Solicitation_Oconee_Mowing_and_Cleaning_7_Recreational_Sites_FY16.pdf

REQUEST FOR QUOTATION XX PAGE OF PAGES

(THIS IS NOT AN ORDER) THIS RFQ x

X IS IS NOT A SMALL BUSINESS SET- ASIDE 1 51

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT.DEF. RATING

AG-435H-S-16-0008 04/11/2016 778742 UNDER BDSA REG. 2

AND/OR DMS REG. 1

5a. ISSUED BY 6. DELIVER BY (Date) Chattahoochee-Oconee National Forest Attn: Francoies Morman 1755 Cleveland HWY Gainesville, GA 30501

See Contract Time

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY FOB DESTINATION NAME TELEPHONE NUMBER X OTHER (See Schedule)

Francoies Morman , CO

AREA CODE

NUMBER

297-3072

9. DESTINATION

Jeff McDonald, David Fowler

485-7110 x101 485-7110 x123

a. NAME OF CONSIGNEE

8. TO: Sec. C - Location & Description

a. NAME b. COMPANY b. STREET ADDRESS

c. STREET ADDRESS c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in BLOCK 5a. This request does not commit the Government to pay any costs incurred in the preparation of the

05/13/2016 4:00 P.M. EST

submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f) Oconee RD – FY16 Mowing & Cleaning 7 sites Recreational Sites

DUNS#____________________________

NAICS 561730 1 LS $_____________

Small Business Set Aside

Please read through the entire solicitation This solicitation will result in an multiyear option contract

Please complete Experience Questionnaire.

Contractor Must be registered with SAM.gov prior to award.

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS c. 30 CALENDAR DAYS d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT (%) (%) NUMBER PERCENTAGE

NOTE: Additional provisions and representations X are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO 15. DATE OF

a. NAME OF QUOTER SIGN QUOTATION QUOTATION

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or Print) NUMBER

NSN 7540-01-152-8084

Previous edition not usable

18-121 STANDARD FORM 18 (Rev. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a) javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl02$DocumentNumberLink','')

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

The following schedule of items is estimated based upon the approximate days to be serviced.

BASE YEAR JULY 1, 2016 THROUGH JUNE 30, 2017

Recreation Site Cleaning Frequency

Mowing Frequency

Amount

Swords 2 times weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Redlands 2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Dyar Pasture 2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Town Creek OHV Area

1 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Roberts Bike Trail 1 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Oconee River Rec Area

2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Scull Shoals

None 4 Times Per (GS)

OPTION YEAR 1 - JULY 1, 2017 THROUGH JUNE 30, 2018

Frequency

Mowing Frequency

Amount

Swords 2 times weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Redlands 2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Dyar Pasture 2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Every 10 Days (GS)

Roberts Bike Trail 1 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Oconee River Rec Area

2 time weekly (SS) 1 time bi-weekly (WS)

OPTION YEAR 2 - JULY 1, 2018 THROUGH JUNE 30, 2019

Frequency Mowing Frequency

Amount

Swords 2 times weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Redlands 2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Dyar Pasture 2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Every 10 Days (GS)

Roberts Bike Trail 1 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Oconee River Rec Area

2 time weekly (SS) 1 time bi-weekly (WS)

OPTION YEAR 3 - JULY 1, 2019 THROUGH JUNE 30, 2020

Frequency

Mowing Frequency

Amount

Swords 2 times weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Redlands 2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Dyar Pasture 2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Every 10 Days (GS)

Roberts Bike Trail 1 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Oconee River Rec Area

2 time weekly (SS) 1 time bi-weekly (WS)

GS = Growing Season (April-October) DS = Dormant Season (November-March) SS = Summer Season (April-October) WS = Winter Season (November-March)

SECTION C – SCOPE OF WORK

FY2016 RECREATION SITE MOWING & CLEANING

C.1 DESCRIPTION OF WORK

Recreation Site Mowing & Cleaning

To provide custodial operations and grounds maintenance of the recreation area consisting of but not limited to an efficient janitorial and grounds service including labor, supervision, equipment and supplies as specified herein

CUSTODIAL OPERATIONS AND GROUNDS MAINTENANCE OF RECREATION AREA(S)

Description: The Contractor is to perform complete custodial operations and grounds maintenance as specified to insure the facilities below are maintained in a safe, attractive, clean, and sanitary manner at all times. This contract includes custodial care of toilet/bathhouse building(s), trash and litter pickup and disposal, and grounds maintenance (grass mowing and trimming) for the entire site(s).

Period of Performance see C8 page 23

C.2 PROJECT LOCATION

National Forest: OCONEE NATIONAL FORESTS District: Oconee Ranger District County(ies): Greene, Morgan, Putnam, Jones, Jasper State: Georgia

C.3 CONTRACTOR RESPONSIBILITY

A. Materials and Equipment: All materials and equipment are to be provided by the

Contractor; cleaning materials and supplies such as, but not limited to mops, brooms, toilet paper, plastic trash bags, mowers, edgers and blowers, etc.

