Knoppers_Ford _Jack_Creek_ _Poteau_Office_Solicitation_.pdf

Ouachita National Forest AG-447U-S-15-0015 PBSC for Janitorial Services & Grounds Maintenance

- 67

AG-447U-S-15-0015 2/07/2015

Latricia Robbins lrobbins@fs.fed.us 02/27/2015

(501)321-5209 4:30 PM

447U x 100

USDA Forest Service x Region 8, Acquisition Zone West 100 W. Capitol Street, Suite 1141 561720, 561730 Jackson, MS 39269 $16.5 m, $7.5 m x x 447U

USDA-FS

100 W. Capitol ST, STE 1141, Jackson, MS 39269

CSC-FS

USDA-FS

P.O. Box 66527 St. Louis, MO 63166 fs.66527@stl.usda.gov

, EMAIL & FAX:

x

Performance Based Service Contract (PBSC)

Grounds Maintenance & Janitorial Services

Knoppers Ford, Jack Creek &

Poteau Ranger District Office

Ouachita National Forest mailto:lrobbins@fs.fed.us mailto:apb.ias@usda.gov

Ouachita National Forest AG-447U-S-15-0015 PBSC for Janitorial & Grounds Maintenance located at Knoppers Ford, Jack Creek & Poteau Office

IMPORTANT NOTICE TO OFFERORS

This is a Total small business set aside.

Janitorial Services NAICS: 561720 SBA Size Standards: $16.5 million Grounds Maintenance NAICS: 561730 SBA Size Standards: $ 7.5 million

The following shall be returned with your quotation to be determined responsive by the due date of 2/27/15: (Do not send back the whole solicitation.)

1. Contractor’s Proposal Package MUST include the following :

a. SF-1449 p. 1 (30.a, b & c)

b. Schedule p. 3, 4, 5

c. Contractors Financial Information Sheet p 16

d. Performance Relevancy p. 17

e. AGAR 452.209 – 70 Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction. p. 60-61

f. Technical & Business Proposal p. 62 -64 (instructions)

g. Proof of insurance or a statement that the offeror understands the insurance requirements & can provide proof of insurance before contract award. p. 65

2. Contractor must be active in SAMS https://www.sam.gov

3. Complete your representation and certifications electronically at https://www.sam.gov or return p 17-31.

Offers in complete form are due to the contracting office no later than 4:30 p.m. local time, February 27, 2015. Submit to lrobbins@fs.fed.us with the subject line RFP for Knoppers Ford, Jack Creek & Poteau Office.

You may provide a list of references with your offer.

https://www.sam.gov/ https://www.sam.gov/ mailto:robbins@fs.fed.us

KNOPPERS FORD RECREATION AREA

SCHEDULE OF ITEMS

Contractor Name: ___________________________________________________________________

Contractor Address: _________________________________________________________________

Contractor Email: ___________________________________________________________________

Contractor Phone #: _________________________________________________________________

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER: ______________________________

TASK TASK/SUBTASK ESTIMATED UNIT TOTAL

NUMBER DESCRIPTION QUANTITY UNIT PRICE______PRICE

1.0 Knoppers Ford Recreation Area

Base Year (date of award – Sept 30, 2015)

1.1 Grounds Maintenance Services 18 Job $_______ $________

1.2 Custodial Services 72 Job $_______ $________

Item 1 - Base Year Total Price $ _______

Option Year One (Oct 1, 2015 – Sept 30, 2016)

1.1 Grounds Maintenance Services 18 Job $_______ $________

Item 1 - Option Year One Total Price $ __ ____

Option Year Two (Oct 1, 2016 – Sept 30, 2017)

1.1 Grounds Maintenance Services 18 Job $_______ $________

Item 1 - Option Year Two Total Price $ __ ____

Knoppers Ford Recreation Area is located approximately 11.5 miles south of Booneville, Arkansas in

Scott County.

