RFP AG-4419-S-10-0461revised.pdf

RECOVERY

Request for Proposal

Design & Construction

GREENING AND RENOVATION OF CONNECTICUT

FOREST SERVICE RESEARCH FACILITIES

Solicitation No.: AG-4419-S-10-0461

Project No.: CIM-2423-01F

NAICS CODE: 237310

Proposal Due Date: April 20, 2010 Stage I requirements only

Time: 4:00 PM (EST)

Revised 3/25/10

TABLE OF CONTENTS

1. INSTRUCTIONS

This acquisition is unrestricted in accordance with Small Business Competitiveness Demonstration

Program (FAR19.10)

19.1001 General

1.1. General Description of Work

1.3. Schedule of Proposal Activities

1.5. Questions

1.6. Proposal Sealing

1.7. Basis for Proposal Evaluation

1.9. Letter of Acknowledgment

SF 1442 Solicitation page (1 of 4) SF 1442 – Solicitation (2 of 4)

SF 1442 - Solicitation page (3 of 4) SF 1442 - Solicitation page (4 of 4)

SECTION C—SCOPE OF WORK

SECTION D--PACKAGING AND MARKING

PART III--LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J--LIST OF ATTACHMENTS

FAR 52.223-1 Biobased Product Certification (DEC 2007)

SECTION L--INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

52.204-11 American Recovery and Reinvestment Act—Reporting

Requirements (MAR 2009)

52.244-6 Subcontracts for Commercial Items

52.215-2 Audit and Records—Negotiation (Mar 2009) – ALT I (Mar 2009)

52.225-21 Required Use of American Iron, Steel, and Other Manufactured Goods— Buy American Act—Construction Materials (MAR 2009)

52.225-22 Notice of Required Use of American Iron, Steel, and Other Manufactured Goods—Buy American Act—Construction Materials

52.225-23 Required Use of American Iron, Steel, and Other Manufactured Goods— Buy American Act—Construction Materials Under Trade Agreements

52.225-24 Notice of Required Use of American Iron, Steel, and Other Manufactured Goods—Buy American Act—Construction Materials Under Trade Agreements

Attachment A Attachment B

1. INSTRUCTIONS

This Request for Proposal (RFP) is issued by USDA Forest Service – EROC East, 1720 Peachtree St., NW, Suite 700, Atlanta, GA 30309, hereinafter referred to as FS, to obtain the services of one General "Prime" Contractor (GC), also referred to as Offeror or Contractor, who shall be singularly responsible to satisfy the terms of the resulting contract. The contract is for Greening and Renovation of Connecticut Research Facilities in accordance with the scope of work, design drawings, specifications and contract requirements included herein.

The contract will be a Firm-Fixed-Priced. The contractor for this contract will be competitively chosen using Source Selection procedures as described within this RFP. FS will evaluate all responses using the criteria stated herein. This is a Best Value Selection, therefore, FS may award, should it determine it to be in its best interest, to other than the lowest priced offeror, and other than the highest technically rated offeror. Therefore, for this procurement, the technical evaluation factors when combined will be more important than cost or price.

This acquisition is unrestricted in accordance with Small Business Competitiveness

Demonstration Program (FAR19.10)

19.1001 General.

1.1. General Description of Work

The GC will provide all labor, materials, equipment, supervision and design for the renovation/replacement of existing infrastructure, equipment, and systems, as well as the study and potential installation of new equipment and systems at two Forest Service administrative sites: Hamden, CT, and (a short distance away) Ansonia, CT.

1.2. What Must Be Included with Proposal Submission

In order to properly evaluate proposal received it should include, at minimum, the following:

Cover Should reference this Request for Proposal number and include:

Dunn & Bradstreet Number ______________________________ Tax ID Number ________________________________________ Email Address _________________________________________

Note: This information must match the information in the Central Contractor Registration (CCR) website.

Stage I Submission (Due April 20, 2010 by 4:00PM, EST) – Provide

Approach

a) General description of the tasks involved in this design-build project.

b) Identify any special issues or problems that are likely to be encountered.

c) Demonstrate clearly and concisely the offeror‘s understanding of the technical and institutional elements which the offeror must address.

d) Describe the organizational structure of the project, the management approach and how each partner and major subcontractor fit into the structure.

e) Outline your proposed approach for dealing with the tasks and issues of this

1. Past Experience

a) Identify the legal structure of the offeror and/or consortium of firm(s) preparing the proposal.

b) Describe the relevant business experience of the firm(s), both independently and jointly, as it relates to carrying out the proposed project. The offeror‘s past design and construction experience shall be shown on similar projects over the past five years. Experience is relevant when the offeror has been confronted with the kinds of work or challenges that will be present under the contract contemplated. The offeror will be assessed by the relevant experience on the basis of its breadth and its depth. For each relevant contract or reference, the offeror shall provide:

o Name and location of the project.

o Contact name and phone number of customer or their agent.

o Whether the offeror was the prime contractor or a subcontractor.

o List of subcontractors and suppliers used.

o Brief description of project and work performed.