B. Janitorial Supplies: Cleaning materials used shall be a product specifically manufactured for the surface to be cleaned and approved by the Contracting Officer prior to use.

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive.

It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction fluid Furniture polish Floor stripper Glass cleaner Neutral cleaner (liquid) Grout sealer Stain remover Stainless steel polish Air freshener including dispenser Toilet bowl cleaner Bathroom cleaner White board cleaner Brass polish/cleaner Wood floor cleaner Chrome polish/cleaner Laundry detergent Liquid hand soap including dispenser Cream cleaner Lime and scale remover (tub and tile cleaner) Solvent

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

http://www.biopreferred.gov/

Within thirty (30) days of contract award, the Contractor shall submit an Operations and Maintenance Plan. This submittal shall be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing.

The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed biobased custodial products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data will be submitted to the COR quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product. Therefore we will look for a Contractor who will 1) demonstrate products, and 2) when selected, offer any necessary training to all of the construction staff and 3) be available with technical assistance to trouble shoot problems.

C. Repairs: Contractor shall be responsible for damage (caused by the negligence of the Contractor or Contractor’s employees) to buildings, fixtures, equipment and materials in connection with performance of this contract.

D. Work Signs - Out-of-Order, Cleaning/Servicing etc.: The Contractor shall place specified signs when cleaning/servicing any during operations. Every reasonable effort is to be made to keep the restrooms open at all times. Special precautions should be used when mowers, edgers, or other equipment are operated within the vicinity of the general public, their vehicles and property. The work/caution signs and barricades are a part of the contractor provided supplies.

E. Closing Area: The Contractor will not be allowed to close the area without instructions from the Contracting Officer.

F. Safety and Accident Protection: The Contractor shall comply with all applicable Federal, State, and local laws, ordinances, and regulations governing safety, health, and sanitation, and shall provide all safeguards, safety devices, and protective equipment, and shall take any other needed actions, on his own responsibility that are reasonably necessary to protect the life and health of employees on the job and the safety of the public, and to protect property in connection with the performance of the work covered by the contract.

C.4 USE OF RECREATION AREAS

Contractors are advised that recreation areas are for the convenience and safety of the users and that customer service is of primary importance.

The Contractor's personnel are not to accept payment or gratuities from the public for any services rendered. The Contractor is cautioned concerning the following items:

a. Do not attempt to be a law enforcement officer. Employees will not be permitted to wear simulated law enforcement clothing, badge/shield, etc.; nor will they be permitted to have firearms on the rest area property. Contractor's personnel shall cooperate with duly constituted law enforcement officers in the performance of their duties.

b. All misplaced/lost items found at the site shall be turned over to a Forest Service

District employee. Each item shall be tagged showing date and place found, description of item and signature of finder.

c. The Contractor or his employees will be limited to personal items on the premises as follows:

d. Items such as lunch boxes and ice chest/cooler, and personal protective gear. Other items may be permitted with the approval of the Contracting Officer. Weapons will not be permitted on site under any circumstances.

e. The Contractor will not be permitted to change or re-key locks or install any type of device without prior approval of the Contracting Officer.

f. The Contractor will not be permitted to set up temporary utility building(s), trailer(s), vehicles, etc. for storage, office, etc.

PERSONNEL REQUIREMENTS

The Contractor is to make his own review of the contract requirements for work included herein and in conjunction with actual job site conditions. The Contractor is responsible for all work included herein.

Additionally, the Contractor's personnel are to be polite and assist the public with information and aid in such a manner as to reflect favorably on the Forest Service and Contractor providing the service. The Forest Service reserves the right to require the Contractor to replace any employee deemed unqualified, displaying unfavorable personal conduct or appearance and/or making a bad reflection of the Forest Service to the public.

Staffing: The Contractor shall provide qualified personnel to satisfy the contract objective at all times.

Supervisor:

The Contractor's Daily Operations Supervisor shall be available by telephone and/or telephone pager 24 hours a day for immediate contact. The supervisor shall have the authority to take immediate action to correct conditions determined by the Contracting Officer to be unsafe, unsanitary, or unsatisfactory. The Daily Operations Supervisor shall be located within (??

Hour’s) travel time from the area. In addition to supervision as specified above, the supervisor shall be required to follow-up on public complaints and problems with personnel.

RECREATION AREA BUILDINGS

The Contractor's responsibilities shall include, but not be limited to the following:

Toilets/bathhouses must be thoroughly cleaned inside and outside so that they present a clean, sanitary appearance and are virtually odorless. Contractor shall provide all necessary labor, supplies, equipment and materials for the maintenance of these areas.