JACK CREEK RECREATION AREA

TASK TASK/SUBTASK ESTIMATED UNIT TOTAL

NUMBER DESCRIPTION QUANTITY UNIT PRICE______PRICE

2.0 Jack Creek Recreation Area

Base Year (date of award – Sept 30, 2015)

2.1 Grounds Maintenance Services 17 Job $_______ $________

2.2 Custodial Services 45 Job $_______ $________

Item 2 - Base Year Total Price $ _______

Option Year One (Oct 1, 2015 – Sept 30, 2016)

2.1 Grounds Maintenance Services 17 Job $_______ $________

Item 2 - Option Year One Total Price $_________

Option Year Two (Oct 1, 2016 – Sept 30, 2017)

2.1 Grounds Maintenance Services 17 Job $_______ $________

Item 2 - Option Year Two Total Price $________

Jack Creek Recreation Area is located approximately 10.5 miles south of Booneville, Arkansas in Logan

County.

POTEAU RANGER DISTRICT OFFICE

TASK TASK/SUBTASK

NUMBER DESCRIPTION UNIT PRICE_____

3.0 Poteau Ranger District Office

Base Year (date of award – September 2015)

3.1 Grounds Maintenance Services Job $_______

Option Year One (October 2015 – September 2016)

Option Year One (October 2016 – September 2017)

Poteau Ranger District Office is located at 1541 Hwy 248 West, Waldron AR. (the intersection of Highways

71 and 248) Ouachita National Forest on the Poteau/Cold Springs Ranger District in Scott County Arkansas.

FREQUENCY ATTACHMENT

Temperature and rainfall also help determine frequencies on mowing/trimming Frequency at COR’s discretion

Budget and quote dictate final number of frequencies

I. TASK TASK/SUBTASK

NUMBER DESCRIPTION DAY FREQUENCY____ ____

1.0 Knoppers Ford Recreation Area

Based on normal weather conditions

1.1 Grounds Maintenance Services (April – July 5) (July 5 – Sept)

1.1.1 Mowing/Trimming A* weekly bi-weekly

1.1.2 Grounds B* see definition of B

1.2 Custodial Services

1.2.1 SST B* see definition of B

1.2.2 Structures B* see definition of B

1.2.3 Other Structures excluding signs A* weekly

1.2.3 Signs A* monthly

1.2.4 Garbage Collection/Disposal B* see definition of B

2.0 Jack Creek Recreation Area

Based on normal weather conditions

2.1 Grounds Maintenance Services (April – July 5) (July 5 – Sept)

2.1.1 Mowing/Trimming A* weekly bi-weekly

2.1.2 Grounds B* see definition of B

2.2 Custodial Services

2.2.1 Changing Building, SST, etc. B* see definition of B

2.2.2 Structures B* see definition of B

2.2.3 Other Structures excluding signs A* weekly

2.2.3 Signs A* monthly

2.2.4 Garbage Collection/Disposal B* see definition of B

3.0 Poteau Ranger District Office Approximate dates - determined by weather conditions

3.1 Grounds Maintenance Services (April – June) (July – Sept)

3.1.1 Mowing/Trimming A* weekly bi-weekly

3.1.2 Grounds A* weekly bi-weekly

Definitions

A* Day(s) to be agreed upon between COR and Contractor at COR’s discretion weekly - Once a week bi-weekly - Once every two weeks monthly - Once a month

B*: COR shall provide calendar with service days marked. Estimated days are:

Pre-Memorial Day weekend : Once a week Memorial Day weekend to pre-July 4th: Two – three days a week, depending on use July 4th week : 4 days Post July 4th weekend to pre-Labor Day weekend: One – two days a week, depending on use Post Labor Day weekend: Once a week

Some changes may be made during holidays Upon rare occasion, COR may need to alter (B) days.

Unit:

The 2.1 Grounds Maintenance Service job is completely mowing and trimming the designated mowing area for Jack Creek Recreation Area in one day and following the guidelines in the statement of work for grounds maintenance.

The 2.2 Custodial Services job is completing all cleaning requirements listed in the statement of work in one day.

Multiply the unit price by the estimated quantity to get the total price. Add the “Grounds Maintenance Services” total price and the “Custodial Services” total price to get the base year (or option year) price.

INSTRUCTIONS

When submitting a quote on the quote sheet, a Job is the completion of one mowing and grounds service.

Offeror may submit an offer for one two or all three. Each area maybe issued under separate contracts.

Option Year(s) 1 and/or 2 will only be activated if budget allows.

