Gettysburg_Statement_of_Work_(02072017).docx

Wednesday, February 08, 2017

Statement of Work DAM Middle Management Leadership Training

Background Leadership development is at the center of a trusting and high performing organization. As part of the Farm Service Agency (FSA), Deputy Administrator for Management’s (DAM) strategic plan, the further development of our middle management cadre has been recognized as critical need by Employee Viewpoint Surveys and customer reviews. As a result the DAM has begun a series of leadership development opportunities. Our next step will involve a leadership immersion experience to drive the cadre’s mastery and application of advance leadership skills to better lead the organization in FY2017.

This training serves as a critical element in FSA’s long-range Cultural Transformation initiative to increase communication, collaboration and trust, workforce engagement and create greater business efficiencies across the enterprise. It will also reinforce earlier leadership and trust training concepts that the DAM organization has begun to build upon.

Reestablishing and strengthening trust in leadership is fundamental to FSA’s workforce and customer engagement efforts and will be a critical driver to achieving FSA’s 2017 strategic priorities. Without trust, relationships suffer, productivity slows, customers move on, and valuable employees leave the organization. Conversely, when trust is high, quality employees stay longer and refer others, relationships flourish and customer service improves.

Scope:

Part 1-Training There will be a leadership emersion and skill attainment training session for approximately 20-25 leaders within the DAM organization. The training should be a 2 ½ to 3 day session during the month of March.

The training should be grounded in the history of the United States, in particular, the Battle of Gettysburg. Through the examination of lessons from the Battle of Gettysburg, the curriculum should provide training on leadership, communication, conflict resolution, creating and building trust, and delegation. The vendor should provide rates for Gettysburg training, to include materials and delivery.

The vendor will provide or arrange for a classroom/meeting space to conduct all Gettysburg related training, or be able to conduct all Gettysburg related training in a government arranged facility. The classroom/meeting space, if provided by the vendor, should include all required A/V equipment needed to provide training material.

Part 2-Lodging & Facilities The DAM organization will need lodging facilities for four (4) nights during the week of the training (checking in Monday afternoon and checking out Friday morning) for 25-30 people – this amount includes the 1-5 additional DAM executive leadership personnel that will partake in a portion of the training, but will not take the Gettysburg training. Hotel should be within 5 miles of the Gettysburg battlefield. The vendor will provide lodging rates, but rates should be within government per diem rates.

The DAM organization will need a classroom/meeting space for 1 ½ to 4 days that can accommodate 25-30 people for training/meeting sessions other than the Gettysburg training. Classroom/meeting space should have access to all A/V technology that will be needed in classroom/meeting space to provide training. The cost for any AV support shall be included in the proposal. The vendor will provide classroom/meeting space rates.

Part 3-Additional Services The vendor will provide or arrange transportation/shuttle service between the (1) participants lodging, (2) battlefield, and (3) classroom/meeting space locations will be needed.

The vendor will provide or arrange meals for 25-30 people during the week of the training (Monday through Friday). Meal rates should be within Federal government per diem rates.

Objectives DAM will further develop the leadership abilities of its middle management group utilizing a common language, framework and process guided by the principles of previous leadership and trust training sessions. This training will allow us to recognize and foster behaviors that lead to high-performing teams that are agile, collaborative, innovative, change ready and engaged. 1 ½ to 4 days of the training will be conducted by DAM executive leadership in the above mentioned classroom/meeting space.

Key learnings for our Managers through this program include:

· Positioning for strategic advantage

· Addressing leadership paradoxes and dilemmas

· Developing followers as partners

· Leading in the face of adversity

· Negotiating difficult conversations and disagreements

· Creating effective communication within organizations

· Delegating authority

· Maximizing your influence

· Creating a sense of ownership

· Developing a community of practice within the middle management cadre

Tasks By addressing the tasks below not as individual (standalone) activities, but rather as part of a holistic, comprehensive phased program, FSA will strengthen our culture and increase sustainable organizational results. Given FSA’s diverse needs, the ability to utilize multiple tools, assessments, and delivery modalities will be critical to FSA’s success.

Tasks include, but are not limited to:

Training

· Gettysburg related training size will be for 20-25 personnel.

· Continue to develop common trust-based language, framework, processes to implement high trust behaviors

· Develop learning and coaching plans to include assessment, metrics, strategic objectives, competency development, and accountability and results.

· Guide middle managers in building action and/or implementation plans

· Providing speakers for FSA meetings and/or events

· Transfer knowledge and capability for developing foundational behaviors and framework to middle management cadre who will drive and sustain the trust methodology and practice internally.

· Provide facilitation and training, tools, templates, assessments, and participant training materials; contractor will be expected to provide basic to advanced training based on the needs and understanding of the organization. Facilitation will include, but is not limited to: hands-on practice to demonstrate trainee’s understanding and application of training concepts; evaluation)

· Vendor will be responsible for conducting the training session, and; (1) Will provide classroom/meeting space for the duration of Gettysburg specific training, along with all required A/V equipment needed to provide training material and deliver curriculum, and/or (2) Be able to conduct Gettysburg classroom specific training at a government arranged training space.

Lodging and Facilities

· Vendor will provide or arrange lodging facilities for 25-30 people for four (4) nights (checking in Monday afternoon and checking out Friday morning) (must adhere to Federal per diem rates).

· Provide a classroom/meeting space for 1½ to 4 days that can accommodate 25-30 people.

· Classroom/meeting space should be able to support classroom/training instruction.

· Classroom/meeting space should include tables and chairs

· Be able to support various arrangements of tables and chairs, to include groups of tables or rows of tables.

· Classroom/meeting space should include the option to utilize a podium and head table for speaker(s)/trainer(s).

· Provide all required A/V technology that will be needed in classroom/meeting space to provide training to all participants. A/V technology must include, but is not limited to:

· Microphone

· Wireless Internet

· Projector and projector screen

· Electrical outlets/power source for laptops, projector and other electronics Additional Services

· Vendor will provide or arrange transportation/shuttle service between the lodging, battlefield, and classroom/meeting space locations for all attendees (20-25 people).

· Vendor will provide or arrange meals for 25-30 people during the week of the training, Monday through Friday (must adhere to Federal per diem rates).

This contract vehicle will provide FSA access to the training, tools, and resources necessary to create a common trust-based language, framework and process. Vendors will provide a proposal that includes FSA access to the training material and training delivery; and will include classroom/meeting space facilities and supporting A/V technology necessary to house and train participants. Vendors will also provide a proposal to include lodging, transportation between training and lodging facilities, and meals for participants. All proposed costs will be itemized and are subject to negotiation by the government.

Coordination meetings will be required by all parties in February/March to ensure proper execution.

Government-furnished property None Security Requirement No special security requirements will be needed. Contractors will need to be able to access government facilities.

Place of performance Gettysburg, PA Period of performance March 2017 through May 2017