Brand_Name_Justification_(Exari).pdf

SIMPLIFIED ACQUISITION PROCEDURES

BRAND NAME JUSTIFICATION

(Modified to reflect an acquisition under the authority of the

Test program for commercial items.)

Acquisitions conducted under simplified acquisition procedures are exempt from the requirements in Part 6.

1. Contracting Office:

U.S. Department of Agriculture NITC/RMD/Resource Support Services Branch 8930 Ward Parkway Kansas City MO 64114

2. Description of Action:

Requirements: New Repeat

Pricing: Firm-Fixed Price Time & Materials Cost

3. Name of Suggested Contractor:

Exari Systems 745 Boylston ST Boston MA 02116

P.: 310.333.8503

4. Description of the Supplies or Services:

This requirement is for the renewal of Exari Document Assembly Software subscription and support for the period of 4/1/15 thru 3/31/16.

5. Authority Cited: (Check one authority that applies)

FAR 13.501(a)(1)(ii). Prepare sole source (including brand name) justifications using the format at 6.303-2, modified to reflect an acquisition under the authority of the test program for commercial items at 41 U.S.C. 1901 or the authority of 41 U.S.C. 1903.

(Emphasis added)

6. Reason for Authority Cited:

This requirement is for the subscription/support renewal of 10 concurrent user licenses and 3 Power Authors of Exari Document Assembly Automation software. This renewal is critical for the Government to continue to utilize the software as well as receive patches and updates to the software to ensure it is current and operating fully in support of Government Systems. This http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#TopOfPage http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P230_31836 software is imperative for the Rural Development to provide support to their constituents. Only genuine renewal of Exari software will fulfill this requirement. This software has been tested and is currently in use on Government Systems. Use of a different product would create duplicate costs to the Government including but not limited to the following: testing of replacement software, removing current software from existing Government systems, installing new product on Government systems which would require extensive coding changes, ensuring new product works seamlessly with current Government infrastructure and processes, retraining of Government employees on the use and management of the replacement product. Non-direct cost would also include RD not being able to meet their organizational mission to provide direct support to their constituents.

7. Action to Increase Competition:

The Government will continue to perform market research to determine commercial capabilities or advancements in technology and software that can meet or exceed the Government’s requirements.

8. Market Research/Survey:

Market research was conducted to determine the availability of Exari products in the US market. Research shows that Exari products, including the required renewal, are available for purchase from Exari. Exari partners were also identified during research. The solicitation will be posted at www.fbo.gov.

9. Procurement History:

Previous Contract Number: AG-3144-P-14-0037

Previously Competed: N/A No Yes

Previous Authority for Other Than Full & Open Competition: FAR 13.106-1(b)(1)

CERTIFICATIONS:

10. Technical Certification: (I certify that the supporting data under my cognizance included in this Justification are accurate and complete to the best of my knowledge and belief)

Technical /Program Official Signature: _______________________________________________

Position Title (Division Chief, higher): Director, Technology Support and Standards Compliance Division

Email: Kathy.anderson@stl.usda.gov

11. Fair and Reasonable Cost Determination: (I hereby determine that the anticipate cost for this proposed contract action will be fair and reasonable)

Justification Approved Justification Disapproved

Contracting Officer Signature: ____________________________________ Date: ______________