Cleaning Schedule for Toilet/Bathhouse Buildings:

A. CLEANING ROUTINE:

Oconee schedule

For the time period of this contract, clean toilets/bathhouses on Monday and Thursdays follows:

C.5 TECHNICAL SPECIFICATIONS

ITEM 01:

• Sweep floor - dust walls and ceiling for cobwebs.

• Empty receptacles.

• Refill dispensers.

• Clean toilet partitions (Lake Sinclair only), dispensers, waste receptacles and doors.

• Sanitize/clean toilet bowls and risers.

• Sanitize/clean seats.

• Sanitize/clean urinals.

• Sanitize/clean showers/seats (none at this time)

• Clean lavatories.

• Clean hardware. (Push/pull plates, bars kick plates, etc.)

• Clean mirrors.

• Mop floor (scrub with brushes when needed)

• Refill deodorant container (or use spray deodorant).

• Remove graffiti.

• Scrub walls and floors (especially around and under urinals, toilets, and lavatories) with brush and approved cleaning agent; dry tile, metal, etc.

• Clean all exposed pipe, hinges, latches, escutcheons and fittings.

• Scrub concrete floors with concrete cleaner.

• Inspecting and reporting any need for major repairs such as leaks in roof, damage to doors, windows, gutters and downspouts, etc.

• Cleaning exterior of building to keep clean of dirt, mildew, bugs, etc.

MAINTENANCE OF GROUNDS

GENERAL

The term "GROUNDS" includes, but is not limited to, parking lot areas, lawns, driveways, roads, walkways, picnic areas, camping areas and undeveloped areas within the site.

Contractor shall provide all necessary labor, supplies, equipment and materials for the maintenance of these areas.

The site shall be considered as the area (See attached Maps)

VEHICULE/PEDESTRIAN AREAS

Areas such as sidewalks, curb and gutters, parking lots and drives shall be kept free of litter, debris, trash, and grass/shrub clippings. Sidewalks are to be swept to maintain a clean and non-littered appearance.

Other areas (parking lots, curb, gutters, and drives) are to receive weekly trash/litter pickup.

Trash/litter sweepings are to be picked up and properly disposed of; DO NOT sweep trash into grass areas, ditches or water bodies.

ACCESSORIES

A. Trash Receptacles: Utilize Forest Service provided trash receptacles. Always use plastic liners in all trash receptacles. Empty all receptacles at least once weekly, and more frequently during periods of heavy use. Never allow a trash receptacle to overfill.

Wash/scrub the inside and outside of each trash receptacle monthly to maintain odor free containers. Use disinfectant.

B. Cooking grills and fire rings are to be cleaned of ashes, charcoal pieces, trash, leaves and debris and removed from the site.

TRASH DISPOSAL:

Trash will be disposed of after each collection at an approved municipal or commercial trash disposal facility.

MOWING ROUTINE:

LAWN MAINTENANCE

The following are specific guidelines for maintaining by mowing recreation sites and one administrative site on the Oconee Ranger District of the Chattahoochee-Oconee National Forest. These are developed recreation sites located in Putnam, Jones, Jasper, Morgan and Greene county Georgia. Maps will be provided.

The recreation areas that are to be treated will be mowed and are mapped with the locations provided by the Oconee Ranger District personnel. There are eight recreation sites and one administrative site The appropriate supplies and specifications for mowing the recreation sites (Attachment A) will not be provided by the Government. The contractor will furnish appropriate equipment, supplies, and labor.

MOWING MAINTENANCE OF RECREATION SITES

1. Any trees or parts of trees five inches in diameter or less that have fallen in recreation site due to high winds, etc., will be removed before mowing by the contractor. No trees shall be cut without the permission of the Forest Service. Contractor should walk over area in recreation site prior to mowing. Large pieces of metal, rock, etc. may have been dumped. The large pieces of debris (metal, tires, etc.) are to be removed from the site by contractor. Proper warning signs should be placed when working in areas adjacent to pedestrian traffic or vehicles.

2. All designated quality recreation sites will be completely mowed by rubber tired grooming or finish mowers. Mower Grasses should not be mowed lower than 2 inches.

For areas that cannot be reached with mower, a weed eater will be used. Weed eating will be used around signs, fee tubes, wheel stops and curbs. Debris, grass clippings leaves etc. shall be removed by blowing or sweeping from sidewalks, sides of building, curbs, parking lots and roads.

3. All Safety equipment must be included with mower. A safety inspection should be done prior to operating the mower to make sure the brakes have no fluid leaks, and other equipment is functioning properly. Fuels shall not be poured on the ground.

During inspections if gas and oil residue is found the contractor will be required to clean up the area. All trash will be the responsibility of the contractor to discard of properly. No empty bags of trash will be left near any of the project sites.

4. Most areas will be opened for the Contractor prior to mowing. An employee from the Forest Service will be available to unlock the gates to the recreation sites. Contractor will need to let the Forest Service inspector know when they will need the gates opened. Contractor is to lock gate after they have finished the mowing

5. Any adjustments or alterations to these specifications must be discussed and agreed upon in writing by Forest Service COR and operator before any activities in the field are carried out.

For the purpose of this contract the growing season is defined to be April - October

Mowing of Turf grass:

1. Debris or trash in lawn shall be removed prior to mowing.

2. One mowing cycle shall be performed at each site bi-weekly, with the duration between mowing no longer, than 14 days during the growing season, in order to maintain a clean, neat appearance. It is intended that the work of mowing will be completed in a neat, uniformly cut manner. Gapped or rolled down, uncut streaks of turf grass will not be considered acceptable. The height of the mowing cut will be no less than 3 inches. Special attention shall be given by the Contractor to avoid "scalping" of any areas of turf grass.

3. All mowing equipment shall have deflector shields or bag attachments in place at all times. Excess clippings shall be removed from turf areas, sidewalks, drives, etc., and blown off building sides, glass surfaces, structures or other fixed objects after each mowing.

4. Mowing shall not be done on Saturdays, Sundays or holidays unless approved in advance by the Contracting Officer. All elements of a mowing at each site shall be COMPLETED WITHIN A 36-HOUR PERIOD. No partial mowing will be allowed unless the weather forces delays. If rain or wet turf conditions exist, the Contractor shall finish the cycle as soon as favorable conditions exist.

Damages:

The Contractor shall be held liable for all damage done, as a result of his operation, to fixed objects such as signs, posts, buildings, and all vegetation including turf, trees, shrubs and desirable natural growth. Damage shall include among other things, skinning, scraping, breaking of tree limbs or gouging of trees or shrubs, and rutting, scalping or tearing turf.

Costs associated with damages caused by the Contractor to plant material will be assessed based on current cost to replace with like material of equal size or an equivalent combination.

The Contractor as herein specified shall make all turf damage repairs. Seed shall meet purity and germination requirements as specified by the Contracting Officer. Only friable topsoil shall be used to fill any depressions, ruts, etc., prior to seeding.

All other property damage will be assessed for actual replacement costs including labor, materials, and equipment.

The Contractor will be billed for all costs related to the damages caused by his operation or be required to repair the damages as directed by the Contracting Officer.

C.6 PERFORMANCE OF WORK

The Contractor's attention is directed to the need for the timely performance of services provided for under this contract because the health, safety and convenience of the public is the essence of the service. When the Contracting Officer observes the Contractor has failed to adequately perform any of the services for which the Contractor is responsible, the Contracting Officer or a designee will take the following action:

Custodial and Grounds Services

Non-Compliance: When services (janitorial cleaning, grounds maintenance, etc.) are not provided in accordance with the contract, the Contractor's Daily Operations Supervisor will be notified and directed to perform the services within twenty-four hours.

Follow-up on Non Compliance: the Contracting Officer will make an inspection of non-compliance items after twenty-four hours. The Contractor’s Daily Operations Supervisor will be asked to accompany the Contracting Officer’s Representative during the inspection. If the inspection shows the item or items have been corrected or satisfactory and continuous progress is being made, the previous notice will be rescinded; however, if non-compliance still remains, the Contractor's Daily Operations Supervisor will be given notification in writing with copy of non-compliance mailed to the Contractor's company address.

Services Restored by the Contracting Officer: If the Contractor fails to prosecute the work as directed or fails to perform the work in a satisfactory manner, the Contracting Officer may proceed to have the work performed with other forces. The cost of the work so performed including materials, labor, and equipment will be deducted from payment due the Contractor on his contract.

C.7 INSPECTION AND ACCEPTANCE

The Forest Service agrees to pay the Contractor one twelfth of the lump sum per month for services described herein upon receipt and approval of an invoice for the monthly period invoiced.

Each invoice submitted to the Forest Service for payment shall include a copy of all weekly inspection forms, training records and work logs, etc. completed by the Contractor during the monthly period invoiced.

Monthly Submittal Data required for processing payment is as follows:

1. Monthly invoice for services rendered.

2. Supervisor's Monthly Work Log and monthly inspection forms.

3. Employee Monthly Work Log

Repairs: Reduction on repairs or non-performance of services will be handled as previously specified.

1) Inspection of work performance under this contract shall be made by the Contracting Officer’s Representative or the designated inspector, as the work progresses at such intervals as are necessary to insure compliance with the contract specifications and provisions.

Upon completion of work on an all sites specified by the COR, the Contractor shall notify the COR that work is completed, and the COR shall make an overall inspection of the work completed. If the work is not accepted by the COR, the Contractor shall complete any remedial work required prior to payment.

2) Unsatisfactory Work

In the event any of the work does not meet the specifications through the fault or negligence of the Contractor, such work shall, upon request of the COR, be made to conform to specifications by the Contractor at his expense. Cost of re-inspection by the Government will be charged to the Contractor.

3) Basis of Payment The Contracting Officer will make payment upon satisfactory completion of the work as described and acceptanced.

Sites to be mowed will be determined by the COR prior to any work being done. COR determines whether all sites or a portion off the sites needs mowing. COR also determines schedule of mowing. Contractor is responsible for attaining the information about sites to mow, including when to mow, prior to any work being done.

FOREST SERVICE RESPONSIBILITIES

A. Administration: The Forest Service will provide personnel for administering the terms and conditions of this Agreement. The Forest Service will be responsible for obtaining quotes and issuances of purchase order contracts for repairs.

B. Renovation Work: If the Forest Service deems it appropriate to do renovation work to the facility during the life of the contract, the Contractor will not be in any way responsible for this work or its cost. The Contractor will be required to cooperate with any other Contractor doing work for the on the site.

C. Grounds, Parking Lot and Roadway:

a. The Forest Service will be responsible for placement and repairs to pavements, parking areas, sidewalks, curbs, area lights, (walkway, roadway and parking areas) roadway signs and pavement markings.

D. Utilities:

a. Forest Service will pay for all public utility services contracted by the Forest

Service.

E. Inspections:

a. The Contracting Officer’s field representative (COR) will conduct frequent, unscheduled inspections and maintain a log noting conditions and compliance with contract provisions and quality of workmanship.

F. Contractor Personnel:

The Forest Service will not be responsible in any way to the Contractor's personnel for damages, destruction or loss, from any cause, to the Contractor's equipment, supplies, materials, tools, or the personal property of the Contractor's personnel. The Contractor will be responsible for all repairs, regardless of cost, resulting from the negligence of the Contractor or Contractor's employees. The Forest Service will not participate in the cost of such repairs.

STANDARD SPECIAL PROVISIONS

Listing of Standard Special Provisions

Supervisor's Weekly Work Log (Blank)

Employee Monthly Work Log, Custodians and Supervisor

Janitorial Supplies (Sample)

Janitorial Supplies (Blank)

Rest Area Contract Non-compliance Notification

Task Frequency and Quality Assurance Inspection Report – Inspection Date: Inspector:

CUSTODIAL TASK FREQUENCY SAT UNSAT COMMENTS

Sweep floor - dust walls and ceiling for cobwebs.

2 TIME/ WEEK (SS)

1 TIME/WEEK (WS)

Empty trash receptacles. 2 TIME/ WEEK (SS)

Refill dispensers. 2 TIME/ WEEK (SS)

Sanitize/clean toilet bowls and risers.

Sanitize/clean seats. 2 TIME/ WEEK (SS)

Sanitize/clean urinals. 2 TIME/ WEEK (SS)

Sanitize/clean showers/seats (none at this time)

Clean lavatories. 2 TIME/ WEEK (SS)

Clean hardware. (Push/pull plates, bars kick plates, etc.)

Clean mirrors. 2 TIME/ WEEK (SS)

Mop floor (scrub with brushes when needed)

Refill deodorant container (or use spray deodorant).

Remove graffiti. 2 TIME/ WEEK (SS)

Scrub walls and floors (especially around and under urinals, toilets, and lavatories) with brush and approved cleaning agent; dry tile, metal, etc.

Clean all exposed pipe, hinges, latches, escutcheons and fittings.

Scrub concrete floors with concrete cleaner.

Inspecting and reporting any need for major repairs such as leaks in roof, damage to doors, windows, gutters, and downspouts, etc.

Cleaning exterior of building to keep clean of dirt, mildew, bugs, etc.

MOWING TASK

Mow entire grassed area at each Recreation Site

Every 10 Days (GS)

Blow grass and leaves from all paved surfaces and sidewalks

Every 10 Days (GS)

Remove trash and debris in grassed areas before mowing

Every 10 Days (GS)

Use weed eater around fee station, curbs, restrooms, roads, wheel stops and in any area within recreation site that cannot be accessed by a mower

Every 10 Days (GS)

Clean all grills and fire rings within each recreation site

Every 10 Days (GS)

Remove all trash from trash receptacles and remove trash from each recreation site.

SS = Summer Season (April-October) WS = Winter Season (November-March)

Reviewed with Contractor’s Representative: Date Representative Signature:

Recreation Area Contract Maintenance

SUPERVISOR'S WEEKLY WORKLOG

Location: Date:

Site:_________

Route_________ County___________ __________to___________20___

DAY SHIFT IN OUT HOURS COMMENTS

SUN

MON

TUE

WED

THU

FRI

SAT

Total

Hours

Instruction: Each job site review shall consist of a minimum of one hour. Reviews are to be conducted on random days/random times, seven days a week, Sunday through Saturday Note: The Supervisors Weekly Work log is to be completed at the end of each review and posted at a designated place at the site. The original Supervisors Weekly Work log is to be submitted with the monthly invoice for payment.

USDA Forest Service

Recreation Area Contract M aintenance

EMPLOYEES MONTHLY WORKLOG

CUSTODIANS AND SUPERVISOR

Location Route:__________

County:____________

Site:

Date: _______ to_________ 20_____

Name and S.S.# Date: List Number of Hours Each Custodian Worked on Each Shift Custodians Shift 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Name: 1

S.S. # 3 Name: 1

S.S. # 3 Name: 1

S.S. # 3 Name: 1

S.S. # 3 Name: 1

S.S. # 3 Name: 1

S.S. # 3 Name: 1

S.S. # 3 Name: 1

S.S. # 3

Supervisor: Reviews conducted random days/random times, each review a minimum of one hour.

Name: 1

S.S. # 3

AG-435H-S-16-0001

Chattahoochee-Oconee National Forest Recreation site Mowing & Cleaning

JANITORIAL SUPPLIES

Location: Contract Time:

Route ___________ County __________________ From_________to _________

ITEM # BRAND NAME: MANUFACTURER: OK

TRASH CAN LINERS 1

High quality heavy duty 1.5 mil thickness.

Capacity 40-45 gallons, Size 40x48 inches

LIQUID TOILET BOWEL

CLEANER

A non-acid formulation with deodorant and germicide properties.

DISINFECTANT 1

A limited germicide type, suitable for general cleaning. A combined cleaner, germicide and deodorant. 3

GENERAL PURPOSE

CLEANER

Industrial strength cleaner with neutral pH formulation, suitable for most surfaces, penetration type solvents for removing most soils.

TOILET TISSUE 1

High commercial quality, unglazed, soft, single ply; minimum 4X4 sheet size, minimum 300 sheets per roll, biodegradable material safe for sewer and septic tanks. 4

NOTE: List additional items on next page.

Recreation site Mowing & Cleaning

JANITORIAL SUPPLIES

Location: Contract Time:

Route ___________ County __________________ From________to ___________

ITEM # BRAND NAME: MANUFACTURER: OK

Recreation site Mowing & Cleaning

NOTIFICATION OF RECREATION AREA CONTRACT NON-COMPLIANCE

FOR JANITORIAL & GROUNDS MAINTENANCE

TO: ______________________________ FROM: ___________________________________

DATE: ______________________________ PROPOSAL NUMBER: _____________________

ROUTE: _____________________________ COUNTY: _____________

Custodian(s) On Duty: __________________________________ (Note: Custodian(s) are requested to notify contract supervisor immediately concerning this notice).

Please be advised that the following item is in Non-Compliance and reduction in compensation is in effect (24 hour limit to correct non-compliance):

Description of Non- Compliance Item

Date & Time of 1st Inspection Date & Time of 2nd Inspection

Percent or Dollar Amount of Reduction

The reduction in compensation begins with the above date and time of the second inspection.

The above Non-Compliance item was corrected on the following date and time: ________________________.

Number of days in Non-Compliance: _______________.

If the contractor fails to perform the work in a satisfactory manner, the Contracting Officer may proceed to have the work performed by DOT or with other forces.

Janitorial & Grounds Services Or Repairs

Costs by Other Forces, Vendors, Other Contractors, Etc.

Material Cost $ Materials $ Labor Cost $ Labor $ Equipment Cost $ Total $ Total $

Amount of Total Reduction $__________. Forest Service Inspector Signature _______________________________

Check Here _____, if this notification is rescinded. Date _______________________________

Contractor: Please notify Contracting Officer when you have corrected item(s).

Recreation site Mowing & Cleaning

C.8 PROJECT LOCATION

Areas to be treated are located within the boundaries of:

National Forest: Oconee District: Oconee County(ies): Greene Putnam, Jones, Jasper and Morgan, State: Georgia

Oconee Recreation Sites

Oconee Rec. Sites County Oconee River Greene Town Creek ATV (Penfield Hunt Camp)

Greene

Roberts Bike Camp Greene Dyar Pasture Greene Redlands Greene Scull Shoals Greene Swords Morgan

NAME AND LOCATION OF FACILITIES:

Frequency Mowing Frequency

Comments

Swords 2 times weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Redlands 2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Dyar Pasture 2 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Every 10 Days (GS)

Roberts Bike Trail 1 time weekly (SS) 1 time bi-weekly (WS)

Every 10 Days (GS)

Oconee River Rec Area

2 time weekly (SS) 1 time bi-weekly (WS)

SS = Summer Season (April-October) WS = Winter Season (November-March)

Recreation site Mowing & Cleaning

TERMS AND DEFINITIONS:

1. Safe: A condition free of hazards and not having a potential for personal injury or harm.

2. Clean: Free of impurities or foreign matter not normally a part of the original component and, if necessary, eliminating objectionable odors.

3. Sanitary: Promoting healthful conditions by the elimination of dirt, agents of disease or infection through ventilation, cleansing with disinfectants, or disposal of wastes.

4. Scrub: The use of brushes, stiff bristle (GI) type, with soap and clean water or other approved cleaning materials to produce a clean surface.

5. Contracting Officer: The Contracting Officer administering the project, acting directly or through a duly authorized representative.

All Items must be included for the bid to be considered (including any optional work items)

ITEM 01: PROJECT: Recreation Site Mowing & Cleaning (MANUAL) (AREA 01)

PRE-BID CONFERENCE

April 27, 2016 AT 10:00 AM

A mandatory Pre-Bid Conference site visit is scheduled to be held at Oconee District Office on (04/27/2016 at 10:00AM). The conference will be held only one time and will consist of an explanation and/or clarification of the proposal.

C.4 PERIOD OF PERFORMANCE

Estimated Start Date: July 1, 2016 Contract Duration: 12 Months (With 3 year’s options) Completion Date: June 30, 2017

SECTION E-INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-1 Contractor Inspection Requirements (APR 1984) 52.246-4 Inspection of Services--Fixed-Price (AUG 1996)

E.1. Government Inspection Procedures

E.1.1 Inspection of Work, Will be completed by the Government

E.1.2.The Contractor shall be responsible for performing self-inspection for quality control

SECTION F- PERFORMANCE OF SERVICES

F.1 Quality Control

The Contractor shall provide adequate internal controls and review procedures to eliminate conflicts, errors, and omissions, and to insure the technical accuracy of all services and products. All submittals shall be reviewed for contract compliance prior to delivery.

(B) Site Visits, Inspections, and Investigations:

The Contractor shall notify the Government of all project site visits, inspections, meetings, or conferences. The Contractor shall visit and inspect/investigate the identified project site(s) as necessary and as required during the preparation and accomplishment of the work.

(C) Meetings and Conferences:

Periodic meetings shall be held, whenever requested by the Government or the Contractor, to resolve questions and problems relating to the work required under each delivery order.

The Contractor shall be required to attend and participate in all conferences. These conferences may be located at the project site, Contractor’s Office, a Forest Service Office, or other locations.

(D) Coordination and Execution of the Work:

The Contractor shall furnish sufficient technical, supervisory, and administrative personnel to insure execution of the work in accordance with the schedule in the contract.

During the execution of the work, the Contractor shall keep in close liaison with the Government Project leader.

Work beyond the original scope of work shall be accomplished only at the direction of the Contracting Officer.

(E)Submission of Project Data:

http://www.arnet.gov/far/

F.2 Deliveries

F.3. Superintendence by the Contractor

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

SECTION G – CONTRACT ADMINISTRATION DATA

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 30 days after the date of contract award. The conference will be held at a place to be determined.

G.2 GOVERNMENT-FURNISHED PROPERTY

The Government will provide the following item(s) Maps-- of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

G.3 CONTRACTOR INVOICING

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP).

The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm

PART I - THE SCHEDULE

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 . FSAR 4G52.222-701 Employment of Eligible Workers (DEC 1999)

Section 274A of the Immigration and Nationality Act (8 USC 1324a) makes it unlawful for an employer to hire unauthorized aliens. The Immigration and Naturalization Service (INS) has established the Form I-9, Employment Eligibility Verification Form, as the document to be used for employment eligibility verification (see 8 CFR 274a).

The contractor is required to (1) have all employees complete and sign the I-9 Form to certify that they are eligible for employment; (2) examine documents presented by the employee and ensure the documents appear to be genuine and related to the individual; (3) record information about the documents on the form, and complete the certification portion of the form; (4) retain the form for three years, or one year past the end of employment of the individual, whichever is longer.

It is illegal to discriminate against any individual (other than a citizen of another country who is not authorized to work in the United States) in hiring, discharging, or recruiting because of that individual's national origin or citizenship status.

Compliance with Section 274A of the Immigration and Nationality Act (8 U.S.C. 1324a) is a material condition of the contract. If the contractor employs unauthorized workers during contract performance in violation of section 274A, the Government may terminate the contract, in addition to other remedies or penalties prescribed by law.

For further information on the requirements of the Act, contractors should contact the Employer and Labor Relations Officer of their local INS office.

H.2. FSAR 4G52.222-702 Labor Standards for Contracts Involving Migrant and Seasonal Agricultural Workers (DEC 1999)

(a) General. This contract is subject to the Migrant and Seasonal Agricultural Workers Protection Act (MSPA) (29 U.S.C 1801-1872) and to Department of Labor regulations implementing MSPA (see 29 CFR 500). The purpose of MSPA is to eliminate activities that are detrimental to migrant and seasonal agricultural workers, to require registration of farm labor contractors, and to assure necessary protections for the workers. In addition to traditional farm labor activities, the Act applies to predominately manual forestry work including, but not limited to, tree planting, release, precommercial thinning, and site preparation and wildland fire fighting.

