Sample_Contract.pdf

ARCHITECT- ENGINEER

CONTRACT

1. CONTRACT NO.

2. DATE OF CONTRACT

3b. TELEPHONE NO. (Include Area Code)3a. NAME OF ARCHITECT-ENGINEER

AG-447U-C-15-XXXX

3c. ADDRESS OF ARCHITECT-ENGINEER (Include ZIP Code)

4. DEPARTMENT OR AGENCY AND ADDRESS (Include ZIP Code)

NATIONAL FORESTS IN MISSISSIPPI

200 S Lamar ST, Suite 500-N Box 44

JACKSON MS 39201

5. PROJECT TITLE AND LOCATION

Professional Surveying Services - Ozark-St. Francis National Forest

6. CONTRACT FOR (General description of services to be provided)

The contractor shall provide all materials, labor, equipment, tools, transportation, supervision and expertise necessary, except as otherwise provided, to successfully complete surveying services

"AS REQUIRED" on the Ozark-St. Francis National Forest in accordance with attached and referenced specifications and exhibits.

7. CONTRACT AMOUNT (Express in words and figures)

$0.00

8. NEGOTIATION AUTHORITY

40 U.S.C. Chapter 11 and FAR PART 15

9. ADMINISTRATIVE, APPROPRIATION, AND ACCOUNTING DATA

STANDARD FORM 252 (REV. 10-83)

Prescribed by GSA -

FAR (48 CFR) 53.236-2(a)

NSN 7540-00-181-8326

PREVIOUS EDITION NOT USABLE

10. The United States of Amercia (called the Government) represented by the Contracting Officer executing this contract , and the Architect-Engineer agree to perform this contract in strict accordance with the clauses and the documents identified as follows, all of which are made a part of this contract:

If the parties to this contract are comprised of more than one legal entity, each entity shall be jointly and severally liable under this contract.

The parties here to have executed this contract as of the date recorded in Item 2.

SIGNATURES NAMES AND TITLES (Typed)

11. ARCHITECT-ENGINEER OR OTHER PROFESSIONAL SERVICES CONTRACTOR

A

B

C

D

12. THE UNITED STATES OF AMERICA

Contracting Officer

STANDARD FORM 252 (REV. 10-83) BACK

See Attached

Ozark-St. Francis National Forest AG-447U-C-15-XXXX Professional Surveying Services Page 3 of 51

