SOW_CIM-0901-1T-509-0914-01-IRD.doc

Aggregate supply – CIM-0901-1T-509-0914-01 (Ironton Ranger District)

SCOPE OF WORK:

CIM-0901-1T-509-0914-01: Stone Delivery Contract - Provide and deliver various gradations of stone on an as-needed basis within 25 miles of the Ironton Ranger District office building. Distances over this will be paid on a ton-mile basis as bid.

The Forest Service (FS) has a requirement for the purchase and delivery of stone and aggregate throughout the Ironton Ranger District of the Wayne National Forest. This solicitation may result in one or more awards based on price of materials. The contractor shall provide all labor, materials, equipment, tools, supplies, transportation, and incidentals necessary to supply stone and aggregate to the FS at the locations and under the conditions specified in this solicitation. The terms “Contractor” and “Vendor” used in the specifications and Contract are interchangeable.

Delivery:

The FS will purchase stone FOB the project site as detailed on the work order. Delivery is to be made at the designated project site in a manner directed by the Contracting Officers Representative (COR). This may include tailgating the aggregate onto a road surface or end dumping the aggregate into a stockpile location. Deliveries made to designated points will be accomplished using the most suitable route from the Vendor’s aggregate storage site to the midpoint of the project as determined by the COR, and used to compute the haul distance for the purpose of computing ton-miles beyond the 25 mile radius from the Ironton Ranger District Office @ 6518 State Rt 93, Pedro Ohio.

Vendor shall have the capacity to deliver a minimum quantity of 300 tons per day to any designated site when directed by a written work order.

Quantities/Values Quantities listed in the Schedule of Items are estimates to be used for evaluation of the award. Each individual work order will detail the required gradation, location and quantity to be delivered under each award(s). The sum of all work orders will not exceed the awarded amount(s) from this solicitation. The Government is not required to purchase the quantities cited by gradation in the solicitation but does agree to purchase an amount of stone at the listed unit price by type ordered that equals the value of the award(s) from this solicitation.

Material Specifications Material Specifications of record for this supply contract will be as per the State Of Ohio Department of Transportation - Construction and Materials Specifications, January, 1 2008, unless otherwise stated in this solicitation by special project specification (SPS).

Testing and acceptance of material will also be as per ODOT requirements. Waste or recycled materials will not be accepted unless approved in writing by the CO and with accompanied certification by the supplier and any needed testing to prove the product is free of all hazardous wastes and objectionable debris such as, but not limited to: large amounts of steel reinforcement, nails, screws and any small quantities of petroleum products or any quantity of hazardous materials. If any prohibited product is found, the contractor will be responsible for all costs to remove and replace the product including repair or replacement of any improvements damaged in removing and remediating the contaminated aggregate supplied by this contract.

Material

ODOT Standard Specification Section Stone and Crushed Aggregate

ODOT

Course Aggregate

Dump Rock Fill

Limestone Dust/Crusher Fines

Visual gradation to satisfaction of COR

Pit Run Rock

Table 703.05 (SPS this solicitation) USFS Supplemental Specification (included in full text) Weighing of Materials Material delivered by truck shall be weighed in accordance with Section 109.01 of the Ohio Department of Transportation, Construction and Material Specifications. Moisture required for Stone and Crushed Aggregate shall be added after loaded trucks have been weighed. Copies of weight tickets shall be provided to the COR upon delivery of materials.

Sampling and Testing

Sampling and Testing for quality of all items furnished in the contract(s) will be the responsibility of the Contractor(s). The Government retains the right to perform additional acceptance testing. The Contractor(s) is/are required to provide copies of test results, attesting to the gradation of materials delivered, to the COR. Contractor(s) is/are responsible for providing necessary sampling and testing for applicable sections shown in the Ohio Department of Transportation, Construction and Material Specifications.

Acceptance Plan

Government Inspection and Acceptance will be at destination. Material failing to comply with the quality requirements will not be accepted.

Vendor’s Invoices

Vendor’s invoices must be submitted in original and one copy and contain the following:

· All weigh ticket numbers for material delivered during the invoicing period.

1. All delivery vehicles shall be uniquely marked with a numbering system acceptable to the COR

2. Weigh tickets shall clearly state tare weight of the hauling vehicle, date and time leaving the scale, type of material being delivered and the project name or work order job name and the unique number of the hauling vehicle as per item 1 this section.

· Forest Service Contract Number and Work Order numbers.

· Total Quantity and unit price with the total cost of each type of material furnished. (Total quantity invoiced shall be scale weights – supported by weigh tickets).