2. Past Performance

Experience is relevant when the offeror has satisfied performance factors with customers in the past and complied with Federal, State, and local laws and regulations. The assessment of past performance will be subjective, and based mainly on the offeror‘s reputation with their customers and others. Previous references will be contacted for information regarding their opinion on the following:

Capability, efficiency, and effectiveness

Performance conformed to the terms and conditions of the contract.

Reasonableness and cooperation during performance.

Commitment to quality work and timely completion.

3. Staffing

a) Provide names and title of key personnel to be assigned to the project, i.e., Design Architect, Design Engineer, Project Manager, Project Superintendent, and Project Foreman. The key personnel shall be indicated in an organizational chart relative to each person‘s role. The offeror shall provide the qualifications of all key personnel, including but not limited to: experience, education, and for engineers the states they are licensed to practice.

b) Evaluations will be based on the relationship of the experience and education to the needs of the specific project. Experience and education significantly beyond the requirements required for the project will not receive a higher rating. Experience and education related to elevator modernization is significant.

4. Quality Control and Quality Assurance

a) A proposed Quality Control and Quality Assurance (QC/QA) Plan for the project shall be submitted. At a minimum the plan should discuss the following:

Quality control process during design to minimize errors and omission.

Methods to insure incorporation of Government comments, concerns, and feedback.

Quality control process for insuring compliance with the project criteria and project‘s goals and objectives.

Constructability reviews (explain interaction between design and construction staff).

Review process and certification for submittals.

Name and qualifications of person responsible for QC during construction.

Internal QC procedure to be performed during construction.

5. Project Schedule

a) The preliminary project schedule shall be submitted in a graphical format. It should depict the proposed start dates, durations, and end tasks. Tasks which fall on the critical path should be highlighted. As a minimum the schedule shall include the following major tasks and associated subtask:

Each design phase

Government review time

Proposed dates for review meetings and preconstruction meeting

Start construction date

Site mobilization

b) The offeror shall identify their approach to monitoring and maintaining the project schedule.

Stage II Submission– **Provide Upon Notice of Selection – Due date shall be provided**

The highest rated offerors from Phase I will be selected to submit Phase II proposals. The Government will notify those offerors that did not make the competitive range and will not be considered for further evaluations. Those offerors making the competitive range will be requested to submit a Phase II proposal.

1. Proposed Systems and Equipment

a) Provide a written description of the materials, equipment, systems, and infrastructure modifications proposed; specifically addressing finish material and the characteristics of the fixtures/equipment being proposed, and the equipment which will be reused. Include manufacturers cut sheets and sales information identifying the finishes, fixtures, and equipment being proposed.

2. Innovation

a) Identify and explain issues or potential problems and what, if any, methods are proposed to deal with them.

b) Identify and explain what innovative materials and equipment are proposed for this project.

c) Identify any aspects of the design or construction elements that the firm considers to be innovative. Include a description of alternatives that were considered whether implemented or not.

3. Sustainability

a) Provide discussion of the offeror‘s use of sustainable practices, designs, and construction. Include information on equipment energy efficiency, life-cycle costs, and the use of recycled material.

4. Maintainability

a) Describe what has been done to minimize routine maintenance costs. Identify the sources of project materials.

b) Describe the use of open market and proprietary materials and equipment.

c) Provide information on warranties and salient operation and maintenance features.

5. Price - Price proposal shall be submitted under separate cover and include at minimum:

a) Submit a completed Schedule B price proposal.

Full breakout of labor and materials anticipated.

Completed Schedule of Items attached in Section B .

Completed SF1442

Completed SF 330

Price proposals shall include all fees and charges.

Financial- Proposal shall provide verification of financial status of the company, credit information.

1.3. Schedule of Proposal Activities

Stage I Submission:

Proposals for the RFP shall be received at the following location:

Attention:

Cassandra Carey, Contracting Officer 1720 Peachtree St., NW Suite 700 Atlanta, GA 30309

RFP submissions must be delivered complete by 4:00 PM, EST on April 20, 2010 to the above address.

Proposal received after the 4:00 PM EST on April 20, 2010 will not be considered and will be returned unopened.

Quantity: The Offeror shall submit two (2) copies of all proposals

1.4. Location of Work

Work is to be performed on the Northern Research Station in Hamden and Ansonia, CT

1.5. Questions

All questions concerning proposal submissions shall be directed to the Contracting Officer, Cassandra Carey at cncarey@fs.fed.us, and the Contracting Officers Representative (COR) rsindt@fs.fed.us via email only.

The subject line shall read: Questions RFP # AG-4419-S-10-0461

THE LAST DAY TO SUBMIT QUESTIONS IS: April 12, 2009 at 4:00pm EST

1.6. Proposal Sealing

The contents of each proposal submission are to be placed in sealed envelopes or other sealed enclosure and identified with Offeror‘s Name, Project Name, submission material title/heading, Dunns Number , RFP number, and the time/date delivery requirement.

