TWIN_VALLEY_IDA_Comment_Matrix_7-11-2016_final.pdf

COMMENTS MATRIX FOR NRCS-NM ISSUANCES: USDA-NRCS TWIN VALLEY (IDA) SITE VISIT 7/11/2016

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ R/ P

SD FORM 818, JAN 09 PREVIOUS EDITION IS OBSOLETE

Bidder Comment: The Davis-Bacon Act does not cover seeding work which is a major portion of this IFB. Is there any way to cover them?

Resolution: Yes, Normally the IFB incorporates the predominant work wage determination. In this case, the Service Contract and Labor Hours standard Act (SCA) wage determination will be incorporated by Amendment.

Bidder Comment: Bid Bond Value?

Resolution: Bond value it 20% of bid price (page 29 of 40)

Bidder Comment: Can the cost of Payment and Performance bonds be reduced as progress is made?

Resolution: No. If the contractor is reimbursed for the bond, it is a “deliverable” product.

NRCS procedures state “Contractors may be reimbursed for the cost of their payment and performance bond premiums. However, they must provide evidence they paid the surety in full, such as an invoice that is marked paid in full or some other direct proof that the invoice was paid. In no event shall a contractor be paid in advance for their bond premiums. This payment must come from the identified line item or, if not included in the contract, from the mobilization/demobilization line item”

Bidder Comment: Can trees be flush cut or ground for winter removal Resolution: pg 12 of 20, 3rd bullet under the Tree Removal/Brush Control: states—Tree Removal/brush management shall be considered successfully completed when al trees, brush, and stumpage are removed to ground level

Bidder Comment: Who is responsible for staking out the property for work limits and construction?

Resolution: The NRCS inspector or COR will stake out the work limits prior to construction start, if staking or flagging is destroyed or removed by the contractor during construction.

The Contractor is responsible for re-staking/reflagging.

Bidder Comment: IPP—Do payrolls from subcontractors need to be included when an invoice is submitted?

Resolution: The process is more efficient if payroll from contractor and subcontractor is submitted with the invoice.

Bidder Comment: Are there minority hiring requirements?

Resolution: No, there ae minority hiring goals and the contractor needs show best effort to meet those goals. See 52.222-23 on page 35 of 40.

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

Bidder Comment: Since this is a small business set aside, does the successful low bidder have to be registered with SBA?

Resolution: Bottom line- The USDA accepts your self-certification unless we have reason to believe otherwise.

FAR 19.301-1 -- Representation by the Offeror “(a) To be eligible for award as a small business, an offeror must represent in good faith that it is a small business at the time of its written representation. An offeror may represent that it is a small business concern in connection with a specific solicitation if it meets the definition of a small business concern applicable to the solicitation and has not been determined by the Small Business Administration (SBA) to be other than a small business.”

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

INSTRUCTIONS FOR COMPLETING SD FORM 818

COORDINATING OSD COMPONENT: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, RESOLVE ANY CONFLICTING VIEWS, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITION. Upload the form to the DoD Directives Program Portal IN MICROSOFT WORD FORMAT, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

ORIGINATING OSD COMPONENT: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

CLASSIFICATION – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

COLUMN 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 3 – Enter the appropriate information.

COLUMN 4 – Enter the appropriate information.

COLUMN 5 – Enter the appropriate information.

COLUMN 6 – Enter the comment type. Place only one comment per row. Do NOT include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) CRITICAL: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS

MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) SUBSTANTIVE: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

COLUMN 7 – COORDINATING COMPONENT: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided.

YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– ORIGINATING COMPONENT: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

COLUMN 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.