If you have questions, please feel free to contact Melissa Bingham or Glenda Woodard at: 479-637-4174.

There will be a one-time site visit. Please contact Melissa for the date & time.

SECTION 1 – GENERAL

SCOPE

This is a firm fixed-price, performance based, indefinite delivery, indefinite quantity, requirements contract with optional renewal periods. The Contractor shall furnish all labor, grounds maintenance equipment, supervision, transportation, supplies (except those designated as Government furnished), permits, licenses and incidentals necessary to perform the task/subtasks described within this contract. The contractor shall provide all fuel, oil, grease, repairs, and other expenses incidental to the operation of the contractor’s equipment. This statement of work consists of completing the tasks/subtasks in Section V to the performance requirements of Section VII or as identified following each task/subtask.

OSHA Safety Requirements/standards can be found at www.osha.gov

LOCATION

All tasks are located in the Ouachita National Forest on the Cold Springs Ranger District in Scott County and Logan County of Arkansas.

Task 1.0 - Knoppers Ford Recreation Area is located approximately 11.5 miles south of Booneville, Arkansas in Scott County.

Task 2.0 - Jack Creek Recreation Area is located approximately 10.5 miles south of Booneville, Arkansas in Logan County.

From Booneville:

go south 2.3 miles on Highway 23 turn left on Highway 116, go .7 mile turn right on Jack Creek Road, go 6.5 miles to intersection of Forest Service Road 141.

(At this point Jack Creek Road changes into Forest Service Road 19) To go to Jack Creek Recreation Area, turn left on FS Road 141 for 1 mile.

To go to Knoppers Ford Recreation Area, continue on Jack Creek Road (now FS Road 19) for 2 miles.

This task is located in Scott County on the Ouachita National Forest, Poteau Ranger District in Waldron, Arkansas.

Task 3.0 - Poteau Ranger District Office is located in Waldron, Arkansas at the intersection of Highways 248 and 71.

If you need to see the buildings, structures, or the mowed areas before you submit an offer, contact Melissa Bingham for the date & time on the one-time site visit at 479-637-4174 or mbingham@fs.fed.us.

SECTION II – DEFINITIONS

TERM MEANING

Contracting Officer (CO) A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR)

Government employee that is appointed and officially designated by the Contracting Officer to assist the Contracting Officer with technical matters related to contract administration. The COR will assist the contracting officer with surveillance of contractor performance.

Calendar Days Every day shown on the calendar, Saturdays, Sundays and holidays included.

Job The timely completion of the subtask as described in Section V - Statement of Work. (Example: A complete mowing job completed in the required time allotment)

SST (Sweet Smelling Toilet) The self-contained toilet buildings located at Knoppers Ford and Jack Creek Recreation Areas.

Changing Building Building located at Jack Creek Recreation Area that provides privacy while changing clothes.

Customer Forest Service Personnel and recreational facility users

QCI Contractor’s Quality Control Inspector

SOW Statement of Work – Section V

Offeror The person submitting offers for this contract

Weekly Service to be performed once a week

Bi-weekly Service to be performed once every two weeks

Monthly Service to be performed once a month

SECTION III – GOVERNMENT FURNISHED

PROPERTY/SERVICES/DATA

GOVT FURNISHED

PROPERTY/SERVICES/

DATA ETC.

QUANTITY

WHERE, WHEN, HOW TO BE FURNISHED TO THE

CONTRACTOR

Cleaning Supplies As required Contractor will pick up at the Government designated facility.

Trash Bags As required Contractor will pick up at the Government designated facility.

Toilet Paper As required Contractor will pick up at the Government designated facility.

Light bulbs As required Contractor will pick up at the Government designated facility.