The Contractor(s) shall exercise caution and care while pursuing the work to prevent unnecessary conflict with, or potential hazards to road users. Whenever possible, the road shall remain passable to traffic while work is being performed. The Contractor(s) shall be held liable for any damage caused by Contractor’s personnel or equipment to any existing structures such as bridges, culverts, signs, guardrails, or any other Government infrastructure or property. Repair or replacement to these structures shall be at the Contractor’s expense. The Government shall not be liable to loss, damage, or destruction of equipment furnished by the Contractor(s).

Performance of individual deliveries will be accomplished by the issuance of Work Orders against the contract to be complete by 9-30-2011. Billing will be complete by 11-20-2011 or sooner.

F.O.B. Vendor’s Storage Site

a) SOURCE OF MATERIAL (State all sources for which quoted prices apply) (e.g., Quarry location if Sandstone or Limestone; dredging or pit location if Gravel; production plant name and location of slag producer)

b) EXACT LOCATION OF VENDOR’S STORAGE SITE(S) a separate schedule must be submitted when quoted prices vary between vendors storage sites.

BASIS OF AWARD OF CONTRACTS: The FS intends to award one or more Fixed-Priced contracts as a result of this Request for bids. Vendors should quote prices for as many items as they can provide pricing for. Not supplying costing for the requested aggregate type(s) is grounds for making invalidating the bid and being held non-responsive.

WORK ORDERS: Work orders will be issued by the FS on an as-needed basis, at least 24 hours prior to the anticipated delivery. In most cases, deliveries will be scheduled in excess of 48 hours. Government will mark or clearly locate the areas to be stockpiled and if requested, make one site visit upon request with the supplier for each stockpile location. If supplier delivers stone in the wrong location the Government reserves the right to have the supplier move the material to the right location or not pay for said material as it is not useful to the Government in the incorrect location, or make a deduction in unit price to pay for the moving by the Government or it’s agent to the correct location. Minor irregularities in delivery location will not result in the Government requesting adjustments. Adjustments for location will be made by the Contracting Officer upon a case-by-case basis if needed.

DEFINITIONS

COR: Contracting Officer’s Representative (COR) is a FS employee that is appointed and officially designated by the Contracting Officer to assist the Contracting Officer with technical matters related to contract administration. The COR will assist the Contracting Officer with surveillance of contractor performance.

Work Order: Method by which the FS will order aggregate or slag on this contract.

At a minimum, it will include the following:

· Location of delivery

· Material gradation needed

· Quantity in tons needed

· Type of delivery service requested – tailgate spread or stockpile etc…

· Time and date of first delivery, with the number of tons /day

· If requested, the Contractor will try and schedule deliveries to match the needed timing of the Government in a work day cycle (Example – 1 load/ hour of 20 T / load ODOT 304.)

· Government representative will order the aggregate and include his/her name, address and phone number(s) that they can be reached at.

Defective Service: A unit of service which contains one or more defects, or nonconformance with specified requirements.

FS: United States Department of Agriculture Forest Service.

FS Inspector: A FS employee designated by the Contracting Officer or COR to perform surveillance of contractor performance.

ODOT: Ohio Department of Transportation.

Quality Assurance: Those actions taken by the FS to assure services meet the specified requirements.

Quality Control: Those actions taken by a contractor to control the performance of services so that they meet the specified requirements.

FS FURNISHED PROPERTY, MATERIALS AND SERVICES

Not Applicable

CONTRACTOR FURNISHED ITEMS AND SERVICES

General: Except for those items or services specifically stated to be furnished by the FS (NONE), the Contractor shall furnish everything required to perform the work of this contract, task order(s), and/or attachment(s) to the Acceptable Quality Level indicated in the contract, task order(s), and/or attachment(s).

FS PUBLICATIONS / INDUSTRY STANDARDS /STATE STANDARDS / FS STANDARDS / TECHNICAL EXHIBITS

The following is an amendment to FP-03 U.S. Department of Transportation Federal Highway Administration, May 5, 1999 Copies are available at the Wayne National Forest at no cost to the contractor.

USFS Supplemental Specification Supplemental Specification:

SPS - 703.05 Subbase, Base, & Surface Course Aggregate (Bank Run).

% by Weight Passing Designated Sieve (AASHTO T11 and T-27) Grading Designation

6 in.

3 in.

2 in.

15-45

For this supply contract, all gradation bands above will be acceptable as Bank Run.

Bank Run will not be accepted that is not dense, durable. Sandstone will be less than 5% of the total volume by weight of the bank run supplied.

END SPS - 703.05

CIM-0901-1T-509-0914-01