RFI-S-15-0004-Hardward_and_software_St._Louis.doc

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

See Block 31C

4. ORDER NO.

5. SOLICITATION NO.

AG-31ME-S-15-0004

6. SOLICITATION ISSUE DATE

12/04/2014

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Dorothea Garner

b. TELEPHONE NO. (No collect calls)

202-772-1165

8. OFFER DUE DATE/LOCAL TIME

12/19/2014 2:00pm est

9. ISSUED BY

CODE

DESTINATION UNLESS BLOCK IS MARKED

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SEE SCHEDULE

12. DISCOUNT TERMS

USDA, Rural Development

Procurement Management Division

1400 Independence Avenue, S.W. MS 0741 Washington, DC 20250

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UNRESTRICTED OR

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SET ASIDE: 100% FOR

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SMALL BUSINESS

` EMERGING SMALL BUSINESS

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HUBZONE SMALL BUSINESS

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SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS

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8(A)

0%

Net 30

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13a. THIS CONTRACT IS A RATED ORDER

13b. RATING

NAICS:

SIZE STANDARD: $

14. METHOD OF SOLICITATION

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RFI

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IFB

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RFP

15. DELIVER TO

16. ADMINISTERED BY

USDA, Rural Development

Procurement Management Division

1400 Independence Avenue, S.W. MS 0741 Washington, DC 20250 USDA, Rural Development

Procurement Management Division

1400 Independence Avenue, S.W. MS 0741 Washington, DC 20250

17a. CONTRACTOR/

OFFEROR

FACILITY

18a. PAYMENT WILL BE MADE BY

XD01

WWW.IPP.GOV

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

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SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

This Request for Information (RFI) is for:

State of the Art Technology in Hardware and Software

In the mail and imaging processing functions.

See Statement of Work listed below.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

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27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

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27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

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28.

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ___ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29.

AWARD OF CONTRACT: REFERENCE _______Quote____________ OFFER DATED _________________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

Jerome Williams 31c. DATE SIGNED

AUTHORIZED F

OR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV.3/2005)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

SECTION B

19.

CLIN

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

Service

Render By 22.

HOURS

23.

HOURLY RATE

24.

TOTAL AMOUNT

All pricing is due on December 19, 2014 @ 3:30 p.m. est. to Dorothea Garner

Email: Dorothe.garner@wdc.usda.gov See Schedule of Prices.

32a. QUANTITY IN COLUMN 21 HAS BEEN

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RECEIVED

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INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED CORRECT FOR

36. PAYMENT

COMPLETE

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PARTIAL

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FINAL

37. CHECK NUMBER

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PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO.

40. PAID BY

41b SIGNATURE AND TITLE OF CERTIFYING OFFICER

41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD)

42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV.3/2005)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.2

Schedule of Prices Fixed Priced Delivery Order for 12 months (8 hours = 1 day)

TOTAL PRICE (CLIN 001-008 )

Statement of Work for State of the Technology in Hardware and Software in the incoming Mail and Imaging processing functions.

Section 1.

Introduction

The Centralized Servicing Center (CSC) is located in St. Louis, Missouri, and is the servicing arm for the Housing programs contained within Rural Development an agency of the United States Department of Agriculture. CSC services and oversees housing units for over 1.6 Million households throughout Rural America including 310,000 direct loans, 875,000 guaranteed loans originated and serviced by private sector lenders, and 430,000 Multi-Family housing units in 15,000 projects. The organization has been in place since 1996 and continues to seek methods to expand and grow.

The mail services portion of the CSC sends over 6 Million pieces of mail annually receiving 600,000 pieces and scanning approximately 8.5 Million pages annually. In addition, the CSC has provided scanning and indexing services to other organizations throughout the government including the Office of the Executive Secretariat, the Office of the Chief Financial Officer, GIPSA, the Rural Development field offices and others. At its peak the number of documents received, imaged and indexed doubled the normal activity for the year. Under the current scenario, more than half and as much as 75% of the pages imaged must be indexed manually. For assignments completed for other organizations the indexing function is conducted manually as well. Additionally, much of the opening, extraction, sorting and prepping functions are completed manually. The foreclosure, re-amortization (loan rewrite process), and other functions require a back-file imaging process where documents created for borrower information, signature, notification or action are made in duplicate so that a copy of the official document can be scanned for future reference. Likewise, the origination documents like the Promissory Notes, Mortgages, Deeds of Trust, and other loan closing documents in both the direct loan program and the guaranteed programs are sent through the imaging and indexing process as well.

Currently, CSC uses seven Kodak scanners with a capacity of 200 pages per minute, duplex. Limited mail opening tools are available in the CSC mailroom. Over the 18 years of CSC’s existence, the technology has remained principally the same with ever improving scanners (speed and clarity) and upgrades to the Kofax scan applications, but there have not been any implementations or considerations of alternative hardware products that may improve the overall effectiveness of the organization as a whole.

1.1 Objective:

The CSC is seeking vendors who can provide a demonstration and cost of service for mail processing equipment from receipt to indexing along with an estimated cost of services and an on-site demonstration of the tools available for completing an ever-increasing volume of mail processing for both CSC and other agencies throughout the government. The main criteria to be considered in developing a future request for proposal will be:

· Capacity of solution proposed

· Ease of use

· Expansion of CSC’s current mail services capabilities

· Improved quality of imaging and

· High accuracy in automated indexing functionality Include all detail information in your submission back to the government. Once the information has been received and reviewed all interested vendors will be contacted to provide an onsite (and potentially offsite) demonstration(s) of the tools that are available and potentially useful to the organization as a whole.

Provide a price schedule to identify the cost of purchasing alternative hardware and software applications. As listed under schedule B.

This in no way commits the agency to purchase any of the proposed items but provides information relative to the availability of current technology for planning and potential.