Amendment___A001_to_PBSC_Road_Maintenance_B_C.doc

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

USDA Forest Service Region 8, Acquisition Zone West 100 W. Capitol Street, Suite 1141

Jackson, MS 39269

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AG-447U-S-13-0047

9B. DATED (SEE ITEM 11)

August 9, 2013

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10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

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The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers FORMCHECKBOX is extended, FORMCHECKBOX is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

THE CONTRACT ORDER NO. IN ITEM 10A.

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B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

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C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

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D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor FORMCHECKBOX is not, FORMCHECKBOX is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

Amendment 1 (see continuation sheets) The above referenced solicitation is hereby amended as indicated. Date required for the submission or receipt of proposals is hereby extended to September 3, 2013.

Except as provided herein, all terms and conditions of the document referenced in Item 9A , as heretofore changed, remain unchanged and in full force and effect.

ANDREW J. THOMPSON, Contracting Officer

Aug 29, 2013

(Signature of person authorized to sign)

(Signature of Contracting Officer)

SN 7540-01-152-8070

Previous edition unusable

Prescribed by GSA

FAR (48 CFR) 53.243

A pre-proposal meeting was held on August 27, 2013 at the Chickasawhay Ranger District; National Forests in Mississippi located at 968 Hwy 15 South, Laurel, Mississippi The Forest Service was represented by:

Andrew J. Thompson, CO, Jackson, Mississippi

Jessica Wood, Chickasawhay Ranger District, COR, Laurel, Mississippi

Shelton Lewis, Bienville Ranger District, COR, Forest, Mississippi – was not in attendance

The following contractors attended:

Jonathan Myrick, Walters Construction, 2051 Hwy 84, East Laurel, Mississippi Rick Tanner, Tanner Heavy Equipment, R284 Tanner Rd., Leesville, Louisiana The contractors were informed that an amendment to the solicitation would be sent out and that the amendment would include any corrections and/or changes to the solicitation, in addition to answers to questions asked concerning the solicitation. The following information was reviewed with the contractors at the pre-proposal meeting, covering the PBSC Road Maintenance Solicitation for the Bienville and Chickasawhay Ranger Districts.

Summary of Discussion

The purpose of this meeting was to engage potential offerors in a dialogue to ensure a better understanding of Forest Service requirements, industry capabilities and to ensure a level playing field for all competitors through consistent information sharing.

This solicitation will serve as a working model for our future Forestwide Road Maintenance Solicitation for all districts in the National Forests in Mississippi. This solicitation includes the Bienville and Chickasawhay Ranger Districts. The FY 2015 Forestwide Road Maintenance solicitation will include requirements for the Bienville, Chickasawhay, De Soto, Homochitto, Holly Springs and Tombigbee Ranger Districts. In the past, contracts have been advertise and awarded separately for each district. Help with any improving suggestions that you may have.

Performance Based – Various details of performance based service contracts (PBSC) were discussed. The contractor manages quality control; whereas the Government does the monitoring or provides quality assurance.

The Forest Service encouraged potential offerors to submit questions and comments at this session or by email to ajthompson@fs.fed.us . The contractors were advised that responses to all questions will be posted within five (2) business days by amendment at the FedBizOpps www.fbo.gov .

Contract Line Item (CLIN) Structure:

The Forest Service intends to make two awards as a result of the solicitation. Contractors may submit offers for one district or both districts.

Each District in which you have interest in performing work is selected under each task or subtask.

Basis for Award:

Award is based on BEST value. Award will be made to those offeror (s) whose proposals are technically acceptable and whose technical/cost relationship presents the best value to the government.

Best value - means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

All offers must include a technical proposal and business proposal. Offers that do not include a technical proposal will not be considered for award.

The process of evaluation was explained during the meeting. Contractors were informed that, even though they might have submitted a lower price on a given line item, they may not have offered the best value to the Government for that item. Therefore, it is critical that the technical proposals address each of the areas listed in the evaluation factors.

1. Page 7, CONTRACT TIME AND CONTRACT PERIOD

The period of performance will be a base year effective 1 October 2013 to September 30, 2014 plus and 1 one year option period.

The amount of time allowed to commence and complete the work shall be stated in each task order.

2. Page 37, Contractor Registrations Contractors must be register in the System for Award Management to receive an award. Please log into www.sam.gov to migrate or update your data. Your online representations and certifications must be complete and updated as well.

