A02_-_RFID_Limited_Source_Justif.PDF

Attachment

JUSTTFTCATION AND APPROVAL - STMPLTFTED ACQUTSITTON PROCEDURE FOR

OTHER THAI\ FT]LL AI\D OPEN COMPETITION

Pursuant to FAR ffi0a@)Q), the justifi.cation must contain sfficientfacts and rationale to jwtify the we of the authority. This jrctilicationwill be posted on the Federal Business Opportunitiesyrt!fo!fu!ryof contract award for Only One Responsible Source or M.JlJgt of contract awardfor any other authorities cited in Item # 4.

1. Contracting Office: Procurement Qperations Division

2. Description of Action:

Requirements: [New Pricing: [lfirm-fixed Price

IRepeat ntime & Materials nCost

3. Name of Suggested Contractor:

Company: Bibliotheca LLC

Street Address: 3169 Holcomb Bridge Rd., Ste. 200 City, State, Zip: Norcross, GA 30071 Phone: 800-328-0067

4. Description of the Supplies or Services: This requirement is for USDA-OCIO-ITS equipmentservice and software maintenance support on existing 3M Library detection/file tracking equipment (RFID tracking softwareo 5420 SQL; RFID tracking pads, model 770, RFID handheld trackers, model 803).

A subscription with genuine support from the publisher is required. The purchase of the equipment and software subsuiption/support is proprietary and is only available from the publisher @ibliotecha LLC). No authorized resellers are found to be available. Note: 3M Library Systems merged with Bibliotecha LLC

5. Authority Cited: (Check oneauthority that applies) flOnty one responsible source and no other supplies or services will satis$ the agency

_requirements: (10 USC 2304(c)(I) or 4I USC 253(c)(I); FAR 6.302-t).

lUnusual and compelling urgency;: (10 USC 2304(c)(2).or 4I USC ZSi(c)(Z); FAR 6.302-2).

llndustrial mobilization, engineering, developmental, or research capaUiiity! or expert services:

_00 USC 2304(c)(3) or 4I USC 2s3(c)(s); FAR 6.302-3).

[National Security: (10 USC 2304@;@ or 4t USC 2fi(d6); FAR 6.302-6).

[International agreement: (r0 usc 2304(c)(4) or 4t usc 253(e(e; FAR 6.302-4).

nsote source acquisition of certain commercial items under the iesi program: (41 USC 428(a);

Section4202 of the Clinger-CohenAct of 1996; or FAR 13.501(a)(l)(ii)).

[rederal Property and Adhinistrative Services Act of 1949: (40 USi itii, Section 20]; FAR 5.405-6)

6.

flservices can only be provided from the original source as this is a follow-on requirement for the _continued provision of highly specialized services.

l-JAward to any other source would result in substantial duplication of cost to the Govemment that is not expected to be recovered through competition.

lsupplies or services are needed immediately to satisfu mission requirements.

[eOUitional Information:

a. What harm will come to the Government ifthe desired supplies or services are not provided on time?

b. What harm will come to the Govemment if the desired contractor does not receive the award?

7.

8.

Action to Increase Competitionz (State what actions will be taken to increase conpetition before subsequent acquisition ofthe supplies ofservices is required)

Market Research Conducted

Market Research/Survey: (Describe the extent of the market survey conducted to identifu quaffied sources and the results thereof. "Market Sumey" is atternpts you made to ascertain whether other quali/ied sources exist.

The sumey may consist ofwritten, telephonic, or World ltride Web inquires)

Market research indicates Bibliotecha LLC is the only vendor authorized to provide the required support ofthe 3M Library Systems equipment. This equipment/software has passed all mandatory agency certification requirements. Any new equipment/software must be tested, certified, and approved prior to use on the network. The cost associated with the additional certification and resultant changeover of equipment/software products would be more than the costs of continuing to utilize the 3M Proprietary Library detection/file tracking equipment/software as a limited source requirement.

Procurement llistory:

Previous Contract Number: AG-3 I 44-P -16-01 43

Previously Competed: XNle flNo fves Previous Authority for Other Than Full & Open Competition:

CERTIFICATIONS:

10. Technical Certification: (I certifr that the supporting data under my cognizance included in this Justification are accurate and complete to the best of my knowledge and belief)

JAM E S G O RD O N B"plf ',ry.;9.UX:','ilil? :f,t39' Daue.

4 I 3 I 20 i7

9.

Technical iProgram Offi cial Signature:

Position Title (Division Chief, higher):

Leader, CRSL Email:

james. gordon@ftw.usd6

11. Fair and Reasonable Cost Determination: (I hereby determine that the anticipate cost for this proposed contract action will be fair and reasonable)

Justification Approved Justification Disapproved

Contracting Offi cer Signature :