1.7. Basis for Proposal Evaluation

This is a Best Value Selection, therefore, FS may award, should it determine it to be in its best interest, to other than the lowest priced offeror, and other than the highest technically rated offeror. Therefore, for this procurement, the technical evaluation factors when combined will be more important than cost or price. Award will be made to that offeror whose proposal is (1) technically acceptable and (2) technical/cost relationship is the most advantageous to the Government. Evaluation factors other than price, when combined, are approximately equal to price in the award decision. The critical factor in mailto:cncarey@fs.fed.us mailto:rsindt@fs.fed.us making any cost/technical trade-off is not the spread between the technical ratings, but rather, the significance of that difference. The significance of the spread of ratings will be determined on the basis of what the difference might mean in terms of the performance and what it would cost the Government to take advantage of it. Award may not necessarily be made for technical capabilities that would appear to exceed those needed for the successful performance of the work. The Government reserves the right to make cost/technical tradeoffs that are in the best interest of and advantageous to the Government.

Award may be made without further discussions. Proposals should be submitted initially on the most favorable terms, from price and technical standpoint, which the offeror can submit to the government. The Government may, after evaluation of the proposals, conduct further oral or written discussions as appropriate, with any or all offerors. Failure to provide all information requested by the RFP may render the proposal as unacceptable.

1.8 Pre-Proposal Meeting

Tuesday, April 6, 2010 @ 10:00 AM Local Time At the National Forest District Office 51 Mill Pond Road, Hamden, CT

Contact: Richard Sindt – (651) 649-5120

1.9. Letter of Acknowledgment

Please complete the attached letter of acknowledgment (Attachment A) and forward to the Contracting Officer at cncarey@fs.fed.us by April 9, 2010 to verify your intention to place a proposal and receive copies of all current questions and answers.

mailto:cncarey@fs.fed.us

SF 1442 Solicitation page (1 of 4)

SF 1442 – Solicitation (2 of 4)

SF 1442 - Solicitation page (3 of 4)

SF 1442 - Solicitation page (4 of 4)

PART I—THE SCHEDULE

SECTION B - SCHEDULE OF ITEMS

Northern Research Station Hamden & Ansonia, CT

Greening and Renovation of Connecticut Forest Service Research Facilities

ITEM

NO. DESCRIPTION

METHOD OF

MEASUREMENT

PAY

UNIT

ESTIMATED

QUANTITY AMOUNT

1 Evaluation of the potential for the use of solar power for Hamden's two largest buildings and Ansonia's three largest buildings. Consider such items as converting the buildings' existing potable hot water systems to "flash heaters" and the emergency generator designs of Items #1b and #1c, and the HVAC design Items #2a and #2b.

Job Each 1 $

Add-Alt

#1 Design and construction of the solar power elements identified in Electrical work item 1a. Job Each 1 $

2 Design and relocate existing floor electrical and telephone outlets to walls in 22 offices on the first and second floor of the Main Building at Hamden.

New work also includes painting of walls and provision for new computer outlets in walls.

Job Each 1 $

3 Design and replace existing ―window-wall‖ fenestration of Main Building (Hamden) and exterior doors and hardware contiguous with fenestration as needed.

Design and replace the existing HVAC and heating system in the Insect Research Facility (Hamden) including air handler(s), condenser(s), ductwork, HEPA filters, controls and boiler. Job Each 1 $

5 Remove and replace four fume hoods in rooms 113, 201, 221, and 222 in Main Building (Hamden). Job Each 1 $

6 Remove and replace three walk-in chambers in the IRF (Hamden) and one walk-in chamber in Building #2 (Ansonia).

7 Design and replace existing emergency electrical generator located in room attached to outside of the West side of IRF (Hamden). Determine load requirements and size appropriately. Include new automatic transfer equipment as necessary.

8 Design and replace existing emergency electrical generator located outside of the East side of Building #2 (Ansonia). Determine load requirements and size appropriately. Include new automatic transfer equipment as necessary.

9 Design and replace the existing 100% recycled air HVAC system, including condenser, air handler unit and ductwork, in the Virus Production Room of Building #3 (Ansonia). Install new equipment with provision for fresh air make-up, negative air pressure, HEPA filtration, and energy efficiency.

10 Design and replace exterior sun deck on East side of Main Building (Hamden). Job Each 1 $

11 Design and renovate existing flooring and walls in all laboratory spaces of Building #3 (Ansonia). Job Each 1 $

12 Design and replace approximately 1,200 square feet of pavement and base on driveway at inside of Ansonia‘s entrance gate. Job Each 1 $

Add-Alt #2

Perform additional pavement and base replacement on the driveway at Hamden SqYd Each - $

13 Renovate one of two existing garage bays in Building #3 (Ansonia) for laboratory space. Replace existing garage door and plywood walls, as necessary, as part of renovations. Install new HVAC equipment with provision for fresh air make-up, negative air pressure, HEPA filtration, and energy efficiency. Locate and install new electric outlets as necessary for future countertops, cabinets, furniture, etc. Job Each 1 $

14 Evaluate the energy savings potential for the replacement of the heating and cooling systems in the Greenhouse (Ansonia). Job Each 1 $

Add-Alt

#3 Design and construction of the replacement Greenhouse heating and cooling systems identified in Mechanical work item 2e. Job Each 1 $