3. Page 9, CONTRACTORS QUALITY CONTROL

The contactor shall provide a quality control plan as part of the technical proposal. The plan contents will include:

· Inspections system and when deficiencies are found how and when they will be corrected

· Methods – for identifying and preventing deficiencies

Example plan is included as an enclosure to the solicitation

4. Page 46, INSURANCE COVERAGE

Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

Workers Compensation and Employer's Liability: Minimum 100,000.

General Liability:

Bodily Injury Liability coverage of at least $500,000 per occurrence.

Property Damage Liability in the amount of $100,000 per occurrence.

5. Page 51, INSTRUCTIONS, CERTIFICATIONS AND NOTICES OFFERORS This is a 100% set aside for small business concerns.

If certifications in SAM and ORCA under NAICS Code 115310 are not indicated - then statements meeting SBA Size Standard and Affiliation should be submitted in accordance with FAR 52.219-1.

Basis for Award:

Award is based on BEST value.

Award will be made to those offeror (s) whose proposals are technically acceptable and whose technical/cost relationship presents the best value to the government.

Best value - means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

Evaluation Factors: Evaluation will be Best Value considering the following factors:

Descending Order of Importance

a. Past Performance/Relevant Experience

b. Technical Acceptability

· Experience of Personnel/Key Personnel

· Technical Proposal Questions

· Quality Control Plan – How will you monitor and correct work

· Geographical Location

· Work Plan and Schedule

· Contract Management

· Safety

c. Price

Proposals must include a technical proposal and business proposal. Technical proposals will be evaluated to determine the ability of the contractor to meet the requirements of the Government

6. An amendment to the Solicitation will be issued addressing this Pre-Proposal and any necessary changes to the Solicitation.

It is important that the Contracting Officer has your correct email and mailing address with fax number if available.

7. Offerors shall submit their proposal(s) in the following format and the quantities specified by

September 3, 2013, 3:30 PM Local Time:

BUSINESS PROPOSAL:

a. 2 copies of the business/cost proposal - page 53

b. Completed and Signed SF-1449

c. Priced Schedule of Items

d. Contractor’s Financial Information Sheet (page 77)

e. Proof of Insurance

f. Offeror Representations and Certifications (page 62)

g. Representation of Delinquent Tax Liability (page 75)

Must acknowledge and submit copies of all amendments

TECHNICAL PROPOSAL:

a. 2 copies of the technical proposal

b. Technical Proposal Instructions

c. Applicable licenses, certifications or registrations necessary to complete the work for which you submit an offer

d. Past Performance Questionnaire (PPQ) – see attachment

· Submitted via fax to (601) 965-1788.

· It is mandatory that a minimum of three (3) questionnaires be submit on your behalf to the Contracting Officers attention.

CHANGES OR CORRECTIONS TO SOLICITATION/COMMENTS

Page 50 – Lists of Documents, Exhibits and Other Attachments. The following attachment is added.

Attachment 9 – Culvert Specification 203 - Removal of Structures and Obstructions

QUESTIONS AND ANSWERS

GENERAL

Q.

Which district has the largest amount of work?

A.

The Chickasawhay Ranger District has the greater amount of work.

Q.

What is the Bienville Ranger Districts average work?

A.

Please see the schedule of items. Estimates as indicated are accurate base on previous requirements.

Q.

Is there a fixed price.

A.

All costs are fixed, however the amount of work will be driven by funding.

Q.

How extensive is the mowing.

A.

Mowing is very seasonal dependent. We average approximately 100 miles per year on the Chickasawhay Ranger District.

Q.

What about aggregate testing?

A.

Material testing shall be in accordance with the specifications. A certified laboratory shall perform sampling and testing of materials. Locations of pits will be made available to the COR.

Q.

Are the culverts made of metal pipe?

A.

Culverts are polymer coated metal steep pipe.

Q.

Do you have any Cogan grass Control?

A.

Cogon grass control is under activity code 8080. The specification for cogon grass control is included in the specification. However, none are expected for the Bienville or Chickasawhay Districts.

THIS AMENDMENT SHALL BE ATTACHED TO AND BECOME A PART OF

THE SOLICITATION. FAILURE TO ACKNOWLEDGE RECEIPT OF THIS

AMENDMENT MAY RENDER YOUR OFFER NON-RESPONSIVE.