Amendment___A001_to_Timber_Sale_Prep.pdf

Timber Sale Prep and Professional Forestry Services AG-447U-S-14-0009 Ouachita and Ozark-St Francis National Forests TOC RFP

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 12

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

A001 Janaury 28, 2014

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

USDA Forest Service Region 8, Acquisition Zone West 200 S. Lamar Street, Suite 500-N Jackson, MS 39201

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

AG-447U-S-14-0009

9B. DATED (SEE ITEM 11)

January 3, 2014

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

ANDREW J THOMPSON, Contracting Officer 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

JAN 28, 2014

(Signature of person authorized to sign) (Signature of Contracting Officer)

SN 7540-01-152-8070

Previous edition unusable

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

A pre-proposal meeting was held on the Fourche Ranger District January 15, 2014. The Forest Service was represented by Andrew J Thompson, CO, AZW, Jackson, Mississippi, Ray Yelverton, Timber CO, Ouachita NF and AJ Brigance, Timber CO, Ozark - St Francis National Forest.

The contractors were informed that an amendment to the solicitation would be sent out and that the amendment would include any corrections and/or changes to the solicitation, in addition to answers to questions asked concerning the solicitation. The following information was reviewed with the contractors at the site showing, covering the Timber Sale Specification.

Summary of Discussion

Timber Sale Prep and Professional Forestry Services Contract is for 5 years. The base year is effective from the date of award through September 30, 2014.

SCHEDULE OF ITEMS: Unit prices for line items under 5.3 will be used for evaluation purposes only. These items will assist in determining our pool of contractors for future awards.

Unit prices will be used to determine the pool of contractors and will not be used to evaluate offers for actual timber sale RFP 67272 and RFP 67274

Offerors may bid on one, all or a combination of items.

MARKER CERTIFICATION:

Based on discussion page 12, Marker Certification will be corrected or amended as follows:

Second Paragraph – is hereby changed by adding the following after the first sentence.

The annual recertification will consist of a field test only. Contractors and/or their employees who have met the cruiser certification requirements on another forest in the Forest Service Southern Region (Region 8) will not be required to retake the written test but will be required to pass a field test conducted by either the Ouachita or Ozark- St. Francis National Forest.

THE SYSTEM FOR AWARD MANAGEMENT REGISTRATION: In order to be eligible for award, contractors must comply with the requirements of FAR 52.204-7, System for Awards Management.

This process will require the assignment of a DUNS Number by Dun and Bradstreet Inc.

INSURANCE COVERAGE: The contractor will be required to present evidence to show, as a minimum the amounts of general liability insurance below: Bodily Injury Liability Coverage: $500,000 per occurrence and Property Damage Liability Coverage: $100,000 per occurrence

CLAUSES INCORPORATED BY REFERENCE: Have the same force and effect as if given in full text. Referenced clauses are available for view on the internet at http://acquisition.gov/far/index.html

INITIAL TASK ORDER AWARD: Projects/Services included with this solicitation will be awarded as task orders when initial contracts are awarded.

POST TASK ORDER AWARD: Projects/Services following contract award – will be competed by task orders among awarded contractors. Task Order Proposals will be evaluated based on price, contractor availability and past performance on earlier task order awards.

http://acquisition.gov/far/index.html

INSPECTION AND ACCEPTANCE OF SERVICES: Contractors shall only submit for acceptance those items that conform to the requirements of the contract.

PROPOSAL EVALUATION – Offerors who fail to submit a technical proposal will not be considered for award.

Basis for Award - Award is based on BEST value. Award will be made to those offeror (s) whose proposals are technically acceptable and whose technical/cost relationship presents the best value to the government. By definition of the FAR: Best value - means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

Evaluation Factors: Descending Order of Importance:

Past Performance

Technical Approach

• Method

• Equipment

• Capacity

• Quality Control Plan

• Resource Protection

• Safety Plan

Technical Experience, Expertise of Firm and Key Personnel

Utilization of Local Work Force

Price

Preparation of Proposals – Required with all Proposals in 2 copies:

Business/Cost Proposal

Completed and Signed Standard Form 1449 (one original signed copy) Priced Schedule of Items Representations and Certifications Contractors Financial Information Sheet Proof of Insurance

Technical Proposal

See Technical Proposal Instructions. Include Applicable licenses, certifications or registrations.

Representations and Certifications - Completion of the online representations and certifications is required. Paragraph

(b) of this provision can be completed to show any exceptions to the current version.

An amendment to the Solicitation is being issued addressing this Pre-Proposal Meeting and any necessary changes to the Solicitation.

Due date for Offers – February 7, 2014, NLT 3:30 P.M. local time.

