Attachment_02.doc

AG-4568-S-14-0081

Janitorial Services

SRS Hydrology Lab Oxford, MS

AG-4568-S-14-0081

Janitorial Services

SRS Hydrology Lab Oxford, MS

ATTACHMENT 02

STATEMENT OF WORK/ SPECIFICATIONS

DESCRIPTION OF WORK

The contractor shall provide any and all labor, equipment, supplies, services, necessary to perform janitorial services at the Southern Research Station, Forest Hydrology Laboratory at 1000 Front Street, Oxford, MS 38965.

DEFINITIONS

Clean - Clean shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

Contracting Officer - The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contractor - The term Contractor as used herein refers to both the prime contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

Contractor Representative - A foreman or superintendent assigned in accordance with the CONTRACTOR EMPLOYEES clause, Section H.

Disinfect - Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

Waste Containers - Waste container are defined as trash receptacles, waste baskets, trash cans, wastepaper baskets, ash trays, or any container holding trash, paper, or refuse of any type.

Annual (A) - Services performed once during each 12 month period of the contract at intervals of 345 to 385 calendar days.

Semi Annual (SA) - Services performed twice during each 12 month period of the contract at intervals of 160 to 200 calendar days.

Quarterly (Q) - Services performed 4 times during each 12 month period of the contract at intervals of 80 to 100 calendar days.

Monthly (M) - Services performed 12 times during each 12 month period of the contract at intervals of 28 to 31 calendar days.

Twice weekly (TW) - Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W) - Services performed 52 times during each 12 month period of the contract at intervals of six to eight calendar days.

GOVERNMENT FURNISHED PROPERTY

GOVT FURNISHED

PROPERTY/SERVICES/

DATA ETC.

BE FURNISHED TO

CONTRACTOR

Trash Can Liners

Paper Towels

Liquid Soap for sink areas

Toilet Paper

PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

Description of work Janitorial service applies to all designated spaces including, but not limited to, halls, restrooms, offices, work areas, entrance ways lobbies, storage areas, and. The contractor shall perform the work to the Quality Assurance requirements of Section VII.

5.1 Sweep Floors - Sweep floors with no evidence of mud, dirt, dust, etc.

5.1.1 Acceptable Quality Level: N/A

5.1.2 Means of Measurement: Performance will be measured by random sampling.

5.1.3 Positive incentives: Positive performance evaluations.

5.1.4 Negative incentives: Negative performance evaluations; rework at no cost to Government; Government acceptance with price consideration.

5.2 Mop Floors – Mop floors with no evidence of mud, dirt, dust, etc.

5.2.1 Acceptable Quality Level: N/A

5.2.2 Means of Measurement: Performance will be measured by random sampling.

5.2.3 Positive incentives: Positive performance evaluations.

5.2.4 Negative incentives: Negative performance evaluations; rework at no cost to Government; Government acceptance with price consideration.

5.3 Vacuum Carpets and Rugs – Vacuum carpets and rugs with no evidence of mud, dirt, dust, etc.

5.3.1 Acceptable Quality Level: N/A

5.3.2 Means of Measurement: Performance will be measured by random sampling.

5.3.3 Positive incentives: Positive performance evaluations.

5.3.4 Negative incentives: Negative performance evaluations; rework at no cost to Government; Government acceptance with price consideration.

5.4 Shampoo Carpets – Carpets shall be shampooed free of streaks, stains, and spots, and shall have a bright uniform color.

5.4.1 Acceptable Quality Level: N/A.

5.4.2 Means of Measurement: Performance will be measured by random sampling.

5.4.3 Positive incentives: Positive performance evaluations.

5.4.4 Negative incentives: Negative performance evaluations; rework at no cost to Government; Government acceptance with price consideration.

5.5 Wax/Buff Tile Floors – Wax/buff tile floors to present a clean appearance free from scuff marks or dirt smears.

5.5.1 Acceptable Quality Level: N/A.

5.5.2 Means of Measurement: Performance will be measured by random sampling.

5.5.3 Positive incentives: Positive performance evaluations.

5.5.4 Negative incentives: Negative performance evaluations; rework at no cost to Gov’t; Gov’t acceptance with price consideration.

5.6 Empty Trash Cans – All wastebaskets and trashcans will be empty and clean with a clean liner, free of trash, garbage or other residue.

