JOFOC_AG-3187-D-16-0024.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Forest Service (FS) Human Resources Information Technology Contractor Support –

Sole Source Bridge Contract Contractor: Concurrent Technologies Corporation

Federal law (41 U.S.C. 253) requires full and open competition in soliciting offers and awarding Government contracts. This means that acquisitions must be advertised in the Federal Business Opportunities (FEDBIZOPPS) for 15 calendar days before issuing a solicitation, with at least 30 days response time for receipt of bids or proposals from date of issuance of a solicitation and that “all responsible sources must be permitted to compete” (48 CFR Part 6). The normal process of acquisitions takes a minimum of 90 calendar days. The FAR requires that justifications for total acquisition needs within certain dollar levels be approved by the Competition Advocate (FAR 6.304(a)(3).

Accordingly, the following Justification For Other Than Full and Open Competition (JOFOC) is prepared in accordance with FAR 6.302-2:

1. Identification of Agency: USDA Forest Service

2. Nature and/or Description of Action Being Approved: Limited extension of existing support services contract due to delay in competitive source selection to award replacement contract(s).

3. Description of Supplies or Services Required to Meet Agency’s Need

Including Estimated the Value: Human Resource Information Technology Subject Matter and Technical Expert support services in the areas of Capital Planning and Investment Control, Budgeting, Contracting Support, and Support of Billing/Receiving of Processes. Estimated value is as follows:

Period Estimated Cost Base Period - 20 December 2015 through 18 March 2016

$209,335.40

Option Period One - 19 March 2016 through 31 May 2016

$155,958.52

Extension of Services (up to 6 months)

$418,671. 00

Total Potential Costs $783,964.71

4. Identification of Statutory Authority Permitting Other Than Full and Open

Competition:

FAR 8.405-6 Limiting sources.

Orders placed or BPAs established under Federal Supply Schedules are exempt from the requirements in part 6. However, an ordering activity must justify https://acquisition.gov/far/current/html/FARTOCP06.html%23wp280339 its action when restricting consideration in accordance with paragraphs (a) or (b) of this section—

(a) Orders or BPAs exceeding the micro-purchase threshold based on a limited sources justification.

(1) Circumstances justifying limiting the source.

(i) For a proposed order or BPA with an estimated value exceeding the micro-purchase threshold not placed or established in accordance with the procedures in 8.405-6,the circumstances that justifies this order is:

(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized

5. Demonstration That the Proposed Contractor’s Unique Qualifications or the

Nature of the Acquisition Requires use of the Authority Cited:

CTC has been successfully performing these critical services for several years under contracts AG-3187-D-09-0011 and AG-3187-D-15-0044. They have the instant knowledge required to continue providing the service while the current reprocurement under competitive conditions plays out. If the agency were to discontinue the performance, it would result in significant additional costs and delays in meeting the mission needs of agency.

6. A Description of Efforts Made to Ensure that Offers are Solicited From as

Many Potential Sources as is Practicable, Including Whether a Notice was or Will be Publicized as Required by Subpart 5.2 and, if not, Which Exception Under 5.202 Applies: The full and open competition for these services is under way and this extension is only to bridge the gap until the new contract(s) can be awarded.

7. Determination by the Contracting Officer That the Anticipated Cost to the Government will be Fair and Reasonable: The rates are discounted rates from the contractors GSA schedule.

8. Description of Market Research Conducted: Market research for competitive solicitation was accomplished in 2014.

9. Any Other Facts Supporting the use of Other Than Full and Open

Competition: None

10. A listing of the Sources, if any, That Expressed, in Writing, an Interest in the Acquisition: Interested parties responded to the source selection under way.

11. A Statement of the Actions, if any, the Agency may Take to Remove or

Overcome any Barriers to Competition Before any Subsequent Acquisition for the Supplies or Services Required: A competitive source selection for the services is under way.

https://acquisition.gov/far/current/html/Subpart%208_4.html%23wp1089515

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