Courier and Postal Service Mailing Address:

USDA-FS

ATTN: Andrew J Thompson 200 S Lamar ST, Suite 500-N Jackson, MS 39201

CHANGES OR CORRECTIONS TO SOLICITATION/COMMENTS

Page 12 Section 2.3 Marker Certification

Second Paragraph – is hereby changed by adding the following after the first sentence.

The annual recertification will consist of a field test only. Contractors and/or their employees who have met the cruiser certification requirements on another forest in the Forest Service Southern Region (Region 8) will not be required to retake the written test but will be required to pass a field test conducted by either the Ouachita or Ozark- St. Francis National Forest.

Page 59, Attachment A. Paint Accountability Plan, Tracer Paint Security While in the Field

End of first paragraph is hereby changed by adding the following

Paint is not considered to be in “temporary storage” when the Contractor is working over holidays or weekends.

Page 59, Attachment A. Paint Accountability Plan, Lost Paint Procedure

Second sentence is changed as follows:

As reads:

If the paint cannot be accounted for, Forest Service Law Enforcement will conduct an investigation and the contractor may be fined $500 per can of tracer paint.

Is hereby changed to read:

If the paint cannot be accounted for, Forest Service Law Enforcement will conduct an investigation and the contractor may be fined $500 per quart of tracer paint.

Page 74, Basis for Award:

As Reads:

The significance of the difference between the technical evaluations will be determined on the basis of what the difference might mean in terms

Is hereby changed to read: The significance of the difference between the technical evaluations will be determined on the basis of what the difference might mean in terms of performance and what it would cost the Government to take advantage of that difference

RFP 676272: Walker Mountain TS

Remove pages 2, Walker Mountain TS, Schedule of Items and Replace with corrected Walker Mountain Schedule of Items page 2 (Attachment 1)

Remove pages 3, Walker Mountain TS, Quantity Estimates and Replace with corrected Walker Mountain Quantity Estimates page 3 (Attachment 2)

Page 7 is added, RFP 676272, Walker Mountain TS, Marking Refresh Trees per Unit Poteau RD, Ouachita NF (Attachment 3)

RFP 676274: Grassy Ridge TS

Remove pages 2, Grassy Ridge TS, Schedule of Items and Replace with corrected Grassy Ridge TS Schedule of Items page 2 (Attachment 4)

Remove pages 3, Grassy Ridge TS, Quantity Estimates and Replace with corrected Grassy Ridge TS Quantity Estimates page 3(Attachment 5).

Page 7 is added, RFP 676274, Walker Mountain TS, Marking Refresh Trees per Unit Poteau RD, Ouachita NF (Attachment 6)

QUESTIONS AND ANSWERS

GENERAL

Q. Who can we call to answer our questions?

A. You can contact A J Brigance by email at abrigance@fs.fed.us, or by phone (479) 964-7223 and Ray Yelverton at rvelverton@fs.fed or by phone (501) 321-5240.

Q. What other training is required on the Paint Accountability Plan?

A. Page 58. Must watch the Training and Paint Accountability Video.

Q. What about re-measurement on pag 7. Should that be 1 acre or 1 mile?

A. No change. Language for re-measurement will remain unchanged.

Q. What other contracts are being considered?

A. Ozark is strongly considering 2 contracts in year one and one contract in year (2) two. Ouachita is considering 1

(one) more contract in year one in addition to Walker Mountain and Grassy Ridge Timber Sales

Q. We need to review quantities for RFP on Walker Mountain?

A. We will review and publish with the amendment.

Q. Will re-certifications standards be clarified across each Forest?

A. The annual recertification will consist of a field test only. Contractors and/or their employees who have met the cruiser certification requirements on another forest in the Forest Service Southern Region (Region 8) will not be required to retake the written test but will be required to pass a field test conducted by either the Ouachita or Ozark-St. Francis National Forest.

mailto:abrigance@fs.fed.us mailto:rvelverton@fs.fed

Q. Temporary Paint Storage. Will sign out of paint be allowed couple days at a time?

A. Yes

Q. How many acres do you mark per year on each Forest?

A. Over a 3 year average, the Ouachita marks approximately 13,200 acres per year and the Ozark marks approximately 10,000 acres per year.

Q. How many markers are on each District?

A. Markers are scattered everywhere.

Q. Can we see the summary sheets that list the number of trees marked by unit for the two task orders on?

refresh marking on the Poteau Ranger District?