TOTAL BID $

SECTION C—SCOPE OF WORK

SECTION C

STATEMENT OF WORK

DESIGN-BUILD

GREENING AND RENOVATION

CONNECTICUT FOREST SERVICE RESEARCH FACILITIES

U.S. Forest Service

Northern Research Station

January 2009

Contacts:

Rick Sindt, Contracting Officer‘s Representative

(651) 649-5120 (St. Paul) rsindt@fs.fed.us

Jean Holland, Facility Operations Manager

(203) 230-4302 (Hamden) jholland@fs.fed.us

Section C – STATEMENT OF WORK

PART I GENERAL

1.1 SCOPE

A. The Design-Build Contractor (hereafter referred to as ‗Contractor‘) shall provide construction services with supporting architectural, engineering, and technical design services for the Northern Research Station Project: Greening and Renovation of Connecticut

Forest Service Research Facilities.

B. The project involves the renovation/replacement of existing infrastructure, equipment, and systems, as well as the study and potential installation of new equipment and systems at two

Forest Service administrative sites: Hamden, CT, and (a short distance away) Ansonia, CT.

C. The Hamden site is a complex of two buildings consisting of office, research laboratory, and maintenance facilities. The spaces to be renovated are located in both the Main Building and the Insect Research Facility (IRF). The Main Building dates from 1965 and was erected for the USDA Forest Service as a replacement for a New Haven facility which had functioned since 1929. It is a three story structure (Basement, First Floor, and Second Floor). The IRF dates from 1977. It is a one story structure. The site is located at:

51 Mill Pond Road

Hamden, CT 06514

D. The Ansonia site is a complex of buildings consisting of research laboratories, office, maintenance, and quarter‘s facilities. The spaces to be renovated are located in the Virus

Production Laboratory - Building #3. The buildings date from 1955, when they were originally a Department of Defense facility. They were acquired by the USDA Forest

Service in 1981. All buildings are one story structures.

E. Specific work items have been identified. For bidding purposes, work items are grouped by discipline (electrical, mechanical, architectural, other). Work items are, however, prioritized in descending order within the discipline. The discipline grouping/ranking of a work item does not necessarily elevate its‘ priority over a work item in a later discipline group.

Therefore, for example, although Item #1a is the highest priority for the entire list, Item #1d is not a higher priority than Item #2a.

Electrical Items:

1a) Determine and evaluate the potential for the use of solar power (electrical and/or hot water) for each of Hamden‘s two largest buildings and Ansonia‘s three largest buildings.

Consider such items as converting the buildings‘ existing potable hot water systems to

―flash heaters‖ and the emergency generator designs of Items #1b and #1c, and the

HVAC design Items #2a and #2b. If sufficient potential exists, then a full design may be requested. An affordable full design/cost estimate then may result in construction.

1b) Remove/Replace existing emergency electrical generator located in room attached to the outside of the west side of the IRF (Hamden). Determine load requirements and size appropriately. Include new automatic transfer equipment as necessary.

1c) Remove/Replace existing propane emergency electrical generator located outside of the east side of Building #2 (Ansonia). Determine load requirements and size appropriately.

Replace existing automatic transfer equipment as necessary. (Design of Items #1b and

#1c should consider possible synergies with the ―green‖ energy design work that may develop from Item #1a.)

1d) Relocating existing floor electrical and telephone outlets to walls in twenty-two (22) offices on the first floor (8 rooms) and the second floor (14 rooms) of the Main Building at Hamden. Room numbers are: 108 - 111, 118 - 120, 123, 203 - 208, 213 – 220. New work also includes painting of walls and provision for new computer outlets in walls.

Mechanical Items

2a) Remove/Replace the existing HVAC and heating system in the Insect Research Facility

(Hamden) including: air handler(s), condenser(s), ductwork, HEPA filters, controls, and boiler. Install new equipment with provision for fresh air make-up, positive air pressure, and energy efficiency (such as heat pumps, solar, etc.). New filtration shall not be HEPA grade.

2b) Remove/Replace the existing 100% recycled air HVAC system, including condenser, air handler unit and ductwork, in the Virus Production Room of Building #3 (Ansonia).

Install new equipment with provision for fresh air make-up (possible 100%), negative air pressure, HEPA filtration, and energy efficiency.

2c) Remove/replace three walk-in chambers in the IRF (Hamden) and one walk-in chamber in Building #2 (Ansonia). Site personnel will provide info on desired make and model.

2d) Remove/Replace four fume hoods in Rooms 113, 201, 221, and 222 in Main Building

(Hamden). Site personnel will provide info on desired make and model.

2e) Evaluate the energy savings potential for the replacement of the heating and cooling systems in the Greenhouse (Ansonia). If sufficient potential exists, then a full design may be requested. An affordable full design/cost estimate then may result in construction.

Architectural Items

3a) Remove/Replace existing ―window-wall‖ fenestration of Main Building (Hamden).

Existing fenestration dates from 1981. New fenestration shall have provisions to open for fresh air and shall incorporate such energy efficient technologies as triple pane, gas sealed, and solar film. Exterior doors contiguous with fenestration shall be replaced as needed with energy efficient doors and appropriate hardware.