SECTION IV – CONTRACTOR FURNISHED

PROPERTY/SERVICES TO PERFORM

CRITICAL TASKS AND SUBTASKS

DESCRIPTION QUANTITY

Labor (within regulation standards)

As required

Provide all equipment and supplies not listed in Government furnished property necessary to perform task/subtasks orders

Water for cleaning purposes at Knoppers Ford Recreation Area

SECTION V – STATEMENT OF WORK

TASKS AND CRITICAL SUBTASKS

OSHA Safety Requirements/standards can be found at www.osha.gov

Task 1. – Knoppers Ford Recreation Area Task 2. – Jack Creek Recreation Area

1.1, 2.1 Grounds Maintenance

The Contractor shall be responsible that OSHA safety requirements/standards are met for all ground maintenance services. The contractor shall provide grounds maintenance services in the designated maintenance areas at the time and frequencies specified in the “Frequency Attachment” unless otherwise directed by the COR. If necessary, the pre-bid showing will reveal the location, size and difficulties for each subtask. The contractor shall provide all labor, manpower, equipment, supervision, and supplies necessary to provide grounds maintenance in designated areas in accordance with the contract specifications. Contractor shall be liable for all damage to vehicles and facilities done by the mowing process.

1.1.1, 2.1.1 Mowing/Trimming

The contractor shall mow all lawn vegetation located within the designated mow areas to a uniform height of 2” to 3”. Intrusive grass in the parking areas and the roadways shall be trimmed to ground level. The contractor shall provide mowing/trimming services to the following subtasks at the time and frequencies specified in the “Frequency Attachment” unless otherwise directed by the COR. Prior to cutting, any trash, paper, or other debris that will detract from the finished appearance of the cut or present a safety hazard shall be removed. Such debris includes but is not limited to: paper, cigarette butts, cans, pull tabs, bottles, limbs, pine cones, rocks, and other objects within the maintenance area and shall include trash, paper, dead leaves, and other debris lodged in shrubs, hedges, fences, and along foundations and other walls or structures. All debris shall be disposed of the same day as collected. Mowing is to be done in a manner that does not deposit grass clippings in or on structures. Lawn cutting is to be accomplished free of scalping, rutting, bruising, and uneven and rough cutting. Cutting equipment shall have sharp cutting edges that produce a neat clean, even cut preventing streaks, or irregularities, uneven surface and the appearance of plowing, or gouging of the soil. Grass clippings, leaves and other debris that may be deposited on sidewalks, concrete porches, building aprons, streets, etc. by the mowing operation shall be removed. Intrusive grass in the parking areas and roadways shall be trimmed to ground level. Mowing shall be done midweek. In campsites, all grass and weeds shall be trimmed to ground level in or near the tent pad area. Picnic or campsites that are occupied shall not be mowed until the next scheduled mowing unless otherwise instructed by the COR/ Inspector. When camper(s) are present, mowing operations in the campground area shall not be performed before 8:00 a.m.

1.1.2, 2.1.2 Grounds

Repairs to damaged grounds from wildlife diggings, and removal of fallen limbs and uprooted rocks shall be performed in designated mowed areas. Intrusive grass shall be removed from sidewalks and disposed of. Picnic sites and campsites shall be raked and holes from wildlife diggings/borings shall be smoothed and leveled. Nails, rope, and wire attached to trees and shelters shall be removed. If necessary, the perimeter of picnic sites and campsites will be explained during the pre-bid showing. Unburned wood shall be neatly stacked alongside the fire-rings. All trash/debris in picnic and campsites shall be removed the day of maintenance.

1.2, 2.2 Custodial Services

Contractor shall be responsible that OSHA safety requirements and standards for custodial services are met. The contractor shall provide custodial services to the following subtasks at the time and frequencies specified in the “Frequency Attachment” unless otherwise directed by the COR. Cleaning is to be accomplished in a manner that does not damage anything. Services are to be completed before 1:00 p.m. Custodial services done before 8:00 a.m. shall be performed with minimal noise. If necessary, the pre-bid showing will reveal the location, size and number of entities for each subtask.

The contractor shall notify the Contracting Officer's Representative of any breakage or vandalism.

1.2.1, 2.2.1 SST (vault toilet), Changing Building, Pavilion

The buildings for the whole interior (ceiling, walls, partitions, and floors) and exterior shall be dirt/grime free. This includes insect nests and webs. All walls, floors, partitions, and toilets are to be sanitized in the SSTs and Changing Building. The floors shall be swept before water is applied for cleaning. The contractor shall protect toilet paper from getting wet and fill all toilet paper holders as needed. Excess water shall be removed leaving a clean surface free of water spots.