A. Yes. They are provided as attachments to the RFP.

Q. Can we submit technical proposals as well as task order bid sheets electronically, by e-mail?

A. Yes, as long as the electronically submitted paperwork is clearly legible.

LIST OF INDIVIDUALS OR FIRMS ATTENDING SITE SHOWING:

James Earl Jones, Jones Backhoe, 156 South Fork Pl, AR Joel Fyock, Chestnut Ridge Forestry, P.O. Box 602, Cloudcroft, NM 88317 AJ Brigance, USDA Forest Service, Ozark – St Francis National Forest Service Ray Yelverton, USDA Forest Service, Ouachita National Forest Service Clint Davis, USDA Forest Service, Ozark – St Francis National Forest Service Mark Burger, USDA Forest Service Jeremy Eubanks, USDA Forest Service Ed Spence, USDA Forest Service Paul Richards, USDA Forest Service, Ozark

Attachment 1

SCHEDULE OF ITEMS

Walker Mountain Timber Sale

RFP 676272

Walker Mountain Timber Sale, Poteau – Cold Springs Ranger District: Paint refresh marking of individual trees, paint refresh marking of boundaries, and acreage determination (GPS) on an estimated 477 acres. The target completion date is within 90 days of award.

Task/Sub-task from MATOC Schedule of Bid Items Estimated Quantity

Unit Bid/Acr e

Total

5.5.1 Paint Refresh Marking Boundaries (Walker

Mountain Timber Sale)

22.3 * Mile $______ $_______

5.1.2 Acreage Determination (Walker Mountain

Timber Sale)

21.0 * Mile $______ $______

5.5.2 Paint Refresh Marking of Individual Trees

(Walker Mountain Timber Sale)

477 * Acre $______ $_______

Lump Sum Bid (Totals) $_______

Initial if you do not wish to be considered for an award for this item_______

Bidders may bid on one, all or a combination of items.

*Quantities are only estimates and payment will be based on actual miles and acreage after measurement.

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Attachment 2

Quarterly Estimates by Unit

RFP 676272

Units Est. Tree Remark Acres Boundary Remark Acres Determination 7 43 Yes Yes 10 38 Yes Yes 11 20 Yes Yes 12 18 Yes Yes 13 10 Yes Yes 18 100 Yes Yes 19 100 Yes Yes 20 60 Yes Yes 23 40 Yes Yes 26 48 Yes Yes Est. Total 477 Acres 22.3 miles 21 Miles

Walker Mountain is hereby corrected as indicated:

Paint Refresh Marking Boundaries: 22.3 miles Acreage Determination: 21.0 miles Paint Refresh Marking of Individual Trees: 477 acres

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Attachment 3

Marking Refresh Trees Per Unit Poteau RD, Ouachita NF

Walker Mountain TS

Unit # Pine ST # trees Pine PW # trees Total 07 1461 1025 2486 10 3450 1571 5021 11 323 271 594 12 1221 735 1956 13 296 226 522 18 3331 764 4095 19 4552 1333 5885 20 1582 709 709 23 1286 847 2133 26 1530 642 2172 19032 8123 27155

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Attachment 4

SCHEDULE OF ITEMS

Grassy Ridge Timber Sale

RFP 676274

Grassy Ridge Timber Sale, Ouachita NF, Poteau – Cold Springs Ranger District: Paint refresh marking of individual trees, paint refresh marking of boundaries, and acreage determination (GPS) on an estimated 247 acres. The target completion date is within 90 days of award.

Task/Sub-task from MATOC Schedule of Bid Items Estimated Quantity

Unit Bid/Acre Total

5.5.1 Paint Refresh Marking Boundaries 8.2 * Mile $______ $_______

5.1.2 Acreage Determination 8.2 * Mile $______ $______

5.5.2 Paint Refresh Marking of Individual Trees 247 * Acre $______ $_______

Lump Sum Bid (Totals) $_______

Initial if you do not wish to be considered for an award for this item_______

Bidders may bid on one, all or a combination of items.

*Quantities are only estimates and payment will be based on actual miles and acreage after measurement.

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Attachment 5

RFP 676274

Grass Ridge Timber Sale

Units Est. Tree Remark Acres Boundary Remark Acres Determination 4 86 Yes Yes 5 47 Yes Yes 8 35 Yes Yes 12 9 Yes Yes 14 70 Yes Yes Estimated Totals 247 Acres 8.2 Miles 8.2 Miles

Grassy Ridge is hereby corrected as follows:

Paint Refresh Marking Boundaries: 8.2 miles Acreage Determination: 8.2 miles Paint Refresh Marking of Individual Trees: 247 acres Correct Unit # 15 to Unit # 14.

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Attachment 6

Marking Refresh Trees Per Unit Poteau RD, Ouachita NF

Grassy Ridge TS

Unit # Pine ST # trees Pine PW # trees Total 04 3964 1622 5586 05 2914 1602 4516 08 1185 143 1328 12 199 180 379 14 3036 1159 4195 11298 4706 16004

THIS AMENDMENT SHALL BE ATTACHED TO AND BECOME A PART OF

THE SOLICITATION. FAILURE TO ACKNOWLEDGE RECEIPT OF THIS

AMENDMENT MAY RENDER YOUR OFFER NON-RESPONSIVE.

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