3b) Remove/Replace exterior sun deck on east side of Main Building. New construction shall be of composite weather-resistant, slip-resistant materials utilizing same layout.

Include new ground level landings of composite weather-resistant, slip-resistant materials.

―Other Items‖

4a) Renovate existing flooring and walls in Virus Production Laboratory spaces of Building

#3 (Ansonia) so as to provide easy to clean impregnable homogeneous surfaces.

4b) Replace approximately 1,200 square feet of roadway pavement and base with new pavement and base on driveway at inside of Ansonia‘s entrance gate. An affordable pay unit (sq. ft.) bid may result in additional construction.

4c) Renovate one of two existing garage bays in Building #3 (Ansonia) for laboratory space.

Replace existing garage door and plywood walls, as necessary, as part of renovations.

Install new HVAC equipment with provision for fresh air make-up, negative air pressure, HEPA filtration, and energy efficiency. Locate and install new electric outlets as necessary for future countertops, cabinets, furniture, etc.

F. Work includes but is not limited to:

1) Preparation of construction documents.

2) Construction services.

G. Construction does not have to wait until all work items have been designed.

1.2 PRE-BID CONFERENCE

A. The Government will schedule a Phase I pre-proposal meeting at the Hamden Site. The meeting will be held to allow contractors to observe and evaluate the existing conditions, as well as determine any necessary additional information to assist the contractors.

B. Additional visits to the site by contractors can be arranged individually through the Facility

Operation Manager.

1.3 GOVERNMENT FURNISHED MATERIAL

A. The Government has information available regarding the building, systems, and equipment at the two sites. Available information requested by contractors at the pre-bid conference will be gathered and provided.

1.4 SELECTION PROCESS

A. Contractor proposals will be evaluated using a two-phase selection process. Specific requirements for each phase of the evaluation process are addressed in Section M of the solicitation.

1.5 QUALITY ASSURANCE / QUALITY CONTROL

A. The Contractor shall designate a point of contact for coordination of this project. This individual shall have overall responsibility for the performance of the work.

B. Project Management: The Contractor shall develop a quality control plan and site project management plan for approval by the Government.

C. A project kick-off meeting will be held at the facility within 7 days of Notice to Proceed.

The purpose of the meeting is to review the contract, data, goals, objectives, and design criteria for the project.

D. Upon receipt of a completed design, The Contractor shall convene a pre-construction meeting at the facility. The purpose of this meeting is to clearly establish an understanding of roles during the work.

E. During construction, The Contractor shall convene meetings at the facility on a bi-monthly

(every 2 weeks) interval or as needed throughout the progress of the work. The Contractor shall provide minutes for all meetings and will prepare a progress report with specific detail in the following categories:

1) Work accomplished since last meeting;

2) Issues encountered;

3) Decisions needed to maintain schedule;

4) Work planned for next month;

5) Budget status; and,

6) Schedule status.

Minutes of meeting will be distributed within two days after meeting to participants.

1.6 WARRANTIES

A. The Contractor shall provide one-year parts and labor warranty on the construction.

B. Transfer all manufacturers‘ warranties to the Government.

1.7 METHOD OF MEASUREMENT

A. The successful offeror shall develop and submit a Schedule of Values for each item identified as part of the project to the Government for approval prior to starting work for the purpose of determining progress payments. Once the design is complete, The Contractor shall submit a

Schedule of Values for the construction to the Government for approval prior to starting work. A summation of values for completed work will be used to determine the percentage of the lump sum designated in the schedule of values to be paid.

PART II PRODUCTS

2.1 QUALITY

A. All new materials incorporated into the work shall be first quality products that are of commercial standards or better. As a general rule, match the quality and appearance of existing construction.

B. Equipment and other system components should be selected to provide for minimum operating and maintenance cost, and energy efficiency.

PART III EXECUTION

3.1 GENERAL

A. The primary purpose of this project is to upgrade the infrastructure, systems, and equipment in order to improve energy efficiency, reduce maintenance, and improve operation.

B. All design work shall be completed by or under the direct supervision of architects and/or engineers (A/E) licensed in the State of Connecticut (as appropriate to the work being performed).

C. The work of this project includes the complete engineering design, drawings, and specifications of all work needed to renovate, replace, and evaluate the infrastructure, systems, and equipment.

D. All work shall be designed in accordance with normal engineering/architectural standards and additional standards or instructions provided by the Government.

E. Contractors A/E shall make on-site investigations, as necessary, to verify existing site conditions. Utilize Government furnished material and correct or supplement data as necessary to reflect existing conditions.

F. Documents: Submit draft and final construction documents as directed in both electronic and hard copy formats as follows:

1) Draft:

a) 3 hard copies of all documents.

b) Electronic drawings files and word documents in Adobe Acrobat PDF format.

2) Final:

a) 3 hard copies of all documents.

b) Electronic drawing files in Adobe Acrobat PDF format and AutoDesk AutoCAD

2010 compatible format.

c) Word documents in Adobe Acrobat PDF format and Microsoft Office 2007 compatible format.