The contractor shall bring water for the custodial services at Knoppers Ford Recreation Area (Task No.1 only).

1.2.2, 2.2.2 Structures

The contractor shall provide custodial services for structures including, but not limited to pavilion, fountains, hydrants, picnic tables, grills, fire-rings, tent pads and lantern poles. All structures are to be free of dirt and grime, foreign materials, insect nests and webs. Fountains and hydrants shall be sanitized after cleaning. Plexiglas shall be cleaned in a manner that it will not be damage. Grills shall be cleaned of food products and ash in grills and fire-rings removed. Any picnic or campsite that is occupied and cannot be cleaned at the scheduled time shall be cleaned on the next scheduled cleaning day unless otherwise instructed by the COR/Inspector.

1.2.3, 2.2.3 Other Structures

The contractor shall provide custodial services to other structures including, but not limited to pay stations, information centers, bulletin boards, benches, and Forest Service signs located within the service area. All other structures shall be free of dirt and grime, foreign materials, insect nests and webs and shall be cleaned once a week, on the first cleaning day of the week excluding signs. Signs shall be cleaned once a month.

1.2.4, 2,2.4 Garbage Collection/Disposal

The Contractor shall remove all trash from trash bins/containers. Contractor shall maintain each garbage container and the area on which it sets clean and odor free. The contractor shall replace bags in containers as needed. Bags with small amounts of garbage are to be reused when emptied if they are odor free and free of contaminants. The contractor shall dispose of garbage/trash following all City, County, State, and EPA regulations and rules. Contractor is responsible for any fees incurred through this process.

TASK 3. Poteau Ranger District Office

3.1 Grounds Maintenance

The Contractor shall be responsible that OSHA safety requirements/standards are met for all services. The contractor shall provide services in the designated maintenance areas at the time and frequencies specified in the “Frequency Attachment” unless otherwise directed by the COR. The contractor shall provide all labor, manpower, equipment, supervision, and supplies necessary to provide grounds maintenance in designated areas in accordance with the contract specifications. Contractor shall be liable for all damage to vehicles, structures and facilities done by the mowing process of this contract.

3.1.1 Mowing/Trimming

The contractor shall mow all lawn vegetation located within the designated mow areas to a uniform height of 2” to 3”.

Intrusive grass in the sidewalks, parking areas and the roadways will be trimmed to ground level. Prior to cutting, any trash, paper, or other debris that will detract from the finished appearance of the cut or present a safety hazard shall be removed. Such debris includes but is not limited to, paper, cigarette butts, cans, pull tabs, bottles, limbs, pine cones, rocks, and other objects within the maintenance area. Trash, paper, dead leaves, and other debris lodged in shrubs, hedges, fences, and along foundations and other walls or structures shall be removed. All debris shall be disposed of the same day as collected. Mowing/trimming is to be done in a manner that does not deposit grass clippings in or on the heating/cooling units located on the east side of the building. Lawn cutting is to be accomplished free of scalping, rutting, bruising, uneven or rough cutting. Mowing operations shall be done on weekends or weekday evenings after private vehicles of Forest Service employees have left (normally 5:00 p.m.).

Any damage incurred during the mowing process shall be repaired at the contractor’s expense.

3.1.2 Grounds

Ground maintenance shall be performed in all areas within the perimeter of the contract maintenance area whether it is a mowed or non-mowed area. All trash and litter shall be removed. Fallen limbs and uprooted rocks shall be removed. Intrusive grass in sidewalks, parking areas and roadways shall be trimmed to ground level. Holes from wildlife diggings or borings shall be smoothed and leveled. The immediate area around the heating/cooling units shall be kept free of leaf litter and debris. Sidewalks, concrete and wooden porches and steps shall be swept or blown clean. Natural, organic material may be incorporated back onto the lawn area with unnatural materials being collected and removed. The contractor shall notify the Contracting Officer's Representative of any breakage or vandalism.