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NUMBER DESCRIPTION UNITS

Unit Price Base Year -

Date of Award through 12/31/2015

Unit Price Option Year 1

1/1/2016 through

12/31/2016

Unit Price Option Year 2

1/1/2017 through

12/31/2017

Unit Price Option Year 3

1/1/2018 through

12/31/2018

Unit Price Option Year 4

1/1/2019 through

12/31/2019

ZONE ONE - SYLAMORE RANGER DISTRICT

1.1 Initial Corner Search Each

1.2 Subsequent Corner Search Each

1.3 Corner Monumentation Each

1.4 Standard Tie Line Mile

1.5 Double Run Tie Line Mile

1.6 Solar Tie Line Mile

1.7 Boundary Line Marked to Standard Mile

1.8 GPS Survey Grade Corner Tie Each

1.9 Plat of Survey - Section Subdivision Page

1.10 Plat of Survey - R/W Page

1.11 Report of Survey Page

1.12 Maintenance - Line Mile

1.13 Maintenance - Corner Each

1.14 Road Design Survey - C/L and Profile Mile

1.15 Road Design Survey - X Section Profile Mile

1.16 Right-of-Way Survey Mile

1.17 Previously Misplaced Monument Each

1.18 Previously Misplaced Line Obliterated Mile

ZONE TWO - BIG PINEY AND PLEASANT HILL RANGER DISTRICTS

2.1 Initial Corner Search Each

2.2 Subsequent Corner Search Each

2.3 Corner Monumentation Each

2.4 Standard Tie Line Mile

2.5 Double Run Tie Line Mile

2.6 Solar Tie Line Mile

2.7 Boundary Line Marked to Standard Mile

2.8 GPS Survey Grade Corner Tie Each

2.9 Plat of Survey - Section Subdivision Page

2.10 Plat of Survey - R/W Page

2.11 Report of Survey Page

2.12 Maintenance - Line Mile

2.13 Maintenance - Corner Each

2.14 Road Design Survey - C/L and Profile Mile

2.15 Road Design Survey - X Section Profile Mile

2.16 Right-of-Way Survey Mile

2.17 Previously Misplaced Monument Each

2.18 Previously Misplaced Line Obliterated Mile

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Unit Price Base Year -

Date of Award through 12/31/2015

Unit Price Option Year 1

1/1/2016 through

12/31/2016

Unit Price Option Year 2

1/1/2017 through

12/31/2017

Unit Price Option Year 3

1/1/2018 through

12/31/2018

Unit Price Option Year 4

1/1/2019 through

12/31/2019

ZONE THREE - BOSTON MOUNTAIN RANGER DISTRICT

3.1 Initial Corner Search Each

3.2 Subsequent Corner Search Each

3.3 Corner Monumentation Each

3.4 Standard Tie Line Mile

3.5 Double Run Tie Line Mile

3.6 Solar Tie Line Mile

3.7 Boundary Line Marked to Standard Mile

3.8 GPS Survey Grade Corner Tie Each

3.9 Plat of Survey - Section Subdivision Page

3.10 Plat of Survey - R/W Page

3.11 Report of Survey Page

3.12 Maintenance - Line Mile

3.13 Maintenance - Corner Each

3.14 Road Design Survey - C/L and Profile Mile

3.15 Road Design Survey - X Section Profile Mile

3.16 Right-of-Way Survey Mile

3.17 Previously Misplaced Monument Each

3.18 Previously Misplaced Line Obliterated Mile

ZONE FOUR - MAGAZINE RANGER DISTRICT

4.1 Initial Corner Search Each

4.2 Subsequent Corner Search Each

4.3 Corner Monumentation Each

4.4 Standard Tie Line Mile

4.5 Double Run Tie Line Mile

4.6 Solar Tie Line Mile

4.7 Boundary Line Marked to Standard Mile

4.8 GPS Survey Grade Corner Tie Each

4.9 Plat of Survey - Section Subdivision Page

4.10 Plat of Survey - R/W Page

4.11 Report of Survey Page

4.12 Maintenance - Line Mile

4.13 Maintenance - Corner Each

4.14 Road Design Survey - C/L and Profile Mile

4.15 Road Design Survey - X Section Profile Mile

4.16 Right-of-Way Survey Mile

4.17 Previously Misplaced Monument Each

4.18 Previously Misplaced Line Obliterated Mile

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Unit Price Base Year -

Date of Award through 12/31/2015

Unit Price Option Year 1

1/1/2016 through

12/31/2016

Unit Price Option Year 2

1/1/2017 through

12/31/2017

Unit Price Option Year 3

1/1/2018 through

12/31/2018

Unit Price Option Year 4

1/1/2019 through

12/31/2019

ZONE FIVE - ST. FRANCIS NATIONAL FOREST

5.1 Initial Corner Search Each

5.2 Subsequent Corner Search Each

5.3 Corner Monumentation Each

5.4 Standard Tie Line Mile

5.5 Double Run Tie Line Mile

5.6 Solar Tie Line Mile

5.7 Boundary Line Marked to Standard Mile

5.8 GPS Survey Grade Corner Tie Each

5.9 Plat of Survey - Section Subdivision Page

5.10 Plat of Survey - R/W Page

5.11 Report of Survey Page

5.12 Maintenance - Line Mile

5.13 Maintenance - Corner Each

5.14 Road Design Survey - C/L and Profile Mile

5.15 Road Design Survey - X Section Profile Mile

5.16 Right-of-Way Survey Mile

5.17 Previously Misplaced Monument Each

5.18 Previously Misplaced Line Obliterated Mile

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SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

USDA FOREST SERVICE – OZARK-ST. FRANCIS NATIONAL FORESTS

LAND SURVEY CONTRACT SPECIFICATIONS

CONTENTS:

C.1 SCOPE OF WORK Page 9

C.2 DEFINITIONS Page 9

(a) CONTROL SURVEY

(b) BOUNDARY LINE

(c) TRAVERSE LINE

(d) D.B.H.

(e) ACCEPTED MONUMENT

(f) CONFLICT

(g) P-LINE

(h) ABBREVIATIONS FOR ROAD DESIGN SURVEYS

(i) RIGHT-OF-WAY

(j) CONTROLLING CORNER

(k) CONTRACTING OFFICER REPRESENTATIVE

C.3 PROJECT DESCRIPTION AND LOCATION Page 10

(a) DESCRIPTION OF THE SERVICES

(1) Initial corner search

(2) Subsequent corner search

(3) Corner monumentation

(4) Standard Tie line

(5) Double Run Tie line

(6) Solar Tie line

(7) Boundary marked to standard

(8) GPS Survey Grade Corner Tie

(9) Plat of survey of section subdivision

(10) Plat of survey R/W

(11) Report of survey

(12) Maintenance - line

(13) Maintenance - corner

(14) Road design survey - centerline profile

(15) Road design survey - cross section of profile survey

(16) Right-of-Way survey

(17) Previously Misplaced Monument

(18) Previously Miss-located Line Obliteration

(19) Adjoiner notification

(20) GOVERNMENT FURNISHED MATERIALS

(i) Availability

(ii) Materials

(21) CONTRACTOR FURNISHED MATERIALS

(i) Field Books

(ii) Traverse Points

(b) LOCATION OF THE PROJECT

(1) General Location

(2) Specific Location(s)

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TECHNICAL SPECIFICATIONS - CADASTRAL SURVEYS

C.4 SURVEYS Page 13

(a) RESEARCH

(1) Record Research

(2) Adjoiner Notification

(3) Conflicts

(b) FIELD DATA COLLECTION AND BOUNDARY LOCATION

(1) Corner Search, Evaluation, and Documentation

(2) Survey Methods and Procedures

(3) Field Notes

(4) Survey Control Diagram and Computations

(c) CORNER MONUMENTATION AND ACCESSORIES

(1) Monumentation

(2) Bearing Trees and Accessories

(3) Corner Record Card

(4) Corner Recordation Form

(d) BOUNDARY LINE LOCATION, MARKING AND POSTING

(1) Locating the Property Line

(2) Marking the Property line

(3) Posting the Property Line

(e) PLATS

(1) Content

(2) Filing or Recording of Plats

(f) GLOBAL POSITIONING SYSTEM (GPS)

(1) Standards and Guidelines for Cadastral Surveys

C.5 MAINTENANCE Page 35

(a) ADJOINER NOTIFICATION

(b) CORNER MAINTENANCE

(1) Monument Maintenance

(2) Bearing Trees and Accessories Maintenance

(3) Corner Record Cards

(c) LINE MAINTENANCE

(1) Marking the Property Line

(2) Posting the Property Line

C.6 MISCELLANEOUS SERVICES Page 37

(a) SURVEYOR'S REPORT

C.7 EXHIBITS Page 37

C.8 ROAD DESIGN SURVEYS Page 38

(a) LOCATION AND DESCRIPTION OF THE WORK

(1) Location

(2) Description

(b) GOVERNMENT-FURNISHED PROPERTY

(1) Flagged line Location

(2) Location Map

(c) CONTRACTOR-FURNISHED ITEMS

(1) Field Books

Professional Surveying Services Page 8 of 51

(2) Stakes, Markers and Reference Points

(3) Flagging

(d) TECHNICAL SPECIFICATIONS

(1) Clearing

(2) Survey Ties

(e) SURVEY METHODS

(1) Field Notes

(2) Horizontal Traverse

(3) Profile

(4) Cross Sections

(5) Referencing

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GENERAL SPECIFICATIONS

C.1 SCOPE OF WORK

The contractor shall provide all materials, labor, equipment, tools, transportation, supervision and expertise necessary, except as otherwise provided, to successfully complete surveying services “AS REQUIRED” on the Ozark-St. Francis National Forest in accordance with attached and referenced specifications and exhibits.