G. Government review of Contractor A/E‘s work product shall not be construed by either party to relieve Contractor A/E from its professional responsibility to execute drawings, specifications, and other work submissions with due care and in accordance with acceptable professional standards. Government requires 14 days to review all submittals during the design phase, and 7 days during the construction phase.

H. Prior to any construction, The Contractor shall perform all services required to prepare and to furnish three (3) complete sets of construction documents consisting of: contract drawings, technical specifications, design analysis, material submittals, cost estimate(s), schedule of values, construction schedule and phasing data, critical milestones, and addenda as required, for the accomplishment of this project in accordance with requirements of the SOW.

I. All design and construction shall adhere to the current edition of the following standard specifications and publications:

1) International Building Code

2) NFPA 101 Life Safety Code

3) International Plumbing Code

4) International Mechanical Code

5) NFPA 70 National Electrical Code

6) International Energy Conservation Code

7) Americans with Disabilities Act Accessibility Guidelines (ADAAG) & Uniform Federal

Access Standards (UFAS)

8) ASME A17.3 Safety Code for Existing Elevators and Escalators

9) Applicable State and Local Codes

3.2 DESIGN ANALYSIS

A. The design analysis shall be a bound assembly, in one or more volumes of functional and engineering criteria and design information. The design analysis submitted for review shall include all information, narrative descriptions, catalog cuts, product information, work scope, confirmation notices, computations and all previously made review comments with

Contractor A/E‘s annotations as necessary to support and describe the design developed. It shall be in such detail as to permit complete understanding of the project design. When brand names or equal are used to specify a product the design analysis shall contain catalog cuts and other information in sufficient detail to clearly identify the product and its salient characteristics. When products are specified by standards and not by name, the design analysis shall identify at least two sources of products meeting the listed standards. The design analysis shall be prepared to present the data in an organized manner for:

1) Review, approval, and record purposes;

2) Future reevaluation and modification of construction; and,

3) Review and acceptance of submittals.

3.3 DRAWINGS

A. All drawings shall be produced in a D size format (24‖ x 36‖). Font size and line weights shall provide adequate clarity when reduced and reproduced in half size format (11‖ x 17‖).

B. Plans shall indicate design standards or limitations stated by the Design Engineer, such as but not limited to: roadway criteria, structural criteria, timber grades, steel grades, concrete strength, etc.

C. Submit proposed CAD layer guidelines to Government for prior approval.

3.4 SPECIFICATIONS

A. Contractor A/E shall subscribe to a nationally recognized specification service with a comprehensive set of guide specifications which follows the Construction Specifications

Institute‘s (CSI) Division Format.

B. Specifications shall be complete, clear, and shall amplify all information shown on the drawings and shall include detailed requirements for materials and equipment. Material items shall be specified using federal specifications or industry standards.

C. Prepare final design specifications in a single volume covering items of work. They shall include the Statement of Work, Special Conditions and Technical Provisions, and a list of

Items and quantities.

3.5 COST ESTIMATE

A. Construction Costs: Cost estimates shall be broken down into major items of construction as approved by the Government. Each major item shall be further broken down into component units of labor and materials with the quantity and cost of each unit shown. Utilize an industry standard software for formatting.

B. Contractor‘s A/E shall maintain the confidential nature of all cost estimates.

3.6 DESIGN PHASES

A. 35% Design Submittal

1) The 35% design submittal shall be fully developed to adequately define the equipment, systems, and infrastructure upgrades.

2) The preliminary design (35% complete) submission shall consist of:

a) Design Analysis: Consistent with the level of design development.

b) Drawings: Preliminary drawings shall be coordinated with the outline specifications to clearly indicate type and sizes of materials, utilities, etc., and specifically to list separately all contractor furnished equipment and all existing equipment proposed for reuse.

c) Specifications: Outline specifications covering all contemplated construction materials and equipment to be incorporated into the work. The outline should list the divisions used and the guide specifications required under each CSI division.

d) Preliminary construction schedule and phasing data.

e) Cost estimate: Consistent with the level of design development.

B. 95% Design Submittal (Advance Final Design)

1) The Advanced Final Design shall represent a product which is nearly completed with only the omission of a few minor details/items. All previous review comments shall have been incorporated into the design.

2) The advance final design shall consist of:

a) Design Analysis: Consistent with the level of design development. Include list of all submittals.

b) Drawings: A complete set of drawing sheets including coversheet, schedule of items, material list, general and technical notes, elevations and details, and all other drawings required to fully depict the work.

c) Specifications: A complete set of typed specifications with table of contents and other sections developed for the project.

d) Updated construction schedule and phasing data, including critical milestones.

e) Cost estimate: Consistent with the level of design development.

C. 100% Design Submittal (Final Design)

1) Accomplish the final detail design of the project complete with all component parts and appurtenances. The final designs shall be based upon the project criteria and where furnished or required, upon approved preliminary and advance final designs.

2) The final design shall consist of complete drawings (all previous review comments incorporated), complete specifications (all editing completed), complete design analysis, and any other documents required for the advanced final review which were revised.

3.7 CONSTRUCTION SERVICES

A. General

1) Phase the construction to minimize disruption of operations. Coordinate with the

Government.