SECTION VI

GOVERNMENT PUBLICATIONS, INDUSTRY STANDARDS,

STATE STANDARDS, GOVERNMENT STANDARDS,

TECHNICAL EXHIBITS

NUMBER/DATE TITLE AGENCY

Revision 17 Dated 05/27/04

Wage Determination Number 979-1136 State: Arkansas Area: Arkansas Statewide Copy attached

U. S. Department of Labor Employment Standards Administration Wage and Hour Division

May 2007

OSHA Occupational Safety & Hazard Administration www.osha.gov

U.S. Department of Labor

April 2007

Government’s Quality Assurance Surveillance Plan

USDA Forest Service Ouachita National Forest

Dec 1999

Forest Service Health and Safety Code Handbook FSH 6709.11

USDA Forest Service

SECTION VII

QUALITY ASSURANCE SURVEILLANCE PLAN

INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this service contract. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective in the Statement of Work (SOW) in section V of the contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise the government desires to maintain a quality standard in operating and maintaining facilities and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved.

In this contract the quality control program is the driver for product quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

GROUNDS MAINTENANCE SERVICES

1.1, 2.1

Performance Objective SOW Para Performance Threshold

Mowing/trimming

1.1.1, 2.1.1 Customer complaints shall not exceed 3 per 30 day period.

Grounds

1.1.2, 2.1.2 Customer complaints shall not exceed 4

CUSTODIAL SERVICES

1.2, 2.2

Performance Objective SOW Para Performance Threshold

Changing Building, SST, Pavilion (a)

1.2.1, 2.2.1 Customer complaints shall not exceed 2

Structures 1.2.2, 2.2.2 Customer complaints shall not exceed 3

Other Structures

1.2.3, 2.2.3 Customer complaints shall not exceed 4

Garbage Collection

1.2.4, 2.2.4 Customer complaints shall not exceed 2

CUSTOMER COMPLAINTS

SURVEILLANCE: The government contracting officer’s representative (COR) will receive complaints from customers and pass them to the contractor's quality control inspector (QCI) for correction.

STANDARD: Customer complaints shall not exceed the thresholds cited above for each performance objective. The COR shall notify the contracting officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 1997) or the appropriate Inspection of Services clause, if any of the above service areas exceed the customer complaint thresholds.

PROCEDURES: The Contractor shall provide means of communication with the Government at all times. Any customer that observes unacceptable services, either incomplete or not performed, for any of the above performance objectives should immediately contact the COR or Government inspector.

After confirming the complaint as valid, the COR will complete appropriate documentation to record the complaint. The COR shall verbally notify the Contractor’s Quality Control Inspector (QCI) of the customer complaint. The QCI will complete appropriate documentation to record the complaint. The QCI will be given three hours after verbal notification to initiate correcting the unacceptable performance and two hours after initiation to complete the correction. The documentation will not be recorded as a customer complaint if proper and timely correction of the unacceptable condition(s) is accomplished. The QCI shall return to the COR the written customer complaint document, properly completed with actions taken. The COR will file the complaint for monitoring future recurring performance. Recurring valid customer complaints are not permitted within 30 days of the original complaint for any of the above service items. If a repeat customer complaint is received indicating the same deficiency during 30 days immediately following the complaint, the COR should contact the Contracting Officer for appropriate action.

INSPECTION

SURVEILLANCE: The government inspector will evaluate the services required by each delivery/task order to ensure complete compliance.

STANDARD: The contractor shall perform all work required by the delivery/task order in a satisfactory manner. The COR shall not consider the delivery/task order complete until all deficiencies have been corrected.

PROCEDURES: The government inspector will inspect all work tasks required by the delivery order to ensure contractor compliance in all appropriate paragraphs of Section V Statement of Work (SOW) each time service is performed. The inspector shall record results of inspection, noting the date and time of inspection. If inspection indicates unacceptable performance, notify the contract manager and QCI of the deficiencies and have QCI correct. Contractor shall be given three hours after notification to initiate correcting the deficiencies and two hours after initiation to complete the correction procedure.

The inspector shall not issue a receiving report accepting the services for the delivery/task order until all deficiencies have been corrected.

This contract calls for the contractor to perform the following tasks and subtasks and to perform inspections at the completion of the tasks/subtasks as a minimum and/or for intermediate inspections as determined at contract award by the COR/CO. The contractor’s quality control plan/schedule will be modified accordingly and will be one of the basis for the award of the contract.