The work may include, but is not limited to:

(a) Road design surveys

(b) PLSS dependent resurveys and original Small Tract Act surveys.

(c) Locating, measuring and marking of USFS property boundary lines.

(d) Rehabilitation/Maintenance of previously marked USFS property boundary lines and monumented corner positions.

(e) Identification, verification, restoration, location and monumentation of PLSS property corners.

(f) Preparation of surveyors reports, control diagrams, survey plats and USFS corner cards.

(g) Data adjustment and manipulation using Government software being Cadastral Measurement Management

(CMM software).

(h) Preparation of tract descriptions.

(i) Rights-of-Way and easement surveys.

(j) Horizontal and vertical control surveys using conventional and/or surveying grade GPS methodology.

All work shall be performed by, or under the direct supervision of a person licensed to practice surveying in the State of Arkansas.

Contractor shall meet all requirements as set forth by "Arkansas Minimum Standards for Property Boundary Surveys and Plats. (Arkansas Agriculture Department - Land Survey Division)

The surveying and location of the boundaries of National Forest lands are primarily controlled by the recovery, restoration, establishment, and monumentation of controlling corner positions of the Public Land Survey System (PLSS). The restoration of obliterated and lost corners and the establishment of sub-divisional control corners are general requirements needed to locate and mark boundary lines. Where such corners have already been monumented, the contracted services required are restricted to surveying and marking the straight lines between the controlling and monumented corner positions.

PERFORMANCE OF SIMILAR WORK BY THE GOVERNMENT: Nothing in this contract restricts the Government from performing any of the work with its own organization and workforce.

C.2 DEFINITIONS

(a) Control Survey. A survey which provides the horizontal position data for the support and control of subordinate boundary surveys.

(b) Boundary Line. The line separating lands of the Government from its adjoiners as described in the legal instrument establishing Government ownership.

(c) Traverse Line. A survey connection from a point or corner on the boundary line to a point whose position is required or a connection to close a survey on a previously determined point.

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(d) d.b.h. Diameter breast height

(e) Accepted Monument. A monument that has recently been maintained to specifications including filing of a Corner Recordation form (USFS Corner Card). Additional maintenance and documentation is not required unless site conditions change after said maintenance.

(f) Conflict. Any situation encountered during the course of the contract which indicates a survey, possession, or title problem with the boundary being surveyed.

(g) P-line. Preliminary road center line flagged for road design surveys.

(h) Abbreviations. For road design surveys see Exhibit 21.

(i) Right-of-Way. A survey that provides a recordable, locatable and accurate land description of a strip of land for the construction, use and maintenance of a road or trail.

(j) Controlling Corner. The nearest property corner on each side of an encroachment or conflict.

(k) Contracting Officer Representative (COR). The Contracting Officer (CO) will designate COR(s) by task order in writing and will define the limitations and authority of the designated COR.

C.3 PROJECT DESCRIPTION AND LOCATION

(a) Description of the services to be performed.

(1) Initial corner search: Preliminary ground search for obvious and easily acceptable corner evidence based on record or parole evidence which indicates said evidence is in place. The object being to determine the extent of the tie line necessary to gather all the information available and or necessary to establish the missing controlling corners.

(2) Subsequent corner search: That search made after all the evidence, (record, parole, use, etc.) has been collected and tied together by survey to indicate a final search area. This search will be closely followed by corner monumentation and the location of all the title and use lines associated with the project.

(3) Corner monumentation: As per specifications herein.

(4) Standard Tie line: Traverse line as part of a closed loop used to tie in the controlling corners and evidence, found or verified in sub-item (1 and/or 2) above and tie in any other line and corner evidence both new and old. Tie line (Standard, Double Run, & Solar) is also used as a basis to offset to and locate the final title line for evaluation and/or marking and posting.

(5) Double Run Tie line: Traverse line run out to the end point and back to the point of origin simultaneously, i.e.

all angles are read from back-site to fore-site and fore-site to back-site, all distances are measured forward & backward, etc. Also the line could be traversed to the end point and then traverse back to the point of origin if one prefers.

(6) Solar Observation Tie line: Traverse line beginning with a solar and ending with a solar with feet & meters read and recorded, horizontal angles read and recorded indirect and direct with the horizon closed, zenith angles read and recorded direct and indirect and additional solars so as to have no more than one mile or 20 stations between solars. A solar shall consist of two sets of observations (an observation set being the average of three readings direct and three indirect). The bearing difference between observation sets at any one solar shall not be greater than 20 seconds.

(7) Boundary marked to standard: As per specs. NOTE: When billing for services do not include the cost or time for tie line in cost proposals as it was covered in sub-items (4, 5, & 6) above.

(8) GPS Survey Grade Corner Tie: Use of survey grade GPS equipment to locate controlling corner monuments on a survey project, instead of performing a conventional survey traverse using, for example, a total station to collect data on a conventional traverse line.

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(9) Plat of survey section subdivision: As per specifications herein.

(10) Plat of survey R/W: As per specifications herein.

(11) Report of survey: As per specifications herein.

(12) Maintenance - line: This sub-item is the repainting of existing blazes and resigning of existing line trees and evaluation of the condition of the line to determine if new tie line and marking to standard may be required.