2) Utilities: The Government will make available: water, sewer, and electrical power, to The

Contractor at no charge. The Contractor is responsible for provision of any temporary lines needed to use the utilities. The Contractor shall make efficient use of utilities. Use of Government telephone, computers, internet, fax machines and copy machines shall not be allowed.

3) Occupancy: The Contractor must plan and coordinate all work with the Government to minimize interruption of building services. The building will be occupied during the project. The Government must be notified of any interruption in building services 24 hours in advance. Upon request and approval, work after normal business hours and on weekends will be allowed.

4) The Government will inspect the work at anytime and may reject any work or material found not in compliance with the contract requirements.

5) Contractor‘s Use of Site and Premises

a) Coordinate with the Government the use of the premises. Limit use of site and premises to allow:

i) Government occupancy.

b) Contractor shall protect, to the extent possible, surrounding site features including but not limited to: pavement and landscaping. Protection measures include but are not limited to: use of wood panels and wood mulch to minimize compaction of soils, trimming or moving tree branches out of the way, etc. Coordinate work with the

Government.

c) Protect existing equipment, materials, finishes. Restore damage to equipment, materials, and finishes to Government Approval.

6) Field Offices and Sheds

a) If Contractor desires to set up a field office; coordinate with the Government areas which may be used for field office and sheds.

7) Vehicular Access

a) Location approved by the Government.

b) Provide unimpeded access for emergency vehicles.

8) Parking

a) Coordinate Contractor parking of private vehicles with the Government.

b) Coordinate Contractor staging of vehicles and equipment necessary to the execution of the project with the Government.

c) Maintenance:

i) Maintain traffic and parking areas in sound condition.

ii) Maintain existing paved areas used for construction.

d) Removal, Repair:

i) Remove temporary materials and construction at Substantial Completion.

ii) Repair existing facilities damaged by use to original construction.

9) Progress Cleaning and Waste Removal

a) Maintain areas free of waste materials, debris, and rubbish. Maintain site in clean and orderly condition.

b) Broom and vacuum clean interior areas prior to start of surface finishing, and continue cleaning to eliminate dust.

c) Collect and remove waste materials, debris, and rubbish from site weekly and dispose of off-site. Government disposal receptacles shall not be used by the contractor.

d) Open free-fall chutes are not permitted. Terminate closed chutes into appropriate containers with lids.

10) Security Program

a) Protect work, existing premises, and Government‘s operations from theft, vandalism, and unauthorized entry.

b) Initiate program (in coordination with Government‘s existing security system) at project mobilization.

c) Maintain program throughout construction period until directed by Government.

d) Restrict entrance of persons and vehicles into Project site and existing facilities.

e) Allow entrance only to authorized persons with proper identification.

f) Provide identification badge to each person authorized to enter premises. Badge to include: personal photograph, name, and employer.

g) Maintain list of authorized persons; submit copy to Government upon request.

h) Require return of badges at expiration of their employment on the project.

B. Scope

The Contractor shall conduct the work based upon the approved construction documents, equipment layouts, and other program materials approved by the Government. Items included but not limited to as follows:

1) Provide all materials and labor expense to remove old systems and equipment, install new equipment and systems, renovate infrastructure, and install, test, and start the altered systems.

2) Include disposal and recycling fees, freight expense to deliver equipment and materials to project site, and installation equipment rental fees (including cranes).

3) Test, adjust, operate, and troubleshoot the installation.

4) Provide training for Government personnel.

C. Qualifications

1) Construction work shall be performed by contractors licensed in the State of Connecticut.

(Include this information as part of the Phase I proposal.)

D. As-Builts

1) As-Built drawings shall be retained onsite during construction and updated as necessary to reflect changes in conditions or work.

2) Mark contract drawings or shop drawings, whichever is most capable of showing actual physical conditions, completely and accurately. Where shop drawings are marked, cross-reference to contract drawings. Utilize different colors to indicated additions, deletions, and modifications.

3) Immediately before inspection for certificate of substantial completion, review marked-up record prints with Government. When authorized, submit one set of approved as-built drawings to the Government upon completion of the work.

E. Operations and Maintenance Manuals

1) Assemble a complete set of operations and maintenance data indicating the operations, maintenance and troubleshooting of each system, subsystem, and piece of equipment not part of a system.

2) Organize operations and maintenance manuals into suitable sets of manageable size.

Bind and index data in heavy-duty, 3-ring, vinyl-covered, loose-leaf binders, in thickness necessary to accommodate contents, with pocket inside the covers to receive folded oversized sheets. Identify each binder on front and spine with the printed title

―Operations and Maintenance Manual‖, project name, and subject matter of contents.

Provide Government with three hard copies and electronic copies in PDF and Microsoft

Office format.

F. Construction shall conform to applicable: National, State, and Local building codes;

electrical, plumbing, mechanical, fire, and electrical codes; ASME codes; Architectural

Barriers Act guidelines; applicable ASHRAE guidelines; and, the Government approved design.

AGAR 452.211-72 Statement Of Work/Specifications (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the Statement of Work/Specifications referenced in Section J.

