Q_ _A_Amend_One.pdf

Questions & Responses – Amendment 001 to Solicitation AG-3187-S-14-0049

The above mentioned solicitation is hereby amended to incorporate the information below:

1 RFQ Scope of Work Technical Requirements The solicitation states that there are 1,000 trips and 30 assignees associated with this RFQ. Please provide an approximate number of “Unique International Travelers” associated with these trips for TDY travelers.

Answer: Approximately 700

2 RFQ Scope of Work Technical Requirements Please provide country locations where the 30 assignees are stationed (see attached).

Answer: See attached document titled: Country Count.xlsx

3 RFQ Scope of Work Technical Requirements Security Services and Evacuations Would you like evacuation costs to be covered by the contractor for evacuation services?

Answer: Yes

4 RFQ Scope of Work Technical Requirements Would you like pricing for Travel Tracker? This is a key component of your current program.

Answer: Yes, we would like to have the capacity to track and locate travelers and quickly communicate with them utilizing online tools expedite these processes.

5 RFQ Scope of Work

Technical Requirements Information Services How often is training for users and administrators required?

Answer: Formal training or briefings would be required approximately 2-3 times per year.

Informal or self-directed training to allow new users to access tools should be readily available.

6 Solicitation Provisions Full Text Clauses Will you include FAR 52.237-7 Indemnification and Medical Liability Insurance in accordance with FAR 37.403?

Answer: The following clause shall be inserted:

52.237-7 -- Indemnification and Medical Liability Insurance.

As prescribed in 37.403, insert the following clause:

Indemnification and Medical Liability Insurance (Jan 1997)

(a) It is expressly agreed and understood that this is a nonpersonal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by the Contractor are rendered in its capacity as an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor’s professional medical judgment, diagnosis, or specific medical treatments. The Contractor shall be solely liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence: $1,000,000.00 or as customary to the area serviced as needed for the protection of the contractor entity.

(b) An apparently successful offeror, upon request by the Contracting Officer, shall furnish prior to contract award evidence of its insurability concerning the medical liability insurance required by paragraph (a) of this clause.

(c) Liability insurance may be on either an occurrences basis or on a claims-made basis. If the policy is on a claims-made basis, an extended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided.

(d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the

Questions & Responses – Amendment 001 to Solicitation AG-3187-S-14-0049 commencement of services under this contract. If the insurance is on a claims-made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such endorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer.

(e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government’s interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If, during the performance period of the contract the Contractor changes insurance providers, the Contractor must provide evidence that the Government will be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies.

(f) The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of and maintain insurance in accordance with paragraph (a) of this clause.

At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contracting Officer evidence of such insurance.

(End of Clause)

7 How many different booking locations/Countries are trips booked in? Answer: See attached document titled: Trips by Country Summary.pdf

8. With each booking location/countries, please provide each travel management company (travel agency) is used? Answer: The US Forest Service only uses two travel agencies: SATO Travel and Manassas Travel.

9. If this information is available, for each travel agency do you have the Global Distribution

System (GDS) that is used? Answer: We do not have this information available to us at this time.

10. For each booking location, do you have the annual volume? Answer: See attached document titled: Case Utilization October 1 2012 to September 30 2013.xlsx

11. Can you provide some case history – number of evacuations, repatriations, return of remains, etc.? Answer: See attached document titled: Case Utilization October 1 2012 to September 30 2013.xlsx

12. Number of calls in last year? Answer: See attached document titled: Case Utilization October 1 2012 to September 30 2013.xlsx

13. Case history - Number of security evacuations in the last year? Answer: See attached document titled: Case Utilization October 1 2012 to September 30 2013.xlsx