(13) Maintenance - corner: This sub-item is usually performed in conjunction with line maintenance and consists of bringing the corner up to standard as in a newly identified and monumented corner.

(14) Road design survey of centerline profile: This sub-item involves staking along a pre-flagged centerline and determining the profile as determined by directions in the specs with stakes to ID the stations as outlined in the specs. [Ref - C.8 (e) (4)]

(15) Road design survey of cross sections: This sub-item involves taking cross-sections for approximately 30 feet right and left of the profile stations with additional information where there are steep slopes, bluffs, creeks, cross roads, etc.

(16) Right-of-way survey (road or trail): This sub-item is for the center line identification and any encroachments located in the particular R/W width indicated. It does not include tie line for the end points or any other surveying that may be necessary prior to the R/W survey. See (4, 5, & 6) above. It does not include the plating. See (10) above.

(17) Previously Misplaced Monument. Subsequent to the disclosure of a conflict in accordance with item C.4-a-3 of the General Specifications, a delivery order may be issued calling for the misplaced monument to be set or driven flush with the ground. In such cases the Contractor shall tie the misplaced monument to the correct corner position in accordance with item C.4-b-2(i) of the General Specifications prior to setting or driving the misplaced monument flush with the ground. In addition, the Contractor shall remove signs identified in Exhibits 12, 13 and 14 from the accessories to the misplaced monument. The Contractor shall also obliterate the paint and scribing from said accessories. The signs shall be turned over to the COR. and a description of the misplaced monument along with the survey tie to the correct corner position shall be recorded in the corner book, noted in the Report of survey, and noted on the corner card.

(18) Previously Mis-located Boundary Line Obliteration. Subsequent to the disclosure of a conflict in accordance with item C.4-a-3 of the General Specifications, a delivery order may be issued calling for the obliteration of previously mis-located boundary line. In such cases the Contractor shall remove from the miss-located line the signs identified in Exhibits 12, 13 and 14. Additionally the Contractor shall either remove by scraping or painting over with black paint the boundary paint along the mis-located line. The signs removed shall be turned over to the Contracting Officer.

(19) Adjoiner notification: As per specifications herein.

(20) Government Furnished Materials:

The Government shall furnish the material as described in (i) and (ii) below.

Also see FAR 52.245-4.

(i) Availability. Government-furnished materials will be available at locations as specified in the Delivery

Order.

(ii) Materials. Government-furnished materials shall include:

(A) The Forest Service will make available to the Contractor ownership and corner search and evaluation information in its possession relative to the survey. However, any information provided to the Contractor by the Forest Service shall be construed as being for informational purposes only, Professional Surveying Services Page 12 of 51 and the sole responsibility for its accuracy, completeness, and/or verification rests with the Contractor.

(B) Monuments. Monuments will be aluminum 24 inches long, 1 1/4" in diameter, with a 3" diameter aluminum cap attached. The Government shall reserve the right to alter the type of monument at any time.

(C) Boundary signs for lines and identification signs to be placed at corners and all other signs designated by the C.O.R.

(D) Blank corner cards, Form 7100-52.

(E) Metal posts.

(F) Red Boundary Marking Paint

(G) PK Nails/Mag Nails and aluminum “washers” that are stamped with the words: FOREST SERVICE

BEARING TREE

(H) Nuts and bolts, Iron or aluminum nails and other fasteners suitable for fastening Forest Service

Boundary signs and Bearing Tree tags.

(21) Contractor Furnished Materials/Items:

All labor, equipment, research, and supplies and tools necessary to accomplish the work, including the following:

(i) Field Books. Waterproof, hardbound field notebooks. Loose leaf field books are not acceptable.

(ii) Traverse Points. 16 d or larger nail, 2" X 2" X 8" long hub & tack or as approved by the C.O.R.

(b) Location Of The Project

(1) General Location

The general project area is located within the geographical limits of the Ozark - St. Francis National Forests.

Specific work location(s) will be in one or more of the areas listed in The Schedule. See Section B and the table below for a list of all the potential areas.

FIVE (5) GEOGRAPHIC CONTRACT ZONES

OZARK-ST. FRANCIS NATIONAL FORESTS

ZONE ZONE 1 - SYLAMORE

RANGER DISTRICT

COUNTIES Searcy, Baxter, Marion, Stone, & Izard

TOWNSHIPS T15N, R10, 11, 12, 13W

T16N, R10, 11, 12, 13, 14W T17N, R11, 12, 13, 14W T18N, R12, 13, 14W

ZONE ZONE 2 - BIG PINEY RANGER DISTRICT AND THE PLEASANT HILL

COUNTIES Searcy, Newton, Pope, Johnson, Van Buren, Conway, Madison, Franklin

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TOWNSHIPS T09N, R16, 17, 18W

T10N, R16, 17, 18, 19, 20, 21, 25W T11N, R16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27W T12N, R17, 18, 19, 20, 21,22, 23, 24, 25, 26, 27W T13N, R18, 19, 20, 21, 22, 23, 24, 25, 26 ,27W T14N, R18, 19, 20, 21, 22, 23, 24 ,25, 26W

ZONE ZONE 3 - BOSTON MOUNTAIN

COUNTIES Franklin, Madison, Washington, Crawford, & Benton

TOWNSHIPS T11N, R27, 28, 29, 30, 31, 32, 33W

T12N, R26, 27, 28, 29, 30, 31, 32, 33W T13N, R26, 27, 28, 29, 30 ,31, 32, 33W T16N, R32W T17N, R31, 32, 33W

ZONE ZONE 4 – MAGAZINE RANGER DISTRICT

COUNTIES Logan and Yell

TOWNSHIPS T6N, R22, 23, 24, 25, 26W

T7N, R22, 23, 24, 25, 26W

ZONE ZONE 5 – ST. FRANCIS NATIONAL FOREST

COUNTIES Lee and Phillips

TOWNSHIPS T01S, R04 AND 05E

T01N, R04 AND 05E

T02N, R04E

(2) Specific Location(s)

The project area(s) will be located in one or more of the areas specified in THE SCHEDULE and on the project vicinity map (Exhibit 1). Actual work locations and services required to be performed will be specified by Delivery Order(s) issued when the Government determines its specified surveying needs.

TECHNICAL SPECIFICATIONS - CADASTRAL SURVEYS

C.4 SURVEYS

All surveys necessary to define National Forest boundaries shall comply with applicable state law and regulations. Where state laws and regulations are less restrictive than the specifications contained herein, the specifications contained herein shall apply. In Public Land Survey System (PLSS) States, the principles and practices, as set forth in the Bureau of Land Management publication "Restoration of Lost or Obliterated Corners and Subdivision of Sections" and the current "Manual of Surveying Instructions," hereinafter called the Manuals, as well as applicable state laws, shall be the basic guide. (Ref:

www.blm.gov/wo/st/en/prog/more/cadastralsurvey.html)

(a) Research

(1) Record Research http://www.blm.gov/wo/st/en/prog/more/cadastralsurvey.html

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(i) All necessary research of the descriptions of adjoining lands as they pertain to the common boundaries, in order to determine conflicts of survey, shall be the responsibility of the Contractor.

(ii) The Government will provide the Contractor access to Government ownership and corner search and recovery records in its files at the time of award.

(iii) In addition to the Government-furnished written material the Contractor shall research and obtain the descriptions of adjoining land as it pertains to the common boundaries. It is not the intent of these specifications to require the Contractor to research the question of title. Any conflicts in current descriptions shall be reported to the COR.

(2) Notification of adjoining landowners

The contractor shall personally notify all adjoining landowners of intent to survey or perform Boundary Line Maintenance as applicable before beginning the fieldwork. Before beginning the work on a contested boundary line, a Certified Letter of Intent to Survey shall be mailed to the landowner prior to beginning work.

See Exhibits 03 and 04.

(3) Conflicts

The contractor will be informed by the Government of any known conflicts of survey, possession, or title along the boundary lines to be surveyed. Any conflicts discovered by the Contractor in the course of the project, shall be reported to the C.O.R. verbally as soon as possible, followed within five (5) days of discovery with written documentation. An equitable adjustment of contract performance dates or contract price, or both will be made for any additional survey work, authorized by Contracting Officer, resulting from a conflict.

(b) Field Data Collection and Boundary Location

(1) Corner Search, Evaluation and Documentation

The Contractor shall make an investigation of all corners as indicated on the Delivery Order and included in Section B as requiring a search.

(i) Field Search. An extensive on-the-ground search of the project area shall be conducted to obtain evidence left by previous surveys, including original monuments and accessories, such as, bearing trees, line trees, and reference objects. When searching and evaluating the physical evidence of the original corner monument and accessories, the utmost professional care shall be taken to protect and preserve the evidence. All field operations involving corner search and evaluation will have the AR RLS of record present at the field site.

(ii) Corner Documentation. When a corner has been found, monumented, or determined lost or obliterated, the Contractor shall state this in the field book and on the corner card form FS-7100-52. The Contractor shall also describe in the field notes the procedure of evaluation, description of the search area, a narrative of the search process and the time spent in the search. Separate field books will be used for the search, monumentation and maintenance of Corners. Two facing pages will be kept blank between individual Corner records.

(iii) Corner Record Card (Form FS-7100-52). All applicable sections of the card shall be completed in accordance with Exhibit 10. Two original, or one original and one copy on 5 x 8 inch card stock, of Form FS-7100-52, shall be completed for each corner search required by Section B and/or the Delivery Order.

(2) Survey Methods and Procedures.

The Contractor shall select the methods and instruments to be used for field data collection and boundary location. Methods such as photogrammetry, traverse, triangulation, satellite, and intertial positioning systems may be used. The system selected shall meet the positional tolerance requirements described in the specifications.

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(i) Accuracy and Positional Tolerance. The position of each corner established or tied must be determined as part of a closed survey scheme, an acceptable radial tie, or a point positioning procedure designed to meet the standards and criteria in Exhibit 09. The standard for locating the boundary line between corners is specified in Section C.4-d-1.

(ii) Determination of Bearing. The method used must be capable of establishing azimuth (astronomic or geodetic) within 30 seconds of arc. Any of the following sources of meridian are acceptable for this work unless otherwise indicated:

Deed Meridian. The survey may be oriented to a bearing recited in the Government's deed, when existing corner monuments are found and occupied on both ends of that line and approved by the C.O.R.

True Meridian. Orientation may be established using accepted 3rd Order Astronomical observations and/or Global Positioning Systems.

Grid Meridian. Grid north may be established by traverse line to known geodetic positions, or by Global Positioning Systems.

(iii) Marking the Survey Point. Survey points shall be marked and identified for inspection and for future use of the Government. Each survey point which is other than a high native stake or a high cut off sapling shall have an identifying guard stake or wire flag firmly anchored near the point. All points shall be marked leaving a legible imprint with the name or number of the point.

(iv) Clearing for Survey Lines. Clearing for Traverse and Boundary Lines should be kept to the minimum necessary to provide a line of site between signs, sign posts and traverse points. Traverse Lines should be run on Government when feasible and no trees over 10 inches d.b.h. should be cut.

(v) Calibration of Equipment. Within ninety (90) days prior to starting work, and every year thereafter, the calibrations of all EDMs shall be checked at one of the National Geodetic Survey baselines or at an approved EDM instrument calibration and repair center, along with a calibration report submitted to the C.O.R. Additional calibration checks may be required.

(3) Field Notes

Field notes shall be recorded in writing, in a standard waterproof field book, or by electronic data collectors.

The method used shall provide a complete and accurate record of all field work. All recordings, whether written or electronic, shall be made neatly and logically to insure legibility.

(i) Field Books

(A) Errors shall be lined out and not erased.

(B) The original field book shall be furnished to the Government upon completion of the project. Only original field books will be accepted for final payment. No photo copies will be submitted, but such may be retained by the contractor.

(C) Field books shall contain, at a minimum, the following data:

.1 The contract number and name shall be printed in ink on the cover of each book and each book shall be sequentially numbered.

.2 Each book shall contain a small sketch and index page in the front of the book which will include a brief description of work and the corresponding page number.

.3 Names and duties of each party member, weather conditions, instruments used, the location of the work performed, and the date shall be recorded each day work is performed.

.4 Field data collection and boundary layout notes shall be recorded in such a fashion as to allow another technically qualified person to retrace the survey without consultation with the Contractor.

.5 Basis of bearing data shall be recorded in sufficient detail to permit an independent check.

.6 Statements by adjoiners or interested parties relative to boundary line and corner locations, signed and-or witnessed.

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.7 Field record of all corners monumented with a description of the monument and accessories established. The contractor shall furnish a legible digital photograph file of markings on each stamped corner cap set in this contract.

.8 Surveyor’s Certificate - The following certification is to be made immediately following the last page used in the notebook:

I hereby certify that the foregoing notes represent work done under my direct supervision.

Date Signature

State Registration No. Title

(D) Field notes shall be recorded in writing, in a standard non-loose leaf field book. Electronic data collections may be used only as a supplement to the field books. The field record will be complete, accurate, neat and legible from a distance of 2.5 Ft.

(E) Each page will be titled by traverse line being worked.

(ii) Electronic Data Collectors. If the Contractor uses an electronic data collector, the following shall be furnished to the Government:

(A) A disk and a hard copy containing the original field data prior to any manipulation or adjustments.

(B) A separate written report showing:

.1 The data format used, describing the data on the hard copy by line and column.

.2 All descriptive codes and their meaning.

.3 A small sketch of the project with an index showing the data contained on each disk.

(C) Legible photocopies of all books used in conjunction with the collector which describe work done.

(4) Survey Control Diagram and Computations

(i) Survey Control Diagram. The Contractor shall furnish to the Government one legible print of the survey control diagram with each request for control survey progress payment. When the project has been completed, the Contractor shall furnish a legible reproducible copy of the control diagram. The size of each sheet is not to exceed 24"x36" with a minimum size of 18"x24". The survey control diagram shall contain the following:

(A) Project name and contract number.

(B) Contractor's name.

(C) Project location.

(D) Dates of each revision.

(E) Linear Scale.

(F) Survey control stations and monuments tied or set, accurately plotted with names or numbers.

(G) Raw and final coordinate values and bearing and distances between all corner monuments used, established, or re-established.

(H) Field book and page reference to all corner ties.

(I) Traverse and Boundary Lines shall be shown on the control diagram.

(ii) Computations. A legible copy of all computations shall be furnished to the Government, including a glossary of abbreviations and a description of printout format for each computer software used. All computations shall be based on the bearing as determined under C.4-b-2-ii.

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(A) Computation sheets shall list survey control point names or numbers, survey field data, and coordinate values, both raw and adjusted, for survey points and corner ties. Relative error of closure before angular adjustment shall be shown along with total angular error for each loop.

(c) Corner Monumentation and Accessories

(1) Monumentation

All corners requiring monumentation in this contract shall be established, re-established, or perpetuated, using a monument provided or specified by the Government. Where existing monuments are other than those specified herein, the COR. will determine whether or not they are acceptable or require remonumentation.

Corners with unacceptable existing monuments shall be monumented using the monuments specified.

Unacceptable existing monuments are those that are easily moved, temporary in nature, and difficult to identify. They include, but are not limited to, such items as wooden posts and stakes, iron pins, water and gas pipes, and small or loose planted stones. The item removed shall be either buried alongside the new corner monument or placed in a position so as not to be confused with the new corner monument.

(i) Monument Placement. Monuments set by survey shall be located to the tolerance requirements described in Section C.4-b-2-i. Placement shall be in accordance with Exhibits 07 and 08. Brush and debris within a radius of 6 feet of the corner shall be trimmed away when the monument is set.

(ii) Reference of Witness Monuments. Where a corner monument cannot be placed in the true corner location, a reference monument (RM) or witness corner monument (WC) shall be set in accordance with Exhibit 07, and the approval of the C.O.R.

(iii) Monument Caps. Monument caps and tablets shall be stamped as shown in Exhibits 07, 19 and/or 20.

(iv) Stone Mounds. When available stones shall be placed around the monument in the shape of a mound.

If stones are not abundant the contractor shall search in a radius of up to 250 feet to obtain them. See Exhibits 07 and 08.

(v) Corner Trees. They shall be marked in accordance with Exhibit 11.

(vi) Painting. Painting shall be in accordance with Exhibit 11.

(vii) Signing. Signs to be used are shown in Exhibits 12 and 13 . Sign placement and attachment shall be in accordance with Exhibit 11 and Special Project Specifications.

(2) Bearing Trees and Accessories

(i) Selection. All corners shall be referenced by at least three healthy bearing trees, 5 inches in d.b.h. or larger, and preferably located at not less than 30 degrees apart in angle as measured from the corner. If such trees are not available, bearing objects may be substituted. Where conditions permit, at least one bearing tree or object shall be on Government Land.

(ii) Measurements. All bearing trees shall be described by bearing and distance measured from the corner (not a reference monument) to the center of the bearing tree or to the identified point on the bearing object. Distance shall be a horizontal measurement and be measured to the nearest

0.1 foot. Bearing shall be measured to the nearest degree. Basis of bearing shall be recorded in the field notes.

(iii) Blazing. Blazing shall be in accordance with Exhibit 11 and shall include a PK/MAG nail and washer to be attached to the front and lower portion of the bearing tree’s butt blaze.

(iv) Painting. Painting shall be in accordance with Exhibit 11.

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(v) Signage. Sign 54-3, "Bearing Tree," shall be placed on all but one of the new bearing trees and on all existing bearing tree remnants. An appropriate location poster (54-5, 54-6, or 54-8) will be placed on the remaining new "Bearing Tree".

(3) Corner Record Card (Form FS-7100-52)

All applicable sections of the card shall be completed in accordance with Exhibit 10. Two original, or one original and one copy on 5 X 8 inch card stock, of Form FS-7100-52, shall be completed for each corner monumentation required in Section B and/or the Delivery Order.

(4) Corner Recordation Form

When required by State statutes, the Contractor shall complete and file Corner Recordation Forms in the appropriate jurisdiction after review by the C.O.R.

(d) Boundary Line Location, Marking and Posting

The Contractor shall mark the boundary lines shown on Exhibit 3 and/or the Delivery Order in accordance with the following specification. Original markings on line trees (corner, witness, line, etc.) shall not be destroyed.

(1) Locating the Property Line

The property boundary line will be located by survey methods that ensure that the posts, line blazes on trees or line monuments defining the property line have a positional tolerance of plus or minus 1.0 foot (99% probability) in relation to the corners that define that line. The contractor shall locate and tie the following:

(i) All corner monuments, including accessories, and other evidence indicating a previous survey, whether recorded or not, along the boundary line.

(ii) Visible signs of possession, such as improvements, limits of timber cutting, mining operations, fields, gardens, fences, etc., that indicate an encroachment.

(iii) Major topographic or cultural features, such as highways, roads, railroads, trails, streams, ridges, bluffs, gas & power lines, etc., which cross the boundary line.

(2) Marking the Property Line

Property lines are marked by placing line posts, line monuments and blazes on trees. In addition, clearing and painting may also be used to identify the line.

(i) Posts, Line Monuments and Line Blazes. Posts, line monuments and line blazes shall only be placed on the true property line as located to the standard specified above.

(ii) Blazes and Hacks. Blazes and hacks shall be made in accordance with Exhibits 15, 16, 17.

Previously marked trees shall not be re-blazed or re-hacked.

(iii) Clearing. Clearing shall be 3 feet on each side of the true line. If adjoining landowners do not wish their side of the line cleared, the line shall be cleared 3 feet on the Government side of the line being careful not to damage private property.

Clearing will include trees, branches and brush less than 2 inches in diameter. Clearing shall be sufficient to allow line-of-sight between property signs for purpose of inspection only.

(iv) Painting.

(A) Obliteration of erroneous lines shall be considered incidental to boundary line marking.

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(B) Contractor may choose to paint over old erroneous paint lines with a paint color approved by the

C.O.R.

(3) Posting the Property Line

Posting is the act of placing posts and signs along the property line so it is recognizable. Some of the signs that are available are shown in Exhibit 14. Other signs may be specified for special projects.

(i) Sign Placement. Placement of signs along the boundary line shall be in accordance with Exhibits 16, 17 and 18. All signs placed in an improper location will be removed or relocated at the Contractor's expense.

(A) Sign 54-2 "Property Boundary Sign" will be placed on line trees and posts, along the property line, as indicated in EXHIBIT 18.

(B) Signs 54-5, 54-6 and 54-8, "Location Posters" shall be placed where marked boundary lines cross roads. Sign 54-5 is for section, one-quarter, and township corners. Sign 54-6 is for section sub-divisional corners. Sign 54-8 is for metes and bounds survey corners. These signs may be placed on either posts or trees. The Contractor shall stamp or legibly etch the required information on the sign. Posts placed at road crossings as specified on Exhibit 18 and/or the Delivery Order shall have the appropriate signs attached.

(ii) Sign Attachment. The Contractor shall firmly attach signs to posts and appropriate trees in accordance with Exhibit, 16, 17 and 18.

(iii) Sign Posts. Sign posts with Sign 54-2 will be placed so as to be intervisible if the line were cleared but not to exceed 250 FT. Streams, trails, roads, and ridges will have sign-posts or signs on line trees.

(e) Plats

All plats shall be submitted on 8 1/2 X 11" sheets. Scale shall be such that sections will be approximately 6" square, only one township shall be represented on each sheet, only one section or part thereof will be represented on each sheet and blow-ups of encroachment areas will be provided on separate sheets. See Exhibits 05 and 06

(1) Content

The information shown on the plats shall include, but is not limited to, the following:

(i) Title block containing project name & location, description of property surveyed, dates surveyed, contract number and the type of survey equipment used.

(ii) North arrow, basis of bearing, legend and bar scale.

(iii) Boundary lines, traverse lines, and their corresponding bearings and distances, both record and measured.

(iv) Corners found and set, and description of monument shall be covered in the Report of Survey. Sheet number and match lines when more than one sheet is used for a plat.

(v) A statement of the history of the original surveys and other surveys of record shall be covered in the Corner Records, Corner Field-Books and Report of Survey.

(vi) The National Forest System Lands and other lands as appropriate. (State, Private, etc.)

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(vii) Certification Statement required by the State in which the project is located, and of the surveyor with a signature and date affixed to the certification. The certification shall include the statement "at the request of the USDA, Forest Service."

(viii) Lines posted to standard.

(ix) On Each Plat: Place the statement, "Corner Records & Field Books filed with U.S. Forest Service District

Ranger Station.”

(x) Rights-of-Ways - (road or trail)

(A) Plats shall be 8.5 X 11 inches

(B) A traverse control diagram as described in C.4-b-4 and preliminary plat will be submitted to the C.O.R. for preliminary approval.

(C) Presentation of plat ready for filing will be presented for final approval of the C.O.R.

(D) Each Right-of Way plat will have the following statement in bold lettering: "PLAT OF PROPOSED

RIGHT-OF-WAY"

(2) Filing or Recording of Plats

(i) The Contractor shall file or record the survey plat(s) in the appropriate jurisdiction in accordance with the local and State Statutes. Filing fees and any other costs involved shall be borne by the Contractor.

(ii) Prior to filing or recording, two paper copies of the plat shall be submitted to the C.O.R. for review. After review by the COR. the Contractor shall file or record as required by law, the required copies of the plat in the appropriate state or county office prior to final acceptance of the contract. Final Plat shall reference measurements to ground distance in feet and basis of bearing to True North.

(iii)

(f) Global Positioning System (GPS)

(1) Standards and Guidelines for Cadastral Surveys

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Standards and Guidelines

For

CADASTRAL SURVEYS

Using

Global Positioning System Methods

May 9, 2001 Version 1.0

United States Department of Agriculture- Forest Service

United States Department of the Interior- Bureau of Land Management

Table of Contents

Foreword

Part One: Standards for Positional Accuracy

Part Two: GPS Survey Guidelines

Section One: Field Data Acquisition Methods

Section Two: Field Survey Operations and Procedures

Cadastral Project Control

Cadastral Measurements

Section Three: Data Processing and Analysis

Section Four: Project Documentation

Appendix A: Definitions

Appendix B: Computation of Accuracies

Appendix C: References

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Foreword

These Standards and Guidelines provide guidance to the Government cadastral surveyor and other land surveyors in the use of Global Positioning System (GPS) technology to perform Public Land Survey System (PLSS) surveys of the Public Lands of the United States of America.

Many sources were consulted during the preparation of this document. These sources included other GPS survey standards and guidelines, technical reports and manuals. Opinions and reviews were also sought from public and private Professional Land Surveyors who use GPS for boundary and cadastral surveys.

The static and fast static survey procedures in these guidelines follow long established and well-documented industry and government survey practices. However, guidelines for real-time kinematic surveys of all types are in the early stages of development.

Manufacturer’s technical manuals describe real-time kinematic GPS surveys as a topographic surveying method for small areas, not intended for surveying legal land boundaries nor for large project areas. Therefore, guidelines for performing land surveys using real-time kinematic GPS techniques require greater observational and occupational redundancies and checks than specified by the manufacturers.

These standards and guidelines do not require that cadastral surveys be performed to the higher accuracy and methodology requirements of geodetic control surveys. They are intended to provide sufficient observational and occupational redundancy to detect blunders and quantitatively demonstrate the stated accuracy of a survey has been achieved.

Cadastral Surveys are an important part of the National Spatial Data Infrastructure. The accuracy reporting requirements of this document is in accordance with accuracy reporting requirements of the Federal Geographic Data Committee’s “Geospatial Positioning Accuracy Standards”, July 1997.

Disclaimer Statement

This document is intended only for the purpose of providing the user with guidelines for planning, execution, and classification of PLSS surveys performed using GPS carrier phase methodology.

Note: Italicized words in bold font, i.e., independent occupation, indicate that a definition for that word appears in Appendix A: Definitions.

Part Two

Guidelines

The guidelines outlined in this document consist of field data acquisition methods, field survey operations and procedures, data processing and analysis methodologies, and documentation. The use of these guidelines and the manufacturer’s specifications provide a means for the surveyor to evaluate the survey and to verify the specified accuracy standard has been achieved.

These guidelines are designed to ensure a survey performed with GPS technology is repeatable, legally defensible and referenced to the National Spatial Reference System (NSRS) (see Appendix A) by providing the for the following:

• Elimination or reduction of known and potential systematic error sources.

• Occupational (station) and observational (baseline) redundancy to clearly demonstrate the stated accuracy.

• Documentation of baseline processing, data adjustment, and data analysis which demonstrates the recommended procedures and required accuracy.

• Compliance with the Bureau of Land Management Manual of Instructions for the Survey of the Public Lands of the

United States, 1973 and state laws.

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GPS survey guidelines continually evolve with the advancements in equipment and techniques. Changes to these guidelines are expected as these advancements occur. The size, scope and site conditions of a project may also require variations from these guidelines.

Any variations from these guidelines should be designed to meet the above criteria and to achieve the accuracy standard of the survey as required by this document. All variations shall be documented in the project report.

Section One

Field Data Acquisition Methods

A variety of GPS field data acquisition methods may be used for Cadastral Measurements (see Appendix A) and Cadastral Project Control (see Appendix A).

Static Positioning:

Static positioning typically uses a network or multiple baseline approach for positioning. It may consist of multiple receivers, multiple baselines, multiple observational redundancies and multiple sessions. A least squares adjustment of the observations is required. This method provides the highest accuracy achievable and requires the longest observation times.

Static positioning is primarily used for ties to the National Spatial Reference System (NSRS) when observing Cadastral Project Control. This method may also be used for the Cadastral Measurement portion of a cadastral survey.

Fast-Static Positioning:

This method requires shorter occupation times (i.e. 5 to 20+ minutes) than static positioning and may use a radial baseline technique, network technique, or a combination of the two. Fast static requires a least squares adjustment or use of processing software capable of producing a weighted mean average of the observations. Fast-static positioning may be used for observing both the Cadastral Project Control and the Cadastral Measurements of a cadastral survey.

Post-Processed Kinematic (PPK) Positioning:

Post processed kinematic survey methods provide the surveyor with a technique for high production Cadastral Measurements and can be used in areas with minimal obstructions of the satellites. PPK uses significantly reduced observation times compared to static or fast-static observations.