CONTRACTOR’S FINANCIAL INFORMATION SHEET

SECTION 1 – GENERAL INFORMATION

1A.NAME

2. TYPE OF ORGANIZATION (CHECK ONE)

A. Sole Proprietorship F. LLC

1B. STREET ADDRESS

B. General Partnership G. Joint Venture

C. Limited Partnership H. Non-Profit/Education

1C. CITY

1D. STATE 1E. ZIP/POSTAL D. Corporation I. Other: Specify

E. Subchapter S.

3. TAXPAYER ID NUMBER :

4. PHONE NUMBER 5. FAX NUMBER

6. DUNS NUMBER:

7. CELLPHONE NUMBER

8. KIND OF PRODUCT OR SERVICE PROVIDED:

9. EMAIL ADDRESS

10. KIND OF BUSINESS- Specify one block (plus “J” if applicable)

A. LARGE BUSINESS E. EMERGING SMALL BUSINESS I. INDIAN SDB

B. SMALL BUSINESS F. VETERAN SMALL BUSINESS J. HUB ZONE - Also

C. SMALL DISADVANTAGED BUSINESS G. SERVICE DISABLED VETERAN

OWNED SMALL BUSINESS

K. Other: Please Specify

D. WOMAN OWNED SMALL BUSINESS H. INDIAN SMALL BUSINESS

11. OWNERSHIP INFORMATION – PARTNERS – PRINCIPALS - OTHERS

NAME TITLE

13.

14.

15.

16. Questions. If “Yes” to any below, attach detailed information. Yes No

A. Have you/your affiliates ever filed for bankruptcy?

B. Do you have any judgments, liens, pending suits?

C. Do you have any contingent liabilities?

D. Have you/your affiliates discontinued business operations with outstanding debts?

SECTION II. GOVERNMENT FINANCIAL AID AND INDEBTEDNESS

If “Yes”, attach detailed information.

Yes No

17. Are you delinquent on any Federal Debt (OMB Circular 129)

18. Do you owe the Government for any contract or other claims?

19. Are you currently receiving Government Financing? (Bonds, Loans, Advanced Payments, Progress Payments, Other) 19a. Are you now in or pending Default on ANY Obligations (i.e. Banks, Financial Institutions, Suppliers, Other)? IF yes please attach detailed information.

PERFORMANCE RELEVANCY QUESTIONNAIRE

Provide the following information requested in this format for each of the projects/contracts being described. Projects may be ongoing and cannot have been completed any later than 3 years prior to the solicitation issue date. Provide frank, concise comments regarding YOUR PERFORMANCE on the contracts you identify. Use as much space as required.

OFFEROR SHOULD PLACE THEIR NAME ON TOP OF EACH QUESTIONNAIRE PAGE.

INSTRUCTIONS: If extra space is needed use the reverse. Mark "X" in appropriate boxes.

CONTRACTOR NAME, ADDRESS & TELEPHONE

How many years do you or your firm have in the line of work contemplated by this solicitation ______? How many years experience in contracting have you or your business had as a (a) prime contractor _____ and/or (b) sub-contractor _____?

PART 1 - PAST / CURRENT PROJECTS

List below up to 5 projects your business has completed within the last 3 years similar in scope to the solicitation:

Contract Amount Type of Project Date Completed Name Address & Telephone No. of Person to Contact for

Project Information.

List below all of your firm's contractual commitments running concurrently with the work contemplated by this solicitation:

Contract No.

Dollar Amount of Project Name, Address & Phone No. of Business

Govt./Agency Awarded (Units)

Completed

Date Contract Completed

Have you ever failed to complete any work awarded to you? Yes ( ) No ( )

Has work ever been completed by performance bond? Yes ( ) No ( )

If "Yes" to either item above specify location(s) and reason(s) why:

PART 2 – SPECIALIZED EXPERIENCE – For each of the projects listed above, address the following comments:

a) Describe the specific elements of the work performed by your firm.

b) Indicate what elements of work were performed by your major subcontractors and indicate if those same subcontractors will be used on Forest Service projects.

c) Address any technical areas about this project you consider uniquely relevant to this solicitation.

d) Point of Contact for Owner/Government agency Contracting Officer and or inspector; include a current phone number and facsimile number. Email address is also desired.