AGAR 452.211-73 Attachments To Statement Of Work/Specifications (FEB 1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-12 Inspection of Construction (AUG 1996) http://www.arnet.gov/far/

SECTION F--DELIVERIES OR PERFORMANCE

if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-14 Suspension of Work (APR 1984)

FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984) Alternate I (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 180 calendar days. The time stated for completion shall include final cleanup of the premises.

AGAR 452.236-75 Maximum Workweek – Construction Schedule (NOV 1996)

Within 10 calendar days after receipt of a written request from the Contracting Officer, the Contractor must submit the following information in writing for approval:

(a) A schedule as required by FAR clause 52.236-15, Schedules for Construction Contracts, and

(b) The hours (including the daily starting and stopping times) and days of the week the Contractor proposed to carry out the work.

The maximum workweek that will be approved is 40 hours.

SECTION G--CONTRACT ADMINISTRATION DATA

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled and held within 30 days after the date of contract award. The conference will be held at TBD.

{For this Solicitation, there are NO clauses in this Section}

SECTION H--SPECIAL CONTRACT REQUIREMENTS

AGAR 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: Superintendent, Project

Manager

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The

Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.202-1 Definitions (JUL 2004) 52.203-3 Gratuities (APR 1984) 52.203-5 Covenant Against Contingent Fees (APR 1984) 52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006) 52.203-7 Anti-Kickback Procedures (JUL 1995) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (JAN 1997) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (JAN 1997) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (SEP 2007) 52.204-4 Printed or Copied Double-Sided on Recycled Paper (AUG 2000) 52.204-9 Personal Identity Verification of Contractor Personnel (SEP 2007) 52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (MAY 2008) 52.211-18 Variation in Estimated Quantity (APR 1984) 52.215-2 Audit and Records -- Negotiation (JUN 1999) 52.215-8 Order of Precedence—Uniform Contract Format (OCT 1997) 52.219-8 Utilization of Small Business Concerns (MAY 2004) 52.219-9 Small Business Subcontracting Plan (APR 2008)

Alternate II (Oct 2001) 52.219-16 Liquidated Damages --Subcontracting Plan (JAN 1999) 52.219-25 Small Disadvantaged Business Participation Program -- Disadvantaged Status and Reporting (APR 2008) 52.222-3 Convict Labor (JUN 2003) 52.222-4 Contract Work Hours and Safety Standards Act -- Overtime Compensation (JUL 2005) 52.222-6 Davis-Bacon Act (JUL 2005) 52.222-7 Withholding of Funds (FEB 1988) 52.222-8 Payrolls and Basic Records (FEB 1988) 52.222-9 Apprentices and Trainees (JUL 2005) 52.222-10 Compliance with Copeland Act Requirements (FEB 1988) 52.222-11 Subcontracts (Labor Standards) (JUL 2005) 52.222-12 Contract Termination - Debarment (FEB 1988) http://www.usda.gov/procurement/policy/agar.html

52.222-13 Compliance with Davis-Bacon and Related Act Regulations (FEB 1988) 52.222-14 Disputes Concerning Labor Standards (FEB 1988) 52.222-15 Certification of Eligibility (FEB 1988) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-22 Previous Contracts and Compliance Reports (FEB 1999) 52.222-25 Affirmative Action Compliance (APR 1984) 52.222-26 Equal Opportunity (MAR 2007) 52.222-27 Affirmative Action Compliance Requirements for Construction (FEB 1999) 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans (SEP 2006) 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam

Era, and other Eligible Veterans (SEP 2006)

52.222.38 Compliance With Veteran‘s Employment Reporting Requirements (DEC 2001)

52.222.41 Service Contract Act of 1965, as Amended (JUL 2005)

52.222.44 Fair Labor Standards Act and Service Contract Act—Price Adjustment (FEB

2002) 52.222-50 Combating Trafficking in Persons (SEP 2007) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction

Contracts (DEC 2007) 52.223-5 Pollution Prevention and Right-to-Know Information (AUG 2003) 52.223-6 Drug-Free Workplace (MAY 2001) 52.223-14 Toxic Chemical Release Reporting (AUG 2003) 52.223-15 Energy Efficiency in Energy-Consuming Products (DEC 2007) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.227-1 Authorization and Consent (DEC 2007) 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (DEC 2007) 52.227-4 Patent Indemnity -- Construction Contracts (DEC 2007) 52.228-2 Additional Bond Security (OCT 1997) 52.228-11 Pledges of Assets (FEB 1992) 52.228-12 Prospective Subcontractor Requests for Bonds (OCT 1995) 52.228-14 Irrevocable Letter of Credit (DEC 1999) 52.228-15 Performance and Payment Bonds – Construction (NOV 2006) 52.229-3 Federal, State, and Local Taxes (APR 2003) 52.232-5 Payments Under Fixed-Price Construction Contracts (SEP 2002)

52.232.8 Discounts for Prompt Payment (FEB 2002)

52.232.9 Limitation on Withholding of Payments (APR 1984)

52.232.10 Payments Under Fixed-Price Architect-Engineer…