5.6.1 Acceptable Quality Level: N/A

5.6.2 Means of Measurement: Performance will be measured by random sampling.

5.6.3 Positive incentives: Positive performance evaluations.

5.6.4 Negative incentives: Negative performance evaluations; rework at no cost to Government; Government acceptance with price consideration.

5.7 Clean Restrooms – After cleaning, restrooms will be clean and sanitary.

5.7.1 Acceptable Quality Level: N/A

5.7.2 Means of Measurement: Performance will be measured by random sampling.

5.7.3 Positive incentives: Positive performance evaluations.

5.7.4 Negative incentives: Negative performance evaluations; rework at no cost to Government; Government acceptance with price consideration.

5.7.5 Sweep Floors

5.7.6 Mop Floors

5.7.7 Clean Toilets

5.7.8 Clean Urinals

5.7.9 Clean Toilet and Urinal Partitions

5.7.10 Clean Sinks and Shower Stalls

5.7.11 Clean Mirrors

5.7.12 Replenish Supplies and Clean Containers

5.7.13 Replace lights as needed in the building, and outside front porch.

5.7.14 Empty ashtrays, and sweep off front porch.

5.8 Low Dusting/Cleaning – All furniture, partitions, equipment, hand railing in stairways, grills, horizontal ledges, and sills shall be dusted. Walls, doors and partitions shall be wiped clean (including glass in partitions and doors) to a height of 7’ 0” above the floor level.

5.8.1 Acceptable Quality Level: N/A

5.8.2 Means of Measurement: Performance will be measured by random sampling.

5.8.3 Positive incentives: Positive performance evaluations.

5.8.4 Negative incentives: Negative performance evaluations; rework at no cost to Government; Government acceptance with price consideration.

5.8.5 Dust all Horizontal surfaces of furniture and partitions

5.8.6 Damp Wipe all glass in interior office

5.8.7 Damp Wipe all interior office doors and bookcases

5.8.8 Clean Venetian Blinds

5.8.9 Vacuum Office Chairs

5.9 Clean Kitchen – Clean and disinfect kitchen counter tops and appliances with no noticeable dirt, dust or other residue.

5.9.1 Acceptable Quality Level: N/A

5.9.2 Means of Measurement: Performance will be measured by random sampling.

5.9.3 Positive incentives: Positive performance evaluations.

5.9.4 Negative incentives: Negative performance evaluations; rework at no cost to Government; Government acceptance with price consideration.

5.9.5 Disinfect counter tops

5.9.6 Clean appliances

5.10 Documentation

5.11 Quality Control Plan with Schedule

PERFORMANCE/QUALITY STANDARD(S)

ACCEPTABLE QUALITY LEVEL - MEANS OF MEASUREMENT

Verify Contractor records, data and reports and/or witness Contractor inspection randomly.

Periodic/random verification by the Government of Contractor records, independent inspection.

NEGATIVE INCENTIVES

· Rework at no cost to the Government.

· Acceptance with a price reduction

· Positive Performance Rating

· 100% Government Inspection/contractor bears extra cost

POSITIVE INCENTIVES

· Positive performance rating

FREQUENCY SCHEDULE:

Task/Critical

Subtask Frequency

5.1 Sweep Floors

5.2 Mop Floors

5.3 Vacuum Carpets and Rugs

5.3.2 Wax/Buff Tile Floors

5.4 Empty Trash Cans

5.5 Clean Restrooms

5.5.1 Sweep Floors

5.5.2 Mop Floors

5.5.3 Clean Toilets

5.5..4 Clean Urinals

5.5.5 Clean Toilet and Urinal Partitions

5.5.6 Clean Sinks

5.5.7 Clean Mirrors

5.5.8 Replenish Supplies and Clean Containers

5.6 Low Dusting/Cleaning

5.6.1 Dust all Horizontal surfaces of furniture and partitions

5.6.2 Damp Wipe all glass in interior office-front lobby doors and windows

5.6.3 Damp Wipe all interior office doors and bookcases

5.6.4 Clean Venetian Blinds

5.6.5 Vacuum Office Chairs

5.7 Clean Kitchen

5.7.1 Disinfect counter tops

5.7.2 Clean appliances

5.7.13 Replace lights as needed in the building, and front porch.

5.7.14 Empty ashtrays, and sweep off front porch

Twice Weekly

Twice Weekly

Twice Weekly

Annually

Twice Weekly

Twice Weekly Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Twice Weekly

Quarterly

Quarterly

Twice Weekly

Twice Weekly Twice Weekly

Twice Weekly

Attachment 02

Attachment 02