CERTIFICATION

I certify that all of the statements made by me are complete and correct to the best of my knowledge and that any persons named as references are authorized to furnish the Forest Service with any information needed to verify my capability to perform this project.

Certifying Official's Printed Name and Title Signature (In Ink) Date

GENERAL INFORMATION

SITE VISIT

Please visit the site to determine size and difficulty for each subtask prior to submitting your quote. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

If you are unfamiliar with the area and require assistance with viewing the site, please call: Melissa Bingham at 479-367-4174 well before the due date for a viewing. An organized site visit is not scheduled. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Basis of Award This is a Request for Proposals which will result in a firm-fixed price, performance-based, requirements contract for a basic period of performance from date of award, through September 30, 2015, plus two, one-year option periods. Submission of an offer for the basic contract period constitutes an offer to perform in the Option Period(s), if exercised. The government anticipates making award to more than one offeror as a result of the solicitation. This project is set-aside 100% for small businesses. Award will be made based on the best value to the government and can be made on initial offers.

Award will be made to those offerors (1) whose proposals are technically acceptable (2) whose technical/cost relationship presents the best value to the Government and (3) past performance

The Government reserves the right to make cost/technical trade-offs that are in the best interest and advantageous to the Government. The critical factor in making any cost/technical trade-off is not the difference between the technical evaluations but the significance of the difference. The significance of the difference between the technical evaluations will be determined on the basis of what the difference might mean in terms of performance and what it would cost the Government to take advantage of that difference.

The Government may reject any or all offers if such action is determined to be in the best interest of the Government.

INVOICE PROCESSING PLATFORM (IPP)

The awarded Contractor will be required to upload their Invoices in the Invoice Processing Platform (IPP).

If you need assistance:, IPP Helpdesk at 866-973-3131.

OFFERORS SHALL BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM)

(www.sam.gov) AND SHALL ENTER THEIR REPRESENTATIONS AND CERTIFICATIONS ONLINE.

For FREE Government Contracting Assistance &/or help in registering with SAM contact:

ARKANSAS

Arkansas Procurement Assistance Center University of Arkansas Cooperative Extension Service 2301 South University Avenue, Room 110 Little Rock, AR 72204 Phone: 501-671-2390 Fax: 501-671-2394 Email: apac@uaex.edu Website: http://www.arcommunities.org/apac.htm http://www.sam.gov/ mailto:apac@uaex.edu http://www.arcommunities.org/apac.htm

CONTRACT CLAUSES

FAR 52.212-1 -- Instructions to Offerors -- Commercial Items. (Apr 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers;

or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST;

or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

http://fedgov.dnb.com/webform https://www.acquisition.gov/

(End of Provision)

52.212-2 -- Evaluation -- Commercial Items. (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Past Performance.

Subfactors (Equal Order of Importance):

o Quality of Workmanship o Customer Satisfaction o Timeliness of Performance o Safety Record

NOTE: In accordance with FAR 15.305, in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated either favorably or unfavorably in this area, but instead will receive a neutral rating in the area of past performance.

Experience and Availability of Firm, Key Personnel and Equipment.

Subfactors (Equal Order of Importance):

o Relevant Technical Knowledge o Ability to Perform the Work and Availability of Key Personnel o List of Available Equipment – Brand, Type, Age, Ownership Information, Etc.

o Utilization of Local Work Force

Price. A price evaluation will be performed to determine the reasonableness of the proposed price.

Reasonableness will be determined considering other competitive prices received and comparison to the independent Government estimate (IGE). The Government will look at whether a proposed price is too high and may also consider whether a proposed price is too low, since this might indicate a lack of technical understanding on the offeror's part or a performance risk associated with the proposal that the agency may not be willing to accept. Whether a price is too high or too low may be considered in the context of comparison to other price proposals as well as to the IGE or to any other information the contracting officer deems useful in his or her discretion. If multiple contract line items are included in the price schedule, prices will also be evaluated to determine whether any line items are unbalanced.

Offerors are cautioned to distribute costs appropriately.

Technical, past performance and price are all looked at as importance.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items. (Dec 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent…