SOW_Trans_Planning_Services_EYNF.docx

ATTACHMENT “A”

SCOPE OF TRANSPORTATION PLANNING SERVICES

Provide transportation planning services to assist the El Yunque National Forest to implement a Visitor Transit System and integrate an Intelligent Transportation Communication System.

The transit system consists of three tram units owned by the El Yunque National Forest and operated and maintained by the Municipality of Rio. Each tram unit consists of a power car and two trailers.

The Intelligent Transportation System consists of three (3) Variable Message Boards (VMS), one (1) AM radio station, one (1) traffic counter wirelessly connected to a computer workstation, and traffic data and communications software.

Specific services required are described below:

1. Coordinate with the Municipality of Rio Grande for the timely implementation in June 1, 2013 delivery of the transit system herein described. Coordination activities include but is not limited to:

a. Serve as liaison between the EYNF, the vehicle manufacturer Chance Morgan, the dealer/contractor Specialty Vehicles, and the municipality of Rio Grande (municipio) for the training of municipio tram operators and road testing of vehicles during the training/testing phase.

b. Work out operation details in preparation for inauguration ride, delivery of units, and storage of vehicles among other things.

c. Development and design of decals or other graphic arts mutually agreeable to the EYNF and the municipio to be borne on the tram units.

2. Work with the Forest Public Affairs Officer in the preparation of a communications plan. The plan will include, but is not be limited to:

a. Development and delivery of internal communication tools (i.e., power point presentations, e-mails, words publisher brochures, web links) depicting implementation timelines, schedules, routes, and operational details.

b. Development and delivery of external communication tools (i.e., press releases and conferences, radio/TV interviews, web links, Forest radio station messages, social media messages) depicting implementation timelines, schedules, routes, and operational details.

3. Prepare an Operations Plan including but not limited to:

a. EYNF and municipio roles and responsibilities

b. Identify long term (off season at municipio facilities) and short term (operating season at Forest facilities) storage areas.

c. Seasons & hours of operations

d. Layout of routes

e. Identify signage required; types, text & locations

f. Identify road markings; pedestrian crossings and any other markings required.

g. Develop an operations brochure (showing served area, layout of routes, seasons and hours of operations.

4. Assist Forest employees with market research and preparing requisition documents to procure services and supplies identified in the operating plan.

5. Integrate, or assist Forest employees in obtaining services to integrate the Intelligent Transportation System herein described, including but not limited to the following:

a. Establish wireless communication between the VMS and the computer workstation

b. Establish wireless communication between the traffic counter and computer workstation

c. Investigate enhancements, including sources of funding, to the current ITS system

d. Prepare PowerPoint presentation to depict the current ITS systems and potential enhancements

e. Prepare a User’s Guide for the system