(b) Definitions.

"Migrant Agricultural Worker" and "Seasonal Agricultural Worker", as used in this clause, mean individuals employed in agricultural (including forestry) work on a seasonal or temporary basis. A worker who moves from one seasonal activity to another is employed on a seasonal basis even though the worker may continue to be employed during a major portion of the year. Migrant workers are required to be absent overnight from their permanent place of residence. Seasonal workers are not required to be absent overnight from their permanent place of residence. Members of the contractor's immediate family are not considered to be either migrant or seasonal workers. "Immediate family" includes only (1) spouse; (2) children, stepchildren, or foster children; (3) parents, stepparents, or foster parents; and (4) brothers and sisters.

Recreation site Mowing & Cleaning "Farm Labor Contractor", as used in this clause, means an individual who, for any money or other valuable consideration, paid or promised to be paid, performs any recruiting, soliciting, hiring, employing, furnishing, or transporting of any migrant or seasonal agricultural worker.

(c) Registration Requirement. Any contractor who provides or hires migrant or seasonal workers to perform agricultural or manual forestry work shall first obtain a Certificate of Registration from the Department of Labor or an authorized State agency. The contractor shall carry the Certificate at all times while engaged in contract performance, and shall display it upon request. Any of the contractor's employees who also perform any one or more of the activities defined for a "Farm Labor Contractor" in paragraph (b) must have their own Farm Labor Contractor Employee Certificate.

(d) Worker Protections. The contractor shall comply with the following protections and standards related to wage disclosure, recordkeeping, vehicle safety, and housing:

(1) The contractor shall display and maintain at the place of employment the MSPA poster provided by the Department of Labor.

(2) Wage and Payroll Standards

(i) The contractor shall disclose in writing to each worker in a language common to the worker the full terms of their employment, including workers compensation information, at the time they are recruited or hired. The Department of Labor provides an optional form WH-516 for contractor's use in disclosure.

(ii) The contractor must keep the following payroll records for each employee: name, address, social security number, basis for wages (i.e. per hour, per tree, per acre), number of units earned if paid on a per unit basis, hours worked, total pay, withholdings and purpose for each, and net pay. Payroll records shall be retained for three years.

(iii) Payments must be made no less frequently than every two weeks or semi-monthly. At the time of each payment, the contractor shall provide to the employee a written itemization of the information listed above and which shall include the employer's tax identification number.

(iv) If paid on a piece rate basis, the employee's wage must be at least equivalent to the required hourly wage for the hours worked, including overtime differential for time in excess of 40 hours per week.

(3) Motor Vehicle Safety

(i) The contractor must be registered to transport employees, unless employees provide their own transportation or carpool by their own arrangement in one of their own vehicles. The authorization to transport employees must appear on the contractor's certificate. If the contractor directs or requests employees to carpool, the registration requirement is still applicable. Any driver who transports workers for a fee or at the direction of the contractor must be registered as a farm labor contractor or a farm labor contractor employee.

(ii) Any vehicle under the ownership or control of the contractor shall comply with safety standards applicable to that vehicle. Generally passenger vehicles or station wagons must comply with Department of Labor regulations at 29 CFR

500.104. Vehicles other than passenger vehicles or station wagons which are driven more than 75 miles must comply with Department of Transportation Regulations at 29 CFR 500.105. All drivers must have a current, valid State drivers license.

(iii) Each vehicle under the ownership or control of the contractor which is used to transport any migrant or seasonal agricultural worker shall be covered by vehicle insurance of $100,000 per seat (maximum $5,000,000). A workers compensation policy which covers the workers while being transported plus an additional property damage policy for

Recreation site Mowing & Cleaning $50,000 for loss or damage in any one accident to the property of others may be substituted for the vehicle insurance requirement.

(4) Housing

(i) The contractor shall house workers only in a commercial establishment or a facility that has been certified by a health authority or other appropriate agency. The contractor must post the certificate of occupancy at the housing site.

(ii) The authorization to furnish housing, other than commercial lodging, must appear on the contractor's certificate.

(e) For further information on the requirements of the Act, contractors should contact their local Wage and Hour Division of the Department of Labor.

H.3. FSAR 4G52.222-703 Migrant and Seasonal Agricultural Worker Protection Act Registration (DEC 1999)

The Migrant and Seasonal Agricultural Worker Protection Act (MSPA) (29 U.S.C. 1801-1872) and implementing regulations issued by the Department of Labor (29 CFR 500), require any employer who hires or anticipates hiring employees subject to MSPA to obtain an MSPA registration number.

If the contractor employs or anticipates hiring employees subject to MSPA, the contractor shall provide a valid U.S.

Department of Labor MSPA Registration Number to the…